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Job Title Administrative Support Associate I Requisition Number RE52223 Working Title Athletics Payroll Support Associate Department Name 12D00:UKAA - Administrative Support Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements To be able to lift 10 lbs. Shift Monday-Friday, 7:30 am-4:30 pm. Job Summary The Athletics Payroll Support Associate will process payroll and will provide administrative payroll guidance and support for the Athletics department. Duties include but are not limited to the following: <ul><li>monitor time entry postings for employees in SAP</li><li>&nbsp;ensure employees are paid correctly and in a timely manner</li><li>&nbsp;prepare and send notifications while adhering to established payroll deadlines</li><li>&nbsp;process payroll actions for UK Athletics to ensure all policies and procedures are followed</li><li>&nbsp;review information to detect and reconcile payroll discrepancies</li><li>&nbsp;assist with the hiring of part-time and student positions</li><li>&nbsp;assist as backup for Talent Manager in posting full-time positions</li><li>&nbsp;post camp and part-time positions through Integrated Employment System (IES)</li><li>&nbsp;daily monitoring of pre-employment screening for camp workers &amp; coordinate hiring of camp workers.</li></ul> Must be able to comply with all SEC, University and NCAA rules and regulations. Skills / Knowledge / Abilities SAP, Payroll, Microsoft Office Does this position have supervisory responsibilities? No Preferred Education/Experience Associates Degree and experience with payroll Deadline to Apply 11/13/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I

Job Title Technical Administrator I Requisition Number RE52211 Working Title EMS Adminstrator Department Name 3DH41:Aux Services - University Events Work Location Lexington, KY Grade Level 45 Salary Range $47,278-78,000/year Type of Position Staff Position Time Status Full-Time Required Education BS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements On occasion, must be able to lift up to 50 lbs, and stand for long periods. Must also be able to sit for long periods. Shift Monday-Friday from 8:00 AM-5:00 PM with some required evening, night and weekend hours. Job Summary The EMS Administrator manages and optimizes the Event Management System (EMS) for the university, ensuring smooth operation, system integrations, and user support. Responsibilities include overseeing configurations, troubleshooting, database management, and coordinating system updates. The role also involves creating technical documentation, delivering training, and implementing security measures in collaboration with IT and security teams. Additionally, the EMS Administrator leads system-related projects, manages vendor relationships, and ensures timely acquisition of necessary hardware/software. The position requires strong technical skills, effective communication, and the ability to manage multiple projects in a dynamic environment. Skills / Knowledge / Abilities advanced technical skills Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 12/01/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Technical Administrator I

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

le to start immediately&nbsp;At Revere Health, we believe there is a better path to healing and healthcare maintenance, and we’re working on this mission—one patient at a time. We’re a national leader in a movement called value-base care which aims to improve treatment outcomes and keep costs down. Our internal culture is one that promotes respect and consistently recognizes the impact that individual employees have on the mission of the organization.&nbsp;Position Summary:&nbsp;This is great opportunity to work in a very respected Ears, Nose, Throat, Head, and Neck surgeon's office. The ideal candidate must be able to work in a fast-paced, busy work environment with cheerfulness, friendliness, strong attention to detail, thoroughness, highly motivated to succeed, and enjoys working.Essential Job Functions:&nbsp;Responsibilities include, but are not limited to: •Ability to work multiple complex computer programs •Type 55wpm (may be tested) •Can easily multi-task while maintaining cheerful disposition among patients and staff •Precise, thorough data entry with proper grammar and spelling •Balance office day-end financials •Willingness to cross-train on multiple desks with different responsibilities on each •Work well with a team and individually •Be neat, tidy, keep work area clean, organized, sanitized •Flexible to work in either our Orem or Provo office *Participate in day-end office cleaningQualifications:&nbsp;NOT AN ENTRY-LEVEL POSITION. ONLY QUALIFIED APPLICANTS PLEASE APPLY. ~2 years MINIMUM medical experience ~Seeking long-term employment~Knowledge of medical terminology and spelling ~Strong communication skills both written and oral ~Familiar with Medical insurance ~Gets along well with patients and staff ~Keeps busy and productive at all times~Able to start immediatelyHours:&nbsp;Monday-Friday 8:30a-5:15p. No weekends. This is a full-time, long-term, year-round position. Must be available to work entirety of scheduled shifts.

