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Position Title: Property Manager Location: Newton, MA Full Time/Part Time: Full time Req ID: R295-2025 Description: ******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are seeking a Property Manager to be responsible for the overall performance and all phases of property management for a portfolio of properties. Supported by a property management assistant, the Property Manager will oversee the preparation and implementation of operating budgets, the evaluation of budget performance, tenant improvements, capital improvements, maintenance and repair projects, and coordination of company wide initiatives and programs. This person will interface with other departments such as leasing, development, accounting, construction and finance as well as 3rd party vendors. The candidate must have superior knowledge of commercial real estate, commercial facility maintenance practices, property management accounting standards and systems, advanced Excel, and a strong financial aptitude. The ideal candidate will be a self-starter, possess strong interpersonal and organizational skills, as well as be a creative problem solver. A professional designation such as CSM, CPM, or CCIM is preferred. A minimum of 5 years of retail commercial property management experience is required as is regular travel.Requirements:<ul><li>Minimum 5 years of experience as a retail commercial property manager </li><li>Ability to travel regularly </li><li>Experience in commercial facility maintenance and property management accounting </li><li>Advanced MS Excel skills </li><li>Bachelor degree or equivalent, relevant work experience </li></ul>** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and rapidly expanding Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of December 31, 2024, the company owned interests in 568 U.S. shopping centers and mixed-use assets comprising 101 million square feet of gross leasable space. PI274727403

Kimco Realty Corporation

Property Manager

Position Title: Property Tax Analyst Location: Jericho, NY Full Time/Part Time: Full time Req ID: R292-2025 Description: ****Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.******We are currently seeking a Property Tax Analyst at our company headquarters in Jericho, NY.The primary responsibility of this position is the timely and accurate payment of real estate tax bills to local government jurisdictions relative to properties in which the company has an interest. This position works with a small team and requires close attention to detail and careful analysis of tax assessments involving multiple governmental jurisdictions across a national portfolio of over 500 retail shopping centers and mixed-use properties.In addition, there will be some involvement in the administration of the insurance program of the company.Experience with the subject matter of the position would be helpful, but not essential. The successful candidate will receive detailed training on the job.Job Requirements:<ul><li>Bachelor’s degree or equivalent work experience</li><li>Minimum 1 years’ experience working in a fast-paced corporate environment</li><li>Proficiency in Microsoft Word, Excel (inclusive of functions, formulas and v-lookups) and Outlook</li><li>Excellent organizational and interpersonal skills</li></ul>The expected salary range for this position is between $55,000 and $65,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.** Kimco Realty is an Equal Opportunity Employer – Veteran/Disability ** About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and rapidly expanding Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of December 31, 2024, the company owned interests in 568 U.S. shopping centers and mixed-use assets comprising 101 million square feet of gross leasable space. PI274727445

Property Tax Analyst

Department: Litigation
About Us:
Ballard Spahr is a renowned national law firm with over 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that supports and encourages career growth.
Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated technical and administrative skills to work in our Anchorage office. The selected individual will support attorneys in the Litigation department by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to:
<ul>
<li>Maintaining schedules and calendars, making travel arrangements, and updating contacts.</li>
<li>Working closely with attorneys and billing specialists on complex billing matters.</li>
<li>New client intake and file maintenance utilizing the firm's electronic records management system.</li>
<li>Billing, travel coordination, and expense reimbursement.</li>
<li>Other work as needed.</li>
</ul>
 What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Attention to Detail: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
<li>Judgement and Problem Solving Skills: Thinks strategically, giving careful attention to detail.</li>
</ul>
Required Experience: 
This position requires relevant experience and a high level of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience supporting attorneys in complex litigation is also necessary. Candidates must be familiar with the rules, procedures, and filing requirements of Alaska State courts, federal courts, and appellate courts, as well as e-filing and the daily operations of a commercial litigation practice. Experience with document management, time, and billing systems is a plus.
Ballard Spahr offers an excellent benefits package which includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $65,000 - $75,000 depending upon experience.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Administrative Assistant

<h3>Job Description:</h3>In this role as a key member of the Workplace Investing Technology team, you will be providing comprehensive support to senior leaders within the organization. You will need to be able to perform your duties while working in a fast paced and dynamic environment!The Expertise You Have<ul><li>Bachelor’s degree as well as 5+ years of progressive work experience supporting high level executive</li><li>Excellent verbal and written communication skills including the ability to successfully interact with all levels of senior management and associates</li><li>Advanced proficiency in Microsoft Office suite of products</li><li>Comfort level with Sharepoint is preferred</li></ul>The Skills You Bring<ul><li>Polished executive assistant with proven previous corporate environment experience</li><li>Extremely detail-oriented and possess strong communication and organizational skills</li><li>Advanced ability to multi-task and proactively anticipate the needs of executives</li><li>Effectively interact with senior level management as well as associates</li><li>Proven track record of working cooperatively and effectively with various personalities</li><li>Self-starter with a strong sense of ownership and involvement</li></ul>The Value You Deliver<ul><li>Advanced management of complex calendar</li><li>Advanced arrangement of detailed travel and processing expenses</li><li>Assisting with special projects related to the WI Relationship Management team</li><li>Organizing and managing senior relationship management offsites</li><li>Back up and assist other administrative team members to ensure consistent, effective administrative coverage</li><li>Creation and editing of Microsoft PowerPoint presentations, Word documents and Excel spreadsheets</li><li>Advanced coordination of meetings, including agenda development, arranging technical support, and catering</li></ul><h3>Certifications:</h3><h3>Category:</h3>AdministrationFidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days, M-F) in a Fidelity office.Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.

