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Title:&nbsp;Senior Administrative Assistant Division: Student Affairs Department: Recreation, Fitness &amp; Wellness FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.43/hour EEO Job Group:&nbsp;5 E6 Position Summary Provide responsible administrative support for Recreation, Fitness and Wellness Department, including the department Director, Associate Director, Assistant Directors, and Program Coordinators, utilizing skills requiring independence in judgment and organization. Duties/Responsibilities&nbsp; <ul><li>Organize and set work priorities for meeting deadlines and completing projects. </li><li>Answer telephone inquires and route calls appropriately. Monitor department communications (website chat, department email, etc.) </li><li>Organize and maintain Archie’s Food closet. </li><li>Organize and manage Eagle Perks program. </li><li>Create graphic designs used for various projects for the department. Coordinate department publications. </li><li>Order and maintain office supplies and promotional items inventory. </li><li>Assist with building coverage when needed. </li><li>Coordinate website updates and social media. </li><li>Coordinate departmental event and program promotion (campus calendar, university newsletters, TV slide show, etc.) </li><li>Assist with departmental programs. Coordinate catering contracts and rental agreements. </li><li>Coordinate the employment and termination of student workers. Monitor and evaluate work assigned. </li><li>Prepare direct payments, purchase orders, travel authorizations, and other items. </li><li>Compile information and prepare final copy for various statistical reports, surveys, and questionnaires. </li><li>Implement and develop office procedures and standards with approval of supervisor. </li><li>Receive and greet visitors and provide general information regarding office and University policies and procedures. </li><li>Distribute incoming mail. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High School diploma or GED required. </li><li>Two years of office experience or comparable work experience required. A combination of education and experience may be used in lieu of experience. </li><li>Knowledge of microcomputers, word processing, spreadsheet, and electronic mail software required. </li><li>Strong interpersonal, organizational, and time management skills required. </li><li>Strong oral and written communication skills required. </li><li>Strong attention to detail and ability to multi-task required.</li></ul> Preferred Knowledge and Skills <ul><li>Knowledge of database and desktop publishing software preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>This position is full-time, 37.5 hours per week, with 7.5 hour shifts Monday-Friday.</li><li>Start time is flexible and employee may start between 6 a.m. and 9 a.m. Once the starting shift time is selected; it will not vary from week to week. Start time flexibility may be limited during certain times of the year.</li><li>Occasional weekends, evenings, and overtime may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. About the Department The Department of Recreation, Fitness and Wellness provides quality programs, services, and facilities to the students, staff, and faculty of the University of Southern Indiana. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

