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Title:&nbsp;Senior Administrative Associate, President's Office Division: President's Office Department: President's Office FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 10: $20.57/hour EEO Job Group:&nbsp;5 E5 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Associate, President's Office. Provide support to the President, the Senior Executive Associate to the President, and the Senior Executive Assistant to the President for Board and Executive Relations. This position serves as the “face” of the President’s Office therefore has the responsibility of making a positive first and lasting impression. Duties/Responsibilities&nbsp; <ul><li>Receive and screen visitors to the President’s Office; assist in answering inquiries and directing individuals to proper person or place utilizing personal knowledge of university policies and procedures. </li><li>Receive telephone calls for the President’s Office, the President, and Senior Administrative staff of the President’s Office, and determine appropriate action within the office and throughout the University. </li><li>Responsible for annual review and updates of University Committees structures and memberships, including initiation of University Handbook edits for this section and maintenance of this section on the President’s webpage. </li><li>Maintain President’s Office files, including budget files for the President’s Office and the Board of Trustees. </li><li>Responsible for receiving, opening, electronic logging, and distribution of all incoming mail to the President’s Office. </li><li>Draft correspondence, limited internal reports, and other communications for the President and Senior Administrative staff. </li><li>Responsible for ordering office supplies and print materials; and maintaining inventory for office supplies and creative and print materials. </li><li>Maintain schedule for conference rooms, President’s Suite, and Arena Suite including activity and guest logs. </li><li>Assist with the President's daily schedule. </li><li>Maintain computer inventory for the President’s Office. </li><li>Prepare monthly and bi-weekly payroll recaps for the President’s Office. </li><li>Responsible for reporting monthly odometer readings for the President’s university vehicle to Facility Operations and Planning at the end of each month for chargebacks. </li><li>Responsible for completing monthly mileage reports for the President’s university vehicle for submission to Human Resources. </li><li>Manage the electronic storage process through the coordination of archival database within the President’s Office including confidential information and Board of Trustees files. </li><li>Maintain the President’s Office webpage. </li><li>Work with Public Safety to assign reserved parking spaces for guests of the President and his Cabinet. </li><li>Assist with special projects and information requests from members of the President’s Cabinet. </li><li>Assist with all aspects of planning for events hosted by the President. </li><li>Process various requests/requisitions/work orders for various university departments such as Special Events and Scheduling, University Creative and Print, Facility Operations and Planning and Information Technology. </li><li>Enter and maintain purchase and standing orders for the President’s Office. </li><li>Assist the Office of the Vice President for Finance and Administration with phone and office coverage when necessary. </li><li>Assist with coordinating travel arrangements for the President. </li><li>Assist with Board of Trustees functions, including preparation of materials for Board meetings. Review and proofread all Board of Trustees documents. Prepare and maintain equipment (ipads, laptop, recording device, etc.) used to conduct Board of Trustees meetings. </li><li>Draft, review, and proofread correspondence and documents, often of a confidential nature, prepared for the President’s signature. Proofread documents from various departments within the University as required. </li><li>Perform other related duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED and three to five years of progressively responsible administrative and office experience. </li><li>Must exercise initiative and sound judgment while working independently. </li><li>Strong interpersonal, organizational, and time management skills. </li><li>Exceptional attention to detail and the ability to multitask. </li><li>Excellent phone etiquette and oral communication skills appropriate to interact with students, staff, elected and government officials, business and community leaders, and University donors. </li><li>Social skills, awareness and poise appropriate for official business and social event settings. </li><li>Demonstrated written communication skills appropriate to creation of correspondence, Board materials and other documents with minimal guidance. </li><li>Demonstrated proofreading ability. </li><li>Experience with computers, Microsoft Office, electronic mail, Adobe Acrobat, and internet programs required. </li><li>Ability to maintain confidentiality regarding sensitive materials and information.</li></ul> Preferred Knowledge and Skills <ul><li>Bachelor’s degree or at least two years of college coursework. </li><li>Advanced skills in Microsoft Office and similar skills in web maintenance and database software. </li><li>Knowledge of the Evansville community and University structure preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li> Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. </li><li> Occasional irregular schedule, including early morning, evening, and weekend hours required to assist with meetings, special events and projects. </li><li> Occasional travel for meetings is required. </li></ul> &nbsp; About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. &nbsp; Application Process &nbsp; Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply. &nbsp;

