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Title:&nbsp;Senior Administrative Assistant - Evening Dental Clinic Supervisor Division: Provost's Office Department: Kinney College of Nursing &amp; Health Professions FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana seeks applications for a Senior Administrative Assistant to provide administrative support for the Kinney College of Nursing &amp; Health Professions Dental Clinic. Duties/Responsibilities&nbsp; <ul><li>Provide receptionist service for the Dental Clinic. Answer Dental Clinic phone and return calls from voicemail, schedule patients for appointments, and manage patient concerns. </li><li>Greet and check in dental clinic patients in a friendly and professional manner. </li><li>Collect patient payments and submit and/or store nightly deposit. </li><li>Prepare mail and emails of dental records to providers. </li><li>Stock and maintain inventory for clinic units and perform clinic inventory review. </li><li>Copy student clinic requirements from Trajecsys into a master spreadsheet shared with the clinic coordinators and students. </li><li>Assist in preparation of special events for dental students and faculty. </li><li>Prepare mailings and reports as requested. </li><li>Serve as backup for the Senior Administrative Assistant in the Dental Assisting and Hygiene Program, performing all duties for that position as needed. </li><li>The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED. </li><li>Experience with computers, electronic mail, and Internet programs. </li><li>Strong written and oral communication skills. </li><li>Strong interpersonal, organization, and time management skills required.</li><li>Strong customer services skills. </li><li>Strong attention to detail and the ability to multi-task required. Must possess the ability to prioritize work requested from all supervisor in a timely manner. </li><li>Strong problem solving skills. </li><li>Ability to be flexible and the willingness to learn new responsibilities in a short time. </li><li>Ability to apply skills learned to similar activities. </li><li>Ability to work in a team environment and the flexibility to move from one project to another. </li><li>Ability to work cooperatively. </li><li>Ability to work with a diverse group of internal and external individuals.</li></ul> Preferred Knowledge and Skills <ul><li>Two years office experience or comparable work experience.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Thursday between the hours of 4:00 - 9:00 pm.</li><li>Hours may be adjusted for program/center coverage needs.</li><li>An occasional change in schedule and/or overtime may be required.</li></ul> About the College Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements. About the Department For more information about the Kinney College of Nursing and Health Professions at the University of Southern Indiana, please visit usi.edu/health. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

University of Southern Indiana

Senior Administrative Assistant - Evening Dental Clinic Supervisor

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Registrar's Office FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary Carry out the policies and procedures of the Registrar’s Office, specifically those relating to enrollment verifications, applications for readmission and Fresh Start applicants. Duties/Responsibilities&nbsp; <ul><li>Review and process applications for readmission. Evaluate students’ classification, major(s), academic standing, academic registration holds and Fresh Start eligibility. Communicate decision with students and college of major as needed, counseling students if necessary on how to meet requirements. </li><li>Process Fresh Start program applications and correspondence. Follow up with students and university departments when required. Assist Registrar with monitoring the first 12 quality hours of each student’s education and advise Registrar on progress and when previous grades are eligible to be removed from grade point average computation. Monitor student progress until graduation, advising student and Registrar on progress. </li><li>Coordinate and process enrollment verifications for students related to insurance, student loan deferment, foreign student forms, verification of graduation, skip, traces, etc. </li><li>Verify required information and process student change of name requests </li><li>Maintain students’ permanent academic records by scanning and indexing forms and other paperwork into document imaging system. </li><li>Assist Assistant Registrar with developing and running reports on a routine basis to identify and resolve inconsistencies in student software. </li><li>Assist Associate Registrar with reviewing, correcting errors, and resolving problems resulting from National Student Clearinghouse data uploads. </li><li>Provide clerical support to the office including answering the phone, helping office visitors and processing registration related paperwork as needed. </li><li>Serve as back-up for processing change of majors and change of grades or incompletes </li><li>Maintain inventory of forms used in this position. </li><li>Assist office staff with various projects during peak periods. Serve as primary backup to Registrar Administrative Associate. Learn all essential functions of that position and be able to execute in absence or peak volume. </li><li>Direct work of other administrative assistants in the Registrar’s Office when they assist with readmissions and/or enrollment verifications. </li><li>Supervise and train assigned student workers. </li><li>Serve as an interviewer with students, faculty, staff and others as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or GED. </li><li>Excellent interpersonal skills with the