Posting Details
Position Information Position Number003693Position TitleSecretary V - 003693DivisionStudent AffairsDepartment230110 - Central Housing OfficeMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama’s department of Housing is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions- Provides secretarial, clerical and administrative support to the department Director.
- Responsible for performing a variety of secretarial and administrative duties including the interpretation of routine rules, regulations and policies to University officials, students and the public.
- Prepares correspondence, reports and other documents using a PC.
- Composes responses to inquiries not requiring the Director’s personal attention.
- Performs work with a considerable amount of independence and is reviewed upon completion for compliance to applicable rules, policies, regulations or instructions.
- Participates in varying degrees in organizational and program matters utilizing extensive knowledge of the Director’s jurisdiction, policies and views.
- Supervises and trains student assistants or other clerical positions in the immediate office to include assigning duties and tasks, as needed.
- Answers department email as well as telephones and directs calls.
- Greets and routes visitors.
- Utilizes Banner finance and student record system and department StarRez software to access departmental and student information as needed.
- Makes travel and hotel reservations.
- Maintains departmental files and databases.
- Processes student employment paperwork.
- Assists in maintaining student files as requested.
- Takes minutes at meetings and prepares for final distribution as requested.
- Maintains supervisor’s calendar.
- Complies with attendance and timekeeping policies.
- Arranges and coordinates virtual meetings as needed.
- Completes special reports and special assignments.
- Prepares requisitions and purchase orders.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- Yes
- No
- * Do you have a legal right to work in the United States?
- Yes
- No
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Word of mouth
- Other
Applicant Documents
Required DocumentsOptional Documents- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
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