University of Southern Indiana

Senior Administrative Associate, President's Office

Title:&nbsp;Senior Administrative Assistant (Registrar) Division: Provost's Office Department: Registrar's Office FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.43/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant (Registrar). Carry out the policies and procedures of the Registrar’s Office, specifically those relating to registration. Serve as the initial point of contact for visitors to the Registrar’s Office. Duties/Responsibilities&nbsp; <ul><li>Provide initial customer service to visitors to the Registrar’s Office. </li><li>Answer student questions regarding registration. Educate students on various registration procedures; for example, registering for a closed class, registering with a hold, etc. </li><li>Train students on how to register via myUSI when appropriate. </li><li>Coordinate access to the main office area by determining needs of visitors and then counseling or directing them as appropriate. </li><li>Supervise and coordinate the receipt and distribution of all incoming mail. </li><li>Advise students, faculty, staff, and the general public of the University’s academic policies and practices as they relate to student registration and records data. </li><li>Serve as the receipt recipient and point of distribution of all student record forms used in processing student academic record data. </li><li>Maintain academic enrollment and demographic data including drop/add, withdrawal, change of address, etc. </li><li>Supervise assigned student workers and temporary employees; and train all student workers and temporary employees in registration related processes as required. </li><li>Assist with processing non-attendance withdrawals and academic dismissals. </li><li>Assist with verifying Change of Major forms and Change of Academic Bulletins. </li><li>Create and post appropriate signage on front office door to inform visitors of changes in office hours or office closure. </li><li>Assist students with ordering official transcripts via myUSI. </li><li>Assist students with printing enrollment certifications and Good Student Discount Certificates with the National Student Clearinghouse. </li><li>Scan and index documents into document imaging system. </li><li>Assist office staff with various projects during peak periods. </li><li>Serve as an interviewer with students, parents, faculty, staff, etc. as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED. </li><li>Excellent interpersonal, organizational and communication skills. </li><li>Must be able to communicate university policies and procedures regarding registration, from simple to complex, to a wide range of audiences from faculty to non-native English-speaking students. </li><li>Must keep students calm in situations where they might not understand how to proceed with registration. </li><li>Must possess demonstrated customer service skills that would benefit in helping students register successfully. </li><li>Demonstrated proficiency with personal computers, spreadsheet, electronic mail and word processing software. </li><li>Ability to assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines. </li><li>Must assess students’ needs and not become frustrated by communications that are unclear. Must have an interest in helping students succeed. </li><li>Ability to handle multiple projects simultaneously and in an efficient and effective manner. </li><li>Ability to work effectively with diverse needs and requests of individuals. </li><li>Excellent customer service or public relations skills. </li><li>Must maintain confidentiality in accordance with FERPA.</li></ul> Preferred Knowledge and Skills <ul><li>College course work. </li><li>Experience in a university Registrar’s office.</li></ul> Regular Work Hours/Travel Requirements <ul><li> Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. &nbsp; </li><li> Occasional overtime required during the summer with new student registration, on registration days, and the first week of fall and spring semesters; or as needed. </li></ul> &nbsp; About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. &nbsp; Application Process &nbsp; Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply. &nbsp;

Senior Administrative Assistant (Registrar)

