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Insperity provides the most comprehensive suite of scalable HR solutions available in the&nbsp;marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide. &nbsp;Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen. &nbsp;We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor’s “Best Places to Work in the U.S. 2024” list, and U.S. News &amp; World Report’s “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country’s Top 50 Midsize Early Talent Programs by RippleMatch’s 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com. &nbsp;Why Insperity? &nbsp;Flexibility:&nbsp;Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community. &nbsp;Career Growth:&nbsp;Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training. &nbsp;Well-Being:&nbsp;Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health &amp; wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work. &nbsp;This position is responsible for providing training, support, and expertise in the sales administration process by assisting sales leaders and sales team in the assigned District Office. &nbsp;Supporting the Sales Process &nbsp;<ul><li>Trains and support District Office personnel on sales processes, procedures, and technology to drive efficiency in the sales process.</li><li>Helps maintain a high level of efficiency in the sales process by creating, validating, and submitting sales documents with a strict attention to detail and accuracy.</li><li>Utilizes all relevant systems such as SalesForce, DocuSign, Premier Pathway and AIMS to audit all completed, signed closing sales packages prior to submittal to ensure New Client Sales can complete an accurate booking.</li><li>Confirms validity and consistency of prospect data and assists with data quality by collecting missing data and ensuring that all prospect data is accurate and up to date.</li><li>Ensures marketing collateral distribution for District Office personnel ensuring is accessible, relevant, and updated.</li><li>Facilitates marketing campaigns by distributing relevant materials, supporting corporate marketing programs through continues education and collaboration.</li></ul> &nbsp;Assist District Manager Proficiency &nbsp;<ul><li>Manages the office sales forecasting process by updating the opportunity forecast status to ensure reporting accuracy for the Forecast and Pending reports. Creates and updates activity and pipeline reports.</li><li>Supports sales leadership with local incentives, campaigns and contests developing tracking and reporting tools.</li><li>Maintains sales leader(s) calendar, coordinates travel, completes vehicle mileage reporting and creates expense reports that adhere to Insperity’s expense guidelines.</li><li>Assists with on-boarding and off-boarding of District Office personnel.</li><li>Organizes both on-site and off-site meetings including technology setup, audio, and visual requirements. Collaborates with sales leadership on agendas and presentations.</li></ul> &nbsp;Office Management &amp; Company Culture &nbsp;<ul><li>Identifies and resolves technology-related issues independently or, if necessary, working with Sales Technology or the Help Desk.</li><li>Manages District Office information and files according to corporate information governance and retention policies.</li><li>Receives all incoming calls and visitors for the District Office, including sales and service teams, maintaining a welcoming and professional office environment.</li><li>Manages the shipping and receiving function in the District Office. Facilitates and supports meeting arrangements including, but not limited to, conference room reservation, hospitality, and meeting room preparations.</li><li>Serves as a liaison between the District Office and Corporate security, supplying pictures for security badges, testing new technologies or procedures, and requesting additional support, as needed.</li></ul> &nbsp;Corporate Citizenship &nbsp;<ul><li>Serves as the Volunteer Council Member for the District Office to positively impact Insperity employees, clients, and communities, and support Insperity’s mission to help businesses succeed so communities prosper. Responsibilities include but are not limited to creating, leading, sharing, and reporting local volunteer and philanthropy initiatives, overseeing local corporate donations, attending training, and promoting Corporate Citizenship initiatives as requested.</li></ul> &nbsp;Other Responsibilities<ul><li>Assists in the accomplishment of Insperity Company goals.</li><li>Helps other employees to accomplish Insperity Company goals.</li><li>Performs other duties as may be assigned by department supervisor.</li><li>Participates in the Disaster Recovery plan as required.</li></ul> &nbsp;EDUCATION / EXPERIENCE REQUIREMENTS &nbsp;<ul><li>High School Diploma or equivalent is required.</li><li>Three years of related work experience in office administration and customer support is required. Experience in sales office administration is preferred.</li></ul> &nbsp;KNOWLEDGE / SKILLS &nbsp;<ul><li>Demonstrates active listening, emotional intelligence, empathy, interpersonal skills, and networking skills to maintain open lines of communication for internal and external groups such as employees, prospects, clients, vendors and corporate partners.</li><li>Ability to follow written and oral instructions and analyze situations accurately to take effective action.</li><li>Effective and tactful verbal and written communication skills in dealing with a wide variety of people.</li><li>Working knowledge in Word, Excel and PowerPoint required; previous experience with Windows required; report writing experience a plus; some training or facilitator experience preferred; proficiency in operating personal computers, printers, and copiers required.</li><li>Appropriate application of Insperity’s policies and procedures including expense guidelines, sales policies, information governance, brand guidelines, onboarding and offboarding of District Office personnel, corporate citizenship programs and guidelines.</li><li>Proficiency in Insperity’s sales and corporate technology systems such as Salesforce, DocuSign, Premier Pathway, AIMS, learning management system (LMS), Inside Insperity, Sales Coach, MS Teams and Zoom.</li><li>Appropriate application of modern office methods, procedures, and equipment, including business letter writing, general principles, practices, and procedures of a sales office; performing confidential and responsible administrative duties with speed and accuracy; knowledge of clerical methods, techniques, and filing systems (including computer data management) used in compiling and maintaining records and preparing reports.</li><li>Ability to work independently in the absence of direct supervision and under narrow time constraints to solve complex problems.</li><li>Ability to handle sensitive situations, materials and communications with sound judgment and discretion.</li></ul> &nbsp; &nbsp;TRAVEL REQUIREMENTS &nbsp;Travels: up to 5% of time &nbsp; &nbsp;&nbsp;At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.&nbsp;As required by the Colorado Equal Pay Transparency Act, Insperity provides a reasonable range of minimum compensation for roles that may be hired in Colorado. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. For the state of Colorado only, the range of starting pay for this role is $52,400.**The application window is anticipated to close on August 30th, 2024