ability to greet and interact in a professional manner with students, parents, alumni, faculty, staff, co-workers and other office visitors. </li><li>Excellent organizational and communication skills . Strong written communication skills. </li><li>Must be able to communicate University policies and procedures regarding registration as well as the Registrar’s Office policies and procedures. </li><li>Ability to coordinate multiple tasks, determine priorities, set deadlines and complete projects. </li><li>Must possess refined problem-solving skills and occasionally reach a creative solution to meet a student’s need and provide good service. Must work effectively with diverse needs and requests of individuals. </li><li>Demonstrated proficiency with computers, word processing, email, and internet. </li><li>Must assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines. </li><li>Must work effectively during fast-paced periods. </li><li>Refined customer service or public relations skills. Must communicate effectively with students and faculty at all levels of ability and explain procedures to non-native English speakers effectively. </li><li>Must maintain confidentiality in compliance with the Family Educational Rights and Privacy Act (FERPA).</li></ul> Preferred Knowledge and Skills <ul><li>Three to five years of office experience preferred. </li><li>Knowledge of Banner software preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional irregular or extended hours necessary during registration or as needed.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Senior Administrative Assistant

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: University Division FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary Coordinate daily administrative operations of the Academic Skills department. Assists and greets all visitors and students of the Academic Skills office. Duties/Responsibilities&nbsp; <ul><li>Provides clerical support to the Academic Skills office, to include Academic Skills specialists, tutors, and adjunct faculty. </li><li>Provides guidance to students, faculty, visitors, and USI staff. Provides general information for all inquiries about Academic Skills. </li><li>Prepares correspondence, reports, proposals, brochures, and confidential materials. Reviews outgoing correspondence for accuracy of spelling, punctuation, capitalization, and grammar. </li><li>Maintains TutorTrac software for monitoring tutor and student sign in and out, and tracking the work completed. Provides reports to Academic Skills, Athletic coaches, and USI professors. Maintain TutorTrac database and perform other general database maintenance, prepare system for the new semester. </li><li>Coordinates hiring, supervision, training, evaluation, and timekeeping of 6 to 12 front desk student workers. Responsible for scheduling, work distribution, priorities, and assignments for front desk student workers. Coordinates the completion of tutor applications, employment notification forms, tax forms, direct deposit forms, timesheets, and other forms with student tutors. </li><li>Prepares and processes all necessary timesheets, recap reports, and payroll forms for all employees in Academic Skills. Oversees department schedules and contract payroll/stipend payment requests for Academic Skills staff, adjunct faculty, student workers, and tutors. </li><li>Creates activity schedules, brochures, flyers, or other informational signs for programs or upcoming departmental events and maintains a supply of the same. </li><li>Serves as liaison with Academic Skills adjunct faculty by assigning office space and ordering instructional materials and supplies. Assists in the online recruitment to hire new adjunct, biweekly and part-time staff. </li><li>Orders and maintains office supplies, textbooks, computers, printers, and all media equipment for both Academic Skills and assigned classrooms. Assists the Specialists with the preparation of book order requests for the department. </li><li>Interacts with Accounts Payable for the submission and completion of appropriate purchase requisitions in BuyUSI. Collect and document receipts, file and store these records. Coordinate standing orders with purchasing annually. </li><li>Process and reconcile PNC credit card purchases and statements. Collect and document receipts, file and store these records. Also assist with the processing of department travel requests and forms. </li><li>Assists with scheduling GENS and UNIV courses. Compile UNIV class information from each of the four colleges within USI and schedule their UNIV classes. Maintains current GENS and UNIV course information and schedules in Banner. Review Faculty Freeze information for the Institutional Analytics Office. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or GED required. </li><li>Three years office experience required. </li><li>Strong written and verbal communication skills required. </li><li>Strong interpersonal, organizational, and time management skills required. </li><li>Experience with computers, internet, word processing, spreadsheet and email software required. </li><li>Ability to work with a diverse group of internal and external individuals required. </li><li>Ability to maintain confidentiality required.