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<h4>Introduction</h4> Are you seeking career growth within the State of Connecticut? If so, consider this new and exciting opportunity! The State of Connecticut,&nbsp;Department of Emergency Services and Public Protection (DESPP)&nbsp;is currently recruiting for an Administrative Assistant to work within the Division of Emergency Management and Homeland Security (DEMHS) Admin team. WHAT WE CAN OFFER YOU <ul><li>Visit our&nbsp;NEWState Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees</li><li>The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click&nbsp;here&nbsp;for more information</li></ul> POSITION HIGHLIGHTS <ul><li>This position is full-time, following a first shift schedule, 40 hours per week, 8:00 AM - 4:30 PM, Monday through Friday.</li><li>This position will report directly to the Deputy Commissioner for DESPP, responsible for DEMHS, and support the Deputy Commissioner with their daily administrative function support needs.</li></ul>The Division of Emergency Management and Homeland Security (DEMHS) is charged with developing, administering, and coordinating a comprehensive and integrated statewide emergency management and homeland security program that encompasses all human-made and natural hazards, and includes prevention, mitigation, preparedness, response, and recovery components to ensure the safety and well-being of the citizens of Connecticut. <ul><li>Critical missions of DEMHS include terrorism prevention, coordination of emergency preparedness, response, recovery, and mitigation, and administering federal emergency management and homeland security grant programs, including disaster aid.&nbsp;</li><li>DEMHS manages the state’s response to emergencies in coordination with local municipalities, other state agencies and federal and nongovernmental partners.&nbsp;</li><li>This may include operation of the State Emergency Operations Center (SEOC) if activated by the Governor.</li></ul> ABOUT US The&nbsp;DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance, and scientific services utilizing enforcement, prevention, education and state of the art science and technology. DESPP is structured on three key Strategic Pillars created by Commissioner Ronnell Higgins. 1. Operational Efficiency, Efficacy and Excellence <ul><li>Making decisions through the thoughtful and informed use of data</li><li>Challenging the "that's the way it's always been done" construct—i.e., thinking outside the box as to how we can improve</li><li>Constantly seeking better results</li></ul> 2. Shared Fiscal Responsibility <ul><li>Recognizing our collective responsibility to steward the agency's resources</li><li>Realigning planned budgetary actions to ensure that they are in taxpayers' interests</li><li>Preparing together for potential budget stresses and fiscal challenges</li></ul> 3. Ethics and Accountability <ul><li>Critically and constantly measuring our practices against our policies</li><li>Performing quarterly performance evaluations agency-wide to measure success and flag areas needing improvement</li><li>Regularly engaging external partners for feedback and assessments</li><li>Opening our doors to Connecticut students and workers for apprenticeships, internships, and career pathways</li></ul> For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below! <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.</li><li>Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. </li><li>Resume Policy: Per Public&nbsp;Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li><li>Note: The&nbsp;only way&nbsp;to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). </li><li>Prepare For An Interview:Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview&nbsp;Preparation Guide to make the best impression!</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;</li><li>Note:&nbsp;This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> DEPARTMENT OF EMERGENCY SERVICES AND PUBLIC PROTECTION: Candidates selected for an interview must provide the following at the time of interview:&nbsp; State Employees: <ul><li>Two (2) most recent performance evaluations</li><li>Completed CT-HR-13</li></ul> Non-State Employees: <ul><li>Two (2) professional references contact information including name, email and phone number (at least one being a current and/or previous supervisor)</li><li>Completed CT-HR-13</li></ul> Candidates who have been selected for employment with the Department of Emergency Services &amp; Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation.&nbsp;Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process.&nbsp; Click&nbsp;here&nbsp;to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the&nbsp;DAS website&nbsp;by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field.&nbsp; QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to&nbsp;Alejandro G. Dávila-Hurtado&nbsp;at&nbsp;<a href="mailto:Alejandro.Davila-Hurtado@CT.Gov" target="_blank">Alejandro.Davila-Hurtado@CT.Gov</a>.&nbsp; Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program. <h4>EXAMPLES OF DUTIES</h4> Performs the most complex office administrative duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews references materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;</li><li>Analyzes information and may make recommendations.</li></ul></li><li>INTERPERSONAL: <ul><li>Acts for manager by interpreting established policies and procedures, etc.;</li><li>Troubleshoots by relieving manager of as much administrative detail as possible;</li><li>Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Authorizes purchases and payments (within prescribed limits of authority);</li><li>Develops input and prepares documentation for office and/or department budget;</li><li>Coordinates budget control and monitoring;</li><li>Develops office and/or department procedural manuals;</li><li>Assists in interviewing and hiring office support staff;</li><li>Trains office support staff;</li><li>May supervise office support staff.</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office administration and management;</li><li>department and/or unit policies and procedures;</li><li>proper grammar, punctuation and spelling;</li><li>business communications;</li></ul></li><li>Knowledge of business math;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to manager).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Four (4) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 2 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with Microsoft Office programs including Word, Excel, Outlook, and</li><li>Teams;</li><li>Experience managing competing priorities while meeting deadlines;&nbsp;</li><li>Experience communicating with internal and external stakeholders;&nbsp;</li><li>Experience with composing correspondences and scheduling meetings;&nbsp;</li><li>Experience researching, generating and maintaining reports; and</li><li>Experience with recording and transcribing meeting minutes.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Administrative Assistant