Revere Health

Receptionist - Full-Time - Provo ENT

At Revere Health, we believe there is a better path to healing and healthcare maintenance, and we’re working on this mission—one patient at a time. We’re a national leader in a movement called value-base care which aims to improve treatment outcomes and keep costs down. Our internal culture is one that promotes respect and consistently recognizes the impact that individual employees have on the mission of the organization.&nbsp;Position Summary:&nbsp;This is a great opportunity to work in a respected practice as a Receptionist. Successful candidate must maintain a professional image in the office and in all communications. Must be able to multi-task while maintaining good patient and staff relations along with providing outstanding customer service.Essential Job Functions:&nbsp;Will optimize patient satisfaction, provider time, and treatment room utilization by scheduling appointments in person, by telephone or through computer software systems. Will maintain patient records by obtaining and accurately recording patient demographics, insurance and billing information. Will collect co-payments at the time of service, receive payments on accounts and reconcile daily cash reports. Will respond appropriately to unexpected office events and situations and protect the rights of patients by maintaining confidentiality of personal, health and financial information. Will maintain operations by following policies and procedures and reporting needed changes. Contributes to team effort by accomplishing related results as needed. Other duties as assigned.Qualifications:&nbsp;High school diploma or equivalent. Demonstrated excellent computer, telephone and communication skills. Outstanding customer service, organization and attention to detail. Must be a self-starter, a team player, dependable, friendly and professional. Medical office experience preferred. Must be able to stand and sit for prolonged periods of time.Hours:&nbsp;Monday 8:00am-5:00pm Tuesday 8:00am-5:00pm Friday 8:00am-5:00pm

Receptionist - PT - Family Medicine - Lehi

Administrative Coordinator Location: Lindsay, NEPosition Overview:The Administrative Coordinator provides essential administrative and operational support to ensure the smooth daily functioning of the facility. This role supports various departments, coordinates employee engagement activities, manages logistics and supplies, and maintains effective communication across teams. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced manufacturing environment.Key Responsibilities:<ul><li>Coordinate and manage daily administrative operations across departments.</li><li>Schedule meetings, appointments, and company events.</li><li>Maintain accurate records, files, and documentation in both physical and digital formats.</li><li>Assist with onboarding and offboarding processes, including documentation and orientation support.</li><li>Serve as a point of contact for internal and external communications.</li><li>Monitor and manage office supplies and inventory; place orders as needed.</li><li>Support HR and operations teams with data entry, reporting, and compliance documentation.</li><li>Prepare reports, presentations, and correspondence as requested.</li><li>Assist in organizing employee engagement activities and wellness programs.&nbsp;</li><li>Meal coordination and cleanup for meetings and tours.</li><li>Ensure adherence to company policies and procedures.</li></ul>Qualifications:<ul><li>High school diploma or GED required; Associate’s or Bachelor’s degree preferred.</li><li>2+ years of administrative experience, preferably in a manufacturing or industrial setting.</li><li>Strong organizational and time management skills with the ability to manage multiple priorities.</li><li>Excellent verbal and written communication abilities.</li><li>Proficiency in Microsoft Office Suite; experience with SAP SuccessFactors or similar HRIS is a plus.</li><li>Ability to handle confidential information with discretion.</li><li>Strong attention to detail.</li><li>Team-oriented with a proactive and flexible approach to problem-solving.</li></ul> Nearest Major Market: Lincoln Job Segment: Administrative Assistant, Data Entry, HR, HRIS, Information Systems, Administrative, Technology, Human Resources

