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<dt><h4>Description</h4></dt>Click HERE for Video <a href="https://youtu.be/BaWz_3hXyWg" target="_blank">https://youtu.be/BaWz_3hXyWg</a>This is a full time, full benefit eligible position, located in Lowndes County, Georgia.&nbsp;Who we are.&nbsp;We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.&nbsp;What we offer.&nbsp;Enjoy a generous benefits package that includes unique training opportunities, engaging worksite wellness events, wellness breaks, employee retirement plan, 13 paid holidays per year, vacation and sick leave, health insurance, dental, vision, long term care, and life insurance. For more information on the State of Georgia Benefits visit <a href="http://team.georgia.gov/" target="_blank">http://team.georgia.gov/</a><dt><h4>Job Responsibilities</h4></dt>Reporting directly to the District Health Director, the District Administrative Manager is an exempt level position responsible for the overall administrative and operational functioning of health departments in each of South Health District’s 10-county region. &nbsp;This includes overseeing a wide array of duties to ensure the smooth, efficient operation of each health department, allowing healthcare providers to focus on delivering quality patient care.Key duties and responsibilities include, but are not limited to:<ul><li>Administrative Management:&nbsp;They oversee daily health department operations, including scheduling and patient/client registration. They are responsible for managing medical records, ensuring accuracy and compliance with regulations like HIPAA, developing office policies, managing inventory and vendors, and maintaining a positive office environment.</li><li>Staff Management:&nbsp;This includes hiring, training, and supervising staff, conducting performance evaluations, managing schedules, and resolving conflicts.</li><li>Financial Oversight:&nbsp;This position works closely with district finance and billing to ensure accurate medical coding, billing, insurance verification, and financial reporting.</li></ul><ul><li>Patient Relations: The position handles patient/client inquiries and concerns, manages check-in and check-out processes, and works to improve patient/client satisfaction.</li></ul><ul><li>Regulatory Compliance:&nbsp;Ensures health departments follow healthcare regulations such as HIPAA and other related Georgia Department of Public Health and South Health District policies and procedures.</li><li>Technology Management: &nbsp;Working closely with IT; oversees EMR systems, ensuring data security, and training staff in healthcare technology.</li></ul> <dt><h4>Minimum Qualifications</h4></dt>Bachelor's degree in operations management, business administration, or a related field which includes four (4) years in a managerial or supervisory role; or eight (8) years of related professional experience which includes four (4) years in a managerial or supervisory role; or four (4) years of experience required at the lower level Mgr 2, Business Ops (GSM011) or position equivalent. Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over year. Additional Qualifications: 5 years of progressive experience in a medical office environment with proven work experience as a medical office manager. <dt><h4>Additional Information</h4></dt>Georgia Department of Public Health Commissioner and &nbsp;leaders encourages all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals. &nbsp;A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break. Employment Information Current State employees are subject to State Personnel Board rules regarding salary. DPH accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DPH will contact educational institutions to verify degree, diploma, licensure, etc. The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check. As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: <a href="mailto:DPH-HR@dph.ga.gov" target="_blank">DPH-HR@dph.ga.gov</a>. DPH is an Equal Opportunity Employer

District Administrative Manager

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard Business School?Harvard Business School, located on a 40-acre campus in Boston, was founded in 1908 as part of Harvard University. It is among the world's most trusted sources of management education and thought leadership. For more than a century, the School's faculty has combined a passion for teaching with rigorous research conducted alongside practitioners at world-leading organizations to educate leaders who make a difference in the world. Through a dynamic ecosystem of research, learning, and entrepreneurship that includes MBA, Doctoral, Executive Education, and Online programs, as well as numerous initiatives, centers, institutes, and labs, Harvard Business School fosters bold new ideas and collaborative learning networks that shape the future of business. Job Description Job Summary:Independently plan, and implement the delivery of registrar operations including maintenance of student information systems, production of data, queries and reports and general system coordination. 
Job Specific Responsibilities: 
 