<h4>Introduction</h4> Are you seeking a chance to create a meaningful impact in a dynamic and encouraging environment? The State of Connecticut is searching for a Fiscal/Administrative Officer to join our outstanding team. We are committed to nurturing an inclusive and collaborative workplace where everyone's contributions are appreciated. This is an outstanding chance to advance your career while championing our mission. The State of Connecticut Department of Children and Families (DCF) is seeking to fill a Fiscal/Administrative Officer position within the Department's Central Office Business Office Facilities Unit. You would be assigned to DCF's Albert J. Solnit Children's Center, North Campus (Solnit North), located in East Windsor, CT.&nbsp; Solnit North serves as a Psychiatric Residential Treatment Facility, providing treatment to adolescent males between the ages of 13 and 17 with complex psychiatric needs.&nbsp; The program is designed to be the bridge from hospital to home and community or as a diversionary placement to avoid the need for a hospital stay.&nbsp;The selected incumbent will be responsible for supporting its twenty-four (24) hours facility meeting its business office requirements and will report directly to the Fiscal Administrative Supervisor. POSITION HIGHLIGHTS <ul><li>LOCATION:&nbsp;36 Gardner Street, East Windsor, CT</li><li>SHIFT: First (full time)</li><li>SCHEDULE:&nbsp;40 hours per week, Monday through Friday, with flexible hours&nbsp;</li><li>NOTE: This position is open to current State of Connecticut employees only.&nbsp; Please see selection plan for additional details.&nbsp;</li></ul> WHAT WE CAN OFFER YOU-&nbsp;As a current State employee you will receive the same excellent benefits you are accustom to.&nbsp; <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>Professional growth and development opportunities.</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees.</li></ul> ABOUT US Our mission is to partner with communities and empower families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce, who strive daily to meet the needs of those we encounter. We comprise of a Central Office, fourteen area offices, two facilities, and the Wilderness School. START WITH US, STAY WITH US, GROW WITH US We hope you take this opportunity to join our team and continue serving your state! <h4>Selection Plan</h4> IMPORTANT:In order to be considered for this job opening, you must be a current State of CT&nbsp;employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must&nbsp;specify your qualifications on your application. FOR ASSISTANCE IN APPLYING: Check out our&nbsp;Applicant Tips on How to Apply! Need more resources? Visit our&nbsp;Applicant Reference Library&nbsp;for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications:&nbsp;Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits:&nbsp;List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.&nbsp;</li><li>Resume Policy:&nbsp;Per&nbsp;Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission:&nbsp;All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li></ul><ul><li>Note: The&nbsp;only way&nbsp;to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions:&nbsp;This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview:&nbsp;Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful&nbsp;Interview Preparation Guide&nbsp;to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Pam Rochette at&nbsp;<a href="mailto:Pamela.Rochette@ct.gov" target="_blank">Pamela.Rochette@ct.gov</a>.&nbsp; Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Performs a variety of professional fiscal and administrative functions;</li><li>Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;</li><li>Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;</li><li>Prepares budget reports;</li><li>Prepares various financial statements and statistical or narrative fiscal/administrative reports;</li><li>Assists in planning and implementation of financial aspects of EDP systems;</li><li>Utilizes EDP systems for financial records, reports and analyses;</li><li>Prepares or reviews grant budgets and other fiscal portions of grant applications;</li><li>Provides technical assistance to grantees regarding accounting procedures;</li><li>Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;</li><li>Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;</li><li>Performs technical purchasing tasks such as soliciting bids and recommending contract awards;</li><li>Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;</li><li>Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;</li><li>May supervise support services such as stores, inventory, mailroom, security or maintenance;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of <ul><li>principles and practices of public administration with special reference to governmental budget management and governmental accounting;</li><li>grants and contracts preparation and administration;</li><li>purchasing principles and procedures;</li><li>payroll practices and procedures;</li></ul></li><li>Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>prepare and analyze financial documents and reports;</li><li>interpret and apply statutes, regulations and administrative policies;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Six (6) years ofexperience in a combination of fiscal/administrative functions (e.g.,accounting, accounts examining, budget management, grant administration,payroll, purchasing) at least one of which must be an accounting or budgetingfunction.* <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.</li><li>For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.</li><li>For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.</li><li>Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.&nbsp;&nbsp;</li></ul>*Descriptions of these fiscal/administrativefunctions are attached <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working in a social and human services agency.</li><li>Experience with, but not limited to the following: CORE-CT modules, Purchasing, Accounts Receivable and STAR Reports.</li><li>Experience follow and executing general accounting procedures.</li><li>Experience working collaboratively with a group.</li><li>Experience working efficiently and independently to complete tasks.</li><li>Experience with State Statutes, Regulations and Policies.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196of the Connecticut General Statutes, a job class is a position or group ofpositions that share general characteristics and are categorized under a singletitle for administrative purposes.&nbsp; Assuch, a job class is not meant to be all-inclusive of every task and/orresponsibility.