Insperity

Sales Administrative Assistant

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Administrative Services ManagerAre you passionate about making a difference and supporting the growth of innovative nonprofits? &nbsp;Since 1975, our client’s foundation has connected generous donors with visionary Colorado nonprofits.&nbsp;As the community foundation serving Jefferson County, they are committed to activating ideas, people, and resources so that all Jeffco communities have the opportunity to thrive. They help donors with philanthropic planning, support nonprofits with grants and resources, and together, build resilient and connected communities. Their work is rooted in radical listening and a commitment to equity and inclusion. &nbsp; They like trying new things, so let’s dream big and make something better today!Benefits and Perks:Our client values their employees’ time and efforts. Their commitment to your success is enhanced by a competitive compensation of $82,000 - $91,000 annually, depending on experience, and an extensive benefits package including:&nbsp;<ul><li>Comprehensive Insurance: Health, dental, vision, life, and disability insurance.</li><li>Retirement Plans: 401(k) with employer matching.</li><li>Paid Time Off: PTO, paid family leave, and holidays.</li><li>Flexible Options: Flexible schedule, remote work/telecommuting.</li><li>Additional Support: Flexible spending account, health savings account, employee assistance program, and professional development assistance.</li></ul>They are conveniently located on the G-line in Old Town Arvada. Oh, and they’re pretty fun, so they think you’ll like working with them.As the Administrative Services Manager, you will be a dynamic leader overseeing the Foundation's administrative support, facilities, meeting space management, and event planning functions. It is pivotal that you ensure the smooth operation of these areas while providing leadership to ensure the administrative team can anticipate and meet the organization's needs, oversee budgets, and foster a collaborative work environment. As an ideal candidate, you must possess exceptional leadership skills, attention to detail, and the ability to multitask effectively.&nbsp;To succeed, you should have:<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum of 3 years of experience in hospitality, event planning, customer service, or a similar administrative role, showcasing expertise in managing and coordinating collaborative work across teams and events, delivering exceptional customer service, and ensuring smooth operations.</li><li>Proven experience in a managerial role with the ability to lead and motivate a diverse team effectively.</li><li>Ability to communicate clearly and effectively with individuals at all levels of the organization, as well as external vendors and stakeholders.</li><li>Capacity to anticipate needs, adapt to changing priorities, and address multiple demands efficiently.</li></ul>Your essential duties and responsibilities as the Administrative Services Manager will include:<ul><li>Supervision and Leadership: Lead a team of administrative assistants, provide guidance and training, and foster a collaborative work environment.</li><li>Meeting Space Management: Oversee meeting space accessibility, coordinate technical assistance, and ensure a positive user experience with optimized usage reporting.</li><li>Facility and Office Management: Manage day-to-day facility operations, budget for maintenance and repairs, and oversee vendor services to ensure optimal functionality and safety.</li><li>Event Management: Plan and execute events, coordinating logistics such as venue selection and audiovisual setup, ensuring alignment with organizational objectives and budget.</li><li>Budget Management: Optimize resource allocation and manage budgets effectively for administrative and facility operations.</li><li>Policy Development: Develop and implement policies and procedures for facility usage and maintenance, ensuring consistency, efficiency, and compliance.</li></ul>Diversity, Equity, and InclusionOur client is committed to maintaining the best environment for their employees where people can show up as their authentic selves and grow with the Foundation. They are committed to creating an equitable and inclusive workplace and can only achieve this together.&nbsp;In that spirit, they provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Administrative Services Manager