Working Conditions:<ul><li>Work is performed in an office setting</li></ul> 
Physical Requirements:<ul><li>Sitting using near vision use for reading and computer use for extended periods of time</li><li>Lifting (approximately 20 to 30 pounds), bending, and other physical exertion</li></ul> Qualifications Basic Qualifications:<ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 5 years’ relevant work experience</li></ul> 
Additional Qualifications and Skills:<ul><li>Knowledge of Microsoft Office Suite, advanced Excel skills</li><li>Advanced knowledge of registrar principles</li><li>Familiarity with Student Information Systems (SIS) and other technology tools related to academic program management</li></ul> 
Certificates and Licenses: Additional Information <ul><li>Appointment End Date: </li><li>Standard Hours/Schedule: 40 hours per week</li><li>Compensation Range/Rate (including Shift Differential if applicable): </li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity, Education, Criminal, Credit, Certification/License, Motor Vehicle Record, Drug Test, DOT Physical, CORI, Employment, Prohibited Parties, Not Applicable</li><li>Other Information: <ul> 
 
 
 
 
&nbsp;</ul></li></ul>Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 057. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.&nbsp;Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy that outlines our commitment to&nbsp;prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard’s <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.&nbsp;

Harvard University FAS Human Resources

Assistant Director, Curricular Programs, Registrar Services

Position Title: Property Coordinator Location: Houston, TX Full Time/Part Time: Full time Req ID: R308-2025 Description: ******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are seeking a Property Coordinator to assist and support the Property Manager with the day-to-day management of their portfolio of properties. Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following: collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects; review and coding of all vendor invoices; coding and processing of all Job Cost related documents; re-class of expenses; coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open &amp; close of utility accounts; vacancy cleanouts and vacancy profiles; assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.; assist Property Manager with the preparation of annual budgets; coordination of travel and expense reports;Daily review and response to cases logged in Kimco’s Customer Service platform; issue work orders to vendors and follow-up to ensure work orders have been completed; maintain a Best-In-Class relationship with tenants via verbal and written communications.Requirements:<ul><li>Background in retail commercial real estate </li><li>At least two years of experience in a fast-paced corporate setting </li><li>Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)</li><li>Bachelor's degree or equivalent working experience</li><li>Prior administrative experience</li></ul>** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and rapidly expanding Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of December 31, 2024, the company owned interests in 568 U.S. shopping centers and mixed-use assets comprising 101 million square feet of gross leasable space. PI275111452

Kimco Realty Corporation

Property Coordinator

Position Title: Legal Collections Associate Location: Charlotte, NC Full Time/Part Time: Full time Req ID: R307-2025 Description: The Legal Collections Associate is the primary point of contact for legal matters related to tenants in litigation status. This role is responsible for maintaining legal status records, coordinating directly with external counsel, and ensuring accurate financial and documentation processes. Analysts escalate decision-making to Supervisors or Managers as needed.Key Responsibilities:<ul><li>Serve as the primary liaison with external legal counsel for assigned litigation cases.</li><li>Maintain legal status fields and pursuit notes in MRI.</li><li>Prepare and dispatch legal packets in coordination with Accenture.</li><li>Perform account reconciliations and process legal-related transactions.</li><li>Support A/R reviews and legal reporting.</li><li>Ensure documentation standards and SOPs are followed.</li><li>Track legal fee payments and vendor activity.</li><li>Escalate decision-making and complex issues to Supervisor or Manager as appropriate.</li></ul>Qualifications:<ul><li>Bachelor’s degree in Business, Real Estate, or related field.</li><li>3–5 years of experience in legal support, lease administration, or real estate operations.</li><li>Familiarity with litigation processes and financial documentation.</li><li>Experience with MRI and Salesforce preferred.</li></ul>Skills:<ul><li>Strong communication and legal coordination skills</li><li>High attention to detail and documentation accuracy</li><li>Ability to manage multiple tasks and deadlines</li><li>Proactive and collaborative work style</li><li>Act in the company’s best interest</li></ul>** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and rapidly expanding Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of December 31, 2024, the company owned interests in 568 U.S. shopping centers and mixed-use assets comprising 101 million square feet of gross leasable space. PI275111515