Title:&nbsp;Senior Administrative Assistant (Pott College of Science, Engineering, and Education) Division: Provost's Office Department: Pott College of Science, Engineering, &amp; Education FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.43/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant (Pott College of Science, Engineering, and Education). Provide administrative assistance to staff and faculty members of Chemistry and Biochemistry Department; Geology, Physics, and Environmental Science Department; and College Administration. Duties/Responsibilities&nbsp; <ul><li>Assist chair in preparation of correspondence, forms, reports and memos; prepare mailings as needed. </li><li>Serve as office receptionist; receive and route telephone calls; take messages, schedule appointments, answer inquiries, submit work orders and deliver or distribute mail and packages as needed. </li><li>Assist with routine clerical duties such as scanning and copying student materials as requested by faculty, collecting and scanning syllabi, originating and maintaining advising folders for students and order textbooks as needed. </li><li>Assist in the preparation of academic schedules (classes and student advising). Under the Dean’s approval, schedule classes or rooms and enter into Banner each semester; report changes for room, instructor, maximum number students in course to Registrar’s Office as it occurs. </li><li>Assist the Chemistry and Biochemistry Department and Geology, Physics, and Environmental Science Department with creation of Faculty Load Productivity report (FLP) and data entry in Banner. </li><li>Under Dean’s approval, enter faculty office hour schedule per semester and post on departments’ webpage. </li><li>Communicate with students daily, help resolve issues, problems and situations that may occur. </li><li>Answer student questions regarding school policy, faculty availability and general university procedures. </li><li>Assist faculty members with travel requests, travel expense reports and scanning receipts and other travel related documentation. </li><li>Order and maintain inventory of office supplies and forms. </li><li>Assist chairs and faculty with making orders through BuyUSI and monthly reconciliation of purchases made using the department credit card. </li><li>Other related duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High School diploma or GED and two years office experience, or an equivalent combination of education and experience. </li><li>Strong time management, interpersonal, written and oral communication skills. </li><li>Ability to work with a diverse group of internal and external individuals.</li></ul> Preferred Knowledge and Skills <ul><li>Demonstrated proficiency with personal computers, word processing software, spreadsheets, electronic mail, multi-line phone systems and document imaging systems. </li><li>Professional working knowledge of multiple software packages, including Windows 11. </li><li>Banner software experience.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime or irregular hours may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. &nbsp; Application Process &nbsp; Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply. &nbsp;

Senior Administrative Assistant (Pott College of Science, Engineering, and Education)

Title:&nbsp;Senior Administrative Assistant (Gerontology) Division: Provost's Office Department: College of Nursing &amp; Health Professions FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.17/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant (Gerontology). To provide support services for the College of Nursing and Health Professions, Master of Health Administration, Health Informatics and Information Management, Gerontology and Nursing programs. This position also provides support to the Senior Administrative Associate. Duties/Responsibilities&nbsp; <ul><li>Assist in development, maintenance, and improvement of student information systems by establishing files on new students; entering information in databases; compiling reports; preparing student lists and mailings; for two undergraduate programs and one graduate program. </li><li>Provide support to the program Chair(s) and faculty including credit card use &amp; reconciliation, collection and collation of accreditation documents, and curriculum documents. </li><li>Maintain and track student health documentation for both programs. Process student forms and update student records. </li><li>Assist in the preparation of special events/projects for students, staff, and faculty. Assist in compilation of data for accreditation reports as needed. </li><li>Establish and maintain student files and databases to facilitate student selection and orientation, and health records. Assist faculty in preparing class syllabi and other instruction materials. </li><li>Assist in the update of student and faculty handbooks. Prepare mailings and reports as requested. </li><li>Answer phone and supply application materials to prospective students. </li><li>Provide a variety of support services including the continual improvement of the supply ordering system, payment processing requests and purchase requisitions. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or GED and two years office or comparable work experience required. </li><li>Experience with word processing, spreadsheet, databases, electronic mail, and internet programs required. </li><li>Strong written and oral communication skills required. </li><li>Strong organizational, interpersonal, and time management skills required. Strong customer service skills required. </li><li>Strong attention to detail and the ability to multi-task required.</li></ul> Preferred Knowledge and Skills <ul><li>College degree or some college coursework preferred. </li><li>Working knowledge of Blackboard preferred.</li></ul> Regular Work Hours/Travel Requirements Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Hours may be adjusted for program/center coverage needs. An occasional change in schedule and/or overtime may be required. About USI The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Letter of interest in and qualifications for the position</li><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.

4 Administrative Jobs in Evansville, IN, USA