Trade Shows & Meetings Coordinator (East Bay Required) - Vituity Practice Management - Emeryville

Hybrid - Emeryville, CA – Trade Shows & Meetings Coordinator

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

The Opportunity

• The Trade Show and Meeting Coordinator supports the planning and execution of Vituity’s meetings, conferences, and trade shows. This role helps ensure every event runs smoothly by managing logistics, inventory, communication, and administrative tasks.
• This is a hybrid position based in the Vituity Emeryville Office, requiring in-office work atl east once a week and national travel to at least nine events per year.
• Coordinate logistics for meetings and trade shows, including shipping, setup, and onsite support.
• Prepare event materials such as signage, handouts, and name badges.
• Manage event inventory—track, reorder, and organize supplies and promotional items.
• Maintain packing checklists and ensure materials are prepared accurately and on time.
• Monitor the department inbox and respond promptly to event-related inquiries.
• Maintain accurate event listings and documentation on Vituity’s intranet and SharePoint.
• Track and reconcile invoices for meetings and conferences.
• Provide general administrative and onsite support to the Meetings and Events team as needed.

Required Experience and Competencies

• High School Diploma or GED required.
• Minimum two years of administrative or coordination experience; three to four years preferred.
• Customer service experience preferred.
• Highly organized, detail-oriented, and adaptable, with the ability to manage multiple priorities.
• Strong written and verbal communication skills; able to collaborate effectively across teams.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to build and maintain positive working relationships.
• Must be able to work onsite in the Vituity Emeryville Office at least once weekly.
• Must be willing and able to travel nationally for at least nine events per year.
• Flexibility to work occasional evenings and weekends to support events; notice will be provided in advance."

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual scavenger hunts and holiday celebrations
• Flexible work hours
• Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.

We are excited to share the base salary range for this position is $25.74 - $32.18, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.

Applicants only. No agencies please.