Posting Details
Position Information Position Number003678Position TitleSecretary V - 003678DivisionAcademic AffairsDepartment410600 - Physical TherapyMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama’s Physical Therapy department is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions- Plans, initiates, and carries to completion secretarial, clerical and administrative tasks.
- Serves as recording secretary at council and committee meetings and prepares minutes in final form for distribution.
- Prepares correspondence, course materials, reports, brochures, and other documents using Microsoft Office and Adobe on a PC.
- Maintains department files, budget information, and databases.
- Serves as front office representative responsible for answering and transferring phone calls, greeting and routing all visitors/patients, and assisting students.
- Opens and distributes incoming mail and coordinates deliveries.
- Assist with travel reimbursement forms.
- Coordinates department event and space needs in the USA Event Management System.
- Manages inventory of equipment and supplies and places orders as needed.
- Prepares requisitions and purchase orders for the PT Department and Faculty Clinic using PAWS.
- Secures payments/orders utilizing the department Procurement Card.
- Coordinates payment of invoices and reconciles monthly purchase reports.
- Manages Year-End Budget to ensure compliance.
- Utilizes Banner Finance, DocRoute, and Student Record Systems to access and maintain departmental and student information.
- Manages class schedules, faculty files and assists with Faculty Searches.
- Coordinates with students on Spring graduation needs including state Certification of Education.
- Supervises student assistants to include assigning duties and checking work.
- Completes EPAFs (Personnel Action) for student workers.
- Ensures office coverage during normal business hours.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- Yes
- No
- * Do you have a legal right to work in the United States?
- Yes
- No
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Word of mouth
- Other
Applicant Documents
Required DocumentsOptional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
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