Legal Collections Associate

The Contract Administrator II candidate will document management systems and will be responsible for administering contract templates, reviewing and editing complex sales contract packages, Order Forms and Statements of Work (SOW’s), providing first-round responses to customer redlines, negotiating and drafting contract language, maintaining the teamwork queue, obtaining electronic signatures, contract distribution and enforcing the company’s contract process.This role entails interpreting contract language, validating legacy contracts, working with renewals, sales and sales ops teams, organizing playbook language, and possible communication with customer or procurement non-legal personnel.Essential Job Duties:&nbsp;• &nbsp; &nbsp;Oversee actions with internal legal teams&nbsp; • &nbsp; &nbsp;Report status of current contract processes to management and stakeholders • &nbsp; &nbsp;Ensure contracting documents are being completed in a timely manner • &nbsp; &nbsp;Provide first-round responses to customer redlines • &nbsp; &nbsp;Assist Director of Contracts Management to negotiate terms, conditions and pricing, and ensure they are accurately executed on large and complex contracts&nbsp; • &nbsp; &nbsp;Obtain electronic signatures, manage internal contract distributions, and ensure legal documents are properly filed • &nbsp; &nbsp;Seeks efficiency through thorough review of processes and leads team/departmental changes • &nbsp; &nbsp;Perform contract administration duties and responsibilities in accordance with internal policies and procedures, applicable laws and regulations, customer requirements, and sound business judgment. • &nbsp; &nbsp;Identify and escalate non-standard, complex matters received in the corporate mailbox to appropriate internal resources • &nbsp; &nbsp;Manage Purchase Order Requests via eRequest via Azure AD • &nbsp; &nbsp;Create and maintain vendor data within Dynamics365 • &nbsp; &nbsp;Assist with making sure that business licenses are up to date and renewed timely. • &nbsp; &nbsp;Create and maintain Consultant SOWsTechnical Ability: • &nbsp; &nbsp;Knowledge of and ability to utilize Microsoft Office, Salesforce.com, Docusign • &nbsp; &nbsp;Attention to detail and the ability to spot errors and inconsistencies • &nbsp; &nbsp;Strong organizational skills • &nbsp; &nbsp;Ability to work with a team at all levels of a global organization • &nbsp; &nbsp;Exceptional communication skills (oral and written) • &nbsp; &nbsp;Strong understanding of software licensing and common contract negotiation issues • &nbsp; &nbsp;Ability to modify existing templates, implement new templates, and be co-owner of contract workflow • &nbsp; &nbsp;Adapts easily to competing and shifting priorities in a fast-paced environment • &nbsp; &nbsp;Works efficiently, independently and with minimal supervision and takes ownership and a proactive approach to tasks that need to be completedJob Skills/Requirements• &nbsp; &nbsp;3-5 years of Contract administration experience; Bachelor's Degree preferred • &nbsp; &nbsp;Good knowledge of contract law • &nbsp; &nbsp;Contract negotiations • &nbsp; &nbsp;Analytical skills • &nbsp; &nbsp;Communication/Written Communication • &nbsp; &nbsp;Detail-oriented • &nbsp; &nbsp;Organizational skills • &nbsp; &nbsp;Excellent writing skills • &nbsp; &nbsp;Problem solving • &nbsp; &nbsp;Proficient in Microsoft Office suiteJobFamilyLegal &amp; CommercialJobFunctionIndividual ContributorPayTypeSalaryEmploymentIndicatorRegularHiringMinRate70000HiringMaxRate85000