The Vice Provost and Dean for Undergraduate Affairs (VPDUA) is first and foremost a passionate champion of undergraduate education and student success. The VPDUA is a key member of the Provost and Executive Vice President’s leadership team, with the primary responsibilities of providing student centered, academic, strategic, and operational leadership for all initiatives supporting undergraduate education and campus-wide student success programs. This individual leads the enhancement of academic programs including program review, assessment of student learning, advising initiatives, and development of new academic programs. They provide support for campus leadership for reaccreditation. The VPDUA assists the Provost/EVP in building collaborative networks across the University to support undergraduate student success, degree completion, high-impact practices, and general education throughout the undergraduate experience, and helps maintain connectivity between the Provost/EVP and their many reporting units and individuals. The VPDUA identifies and realizes strategic priorities for the Provost/EVP related to undergraduate education and student success and executes specific strategic and logistical projects that support those strategic priorities. The VPDUA leads initiatives to promote equity of opportunity and diversity. They will work with academic units across all disciplines to advance student success and improve student retention and graduation rates. &nbsp;This position involves significant independent decision-making and extensive partnering with units and individuals who report to or collaborate closely with the VPUDA and the Provost/EVP’s Office, including the academic deans and vice presidents from across the university. The Assistant Vice President for Student Success and the Executive Director of University Academic Advising and Outreach dual report to the VPDUA and to the Vice President for Student Affairs. The Director of the University Honors Program, the Professor of Military Science (Army ROTC), the Professor of Aerospace Studies (Air Force ROTC), and the undergraduate student appeals officer also report to the VPDUA. The VPDUA always represents the Office of the Provost in a professional and engaging manner. The individual in this position will demonstrate significant administrative experience at a large, complex university. They will demonstrate a high level of personal leadership, initiative, and project management expertise to translate ideas and vision into action, making timely, informed decisions to support effective processes, and help the Provost/EVP achieve significant gains in productivity and impact. The VPDUA partners with the Provost/EVP to lead the Provost/EVP’s Office in achieving its strategic vision and goals relative to undergraduate education and student success, including developing and executing the logistical processes that will lead to the achievement of goals in consultation with the Provost/EVP but as the primary executor. The VPDUA is a 12-month full-time position. The VPDUA is a member of the Provost and Executive Vice President’s staff and the President’s Executive Leadership Team.

Vice Provost and Dean for Undergraduate Affairs

SciTec has been awarded multiple government contracts and is growing our creative Team! SciTec, Inc. is a dynamic small business with the mission to deliver advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense. We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique world-class data exploitation capabilities. SciTec has an immediate opportunity for a talented Linux System Administrator. Our ideal candidate will be responsible for helping to architect, as well as implement, administer and manage the various Linux technologies deployed across the organization.Responsibilities <ul><li>Installation and configuration of workstations and servers in accordance with a defined baseline</li><li>Troubleshoot systems running RedHat Enterprise Linux 7/8 </li><li>Security, system hardening, system integrity, system backup, and continuous monitoring/auditing</li><li>Patch / package management, third-party software installation and maintenance</li><li>Manage VMware virtualization infrastructure </li><li>Server installation and configuration</li><li>Troubleshooting hardware and software issues</li><li>Networking configuration in a mixed Linux</li><li>Other duties as assigned</li></ul><h4>Requirements</h4><ul><li>A 4-year degree in Information Technology, Network Engineering, Computer Engineering, or another technical field is preferred</li><li>Ability to work with others in a constructive and collaborative manner</li><li>Enthusiastic, dynamic self-starter able to own issues to conclusion</li><li>The ability to obtain and maintain a DoD security clearance</li><li>At least 1 year of Linux admin experience </li><li>Detail oriented</li><li>Good verbal and written communication skills</li></ul>Candidates who have at least one-year ongoing professional experience in any of the following areas will be preferred<ul><li>RedHat Enterprise Linux 7/8</li><li>Dell switches, servers and SAN</li><li>VMware vSphere and vCenter</li><li>DISA SCAP Compliance Checker and configuration </li><li>Security+</li><li>RHCSA / RHCE </li><li>Amazon Web Services (AWS)</li><li>Network-attached storage (NAS) and/or Storage Area Network (SAN) configuration and maintenance</li><li>Automation using shell / perl / python / powershell</li><li>CI/CD</li><li>Configuration management using Ansible or similar</li><li>Docker</li></ul><h4>Benefits</h4>SciTec offers a highly competitive salary and benefits package, including:<ul><li>Employee Stock Ownership Plan (ESOP)</li><li>3% Fully Vested Company 401K Contribution (no employee contribution required) </li><li>100% company paid HSA Medical insurance, with a choice of 2 buy-up options</li><li>80% company paid Dental insurance</li><li>100% company paid Vision insurance</li><li>100% company paid Life insurance</li><li>100% company paid Long-term Disability insurance</li><li>100% company paid Hospital Indemnity insurance</li><li>Voluntary Accident and Critical Illness insurance</li><li>Short-term Disability insurance</li><li>Annual Profit-Sharing Plan</li><li>Discretionary Performance Bonus</li><li>Paid Parental Leave</li><li>Generous Paid Time Off, including Holiday, Vacation, and Sick Pay</li><li>Flexible Work Hours</li></ul>The pay range for this position is $75,000 - $140,000 / year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation. SciTec is committed to hiring and retaining a diverse workforce and is proud to be an Equal Opportunity/Affirmative Action employer.

5 Administrative Jobs in Colorado