Fiscal/Administrative Officer(Hybrid)

<h4>Introduction</h4> The State of Connecticut, Secretary of the State (SOTS) is currently seeking a highly organized and motivated individual to play a critical role in the efficient functioning of the office as the Executive Aide to the Secretary of the State (Executive Assistant 1). Join our team and embark on a rewarding career that offers growth, superlative benefits, and a culture that encourages work/life balance.&nbsp; WHAT WE CAN OFFER YOU <ul><li>Join a Forbes-recognized company! Connecticut is proud to be featured on America’s Best Employers by State and Best Employers for New Grads in 2024.</li><li>Comprehensive health and dental insurance, providing you with peace of mind and access to quality healthcare.</li><li>Robust pension plan and supplemental retirement offerings to secure your financial future.</li><li>Generous paid time off, including vacation days, sick leave, personal days, and 13 holidays per calendar year.</li><li>We are an eligible Public Service Loan Forgiveness employer, which means you may be eligible to have qualifying student loans forgiven after 10 years of service.</li><li>A culture that recognizes the importance of work/life balance and offers alternate work schedules and telecommuting options.</li><li>Opportunities to invest in your professional growth and development with training programs, tuition reimbursement, and opportunities for advancement within the State of Connecticut.</li><li>Connecticut is a strong community with a lot to offer in entertainment, food and shopping, recreation in our beautiful state parks and forests, diverse culture, and rich history. Learn more about all Connecticut has to offer.</li></ul> POSITION HIGHLIGHTS <ul><li>Full-Time, 40 hours per week</li><li>Monday through Friday</li><li>Location: Hartford, CT</li><li>Due to the nature of this role, the incumbent may be required to work occasional evening and weekend hours.</li></ul> THIS JOB IS FOR YOU IF <ul><li>You value providing prompt quality service and improving access to information.</li><li>You’re able to produce high-quality work in a fast-paced environment under tight deadlines and quickly generate solutions to problems.</li><li>You’re incredibly organized and can prioritize workflow to execute multiple projects at the same time.</li><li>You’re a key support figure in the day-to-day operations of an office, contributing to the success of public service orientation.&nbsp;</li><li>You have a passion for promoting participation in the democratic process by providing a wide range of services for the people and businesses of Connecticut.&nbsp;</li><li>You thrive in environments where you can collaborate with a variety of personalities.</li><li>You want to do work that matters and want to build a better Connecticut with the Office of the Secretary of the State.</li></ul> DISCOVER THE OPPORTUNITY TO <ul><li>Handle incoming and outgoing correspondence, including emails, letters, and phone calls;</li><li>Draft and edit letters, reports, and memos on behalf of the Secretary;</li><li>Maintain an organized filing system for important documents and correspondence;</li><li>Manage the Secretary's daily and long-term schedule;</li><li>Coordinate meetings, appointments, and conference calls;</li><li>Ensure the Secretary is informed of daily commitments and briefings;</li><li>Sort and distribute incoming mail and packages;</li><li>Order and maintain office supplies, ensuring the office is well-equipped;</li><li>Process and track expenses related to supplies and office management;</li><li>Prepare briefing materials and necessary documents in advance of meetings, events, and official functions;</li><li>Conduct research and gather information as needed to support the Secretary's activities;</li><li>Organize and lead weekly scheduling meetings with members of the executive team;</li><li>Collaborate with team members to ensure alignment of priorities and schedules;</li><li>Manage day-to-day oversight of Executive Interns.</li></ul> ABOUT US Through the dedication of knowledgeable staff and advanced technology, the Office of the Secretary of the State works as a team to provide a wide range of services for the people and businesses of Connecticut. We are a repository of records for the State and provide important information and resources regarding business and commercial filings, elections, and authentication as prescribed by the constitution, and federal and state laws. We seek to bolster business development opportunities, and foster a more inclusive political process by educating, informing and engaging communities in youth and civic preparation. <h4>Selection Plan</h4> Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY <ul><li>Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.&nbsp;&nbsp;</li><li>Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.&nbsp; Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing <a href="mailto:Emily.Kennedy@ct.gov" target="_blank">Emily.Kennedy@ct.gov</a>.</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li><li>Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.&nbsp;</li></ul> AFTER YOU APPLY <ul><li>Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp; &nbsp;</li><li>Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class.</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at <a href="http://www.ct.gov/ethics.&amp;nbsp" target="_blank">www.ct.gov/ethics.&amp;nbsp</a>;</li></ul> CONNECT WITH US <ul><li>Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions.&nbsp;</li><li>If you have any questions about this recruitment, please contact Emily Kennedy at <a href="mailto:Emily.Kennedy@ct.gov" target="_blank">Emily.Kennedy@ct.gov</a>.&nbsp;&nbsp;</li><li>Follow the State of Connecticut on LinkedIn to stay updated on our career opportunities and news.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> Acts as an executive assistant to a state elective officer or department head as defined in Section 4-5 of the Connecticut General Statutes and performs such duties as are assigned. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience in administrative or executive support roles, including handling of sensitive information with discretion and confidentiality.&nbsp;</li><li>Experience managing and maintaining priorities and tasks with attention to detail in a deadline-driven, high-pressure, and variable work environment.&nbsp;</li><li>Experience communicating to a diverse population and building consensus, including verbal and written communication.&nbsp;</li><li>Experience with Microsoft Office Suite and other software to schedule complex meetings and organize information.&nbsp;</li><li>Experience with state government procedures and protocols.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and does not discriminate based on race, religion, disability, age, ethnicity, national origin, sex, gender, LGBTQ identification, family status, or military status. Women, people of color, veterans, persons with disabilities and other members of traditionally underrepresented communities are strongly encouraged to apply. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Executive Aide to the Secretary of the State(Executive Assistant 1)