Lindsay Corporation

Receptionist/Administrative Coordinator

The SharePoint/Power Platform Administrator is integral to managing and maintaining the organization's large-scale Microsoft SharePoint and Power Platform environment. This role exists to ensure efficient collaboration, document management, and information sharing across the organization. Primary responsibilities include resolving user reported issues, configuring and optimizing SharePoint sites, managing permissions, and ensuring security compliance. Duties include:<ul><li>Support SharePoint modernization efforts including moving from Classic to Modern experience and migrating workflows and forms to modern solutions</li><li>Take ownership of SharePoint-related tickets and see issues through to resolution</li><li>Apply advanced diagnostic techniques to identify problems, investigate causes, and implement solutions</li><li>Provide guidance on SharePoint best practices</li><li>Develop high level strategies for storage &amp; content management in a large SharePoint Online environment</li><li>Create and maintain SharePoint sites, permissions, PowerShell scripts, workflows, and forms</li><li>Use Sharegate for SharePoint Online and Teams for migration, management, and reporting of SharePoint Online content.</li><li>Provision accounts, manage permission and address user training needs</li><li>Support solutions by capturing requirements for SharePoint and Power Platform solutions</li></ul>The projected compensation range for this position is $95K - $130K annualized (USD). The final salary offered will generally fall within this range and is determined by various factors, including but not limited to the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as internal pay equity, location, contract-specific affordability and other organizational requirements.Required Skills <ul><li>Proven experience managing and administering SharePoint environments, including SharePoint Online, Power Apps, and Microsoft Power Automate.</li><li>At least 7 years of IT experience, with 3 years of primary focus on SharePoint and Power Platform based solutions</li><li>In depth understanding of the capabilities of Office 365/SharePoint Online, Power Apps, Power Automate</li><li>Proficiency in developing and implementing Microsoft workflows</li><li>Strong understanding of SharePoint Online architecture, features, and functionalities, including security and compliance best practices</li><li>Experience in configuring and customizing SharePoint sites, lists, and libraries, as well as in content migration and end-user support</li><li>Excellent communication, interpersonal skills, and writing abilities</li><li>Ability to troubleshoot and resolve technical problems remotely, handle multiple priorities, manage tickets against SLA, and adapt to workload changes</li><li>Ability to obtain and maintain a federal government public trust clearance</li><li>Bachelors Degree or equivalent experience</li><li>Must be a US Citizen</li></ul> Desirable Skills <ul><li>Active federal government public trust clearance</li><li>Project experience on large support efforts for the Federal Government</li><li>Microsoft certifications</li></ul>

Procentrix

SharePoint/Power Platform Support Administrator

Department: Intellectual Property
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are thrilled to announce an exceptional opportunity to join the dynamic team at Ballard Spahr as an experienced Legal Administrative Assistant (Legal Secretary) within our esteemed Intellectual Property Patent Practice. In this engaging role, you will provide vital support to our attorneys through a range of administrative tasks, while also handling responsibilities related to patents and intellectual property.
If you're looking to make a meaningful impact in a fast-paced legal environment, this opportunity is perfect for you. Your expertise and organizational skills will help drive our practice forward while fostering innovation and collaboration. This position is hybrid and offers an on-site work schedule of 3 days a week, with hours of 10am - 6pm. Although working out of our New York office is preferred, we will consider those who can work from any of our East Coast offices located in NJ, PA (Phila), DE, MD (Baltimore), DC, and GA (Atlanta).
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a legal administrative assistant in our New York patent practice, you will be a member of our IP patent prosecution group and your responsibilities will include but are not limited to:
<ul>
<li>Prepare and electronically file patent applications and related documents with the United States Patent and Trademark Office</li>
<li>Manage and coordinate patent docketing deadlines including generating deadline reports</li>
<li>Maintain and organize patent files and databases</li>
<li>Communicate with clients, attorneys and patent office as needed</li>
<li>General administrative support of attorneys on the team which includes, but is not limited to, managing calendars and arranging travel</li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
Bachelor's Degree preferred. Qualified candidates must have at least three years of patent prosecution experience with first-hand knowledge of Patent Center and preparing and filing formal documents in the USPTO. Proficient in Microsoft Office Suite and experience with IP docketing software.
The salary range for this position is from $90,000 - $100,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate's experience and qualifications.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Administrative Assistant