VertexOne

Contract Administrator II

ABOUT ROCKET LABRocket Lab is a global leader in launch and space systems. The rockets and satellites we build and launch enable some of the most ambitious and vital space missions globally, supporting scientific exploration, Earth observation and missions to combat climate change, national security, and exciting new technology demonstrations. Our Electron rocket has provided reliable access to orbit since 2018, becoming one of the most frequently launched rockets in the world. Neutron will be our next rocket on the launch pad, an advanced 13-tonne payload class, reusable rocket to launch the mega constellations of the future. Our space systems business includes our extensive line of satellites and components that have enabled more than 1,700 missions including the James Webb Space Telescope, NASA Psyche Mission, Artemis I, Mars Ingenuity helicopter, and more. &nbsp;Join our pioneering team and launch your career to new heights!EXECUTIVE ASSISTANTBased onsite at Rocket Lab's headquarters in Long Beach, California the Executive Assistant is responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing documentations for meetings, assisting with presentations and variety of other day-to-day administrative tasks.This is an exciting role that requires superior attention to detail, great organization and prioritization skills and the ability to plan ahead and to meet tight deadlines, all while juggling multiple critical requests. This role will support the Executive leadership team, with deliverables required for internal leadership, board of directors, and investors.&nbsp;WHAT YOU'LL GET TO DO:<ul><li>Support managing calendars, preparing for presentations, company meetings and other key events.</li><li>Plan travel itineraries and make travel arrangements both domestically and internationally, including reservations for events and dining as needed.</li><li>Assist in organizing, and execution of meetings, conferences, and off-site events.</li><li>Reconcile and prepare expense reports.</li><li>Document and distribute meeting minutes and action items.</li><li>Greet guests and assist with special projects relating to guest/visitors.</li><li>Responsible for replenishing office supplies</li><li>Other duties as assigned.</li></ul>YOU'LL BRING THESE QUALIFICATIONS:<ul><li>Associate's degree&nbsp;</li><li>2+ years of administrative / executive support experience,&nbsp;</li><li>Expertise in Microsoft Office Suite (Word, Excel, Outlook, and other)</li></ul>THESE QUALIFICATION WOULD BE NICE TO HAVE:<ul><li>Bachelor’s Degree&nbsp;</li><li>Experience in a fast-paced, corporate environment.</li><li>Maintains high level of integrity and discretion.</li><li>Outstanding writing and verbal communications skills</li><li>Excellent organization, planning, time management, and problem-solving skills</li><li>Highly motivated and able to work effectively with minimal supervision.</li></ul>ADDITIONAL REQUIREMENTS<ul><li>Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.&nbsp;&nbsp;&nbsp;</li><li>Regularly required to sit, use hands and fingers, operate computer keyboard and controls, and communicate verbally and in writing.&nbsp;&nbsp;</li><li>Must be physically able to commute to buildings&nbsp;</li><li>Occasional exposure to dust, fumes and moderate levels of noise.&nbsp;</li></ul>Level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.Base salary is just one component of our total rewards package at Rocket Lab.&nbsp; Employees may also receive company equity and access to a robust benefits package including: top tier medical HMO, PPO &amp; a 100% company-sponsored medical HSA plan option, dental and vision coverage, 3 weeks paid vacation and 5 days sick leave per year, 11 paid holidays per year, flexible spending and dependent care savings accounts, paid parental leave, disability insurance, life insurance, and access to a 401(k) retirement plan with company match. Other perks include: Discounted employee stock purchase program, subsidized EV charging stations, onsite gym, food and drinks, and other discounts. Eligibility for benefits may vary based on employment status, please check with your recruiter for a comprehensive list of the benefits available for this role. Benefit programs are subject to change at the company’s discretion.Base Pay Range (CA Only)$75,000—$105,000 USDWHAT TO EXPECT&nbsp;We’re on a mission to unlock the potential of space to improve life on Earth, but that’s not an easy task. It takes hard work, determination, relentless innovation, teamwork, grit, and an unwavering commitment to achieving what others often deem impossible. Our people out-think, out-work and out-pace. We pride ourselves on having each other’s backs, checking our egos at the door, and rolling up our sleeves on all tasks big and small. We thrive under pressure, work to tight deadlines, and our focus is always on how we can deliver, rather than dwelling on the challenges that stand in the way.&nbsp;&nbsp;&nbsp;Important information:FOR CANDIDATES SEEKING TO WORK IN US OFFICES ONLY:To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), Rocket Lab Employees must be a U.S. citizen, lawful U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum, or be eligible to obtain the required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce, as applicable. Learn more about ITAR here.Rocket Lab provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment at Rocket Lab, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Applicants requiring a reasonable accommodation for the application/interview process for a job in the United States should contact Giulia Johnson at <a href="mailto:g.biow@rocketlabusa.com.This" target="_blank">g.biow@rocketlabusa.com.This</a> dedicated resource is intended solely to assist job seekers with disabilities whose disability prevents them from being able to apply/interview. Only messages left for this purpose will be considered. A response to your request may take up to two business days.FOR CANDIDATES SEEKING TO WORK IN NEW ZEALAND OFFICES ONLY:For security reasons background checks will be undertaken prior to any employment offers being made to an applicant.&nbsp; These checks will include nationality checks as it is a requirement of this position that you be eligible to access equipment and data regulated by the United States' International Traffic in Arms Regulations.&nbsp;Under these Regulations, you may be ineligible for this role if you do not hold citizenship of Australia, Japan, New Zealand, Switzerland, the European Union or a country that is part of NATO, or if you hold ineligible dual citizenship or nationality.&nbsp; For more information on these Regulations, click here&nbsp;ITAR Regulations.