Fidelity Investments

Senior Executive Assistant

Job Title Administrative Services Assistant Requisition Number RE50795 Working Title Department Name 40526:Interdisciplinary Human Develo Work Location Lexington, KY Grade Level 42 Salary Range $17.41-27.87/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting at a computer for long periods of time. Shift Monday-Friday; 8:00 am-5:00 pm. Job Summary The Administrative Services Assistant provides critical operational support across financial, human resources, and administrative functions within the Institute. This role assists with account reconciliation, internal grant budgeting, and transaction data entry, ensuring documentation is complete and accurate to support compliance and timely reporting. The Administrative Services Assistant also supports principal investigators by facilitating communication with Collaborative Grant Services (CGS) and assisting with invoicing and documentation processes. In addition, this position supports HR operations, including payroll data entry, onboarding processes, benefits guidance, and staff training on required forms and policies. The Administrative Services Assistant coordinates new hire background checks, oversees enrollment in Institute orientation courses, and assists with planning major conferences and events. This role also serves as the primary point of contact for RFS, CGS, and OSPA regarding documentation, invoicing, and reporting requirements. Strong organizational skills, attention to detail, and the ability to collaborate effectively across departments are essential for success in this position. Internal Employee Being Considered Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/09/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Assistant

Job Title Administrative Business Officer Requisition Number RE50798 Working Title Administrative Business Officer (Finance) Department Name 40526:Interdisciplinary Human Develo Work Location Lexington, KY Grade Level 46 Salary Range $52,021-85,800/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting at a computer for long periods of time. Shift Monday-Friday; 8:00 am-5:00 pm. Job Summary The Administrative Business Officer is responsible for managing and overseeing the day-to-day operations of several Institute programs, ensuring full compliance with university and funding agency requirements. This position supports programmatic success by developing and monitoring detailed work schedules, ensuring that all deliverables are met on time and within budget. The role requires proactive collaboration with program staff to maintain alignment with contract scopes, identify risks or inefficiencies, and implement solutions to optimize program operations. In addition, the Administrative Business Officer conducts performance and efficiency analyses, establishes and refines best practices, and ensures proper documentation of workflows, procedures, and program standards. This position plays a critical role in driving continuous improvement, promoting accountability, and supporting high-quality service delivery across Institute programs. Internal Employee Being Considered Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/09/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Business Officer

Job Title Administrative Services Assistant Requisition Number RE50796 Working Title Department Name 40526:Interdisciplinary Human Develo Work Location Lexington, KY Grade Level 42 Salary Range $17.41-27.87/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting at a computer for long periods of time. Shift Monday-Friday; 8:00 am-5:00 pm. Job Summary The Administrative Services Assistant provides critical operational support across financial, human resources, and administrative functions within the Institute. This role assists with account reconciliation, internal grant budgeting, and transaction data entry, ensuring documentation is complete and accurate to support compliance and timely reporting. The Administrative Services Assistant also supports principal investigators by facilitating communication with Collaborative Grant Services (CGS) and assisting with invoicing and documentation processes. In addition, this position supports HR operations, including payroll data entry, onboarding processes, benefits guidance, and staff training on required forms and policies. The Administrative Services Assistant coordinates new hire background checks, oversees enrollment in Institute orientation courses, and assists with planning major conferences and events. This role also serves as the primary point of contact for RFS, CGS, and OSPA regarding documentation, invoicing, and reporting requirements. Strong organizational skills, attention to detail, and the ability to collaborate effectively across departments are essential for success in this position. Internal Employee Being Considered Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/09/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Job Title Administrative Business Officer Requisition Number RE50797 Working Title Administrative Business Officer (HR) Department Name 40526:Interdisciplinary Human Develo Work Location Lexington, KY Grade Level 46 Salary Range $52,021-85,800/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting at a computer for long periods of time. Shift Monday-Friday; 8:00 am-5:00 pm. Job Summary The Administrative Business Officer provides high-level leadership and operational management for a complex research institute with over 300 staff and students supported by diverse funding sources, including grants, contracts, and university cost centers. This position oversees human resources operations, personnel budgeting, and payroll administration to ensure compliance with university policies and sponsored project regulations. Key responsibilities include managing position funding and salary distributions, reconciling payroll charges, administering the annual salary increase process, and producing reports that support informed decision-making by Institute leadership and Principal Investigators. This role also provides strategic guidance and supervision to administrative staff, fostering a culture of accountability, collaboration, and continuous improvement. The Administrative Business Officer sets expectations, monitors workload and performance, and ensures proper documentation of procedures and standards. With a strong emphasis on communication, coaching, and professional development, this position plays a critical role in maintaining operational efficiency and supporting the Institute’s broader research and administrative goals. Internal Employee Being Considered Skills / Knowledge / Abilities Does this position have supervisory responsibilities? Yes Preferred Education/Experience Deadline to Apply 07/09/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