Reporting directly to the Campus Executive Director, the Senior Administrative Coordinator performs a wide variety of operational services and duties that contribute to the overall operations of the campus or office as assigned. Serves as the primary point of contact to facilitate Campus inquiries and serves as a liaison for University/College leaders.Responsibilities:<ul><li>Act as primary point of contact for coordination of campus/office operations (i.e. security, facilities, IT, parking, HR, UA, and special programs).&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Plan, organize, and coordinate campus events (orientations, trainings, health fair, team meetings, seasonal events, special guest visits) including collateral distribution, room coordination, facilities, IT set up and calendar invitations.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Coordinate administrative support and logistics for visiting executives.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Coordinate logistics for institutional-level events (online program immersions, functional department retreats) including room setup, catering, campus tours, and collateral.&nbsp; </li><li>Facilitate communication between departments to provide project support, unite teams and solve pending issues. </li><li>Serves as a liaison with community stakeholders. Facilitates planning of community partner events on campus as needed.&nbsp;&nbsp; </li><li>Facilitates communication with student ambassadors, including regular meetings with campus leadership.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Coordinate visits with local, State, and Federal legislators, working closely with the University's Government Affairs office and the legislators' offices or teams to ensure successful engagements. </li><li>Update and manage the Executive Director's daily, weekly, and monthly calendar through Outlook, ensuring efficient scheduling and time management. </li><li>Arrange and oversee travel logistics for the Executive Director, including booking flights, hotel accommodations, meal reservations, and ground transportation.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Prepare and edit correspondence, reports, and presentations on behalf of the Executive Director.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Monitor and prioritize incoming communications, including emails and phone calls, to address time-sensitive matters promptly while always maintaining professionalism and strict confidentiality.&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Manage space planning and parking needs for the campus/office population, including office/classroom usage and meetings.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Setup and onboard new associates to the site.&nbsp; </li><li>Provide administrative support to campus leadership as needed.</li><li>Centralize purchasing for campus departments for office supplies, associate and student meals, event décor/snacks, diplomas, business cards, hotel reservations and conferences, managing purchases within established budget guidelines.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Reconcile all credit card purchases including posting to general ledger codes and collecting/attaching department head/ED approvals and receipts. </li><li>Process campus check requests.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Receive and distribute mail and supplies, including payroll distribution and routing of correspondence to and from appropriate parties.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Work with outside vendors/visitors to obtain completed certificates of insurance as needed. </li><li>Establish and ensure HR/Employment policies and procedures are posted and updated, as needed.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Partner with Safety and Security to organize campus emergency response team and support drills and safety events.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Serve as backup to other departments (student services, bursar, registrar, reception, etc) as needed.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Maintain contact lists for campus/office.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Restock breakrooms and shared spaces on campus.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Support accreditation by organizing and providing relevant materials and visit support.</li><li>Prepare agendas and meeting minutes for meetings and committees as assigned.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Maintains department records and files. Classifies and files correspondence, records and other regulatory documents.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Maintains established department policies, procedures and attends in-services and other required meetings.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Conducts job responsibilities in accordance with the standards set out in the University's Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and states laws, and applicable professional standards. </li><li>Maintains regular and timely attendance, reports to work as scheduled, and assures time worked and/or time off is recorded properly.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Maintains confidentiality of all student, associate, and/or company information as required.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Exercises care, proper use, and maintenance of department equipment and supplies and identifies unsafe conditions, and makes appropriate adjustments.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Partners with facilities to address building concerns, maintain order, cleanliness, and safety at work.&nbsp; </li><li>May assist the Business Office with the collection of student tuition payments and other payments as needed.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>May perform other duties as assigned.</li></ul>Requirements:<ul><li>Bachelor’s degree in psychology, sociology, health care related, higher education or business required.</li><li>CAP (Certified Administrative Professional) designation desired.</li><li>A minimum of three years' experience performing increasingly complex and highly responsible office and administrative support work for executive leaders. Preferred experience in supporting a Campus, Executive Director within an academic University/College environment.&nbsp;&nbsp;&nbsp; </li><li>Proficient command of grammar, punctuation, spelling, and correct usage of the English language.&nbsp; </li><li>Comprehensive knowledge of office systems, practices, and administration. </li><li>Ability to work in a fast-paced environment.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Proficient in Microsoft Office: Advanced Word, Excel, PowerPoint, and Visio.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Must be proficient with Outlook including email, calendar, and scheduling assistant.&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Must be able to focus on the objectives in challenging circumstances.&nbsp; </li><li>Excellent analytical and organizational skills. Detail oriented.&nbsp;&nbsp;&nbsp; </li><li>Ability to demonstrate strong professional written and verbal communication and interpersonal skills. </li><li>Ability to self-direct, self-pace, multi-task and function well under pressure of deadlines and conflicting priorities. </li><li>Ability to work well with individuals at all levels of the organization.</li><li>Ability to exercise good judgment.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Excellent organizational and multi-tasking skills with solid attention to detail.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </li><li>Ability to take initiative and work proactively.&nbsp;&nbsp;&nbsp; </li><li>Ability to problem solve and capture detailed requirements.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

277 Administrative Jobs