<h4>Introduction</h4> Are you looking for a chance to take that next step in your career? Do you have experience in complex fiscal and administrative functions? If this sounds like you, we invite you to read more and apply today to join our team as an&nbsp;Associate Fiscal Administrative Officer! At the&nbsp;State of Connecticut, Department of Children and Families (DCF) – we are currently accepting applications for to fill two (2) full-time&nbsp;Associate Fiscal Administrative Officer&nbsp;(AFAO)&nbsp;positions. One role will join our Department’s Division of Fiscal Services - Budget Unit, the second role will join our Centralized Support Unit. Both are located at Central Office, 505 Hudson Street, Hartford, CT. These positions are open to the public.&nbsp; The AFAO in our Budget unit will bea team member of a group that consists of (1) Fiscal Administrative Manager,(1) Fiscal Administrative Supervisor, (1) Associate Accountant, (1) AssociateAccounts Examiner, and (1) Accountant. The AFAO supporting our CentralizedSupport unit, a unit within the Business Office, will join a team that consists of(1) Fiscal Administrative Manager, (1) Fiscal Administrative Supervisor, (3)Fiscal Administrative Officers, (1) Fiscal Administrative Assistant, (1)Material Storage Supervisor. What We Can Offer You: <ul><li>Visit our&nbsp;newState Employee Benefits Overview&nbsp;page!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both&nbsp;America's Best Employers by State&nbsp;and&nbsp;Best Employers for New Grads&nbsp;in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>Professional growth and development opportunities</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees</li></ul> Position Highlights <ul><li>These positions are&nbsp;full-time, following a first shift schedule, 40 hours per week, based in Hartford, CT, with occasional statewide travel for meetings, training, and other activities</li><li>After successful completion of the working test period, the role may offer a hybrid telework schedule, providing greater work flexibility</li><li>Being a member of a team that is highly motivated, while assisting to provide clear direction, resolving issues, and maintaining accountability for team performance and development</li><li>Address conflicts and challenges promptly and effectively, fostering a positive, productive work environment</li><li>Ensure fiscal control by verifying funding sources, authorizing routine expenditures, and obtaining approval for non-routine expenditures</li><li>Developing and maintaining written procedures to ensure practice conformity</li></ul> Who We Are&nbsp; The State of Connecticut Department of Children and Families' (DCF) mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter. Albert J. Solnit Children's Center HOSPITAL - Located in Middletown, is a widely recognized center of excellence. This state-administered Psychiatric Hospital provides comprehensive care to adolescents under the age of eighteen, with severe mental illness and related behavioral problems who cannot be safely assessed or treated in a less restrictive setting. <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Check out our&nbsp;Applicant Tips on How to Apply! Need more resources? Visit our&nbsp;Applicant Reference Library&nbsp;for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications:&nbsp;Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits:&nbsp;List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.</li><li>Resume Policy:&nbsp;Per&nbsp;Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission:&nbsp;All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li></ul><ul><li>Note: The&nbsp;only way&nbsp;to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions:&nbsp;This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview:&nbsp;Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful&nbsp;Interview Preparation Guide&nbsp;to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to&nbsp;Ethan Ives at&nbsp;<a href="mailto:Ethan.Ives@ct.gov" target="_blank">Ethan.Ives@ct.gov</a>. Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for performing the most complex fiscal tasks within a variety of fiscal and administrative functions or acting as a working supervisor over a variety of fiscal and administrative functions, including payroll oversight. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership;&nbsp;</li><li>Plans office workflow and determines priorities;&nbsp;</li><li>Schedules, assigns, oversees and reviews work;&nbsp;</li><li>Establishes and maintains office procedures;&nbsp;</li><li>Provides staff training and assistance;&nbsp;</li><li>Conducts or assists in conducting performance evaluations;&nbsp;</li><li>Acts as liaison with other operating units, agencies and other officials regarding policies and procedures;&nbsp;</li><li>Prepares and analyzes complex financial statements and reports and budget requests;&nbsp;</li><li>Projects expenditures and assists in financial planning;&nbsp;</li><li>Maintains fiscal controls by authorizing non-routine expenditures;&nbsp;</li><li>Manages various phases of budget process;&nbsp;</li><li>Makes recommendations on policies and standards;&nbsp;</li><li>Oversees maintenance of accounting records;&nbsp;</li><li>Utilizes EDP systems for financial records, reports, and analyses;&nbsp;</li><li>May oversee implementation and analysis of financial and administrative EDP applications;&nbsp;</li><li>May oversee grant and contract administration;&nbsp;</li><li>May oversee payroll;&nbsp;</li><li>May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards;&nbsp;</li><li>May oversee leasing functions including negotiating contracts and space requirements;&nbsp;</li><li>May supervise support services such as stores, inventory, security, mailroom, food service or maintenance;&nbsp;</li><li>May supervise payroll, purchasing and/or other fiscal and administrative functions;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;&nbsp;</li><li>Knowledge of <ul><li>grants and contracts preparation and administration;&nbsp;</li><li>purchasing principles and procedures;&nbsp;</li><li>payroll practices and procedures;&nbsp;</li></ul></li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability in preparation and analysis of financial and statistical reports;&nbsp;</li><li>Ability to <ul><li>understand and apply relevant state and federal laws, statutes and regulations;&nbsp;</li><li>utilize EDP systems for financial management;&nbsp;</li></ul></li><li>Supervisory ability.</li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer,&nbsp;Accountant, or Payroll Officer 2. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and is below the professional working level. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li> College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. </li><li> A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. </li><li> For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis. </li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working with budget development or accounting functions and preparing financial reports.</li><li>Experience using Core-CT (PeopleSoft) for asset management, purchase orders, accounts payable, commitment control, general ledger and HRMS (payroll).</li><li>Experience working with STARS/EPM reports</li><li>Experience using Microsoft Office 365 Suite with emphasis in Excel, including using Excel spreadsheets for analyzing and managing data, formatting, including creating formulas and pivot tables.</li><li>Experience working to solve and resolve fiscal administrative issues.</li><li>Experience communicating with internal and external stakeholders (including OPM, OFA, DAS and Auditor of Public Accounts).</li><li>Experience reviewing expenditures against budget allocations, verifying the accuracy of spending, and ensuring proper coding for expenditures.</li><li>Experience with projecting expenditures, assisting in financial planning, and oversees the maintenance of accounting records.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Associate Fiscal/Administrative Officer(Hybrid)

