Posting Details
Position Information Position Number003353Position TitleSecretary V - 003353DivisionAcademic AffairsDepartment420500 - CommunicationMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsExperience using MS Office and Google platforms is highly preferred.Job Description SummaryThe University of South Alabama’s department of Communication is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions- Performs advanced administrative and operational support responsibilities for the Communications department, including the department Chair and faculty.
- Prepares correspondence, reports, meeting minutes, university forms and other documents using a PC.
- Promotes a welcoming and inclusive environment for students, faculty, staff, and visitors.
- Manages department budgets, purchase orders, requisitions, and travels reimbursements.
- Utilizes University systems, such as Banner, Concur, and DocRoute, to access and update course schedules, processes payments, and faculty appointments
- Maintains department records, databases, and confidential files.
- Coordinates meetings, events, faculty searches and schedules.
- Processes personnel paperwork, EPAFs, and part-time faculty contracts.
- Assists with accreditation reports, annuals reports, and special projects.
- Supervises student workers.
- Keeps inventory and orders office supplies.
- Interacts by telephone, letter, e-mail or in person with faculty, staff and students;
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- Yes
- No
- * Do you have a legal right to work in the United States?
- Yes
- No
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Word of mouth
- Other
Applicant Documents
Required DocumentsOptional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
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