field_job_employment_type

job_industry

field_job_occupational_field_parents_all

job_organization_name

POSTING NUMBER:N136-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Office AssistantLOCATION(S):&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalPRIMARY FUNCTIONS:Perform clerical responsibilities of a confidential and responsible nature requiring knowledge of systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general receptionist duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general bookkeeping duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones and screen incoming calls.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer and job skills training as requested during work hours.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Photocopy/collate materials.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain attendance sheets.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Type correspondence, memos and other communications.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other related clerical duties as assigned.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of bookkeeping principles and practices where necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficient in the use of modern office procedures, practices and equipment, including Microsoft Windows’97, PowerPoint, Excel, Outlook or whatever is applicable to the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy in dealing with the public, students, and staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to make basic arithmetical computations and speed and accuracy.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED supplemented by business courses.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work under stressful conditions and work within difficult time constraints.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work effectively with diverse groups.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management toschedule an appointment at 860-695-8735.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (095-11), $37,896-$50,860. Eleven-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Hartford Public Schools

Office Assistant - M.D. Fox School - (N136-2425)

POSTING NUMBER:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;N137-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Executive AssistantREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalLOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolPRIMARY FUNCTION: Performs administrative and secretarial duties of a confidential and responsible nature requiring broad knowledge of internal and district wide systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Compose or transcribe from rough draft, correspondence, bulletins, memoranda and other material, using Microsoft Windows ‘97, Word, Excel, Outlook, PowerPoint and Internet Mail, as appropriate for the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee maintenance of principal’s calendar of meetings and school events.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Arrange for substitute teacher coverage through automated call-in service.&nbsp;Monitor proper sign in procedures and assignment area.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process payroll for staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the maintenance of all staff attendance cards and inputting of data into system on a weekly basis; process all Confidential Leave Forms; file records accordingly or delegates to staff member.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the monitoring of student attendance and input into system computer; maintain class size counts or delegate to staff member.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Monitor paraprofessional coverage in required classrooms; report findings to principal on a daily basis.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the development and/or maintenance of field trip logs; requests for approval, recording of activity, forwarding to appropriate departments.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones to provide information or take message for principal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and/or maintain fire drill log.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and/or maintain a monthly log of suspensions; notifying parents accordingly.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review e-mail on a daily basis; distribute messages to appropriate staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Distribute paychecks.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supervise the office assistant(s) and secretary(ies); provide training when necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other secretarial and/or administrative duties as required by the principal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer training as requested during work hours to update skills.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: ·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in the use of computer systems, i.e. Microsoft Word, Excel, Outlook, PowerPoint and Internet Mail or whatever is appropriate for the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of routine clerical/secretarial practices and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to prioritize work; make decisions in accordance with rules, regulations, and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with students, parents, staff, and other personnel.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to maintain a variety of clerical records in an organized and systematic form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy when dealing with the public.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to present a professional appearance of oneself and exhibit professional office decorum.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be willing to attend training to update job skills as necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be punctual and have a good attendance record.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED equivalency with at least three years of responsible clerical experience, preferably in a school environment.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management to schedule an appointment.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (105-12) $44,431 - $59,601.&nbsp;Twelve-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Executive Assistant - M.D. Fox School - (N137-2425)

POSTING NUMBER: (N124-2425)POSTING DATE:&nbsp;&nbsp;&nbsp;August 9, 2024 CLOSING DATE:&nbsp;&nbsp;&nbsp;Until FilledPOSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Executive Assistant to the Chief Operating OfficerREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Chief Operating OfficerLOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Central Office PRIMARY FUNCTION: Provide diversified administrative support to the senior executiveTYPICAL DUTIES AND RESPONSIBILITIES:<ul><li>Maintain schedule and appointments and resolve conflicts as needed.</li><li>Compose and prepare correspondence and reports independently.</li><li>Respond to incoming phone correspondence.</li><li>Maintain budget for the Chief Operating Officer’s department.</li><li>Arrange meetings/conferences; assemble materials in preparation for meetings.</li><li>Under the supervision of the executives, develop and implement procedures to improve efficiency.</li><li>Maintain attendance records for all department staff.</li><li>Assist in the preparation of Board agenda items and other reports/presentations.</li><li>Order all supplies, equipment; prepare requisitions, standard invoices, receiving reports; complete payment process.</li><li>Prepare Employee Reimbursement Request and accompanying documentation on behalf of executives.</li><li>Develop and maintain an electronic library of materials related to the departments.</li><li>Perform other related tasks as requested.</li></ul>SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: <ul><li>High school diploma or GED supplemented by courses in secretarial training or business administration.&nbsp;Associate Degree in Secretarial Sciences preferred.</li><li>Minimum five years of executive secretarial experience, preferably supporting the Director level or higher.</li><li>Proficient in the use of Microsoft Windows, Excel, PowerPoint, Access and any other applicable programs and equipment.&nbsp;Knowledge of Internet/Intranet and MUNIS preferred.</li><li>Must attend training to update computer skills as needed.</li><li>Excellent verbal and written communications skills; bilingual English/Spanish preferred.&nbsp;</li><li>Demonstrated ability to consistently make work decisions in accordance with department policies and procedures.</li><li>Strong verbal and written communication skills.</li><li>Ability to maintain confidentiality.</li><li>Familiarity with Hartford Public School System policies and procedures preferred.</li><li>Demonstrated ability to deal effectively, fairly and courteously with people, and to establish and maintain effective work relationships.</li><li>Ability to take directives and follow through with initiative.</li><li>Ability to exercise tact and courtesy in discriminating between callers who should have access to the executives and those who should be referred elsewhere.&nbsp;</li><li>Demonstrated ability to maintain professional demeanor in stressful situations</li><li>Must be flexible to provide support periodically which may fall outside of the normal workday.</li></ul>CERTIFICATION REQUIREMENTS: Non-certifiedSALARY AND TERMS OF EMPLOYMENT:Pay will be commensurate with experience level and education.&nbsp;Annual step increases contingent upon satisfactory performance and Board approval. Twelve-month work year.UNION AFFILIATION:&nbsp;The Hartford Federation of School Secretaries (HFSS) 125 Level Agreement.APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

3 Administrative Jobs in Hartford, CT, USA