Rocket Lab

Executive Assistant

Department: Litigation
About Us:
Ballard Spahr is a renowned national law firm with over 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that supports and encourages career growth.
Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated technical and administrative skills to work in Creditors Rights/Bankruptcy in our Seattle office. The selected individual will support attorneys in the Litigation department by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions. This position is hybrid and offers a work schedule of 2-3 days a week in the office. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
 As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to:
<ul>
<li>Maintaining schedules and calendars, making travel arrangements, and updating contacts.</li>
<li>Working closely with attorneys and billing specialists on complex billing matters.</li>
<li>New client intake and file maintenance utilizing the firm's electronic records management system.</li>
<li>Billing, travel coordination and expense reimbursement.</li>
<li>Other work as needed.</li>
</ul>
 What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
<li>Judgement and Problem Solving Skills: Thinks strategically, giving careful attention to detail.</li>
</ul>
 Required Experience:
This position requires a minimum of 3 years of relevant experience and a high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience supporting attorneys in Credit's Rights, Federal court bankruptcies, state court receiverships, commercial foreclosures, Article 9 dispositions, loan enforcement, and commercial collection matters. Must be familiar with the rules, procedures, and filing requirements of Washington State, federal and appellate courts, e-filing, and the daily operations of a litigation practice. Experience with document management, time and billing systems a plus.
Ballard Spahr offers an excellent benefits package which includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $ 80,000 - $95,000 depending upon experience. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Administrative Assistant