<h4>Introduction</h4> Are you a current Connecticut Department of Transportation employee looking to advance your career within the agency?&nbsp; If so, read below and apply today! The&nbsp;State of Connecticut&nbsp;Department of Transportation (CTDOT)&nbsp;invites&nbsp;its eligible agency employees to apply for the position of&nbsp;Secretary 2&nbsp;within the&nbsp;Bureau of Highway Operations and Maintenance,&nbsp;District 1 Special Services, located in Rocky Hill, CT. WHAT WE CAN OFFER YOU As a state employee, you would continue to have access to the following: <ul><li>Visit our new State Employee Benefits Overview page!</li><li>Continue to work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers. </li><li>Professional growth and development opportunities</li><li>A healthy work/life balance to all employees</li><li>Remain with an award winning agency! CTDOT has been recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women’s Transportation Seminar (WTS) CT Employer of the Year for 2024!</li></ul> THE ROLE We are seeking a dynamic, customer service-oriented, energetic, and driven team player who is passionate about serving the public and about the work we do at the CTDOT to deliver our mission.&nbsp; In this role, you will provide support to the District 1 permits and planning, providing superior customer service to staff.&nbsp; If you are cooperative, responsive, have very good attendance, excellent written communication and editing skills and are willing to go the extra mile, this could be the position for you! DISCOVER THE OPPORTUNITY TO <ul><li>Prepare timely and accurate letters, memoranda, and correspondence;</li><li>Courteously respond to telephone calls and emails, resolving questions and complaints;</li><li>Make travel arrangements;</li><li>Schedule, create agendas, and take notes;</li><li>Purchase supplies for permits and planning staff;</li><li>Prepare documents for interview panels and employment changes such as transfers and new hires;</li><li>Assist with tracking responses to log letters and other outside inquiries;</li><li>Be accountable, problem solve, and communicate appropriately with a wide range of individuals at various levels inside and outside of the department;</li><li>Display a positive attitude and self-motivation;</li><li>Showcase excellent organizational skills and strong attention to detail;</li><li>Complete assignments within specified deadlines and schedule office workflow;</li><li>Exhibit strong computer skills and be fully competent with Microsoft 365 including Word, Excel, Outlook, Teams, PowerPoint and SharePoint;</li><li>Have a high level of professionalism and excellent interpersonal skills including the ability to be cooperative in challenging situations;</li><li>Display strong oral and written communication skills, including excellent grammar, spelling, and punctuation.</li></ul> POSITION HIGHLIGHTS <ul><li>Monday - Friday</li><li>Full-time (40 hours per week)</li><li>First shift</li><li>Location: Rocky Hill, CT</li><li>Hybrid (telework and in office) may be available</li><ul><li>This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found at <a href="https://portal.ct.gov/-/media/OPM/OLR/Notices/2021-TW-final-agreement-with-arbitrated-issue-included.pdf" target="_blank">https://portal.ct.gov/-/media/OPM/OLR/Notices/2021-TW-final-agreement-w…</a>.  Employees in their initial working test period must work on site in the office.</li></ul></ul> <h4>Selection Plan</h4> In order to be considered for this job opening you must be a current State of CT employee of the agency listed above&nbsp;for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application. FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.&nbsp;</li><li>Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li><li>Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Frank DeCusati at <a href="mailto:frank.decusati@ct.gov" target="_blank">frank.decusati@ct.gov</a>. Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. <h4>EXAMPLES OF DUTIES</h4> Performs a variety of secretarial duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews reference materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department&nbsp;practices/policies) for own or supervisor's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Compiles information from a variety of sources and prepares narrative or statistical&nbsp;reports, exercising judgment in the selection of items to be included.</li></ul></li><li>INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Answers phones and screens incoming calls;</li><li>Provides advice to callers regarding policy and procedures (e.g., citing a regulation to&nbsp;solve a specific problem);</li><li>Coordinates with others both within and outside of the organization on a variety of non-routine matters.</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to the supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs,&nbsp;reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting&nbsp;minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes and maintains paperwork for purchasing (e.g., orders,&nbsp;requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li><li>Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews&nbsp;statistical reports, verifies expense items);</li><li>Designs and initiates new forms and procedures to facilitate workflow;</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>department's/unit's policies and procedures;</li><li>business math;</li></ul></li><li>Skills; <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which includes computers, tablets, and other&nbsp;electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Three (3) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with Microsoft Office Suite including Microsoft Outlook (including managing multiple calendars), Word, Excel, PowerPoint, SharePoint, Teams, and Bluebeam</li><li>Experience addressing telephone, written, and in-person inquiries for information and assistance</li><li>Experience preparing, distributing and editing electronic memos, documents, reports, and letters utilizing Microsoft Office SharePoint</li><li>Experience composing and editing business communications and editing letters and reports with correct grammar, spelling and punctuation and an understanding of engineering and construction terminology</li><li>Experience using financial management software such as CORE-CT or Peoplesoft or Oracle for ordering supplies</li><li>Experience supporting multiple people/sections simultaneously and managing multiple assignments with attention to detail</li><li>Experience accurately inputting and managing data and using databases to generate reports</li><li>Experience maintaining paper and digital office filing systems, including organizing and tracking files, and storage in accordance with records retention policies</li><li>Experience preparing announcements, agendas, minutes, creating forms, and developing spreadsheets</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Secretary 2

