UBMS Part Time Administrative Assistant

Title: UBMS Part-Time Administrative Assistant

Salary Range: N/A

Contract Term Length: Not Applicable

Work Location: On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: UBMS Part-Time Administrative Assistant

Job Summary

ECTC is seeking a Part-Time Administrative Assistant to provide administrative support and customer service for the Upward Bound Math and Science (UBMS) program.

Job Duties:

Responsibilities will include, but are not limited to:
• Supports a professional office environment of efficiency, customer service, and clerical support for both UBMS staff, including requisitions, supply requests, and travel documents.
• Responsible for the preparation of grant reports, quarterly and annual performance reports, and monthly budget reconciliation for UBMS.
• Responsible for maintaining, updating, and creating content for all social media accounts and websites for UBMS.
• Engages in professional development to enhance job performance and growth
• Performs data entry for the UBMS Blumen database, ensuring accuracy and timeliness of entries in relation to the goals, objectives, and activities of the program documents.
• Calls prospective and current participants in the program to complete enrollment, update student files, and communicate events in the program.
• Creates and maintains an accurate and comprehensive file system that protects the privacy of program participants and their files to ensure compliance with the College and the U.S. Department of Education.

Minimum Qualifications:

Minimum Requirements
Education: High School Diploma and 3 years of experience, or equivalent (Associate Degree and 1 year of experience).

Preferred Qualifications:

Additional Skills Requested:

• Ability to work effectively on a team and independently
• Ability to work in a flexible schedule based on the needs of grants
• Highly dependable and prompt
• Excellent written and oral communication skills
• Strong analytical or problem-solving skills
• Strong organizational and people skills
• Proficient computer skills
• Familiar with Microsoft Office Suite

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.