POSITION SUMMARY:Responsible for recruiting qualified applicants for admission to the University in accordance with state and federal accreditation and institution policies and regulations, consistent with the highest ethical standards. The Admissions Representative is responsible for managing time and inquiry resources to generate interest in our programs. This position will conduct a high quantity of prospect phone contacts to secure appointments and interview activity and conduct follow-up activity with unresolved interviewees and future class applicants. They will work interdepartmentally with student support services to ensure students are maintained and successfully matriculated. Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and maintenance of an environment which is conducive to innovation, positive thinking and expansion.KEY JOB ELEMENTS: <ul><li>Accurately and completely explain educational programs, expected outcomes, student services, and financial consideration to students, parents, and educators.</li><li>Manage inquiries to achieve prompt contact and performance activity weekly goals; utilize approved recruitment policies/formats; make prompt and effective contact with inquiries and redirect unqualified candidates based upon incompatible career goals.</li><li>Secure new inquiries (Personally Developed Referrals) by directly asking phone and in-person contacts about referrals of others to contact that may be interested in programs offered.</li><li>Schedule and conduct interviews, pursue qualified candidates for enrollment, and determine appropriateness of candidates for enrollment based upon career goal compatibility.</li><li>Accurately forecast projected new students on a periodic basis for admissions leadership. &nbsp;</li><li>Consistently conduct follow-up meetings, monthly at minimum, with all applicants to ensure successful matriculation.</li><li>Assist other personnel and departments with data collection and problem solving.</li><li>Participate in appropriate recruitment and enrollment activities including open houses, regional presentations, training sessions, orientation programs, career days, community outreach, employer partnerships, etc.</li><li>Other duties as assigned.</li></ul>REQUIREMENTS:<ul><li>Bachelor’s degree in business or a related field and one-year successful admissions or sales experience OR associate’s degree and three year’s successful admissions or sales experience.&nbsp; (Salary level will be based on degree level). </li><li>Sincere interest in helping others achieve life goals.</li><li>Excellent written and verbal communication skills. </li><li>Strong interpersonal skills with both faculty and student populations.&nbsp; </li><li>Superior organizational and problem-resolution skills.&nbsp; </li><li>Goal-oriented and highly ethical.&nbsp; </li><li>Strong expertise with MS Office as well as field-related hardware and software packages and systems for reporting features.&nbsp;</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments. </li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.&nbsp; </li><li>Ability to adapt to changing assignments and multiple priorities.&nbsp; </li><li>Ability to manage multiple tasks and successfully meet deadlines.&nbsp;</li></ul>ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.JobFamilyAll PositionsEducationLevelAssociate Degree

