Senior IT Contracts Specialist

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$41.51 - $51.03 Hourly

Department:

Department of County Assets (DCA)

Job Type:

Regular Represented

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

July 13, 2025

The Opportunity:

Overview

Who We are:

The Department of County Assets (DCA) for Multnomah County oversees the planning, acquisition, and management of the county's operating assets. It ensures that county employees and programs are equipped with the necessary infrastructure and tools to deliver community services with efficiency and effectiveness.

Position Overview:

Multnomah County's Department of County Assets is seeking aSenior IT Contracts Specialist to perform a variety of advanced and specialized commercial contract services on behalf of Multnomah County. These contract services include advising stakeholders of risks, developing risk mitigation and negotiation strategies, and negotiating favorable outcomes for IT and technology related contracts. This position further provides intensive and extensive organization, policy, procedure, and program analysis, planning, and development of county-wide contracting, as well as at the division and department level coordination and collaboration of County-wide, interdivisional, and interagency special projects that are related to IT.

The ideal candidate excels at building strong relationships and providing clear direction throughout the acquisition and contracting process. The successful candidate will have:

• A high acumen for business, technical, and legal details.
• Specialized expertise in all contract types, with the ability to understand and interpret local, state, and federal statutes, policies, and procedures.
• The ability to communicate clearly and cultivate a broad spectrum of strong professional relationships.

Areas of focus for this role include:

Contracting:

• Compile, develop, and write new statements of work, specifications, written agreements, contracts, procurement documents, and reports for multiple IT software contacts and projects.
• Develop complex, confidential, high risk, and sensitive legal agreements relating to Information Technology, specifically complex software agreements, and agreements for complex software, plus other commercial contracts.
• Address technical and legal terms and conditions in legal documents to ensure all business, technical, and legal requirements are met, risks are identified and mitigated, and rules/laws and industry best practices are complied with.
• Build consensus, as needed, among project stakeholders, executives, legal, IT, and procurement.
• Represent the County in dealings and negotiations with agencies, public and private, and their respective representatives.
• Determine stakeholder contract needs are met, and ensure all applicable laws, practices, procurement policies, and administrative rules and standards are followed.

Contract Management:

• Collaborate with department leaders, Business Systems Analysts, IT experts, the county attorney’s office and project managers to address topics such as: intellectual property rights and infringement, confidentiality, acceptance criteria, reporting requirements and tracking, data protection, anti-corruption, export compliance, security/audit needs, key performance indicators performance levels, SLA’s and corresponding penalties or remedies.
• Provide ongoing analysis and reporting related to contracts, including executing changes where necessary. Provides weekly and monthly reports and analyses, as required.
• Monitor and support contract activities that include identifying ongoing County responsibilities and ensuring appropriate actions are taken, execution of amendments on existing contracts, strategicchanges, or other changes identified as appropriate.
• Define, draft and negotiate termination and refund provisions, subcontracting requirements, and limitations based upon business requirements, county contracting and procurement policies, best practices, and current industry standards.
• Review and approve complex electronic documents prepared by other staff, such as new software requests data, amendments, change orders, work orders, terms of use, and click-through agreements.
• Ensure acceptance of negotiated risk, liability amounts and factors for the county, plus vendor and County insurance levels and policies.

Who You Are:

Customer Service Oriented- You anticipate, assess and respond effectively to the needs of diverse customers, both internal and external.

Project Management Master - You can plan, prioritize and organize work effectively to produce measurable results.

Relationship Builder: You build and sustain cooperative working relationships with internal and external customers, partners, and stakeholders.

Excellent Communicator - You show self-awareness, respect for others, empathy, situation appropriateness, and professionalism when communicating verbally, nonverbally, and in writing.

Technology-Minded: You utilize electronic systems appropriately and effectively for the processing and distribution of information.

Excellent at Time Management: You make the best use of available time and resources to effectively manage tasks and meet productivity expectations.

Our Commitment to Safety, Trust, and Belonging:Multnomah County is committed to developing, nurturing, and continually improving workforce equity by identifying and addressing the structural and policy barriers to equal employment opportunities faced by our employees and communities. County employees across the organization have stepped forward to develop a strategic plan and help create a workplace where everyone can reach their full potential. Learn more by reading our Workforce Equity Strategic Plan and exploring our Core Competencies for all County employees.

To Qualify:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills*:

• Bachelor's degree from an accredited college or equivalent experience AND
• Three (3) years of experience delivering technology contract development/negotiation, technology procurement, and technology contract administration services

*Transferable skills:Your transferable skills are any skills you have gained through education, work experience (including the military), or life experience that are relevant to this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Certified Public Procurement Officer (CPPO) and Certified Professional Public Buyer (CPPB)
• Project Management Professional (PMP)

Teleworking:At this time, this position is designated to “routine telework,” meaning you will be working remotely (from home) most of the time; a hybrid schedule also is available. As with all routine telework positions, employees may be required to come into the office on occasion. The designation of Routine Telework may be subject to change at a future time. Currently, all employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations

Screening and Evaluation:

The Application Packet:

• A completed online application
• A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities, and the number of employees under your supervision.
• A cover letter that expands on your resume and addresses how your past experience supports your candidacy for the position, why you are interested in this position, and how it aligns with your current career goals.

Equal Pay Law: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience, education seniority, training, and/or tenure. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Note:The application, resume, and cover letter should demonstrate your work experience/skills and how they relate to those detailed in this job announcement. Please be thorough, as these materials may be scored and determine your eligibility for an interview.

The Selection Process:For details about how we typically screen applications, review ouroverview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications: We may do an additional preferred review and/or send out additional supplemental questions to identify those highest qualified.
• Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include a panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.
• Background check and reference checks: All finalists must pass a thorough criminal records check and reference check.
• Salary will be determined using a number of factors, including the candidate's years of relevant and equivalent experience, and years of supervisory experience (if applicable).

Additional Information

This recruitment may be used to fill full-time, part-time, temporary, limited-duration, and on-call positions.

Type of Position: Regular (Non-Exempt), Represented.

Location:This position is officially housed in the Multnomah Building, 501 SE Hawthorne Blvd. Suite 400, Portland, OR 97214.

Schedule:Typically Monday through Friday from 8:00 a.m. to 5:00 p.m. There is some flexibility with the start and end times and a possibility of a flexible schedule.

All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. We are not able to sponsor H-B1, F-1 OPT or STEM OPT visas.

Serving the Public, Even During Disasters

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Allison Conkling

Email:

allison.conkling@multco.us

Phone:

+1 (503) 2604572

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

6031 - Contract Specialist Senior