</li></ul> Preferred Knowledge and Skills <ul><li>Associates degree preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional irregular or extended hours may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Title:&nbsp;Administrative Associate Division: Finance and Administration Department: Facility Operations and Planning FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 6: $14.56/hour EEO Job Group:&nbsp;5 E5 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Administrative Associate. Manages the administrative and financial processes of Facilities including preparing time sheets and associated records for submittal to payroll for Staff, Student Workers and Administrators; work request system software daily, scheduled and periodical duties; transactions, contracting, credit cards, and purchasing processing; chargebacks of work requests and vehicle mileage to campus departments; reconciliation of invoices; filing of Facility information; and information requests from campus, vendors and the public; provide administrative support to the Director of Facility Operations and Planning, and the Facility’s Planning Department. Duties/Responsibilities&nbsp; <ul><li>Supervises and works collaboratively with the Senior Administrative Assistant (SAA) and Student Workers.. </li><li>Serve as the administrator for the CMMS Work Request System which receives over 10,000 work requests annually. Assist the SAA in initially processing submitted work requests, assigning work requests to departments, creating scheduled reports, entering new staff information to provide log-in IDs assigning the proper level of system access, closing out work requests, etc. Assist the USI Community with using the system to enter work requests and receiving/providing updates on their requests. </li><li>Create and maintain a digital, central filing system for which all Facility’s files. Arrange for all paper files to be digitized and filed as funds allow. Train Facility’s staff how to access the system. </li><li>Maintain budget records for all departments within Facilities Operations and Planning, serve as department budget primary contact, track expenses. </li><li>Create monthly Chargeback Report. Gather edit and correct, or send for correcting, work requests to be charged to other University entities. Process chargeback report and submit by due dates. </li><li>Responsible for the timely collection, initiation, and submission of all documents and forms required to initiate personnel changes and new hires. </li><li>Control, submit, and review all documents for bidding and awarding purchases required to be bid. </li><li>Responsible for staff and administrator payroll preparation. Prepare paperwork as required by Payroll. Assist supervisors in tracking employee sick time usage and requests for new employees. </li><li>Maintain inventory of program supplies, materials, and resources, and order new supplies as needed. </li><li>Maintain the Construction Project Schedule spreadsheet showing construction updates, account numbers, budget, and status. </li><li>Review invoices to design firms and construction companies during projects. Track change orders, payments to design and construction companies. </li><li>Responsible for processing all aspects of purchases including but not limited to contacting vendors to gather costs and pertinent information for requisitions, invoices, change orders and receiving reports, create appropriate forms, data entry, and release purchase orders. Serve as a liaison between vendors and employees. </li><li>Perform online search for furniture, interiors projects for comparable projects at leading universities, materials and colors used, and costs. </li><li>Prepare submit report on construction change orders for each Board of Trustees meeting. </li><li>Provide excellent customer service to everyone within the USI Community and all guests. Respond to phone calls, voicemail messages, and e-mail messages for Facility Operations and Planning. Route requests for information to the appropriate person or department. Assist and greet in-person visitors, guests, and students in a friendly and professional manner. Make determination of emergency situations and employ necessary and appropriate assistance as needed. </li><li>Coordinate completion of project close-out process including completion of Punch List, submittal of operations manuals and as-built drawings, sign off from customer and Planning, and last payment to design and construction firms. </li><li>Manage the continual improvement of the Facility web site. </li><li>Use specific software for creating evacuation maps for new and remodeled buildings. </li><li>Create and maintain pivot tables, spreadsheets, charts and graphs on various staff and facility information such as staff data, organizational charts, and building interiors data. </li><li>Generate monthly computer and manual facility management reports for department. </li><li>Create and write a quarterly newsletter on Facility staff including personal stories of interests, accomplishments, personnel changes, interested topics being reviewed by management, training updates, etc. </li><li>Write a quarterly update on construction projects adding current and past pictures for submission to University Communications for publication to campus community. </li><li>Coordinate the annual review and update of all Facility’s policies and guidelines including but not limited to safety policies and control room policies and guidelines. </li><li>Coordinate the creation and 3-5 year review of construction, equipment, furniture and other Facility standards. Work with USI Planning to determine improvement to USI processes and practices. Complete review every 3-5 years. </li><li>Maintains in-depth working knowledge of the Banner Administrative Software, USI accounting systems, and Facilities Operations and Planning work order and fleet management systems. </li><li>Maintain confidentiality in all matters involving personal information of USI Employees. </li><li>Function as a team with the other support position(s) to provide complete administrative support for the department. </li><li>Trains replacement for other support position(s). </li><li>Interview, hire, train and supervise student workers. Provide guidance on daily tasks. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High School Diploma/GED. </li><li>Three to five years of office experience. </li><li>Proficiency with computers, word processing, spreadsheet, database, electronic mail, presentation, and internet software. </li><li>Knowledge of scanners and personal data assistants. </li><li>Must project a positive, professional demeanor with outstanding customer service orientation. </li><li>Excellent interpersonal, organizational, and time management skills. Strong oral and written communications skills. </li><li>Ability to maintain confidentiality of sensitive materials and information. </li><li>Ability to exercise judgment in applying guidelines, policies and practices in non-routine situations. Creative problem solving and independent thinking.</li><li>Ability to work independently with very limited supervision exercising initiative and sound judgment with a high level of tact and diplomacy. </li><li>Strong attention to detail with multiple priorities and deadlines.</li></ul> Preferred Knowledge and Skills Associate’s degree or some college coursework. Knowledge of Banner, Teamworks, or similar software. Regular Work Hours/Travel Requirements Standard work hours are Monday through Friday, 8:00am - 4:30pm or 7:00 a.m. to 3:30 p.m. Occasional overtime may be required. About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include: Resume Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Administrative Associate

Title:&nbsp;Junior Database Administrator Division: Finance and Administration Department: Information Technology FLSA Status:&nbsp;Exempt Salary Range:&nbsp;Annual Salary EEO Job Group:&nbsp;3 E3 Position Summary The Junior DBA is responsible for installing, maintaining, and securing database applications running on university or hosted servers. The Junior DBA will also work to provide systems that are reliable, responsive, and available for the users of which the applications serve. This will be an in-person position located in Evansville, IN.&nbsp; Duties/Responsibilities&nbsp; <ul><li>Specific Responsibilities <ul><li>Banner Document Management (BDM) system</li><li>Ellucian DegreeWorks system</li><li>Evisions Higher Education software (FormFusion &amp; Intellechek)</li></ul></li><li>Assist in the administration, maintenance, and support Ellucian Banner ERP and other enterprise systems. </li><li>Manage and optimize document imaging systems to ensure efficient storage, retrieval, and processing of documents. </li><li>Support the degree planning system, ensuring data integrity and availability for academic planning and reporting. </li><li>Monitor database performance, implement performance tuning, and troubleshoot issues as they arise. </li><li>Assist with upgrading and patching of enterprise systems. </li><li>Collaborate with IT and other departments to ensure seamless integration and functionality of database systems. </li><li>Provide technical support and training to end-users as needed. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>Bachelor’s degree in computer science or computer information systems with a minimum of one-year related experience or equivalent combination of experience and education. </li><li>Experience working with middleware technologies like Tomcat and/or Apache. </li><li>Experience with Database Management systems such as Oracle, SQL Server </li><li>Experience working Linux Bash scripting </li><li>Strong knowledge of both Windows and Unix/Linux operating systems server environments </li><li>Knowledge of API integration methods </li><li>Attention to detail and timely follow up skills. </li><li>Strong oral and written communication skills and professional manner dealing with faculty, staff, students, and vendors.</li></ul> Regular Work Hours/Travel Requirements <ul><li>In-person position located in Evansville, IN.&nbsp;</li><li>Standard work hours are Monday through Friday, 8:00am to 4:30pm.</li><li>Occasional off-hours or irregular hours required including routine application maintenance and /or unexpected application outages.</li><li>On-call availability to ensure applications are available at all time. Primary contact for 24-hour emergency application response.</li><li>Occasional travel may be required for vendor training or to other institutions.</li></ul> About USI&nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 11% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Vacation and sick time</li><li>Holiday pay</li><li>Free access to Recreation, Fitness &amp; Wellness Center.</li><li>Access to on-campus University Health Center and Dental Hygiene Clinic.</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include: <ul><li>Resume</li></ul> Search Committee Chair: If you have questions about the open position, please contact Mr. Dave Alexander, search committee chair, at&nbsp;<a href="mailto:dalexand@usi.edu" target="_blank">dalexand@usi.edu</a> Best Consideration Date: For best consideration, please submit materials by August 7, 2025. Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Junior Database Administrator