<h4>Introduction</h4> Are you experienced in Energy Efficiency? If so, we have a unique volunteer opportunity&nbsp;for you! The&nbsp;State of Connecticut,&nbsp;Department of Administrative Services&nbsp;(DAS)&nbsp;Codes and Standards Committee&nbsp;is looking to fill&nbsp;one (1) volunteer appointed seat&nbsp;to help shape the future of the Connecticut State Building and Fire Safety Codes per&nbsp;CT General Statute CGS § 29-251. WHO WE ARE The State Codes and Standards Committee is a *twenty-three member committee responsible for the adoption of a State Building Code and a State Fire Safety Code based on nationally recognized model codes and related activities. The committee members each contribute to code adoption through their representation of their respective areas, as well as doing the national model code review and revisions. REQUIREMENTS In accordance with CGS § 29-251, in order to be considered for this appointment, you must be a resident of the state. POSITION DETAILS Members of the State Codes and Standards Committee meet monthly to review progress of building and fire safety code development efforts, updates on appeals against local and state code officials’ decisions and complaints about local building and fire code officials. Members also take part in meetings and work groups of the Codes Amendment Subcommittee, which is where detailed consideration of new State building and fire safety codes takes place. The subcommittee meetings are concentrated in approximately 18-months of a three-year code development cycle. The Codes and Standards Committee members may also serve other functions, including serving on panels for appeal hearings and complaints, and in other groups such as the Building Code Training Council, Fire Code Training Council and the Fire Prevention Code Advisory Committee.&nbsp;&nbsp; The committee meets mostly virtually once a month and, during the development of new state codes, another once or twice a month. The Codes Amendment Subcommittee will meet to discuss and agree on what the next state codes should include and any adjustments to reflect the Connecticut specific needs. <h4>Selection Plan</h4> TO APPLY <ul><li>Interested applicants should click "Apply Online" below and follow the direction to create an account with the State of Connecticut or enter your credentials to login to your employment dashboard or sign up as a new user.&nbsp;</li><li>Applicants will be asked to complete the Supplemental Questionnaire. This will provide us information on your specific interest and related experience.&nbsp;&nbsp;</li></ul> WHAT TO EXPECT AFTER APPLYING <ul><li>At any point during this process, applicants may be required to submit additional documentation which supports their qualifications for this position.&nbsp; These documents may include a cover letter, resume, transcripts, diplomas, performance reviews, references, licensure, etc. at the discretion of the hiring authority.&nbsp;</li><li>Applicants for boards, councils, and commissions that are fully staffed will be sorted and drawn from when vacancies arise.</li></ul> CONTACT INFORMATION <ul><li>Technical questions regarding your application can be directed to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>Questions related to these opportunities can be directed toJasmyn Raymond at&nbsp;<a href="mailto:Jasmyn.Raymond@ct.gov" target="_blank">Jasmyn.Raymond@ct.gov</a>.&nbsp;</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with energy efficiency related to building design, construction methods, and systems performance.</li><li>Experience with Connecticut State Energy Conservation Code, International Energy Conservation Code (IECC) and ASHRAE 90.1.</li><li>Experience with energy code updates, advisory committees, or energy policy initiatives in Connecticut.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Codes and Standards Committee-Energy Efficiency Specialist((Dept. of Administrative Services))

<h4>Introduction</h4> The Connecticut Department of Administrative Services (DAS) is proud to offer internships in a variety of fields.&nbsp;Our offices and programs will allow students to gain real-world insights on employment in a diverse ​environment and will provide a valuable experience as they prepare to enter the workforce. Below, you will find information on internships currently offered by DAS. A Message from DAS Commissioner Michelle Gilman <blockquote><blockquote><blockquote><blockquote><blockquote>“There is no better way to learn about state government than through an internship with one of our agencies. DAS provides individuals with practical hands-on experience in range of fields including finance and procurement, construction services and facilities management, information and technology services, human resources and more. We have an excellent team ready to share their technical and professional knowledge with students interested in public service.”</blockquote></blockquote></blockquote></blockquote></blockquote> Current Opportunities Construction Services <ul><li>Internship Highlights:&nbsp;As a Construction Services Intern, you will gain hands-on experience with impactful construction projects at State-owned buildings and properties by collaborating with various experienced professionals throughout the construction industry. This internship is ideal for those currently matriculated in an accredited Associate's, Bachelor's, or advanced degree program, pursuing a degree in Construction Management, Engineering, or Architecture.</li><li>Location and Schedule: This position will begin after Spring 2025 finals week and end by August 2025. The schedule is 40 hours per week for 12 weeks. On-site work is expected for the duration of the internship at 450 Columbus Boulevard in Hartford, CT, but occasional telework may be available.</li><li>To Apply: Visit the job posting here to apply.</li></ul> Internal Audit Division <ul><li>Internship Highlights:&nbsp;As an Internal Audit Intern at the Department of Administrative Services, you will gain hands-on experience working with Internal Audit professionals. This internship is designed to help you develop a diverse range of skills and prepare you for a professional career in the field of auditing. This internship is ideal for those currently matriculated in a Bachelor's, or advanced degree program, pursuing a degree in Accounting.</li><li>Location and Schedule: This internship will start in January 2025 and end in December 2025. This is a part-time, 15-20 hours per week position. Hours of work will be scheduled Monday through Friday between 8:00am and 4:30 pm.