South University

Admissions Representative

<h4>Introduction</h4> The State of ConnecticutMilitary Department (CTMD)&nbsp;is accepting applications for an&nbsp;Office Assistant&nbsp;position&nbsp;in the mailroom located at Governor William A. O'Neill Armory in Hartford, CT. POSITION HIGHLIGHTS: <ul><li>First-Shift</li><li>Full-Time (40 hours per week)</li><li>Monday - Friday 7:30am - 4:00pm</li><li>In-state travel may be required using State owned or leased vehicles.&nbsp; The selected candidate must have and maintain a valid, unexpired driver's license and comply with all requirements of DAS General Letter 115.</li></ul> THE ROLE: This is an in-office position, supporting the CT National Guard's (CNG) Department of Information Management (DOIM).&nbsp; The Office Assistant must obtain and maintain security clearance.&nbsp; Primarily, the Office Assistant will work independently on routine tasks, and will collaborate when needed with other CNG departments and state departments and agencies as needed.&nbsp; Examples of duties include: <ul><li>Coordinating the internal printing services program (tracking of requests, status and delivery of final products).&nbsp; Processing basic edits to documents for print formatting.&nbsp; Printing and assembling final products, to include cutting, lamination and binding, as necessary.</li><li>Publications management and tracking.&nbsp; Serving as a point of contact for units and departments requesting specific publications from higher-level agencies and help process publication account access requests.</li><li>Mailroom assistance.&nbsp; Providing assistance and coverage for federal/state mailroom, processing inbound mail and parcels, processing outbound mail, and managing mailbox assignments.</li><li>Lifting/carrying packages up to 50 lbs. Using flatbed carts and other types of hand carts.</li><li>Assisting with implementing a records management program for official military records, assisting by coordinating between federal and state military department offices.</li><li>Assisting with Federal/State Freedom of Information request processing.</li></ul> WHAT WE OFFER: <ul><li>A chance to work for a Forbes top company: ‘Forbes’&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule&nbsp;</li><li>State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.&nbsp; Click&nbsp;here&nbsp;for more information.</li><li>Industry leading health&nbsp;benefits, including medical and dental coverage, paid time off, including 13 paid holidays per calendar year.</li><li>State Employee Retirment System (SERS) Tier IV Defined Contribution Plan (new hires after 7.31.17).</li><li>Voluntary Deferred Compensation 457 Retirement Savings Plan.</li><li>Paid time off - including 13 holidays per calendar year.</li></ul>ABOUT US: We are a unique dual-status agency, having both federal and state missions.&nbsp; The CTMD’S primary public responsibilities are: (1) To support the CT National Guard enabling the National Guard to provide ready units for Federal or State requirements; (2) To train, resource and coordinate state emergency response assets, and; (3) To plan for and protect citizens and their property in times of war, terrorism, invasion, rebellion, riot or disaster. The CTMD is committed to conducting military operations in an environmentally friendly manner. FOR ASSISTANCE IN APPLYING: Please visit our 'Applicant Tips on How to Apply' page. <h4>Selection Plan</h4> In order to be considered for this job opening, you must be a current State of CT&nbsp;employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must&nbsp;specify your qualifications on your application. NOTE:&nbsp;&nbsp;In addition to the checking of references and of facts stated in the application, offers of employment will be conditional upon successful completion of a federal background investigation. FOR ASSISTANCE IN APPLYING: Check out our&nbsp;Applicant Tips on How to Apply! Need more resources? Visit our&nbsp;Applicant Reference Library&nbsp;for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications:&nbsp;Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits:&nbsp;List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.</li><li>Resume Policy:&nbsp;Per&nbsp;Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission:&nbsp;All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing&nbsp;<a href="mailto:mil.hr@ct.gov" target="_blank">mil.hr@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li></ul><ul><li>Note: The&nbsp;only way&nbsp;to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions:&nbsp;This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview:&nbsp;Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful&nbsp;Interview Preparation Guide&nbsp;to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Erica Blackmon at&nbsp;<a href="mailto:mil.hr@ct.gov" target="_blank">mil.hr@ct.gov</a>.&nbsp; Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. <h4>EXAMPLES OF DUTIES</h4> Performs the full range of general clerical duties as described in the following areas: <ul><li> TYPING: <ul><li>Types a variety of materials in relation to other duties or as assigned;</li><li>Enters and retrieves data on computers, tablets, and other electronic equipment.</li></ul></li><li> FILING: <ul><li>Sets up and maintains office procedures, filing and indexing systems and forms for own use.</li></ul></li><li> CORRESPONDENCE: <ul><li>Composes routine correspondence.</li></ul></li><li> REPORT WRITING: <ul><li>Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).</li></ul></li><li> INTERPERSONAL: <ul><li>Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;</li><li>Responds to inquiries from other work units or departments/agencies;</li><li>Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;</li><li>May lead lower level employees in carrying out assigned clerical functions.</li></ul></li><li> PROCESSING: <ul><li>Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;</li><li>Processes a variety of documents in determining routine case status;</li><li>Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;</li><li>Processes purchase requisitions/purchase orders for subsequent action;</li><li>Prepares payment lists and billing invoices;</li><li>Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;</li><li>Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;</li><li>Figures payments, costs, discounts and adjustments using prescribed methods and formulas;</li><li>Receives monies in various forms such as cash, checks and money orders and prepares for deposit;</li><li>Maintains inventory and orders supplies;</li><li>Uses a variety of electronic equipment to perform job functions.</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of office systems and procedures including proper telephone usage and filing;</li><li> Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li><li>performing arithmetical computations;</li></ul></li><li> Ability to <ul><li>perform a full range of clerical tasks;</li><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>schedule and prioritize workflow;</li><li>read and interpret complex instructions.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of&nbsp;general clerical work experience. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience in formatting, entering, and retrieving data electronically or manually.</li><li>Experience working with Mircrosoft Office Suite (O365, Teams, Outlook, Word, Excel - including pivot tables and graphs), Publisher.</li><li>Experience using Adobe products for creating, editing and publishing documents.&nbsp;&nbsp;</li><li>Experience in a high-volume work environment with multiple competing priorities and deadlines.</li><li>Experience developing and maintaining basic office procedures and electronic files and records.</li><li>Experience working with military personnel in an official capacity.</li></ul> <h4>SPECIAL REQUIREMENTS</h4> Persons having responsibility for supervising or observing the behavior of inmates or custodial&nbsp;individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