University of Southern Indiana

Senior Administrative Assistant

Title:&nbsp;Administrative Associate Division: Student Affairs Department: Multicultural Center FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 6: $14.34/hour EEO Job Group:&nbsp;5 E6 Position Summary Provide administrative support for the Executive Director and the Multicultural Center (MCC) team for the implementation of programs and services offered on campus and throughout the Evansville community. Duties/Responsibilities&nbsp; <ul><li>Provide excellent customer service and receptionist responsibilities by answering questions and directing customers to appropriate staff members or offices on campus. Answer the telephone, answer questions and ensure customers are routed to the appropriate staff members or departments across campus; review and respond to department emails, and maintain a professional and courteous attitude while interfacing with students, faculty, staff, and the community. Responsible for overseeing the lounge area in the MCC. </li><li>Provide administrative assistance to the Executive Director of the Multicultural Center and Multicultural Center staff. </li><li>Manage the Executive Director’s calendar, scheduling meetings with both internal and external constituents, arranging location, catering and A/V equipment. </li><li>Assist with planning and coordinating internal and external events. Schedule rooms and facilities for on-campus MCC events with the Special Events and Scheduling services staff and makes some decisions regarding event details in the absence of office staff. Attends events as needed to assist with set-up. </li><li>Prepare various requisitions, requests forms, work orders, and order office supplies. Reconcile budgets and prepare expense reports. Coordinate and prepare all travel paperwork for all staff and students within the Center. </li><li>Compose emails and written correspondence with students, USI community, family members and tri-state community including proofing and editing. </li><li>Prepare agendas, prepare and distribute committee meeting minutes and special reports as needed, which could include data and charts. Coordinate committee information requests and referrals. Ensure timely mailings and maintain paper and/or electronic department files for MCC committees. </li><li>Assist with the management/preparation of items for approval and routing. </li><li>Attend scheduled planned meetings and programs with the Multicultural Center team as requested. </li><li>Assist with any tasks related to student summer and/or early arrival programs. </li><li>Assist with the collection of statistics and the production of analytical reports designed to promote and improve the planning of MCC programs and services at USI and the community. Prepare post-evaluations of all Multicultural Center programs by debriefing, summarizing, tallying data and producing standard reports. </li><li>Assist with the design, selection, screening and production of brochures, flyers, publications, newsletters, mailings and presentation materials (web based and hard copy) developed to promote events sponsored by the Multicultural Center and its co-sponsors. </li><li>Participate in the development, publishing and generation of ideas for the Multicultural Center website. </li><li>Maintain and manage all of MCC’s social media pages. </li><li>Conduct telephone and written surveys for the Multicultural Center programs and other related topics of interest. Provide a summary of results. </li><li>Supervise MCC student workers and determine their work assignments. May provide feedback or input for the department’s student worker interview and hiring process. </li><li>Receive MCC program fee payments in the form of check or cash, and process deposits for the USI Business Office. </li><li>Responsible for authorizing and facilitating program and department purchases using MCC PNC purchasing cards. Reconciles monthly credit card statements and prepares statements for fiscal agent approval. </li><li>Prepare departmental payroll forms and paperwork for student workers and other University employees. </li><li>Maintain student database and coordinate birthday and special occasion mailings to students. </li><li>Assist in the administration of the MCC library by processing the essential paperwork required to check out and to receive books. Review and audit the MCC library inventory; maintain and update library register. Responsible for follow up with students regarding books and library materials that are not returned on a timely basis. </li><li>Participate in University and Student Affairs committees and represent the Multicultural Center at various events. </li><li>Serve as the primary contact for Multicultural Center office for Student Affairs under the Emergency Preparedness Plan. </li><li>Other assigned duties.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or equivalent with at least two years of office experience required; or Bachelor’s degree with one year of office experience required. </li><li>Personal experience overcoming barriers is required. </li><li>Through either personal or professional experience, must have knowledge of those barriers confronting students in the target populations, particularly African American and Latinx. </li><li>Working knowledge of word processing, spreadsheet, database, electronic mail software, internet browsing, and social media required. </li><li>Effective skills in interpersonal communication in a diverse work environment, to include verbal and written, active listening and critical thinking. </li><li>Customer service skills sufficient to manage multiple priorities effectively. </li><li>Ability to work well independently and as a member of a team. </li><li>Ability to adapt to change in the workplace. </li><li>Exceptional organizational and time management skills with keen attention to detail required. </li><li>Ability to work with a diverse group of individuals required. </li><li>Ability to maintain confidentiality required.</li></ul> Preferred Knowledge and Skills <ul><li>Knowledge and application of University policies and practices preferred. </li><li>Experience with Publisher, Creative Cloud and Banner preferred. </li><li>Knowledge of Umbraco CMS web design software preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard office hours are 8:00 a.m. to 4:30 p.m., Monday through Friday.</li><li>Occasional irregular or extended hours will be required to meet department needs.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Administrative Associate

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Pott College of Science, Engineering, &amp; Education FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.43/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant. Provide administrative assistance to staff and faculty members of the Mathematical Sciences Department and College Administration. Duties/Responsibilities&nbsp; <ul><li>Assist chair in preparation of correspondence, forms, reports and memos; prepare mailings as needed. </li><li>Serve as office receptionist; receive and route telephone calls; take messages, schedule appointments, answer inquiries, submit work orders, and deliver or distribute mail and packages as needed. </li><li>Assist with routine clerical duties such as scanning and copying student materials as requested by faculty, collecting and scanning syllabi, originating and maintaining advising folders for students and order textbooks as needed. </li><li>Assist in the preparation of academic schedules (classes and student advising). Under the Dean’s approval, schedule classes or rooms and enter into Banner each semester; report changes for room, faculty, maximum number student in course to Registrar’s Office as it occurs. </li><li>Assist the Mathematical Sciences Department with creation of Faculty Load Productivity report (FLP) and data entry in Banner. </li><li>Under Dean’s approval, enter faculty office hour schedule per semester and post on department’s webpage. </li><li>Communicate with students daily, help resolve issues, problems and situations that may occur. </li><li>Answer student questions regarding school policy, faculty availability and general university procedures. </li><li>Order and maintain inventory of office supplies and forms. </li><li>Assist chairs and faculty with making orders through BuyUSI and monthly reconciliation of purchases made using the departmental credit card. </li><li>Assist with training new Senior Administrative Assistants in the college and providing ongoing support to those staff as needed. </li><li>Assist Dean’s Office with college recruitment activities as needed including mailings, preparation of materials and purchasing. </li><li>Other related duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High School diploma or GED and two years office experience or an equivalent combination of education and experience. </li><li>Strong time management, interpersonal, written and oral communication skills. </li><li>Ability to work with a diverse group of internal and external individuals.</li></ul> Preferred Knowledge and Skills <ul><li>Demonstrated proficiency with personal computers, word processing software, spreadsheets, electronic mail, multi-line phone systems and document imaging systems. </li><li>Professional working knowledge of multiple software packages, including Windows 11. </li><li>Banner software experience a preference.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime or irregular hours may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

3 Administrative Jobs in Evansville, IN, USA