&nbsp;On-site work is expected for the duration of the internship at 450 Columbus Boulevard in Hartford, CT, but occasional telework may be available.</li><li>To Apply: Visit the job posting here to apply.</li></ul> Legal and Legislative Unit Coming soon! About DAS The Connecticut Department of Administrative Services (DAS) provides timely and cost-effective services to state agencies, state employees, municipalities, private industry, and the public. DAS offers a diverse array of programs, encompassing statewide human resources, information technology, fleet vehicle services, building and construction, procurement, grants administration, and beyond. Our Offices The Office of the Commissioner provides communications for the agency, ensures a diverse and inclusive working environment for it’s employees, and houses the Internal Audit Division for DAS.&nbsp; Procurement Services handles bid and contract opportunities for anyone seeking to do business with the State of Connecticut.&nbsp; Collection Services helps state and other agencies collect monies, with a focus on billing, recovery, delinquent accounts, the Connecticut State Tax Intercept Program, and central accounting (CAU).&nbsp; The Business Office helps agencies with financial and fiscal services, ranging from managing physical assets, to providing grant management services, to purchasing office equipment and supplies.&nbsp; Fleet Operations supplies over 3,600 vehicles to over 90 state agencies and departments across the state of Connecticut.&nbsp; Human Resources handles hiring, job classifications, compensation plans, employee benefits, learning and development, workers’ compensation, and additional areas of interest. Construction Services works on new construction of state buildings, and regulatory compliance, inspections, and fire safety as it relates to state properties. Facilities Management administers the operations, maintenance and security of some state-owned buildings. The Bureau of Information and Technology Solutions (BITS) provides IT, application, data, hosting, and network services to state agencies. Our offices are located at 450 Columbus Boulevard ​in downtown Hartford. Positioned conveniently near ​Dunkin’ Park, Constitution Plaza, the Connecticut ​Convention Center, UConn Hartford, the CT Science ​Museum, and numerous great places to eat, our ​building will keep you connected with co-workers ​and the general public we serve. The office space is located on the top floors of the ​north tower at 450 Columbus Boulevard, providing ​the latest technology to help get our work done ​efficiently and outstanding views of the ​Connecticut River and the Hartford skyline. Additional Opportunities On occasion, internships will be posted through the State of Connecticut’s Online Employment Center, ​ct.gov/CTStateJobs. To receive a notification when these are posted, you can sign up for Job Alerts for ​the following classifications: <ul><li>State Intern</li><li>High School Cooperative Education Intern</li><li>Seasonal Worker</li></ul>To learn how to sign up for Job Alerts, please watch this video. Intern Testimonials <blockquote><blockquote><blockquote><blockquote> "The best part of interning at the DAS Commissioner's Office is the amount of exposure to diverse fields. Although my internship is sustainability focused, I got to navigate in the construction world, finance world and consulting world because all of those fields are involved in the sustainability projects I have gotten to work on."-Diarra Sadji, Intern for DAS Commissioner's Office </blockquote></blockquote></blockquote></blockquote><blockquote><blockquote><blockquote><blockquote> “My internship at DAS has provided me with substantial insight into auditing. During my time at the DAS, I have had the fortunate opportunity to work alongside incredible and experienced auditors. I have learned a great deal about accounting, communication, analytical thinking, and ethical judgement.”&nbsp; -John McCarthy, Intern for DAS Internal Audit Division </blockquote></blockquote></blockquote></blockquote><blockquote><blockquote><blockquote><blockquote>“I have been given the opportunity to gain real-life experience in auditing. It has been helpful to work with such experienced and helpful auditors that have helped me explore the many aspects of internal auditing. DAS has provided a well-rounded learning environment that has fostered growth within my career."-Kylie Vermilya, Intern for DAS Internal Audit Division</blockquote></blockquote></blockquote></blockquote>

Department of Administrative Services Internships

POSTING NUMBER:N136-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Office AssistantLOCATION(S):&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalPRIMARY FUNCTIONS:Perform clerical responsibilities of a confidential and responsible nature requiring knowledge of systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general receptionist duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general bookkeeping duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones and screen incoming calls.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer and job skills training as requested during work hours.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Photocopy/collate materials.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain attendance sheets.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Type correspondence, memos and other communications.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other related clerical duties as assigned.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of bookkeeping principles and practices where necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficient in the use of modern office procedures, practices and equipment, including Microsoft Windows’97, PowerPoint, Excel, Outlook or whatever is applicable to the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy in dealing with the public, students, and staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to make basic arithmetical computations and speed and accuracy.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED supplemented by business courses.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work under stressful conditions and work within difficult time constraints.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work effectively with diverse groups.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management toschedule an appointment at 860-695-8735.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (095-11), $37,896-$50,860. Eleven-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Hartford Public Schools

Office Assistant - M.D. Fox School - (N136-2425)