Title:&nbsp;Administrative Associate Division: Student Affairs Department: Multicultural Center FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 6: $14.34/hour EEO Job Group:&nbsp;5 E6 Position Summary Provide administrative support for the Executive Director and the Multicultural Center (MCC) team for the implementation of programs and services offered on campus and throughout the Evansville community. Duties/Responsibilities&nbsp; <ul><li>Provide excellent customer service and receptionist responsibilities by answering questions and directing customers to appropriate staff members or offices on campus. Answer the telephone, answer questions and ensure customers are routed to the appropriate staff members or departments across campus; review and respond to department emails, and maintain a professional and courteous attitude while interfacing with students, faculty, staff, and the community. Responsible for overseeing the lounge area in the MCC. </li><li>Provide administrative assistance to the Executive Director of the Multicultural Center and Multicultural Center staff. </li><li>Manage the Executive Director’s calendar, scheduling meetings with both internal and external constituents, arranging location, catering and A/V equipment. </li><li>Assist with planning and coordinating internal and external events. Schedule rooms and facilities for on-campus MCC events with the Special Events and Scheduling services staff and makes some decisions regarding event details in the absence of office staff. Attends events as needed to assist with set-up. </li><li>Prepare various requisitions, requests forms, work orders, and order office supplies. Reconcile budgets and prepare expense reports. Coordinate and prepare all travel paperwork for all staff and students within the Center. </li><li>Compose emails and written correspondence with students, USI community, family members and tri-state community including proofing and editing. </li><li>Prepare agendas, prepare and distribute committee meeting minutes and special reports as needed, which could include data and charts. Coordinate committee information requests and referrals. Ensure timely mailings and maintain paper and/or electronic department files for MCC committees. </li><li>Assist with the management/preparation of items for approval and routing. </li><li>Attend scheduled planned meetings and programs with the Multicultural Center team as requested. </li><li>Assist with any tasks related to student summer and/or early arrival programs. </li><li>Assist with the collection of statistics and the production of analytical reports designed to promote and improve the planning of MCC programs and services at USI and the community. Prepare post-evaluations of all Multicultural Center programs by debriefing, summarizing, tallying data and producing standard reports. </li><li>Assist with the design, selection, screening and production of brochures, flyers, publications, newsletters, mailings and presentation materials (web based and hard copy) developed to promote events sponsored by the Multicultural Center and its co-sponsors. </li><li>Participate in the development, publishing and generation of ideas for the Multicultural Center website. </li><li>Maintain and manage all of MCC’s social media pages. </li><li>Conduct telephone and written surveys for the Multicultural Center programs and other related topics of interest. Provide a summary of results. </li><li>Supervise MCC student workers and determine their work assignments. May provide feedback or input for the department’s student worker interview and hiring process. </li><li>Receive MCC program fee payments in the form of check or cash, and process deposits for the USI Business Office. </li><li>Responsible for authorizing and facilitating program and department purchases using MCC PNC purchasing cards. Reconciles monthly credit card statements and prepares statements for fiscal agent approval. </li><li>Prepare departmental payroll forms and paperwork for student workers and other University employees. </li><li>Maintain student database and coordinate birthday and special occasion mailings to students. </li><li>Assist in the administration of the MCC library by processing the essential paperwork required to check out and to receive books. Review and audit the MCC library inventory; maintain and update library register. Responsible for follow up with students regarding books and library materials that are not returned on a timely basis. </li><li>Participate in University and Student Affairs committees and represent the Multicultural Center at various events. </li><li>Serve as the primary contact for Multicultural Center office for Student Affairs under the Emergency Preparedness Plan. </li><li>Other assigned duties.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or equivalent with at least two years of office experience required; or Bachelor’s degree with one year of office experience required. </li><li>Personal experience overcoming barriers is required. </li><li>Through either personal or professional experience, must have knowledge of those barriers confronting students in the target populations, particularly African American and Latinx. </li><li>Working knowledge of word processing, spreadsheet, database, electronic mail software, internet browsing, and social media required. </li><li>Effective skills in interpersonal communication in a diverse work environment, to include verbal and written, active listening and critical thinking. </li><li>Customer service skills sufficient to manage multiple priorities effectively. </li><li>Ability to work well independently and as a member of a team. </li><li>Ability to adapt to change in the workplace. </li><li>Exceptional organizational and time management skills with keen attention to detail required. </li><li>Ability to work with a diverse group of individuals required. </li><li>Ability to maintain confidentiality required.</li></ul> Preferred Knowledge and Skills <ul><li>Knowledge and application of University policies and practices preferred. </li><li>Experience with Publisher, Creative Cloud and Banner preferred. </li><li>Knowledge of Umbraco CMS web design software preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard office hours are 8:00 a.m. to 4:30 p.m., Monday through Friday.</li><li>Occasional irregular or extended hours will be required to meet department needs.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

6 Administrative Jobs in Evansville, IN, USA