State of Connecticut

Office Assistant

<h4>Introduction</h4> Southern Connecticut State University (SCSU)&nbsp;is a constituent unit of the&nbsp;Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities.&nbsp;We are currently recruiting for an&nbsp;Administrative Assistant&nbsp;at our campus, located&nbsp;in&nbsp;New Haven, CT- a city rich with arts and culture, less than 90 miles from New York City and 140 miles from Boston.&nbsp; POSITION HIGHLIGHTS: <ul><li>The Dean of Students Office</li><li>Full-Time</li><li>40 hours per week</li><li>Monday - Friday</li></ul> WHAT WE CAN OFFER YOU: <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked one of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A health&nbsp;work/life balance&nbsp;to all employees</li></ul> ABOUT US: As one of the&nbsp;State of Connecticut&nbsp;institutions of higher learning,&nbsp;Southern Connecticut State University (SCSU) stands as a testament to the transformative power of education. With its roots stretching back to the 19th century, SCSU has grown from a teachers college to a vibrant, comprehensive university with a wide array of programs in the liberal arts and professional fields. Its commitment to academic excellence is matched by a dedication to access and public service, ensuring that a diverse student body of over 10,000 can pursue higher education in a supportive environment. The university's focus on social justice permeates campus life, fostering a community where every individual is valued and equity is woven into the fabric of daily activities. As part of the Connecticut State Colleges and Universities System, SCSU continues to be a beacon of knowledge, opportunity, and progress for the state and its residents. NOTE:&nbsp;Preference may be given to current BOR/CSCU employees and/or current State of CT employees prior to filling the position with an external applicant. <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Check out our&nbsp;Applicant Tips on How to Apply! Need more resources? Visit our&nbsp;Applicant Reference Library&nbsp;for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications:&nbsp;Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits:&nbsp;List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.</li><li>Resume Policy:&nbsp;Per&nbsp;Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission:&nbsp;All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li></ul><ul><li>Note: The&nbsp;only way&nbsp;to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions:&nbsp;This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview:&nbsp;Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful&nbsp;Interview Preparation Guide&nbsp;to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP:&nbsp;Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Siraje Owen at&nbsp;<a href="mailto:owens7@southernct.edu" target="_blank">owens7@southernct.edu</a>.&nbsp; Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program. <h4>EXAMPLES OF DUTIES</h4> Performs the most complex office administrative duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews references materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;</li><li>Analyzes information and may make recommendations.</li></ul></li><li>INTERPERSONAL: <ul><li>Acts for manager by interpreting established policies and procedures, etc.;</li><li>Troubleshoots by relieving manager of as much administrative detail as possible;</li><li>Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Authorizes purchases and payments (within prescribed limits of authority);</li><li>Develops input and prepares documentation for office and/or department budget;</li><li>Coordinates budget control and monitoring;</li><li>Develops office and/or department procedural manuals;</li><li>Assists in interviewing and hiring office support staff;</li><li>Trains office support staff;</li><li>May supervise office support staff.</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office administration and management;</li><li>department and/or unit policies and procedures;</li><li>proper grammar, punctuation and spelling;</li><li>business communications;</li></ul></li><li>Knowledge of business math;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to manager).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Four (4) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 2 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Extensive experience with the full suite of Microsoft Office software applications and standard office technology programs.</li><li>Professional experience working in higher education.</li><li>Experience working with diverse populations.</li><li>Detailed-oriented and accurate with strong analytical and evaluative skills.</li><li>Experience with prioritizing work, managing multiple priorities and handling confidential information.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

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