POSTING NUMBER:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;N137-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Executive AssistantREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalLOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolPRIMARY FUNCTION: Performs administrative and secretarial duties of a confidential and responsible nature requiring broad knowledge of internal and district wide systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Compose or transcribe from rough draft, correspondence, bulletins, memoranda and other material, using Microsoft Windows ‘97, Word, Excel, Outlook, PowerPoint and Internet Mail, as appropriate for the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee maintenance of principal’s calendar of meetings and school events.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Arrange for substitute teacher coverage through automated call-in service.&nbsp;Monitor proper sign in procedures and assignment area.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process payroll for staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the maintenance of all staff attendance cards and inputting of data into system on a weekly basis; process all Confidential Leave Forms; file records accordingly or delegates to staff member.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the monitoring of student attendance and input into system computer; maintain class size counts or delegate to staff member.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Monitor paraprofessional coverage in required classrooms; report findings to principal on a daily basis.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the development and/or maintenance of field trip logs; requests for approval, recording of activity, forwarding to appropriate departments.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones to provide information or take message for principal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and/or maintain fire drill log.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and/or maintain a monthly log of suspensions; notifying parents accordingly.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review e-mail on a daily basis; distribute messages to appropriate staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Distribute paychecks.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supervise the office assistant(s) and secretary(ies); provide training when necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other secretarial and/or administrative duties as required by the principal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer training as requested during work hours to update skills.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: ·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in the use of computer systems, i.e. Microsoft Word, Excel, Outlook, PowerPoint and Internet Mail or whatever is appropriate for the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of routine clerical/secretarial practices and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to prioritize work; make decisions in accordance with rules, regulations, and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with students, parents, staff, and other personnel.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to maintain a variety of clerical records in an organized and systematic form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy when dealing with the public.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to present a professional appearance of oneself and exhibit professional office decorum.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be willing to attend training to update job skills as necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be punctual and have a good attendance record.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED equivalency with at least three years of responsible clerical experience, preferably in a school environment.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management to schedule an appointment.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (105-12) $44,431 - $59,601.&nbsp;Twelve-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Executive Assistant - M.D. Fox School - (N137-2425)

POSTING NUMBER: (N124-2425)POSTING DATE:&nbsp;&nbsp;&nbsp;August 9, 2024 CLOSING DATE:&nbsp;&nbsp;&nbsp;Until FilledPOSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Executive Assistant to the Chief Operating OfficerREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Chief Operating OfficerLOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Central Office PRIMARY FUNCTION: Provide diversified administrative support to the senior executiveTYPICAL DUTIES AND RESPONSIBILITIES:<ul><li>Maintain schedule and appointments and resolve conflicts as needed.</li><li>Compose and prepare correspondence and reports independently.</li><li>Respond to incoming phone correspondence.</li><li>Maintain budget for the Chief Operating Officer’s department.</li><li>Arrange meetings/conferences; assemble materials in preparation for meetings.</li><li>Under the supervision of the executives, develop and implement procedures to improve efficiency.</li><li>Maintain attendance records for all department staff.</li><li>Assist in the preparation of Board agenda items and other reports/presentations.</li><li>Order all supplies, equipment; prepare requisitions, standard invoices, receiving reports; complete payment process.</li><li>Prepare Employee Reimbursement Request and accompanying documentation on behalf of executives.</li><li>Develop and maintain an electronic library of materials related to the departments.</li><li>Perform other related tasks as requested.</li></ul>SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: <ul><li>High school diploma or GED supplemented by courses in secretarial training or business administration.&nbsp;Associate Degree in Secretarial Sciences preferred.</li><li>Minimum five years of executive secretarial experience, preferably supporting the Director level or higher.</li><li>Proficient in the use of Microsoft Windows, Excel, PowerPoint, Access and any other applicable programs and equipment.&nbsp;Knowledge of Internet/Intranet and MUNIS preferred.</li><li>Must attend training to update computer skills as needed.</li><li>Excellent verbal and written communications skills; bilingual English/Spanish preferred.&nbsp;</li><li>Demonstrated ability to consistently make work decisions in accordance with department policies and procedures.</li><li>Strong verbal and written communication skills.</li><li>Ability to maintain confidentiality.</li><li>Familiarity with Hartford Public School System policies and procedures preferred.</li><li>Demonstrated ability to deal effectively, fairly and courteously with people, and to establish and maintain effective work relationships.</li><li>Ability to take directives and follow through with initiative.</li><li>Ability to exercise tact and courtesy in discriminating between callers who should have access to the executives and those who should be referred elsewhere.&nbsp;</li><li>Demonstrated ability to maintain professional demeanor in stressful situations</li><li>Must be flexible to provide support periodically which may fall outside of the normal workday.</li></ul>CERTIFICATION REQUIREMENTS: Non-certifiedSALARY AND TERMS OF EMPLOYMENT:Pay will be commensurate with experience level and education.&nbsp;Annual step increases contingent upon satisfactory performance and Board approval. Twelve-month work year.UNION AFFILIATION:&nbsp;The Hartford Federation of School Secretaries (HFSS) 125 Level Agreement.APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

10 Administrative Jobs in Hartford, CT, USA