<h4>Overview</h4>Why Singer?Singer Equipment Company, is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.We are the proud recipient of the Foodservice and Supplies Dealer of the Year award for 2023. Our commitment to our customers has earned us an unbeatable reputation within our industry.&nbsp;This is your opportunity to join a winning team!At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.Why You'll Love Working Here:<ul><li>Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.</li><li>Collaborative Spirit: Be part of a supportive and dynamic team environment.</li><li>Growth Opportunities:&nbsp;Develop your skills and advance your career in a dynamic industry.</li><li>Competitive Compensation &amp; Benefits: Enjoy a rewarding package that reflects your contributions.</li></ul><h4>Responsibilities</h4>Singer Equipment Company, a leading food service and equipment distributor, is seeking a Night Shift Shipping Administrator.&nbsp; The Night Shift Shipping Administrator will be responsible for a variety of clerical tasks to aid management with the daily operations of the warehouse on nightshift.<ul><li>Prepping order documents for Night Warehouse Operations</li><li>Scanning previous days delivery invoices into the system</li><li>Researching proof of delivery (POD) documents upon request</li><li>Month end close processes (last day of the month)</li><li>Invoicing orders through the internal system</li><li>Clearly and efficiently communicate information to all levels within the organization</li><li>Field phone calls throughout the shift</li><li>Maintain daily warehouse reporting</li><li>Other administrative duties as assigned</li></ul><h4>Ideal Candidate Will Possess the Following Skills and Abilities</h4><ul><li>Excellent communication skills (via calls and emails)</li><li>Proficient with Excel, Word, Outlook</li><li>Ability to multi-task</li><li>Ability to work overtime as needed</li><li>Detail oriented and ability to effectively organize tasks</li><li>High School Diploma or GED required</li></ul>Work Location: Elverson, PA / In-OfficeCompensation: $17-$21/hrPlease visit our careers page today to upload your resume and apply online!EOE/M/F/Veterans/Disability

Singer Equipment Co

Singer Equipment

Night Shift Shipping Administrator

<h4>Introduction</h4> Are you seeking career growth within the State of Connecticut? If so, consider this new and exciting opportunity! The State of Connecticut,&nbsp;Department of Emergency Services and Public Protection (DESPP)&nbsp;is currently recruiting for an Administrative Assistant to work within the Division of Emergency Management and Homeland Security (DEMHS) Admin team. WHAT WE CAN OFFER YOU <ul><li>Visit our&nbsp;NEWState Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees</li><li>The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click&nbsp;here&nbsp;for more information</li></ul> POSITION HIGHLIGHTS <ul><li>This position is full-time, following a first shift schedule, 40 hours per week, 8:00 AM - 4:30 PM, Monday through Friday.</li><li>This position will report directly to the Deputy Commissioner for DESPP, responsible for DEMHS, and support the Deputy Commissioner with their daily administrative function support needs.</li></ul>The Division of Emergency Management and Homeland Security (DEMHS) is charged with developing, administering, and coordinating a comprehensive and integrated statewide emergency management and homeland security program that encompasses all human-made and natural hazards, and includes prevention, mitigation, preparedness, response, and recovery components to ensure the safety and well-being of the citizens of Connecticut. <ul><li>Critical missions of DEMHS include terrorism prevention, coordination of emergency preparedness, response, recovery, and mitigation, and administering federal emergency management and homeland security grant programs, including disaster aid.&nbsp;</li><li>DEMHS manages the state’s response to emergencies in coordination with local municipalities, other state agencies and federal and nongovernmental partners.&nbsp;</li><li>This may include operation of the State Emergency Operations Center (SEOC) if activated by the Governor.</li></ul> ABOUT US The&nbsp;DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance, and scientific services utilizing enforcement, prevention, education and state of the art science and technology. DESPP is structured on three key Strategic Pillars created by Commissioner Ronnell Higgins. 1. Operational Efficiency, Efficacy and Excellence <ul><li>Making decisions through the thoughtful and informed use of data</li><li>Challenging the "that's the way it's always been done" construct—i.e., thinking outside the box as to how we can improve</li><li>Constantly seeking better results</li></ul> 2. Shared Fiscal Responsibility <ul><li>Recognizing our collective responsibility to steward the agency's resources</li><li>Realigning planned budgetary actions to ensure that they are in taxpayers' interests</li><li>Preparing together for potential budget stresses and fiscal challenges</li></ul> 3. Ethics and Accountability <ul><li>Critically and constantly measuring our practices against our policies</li><li>Performing quarterly performance evaluations agency-wide to measure success and flag areas needing improvement</li><li>Regularly engaging external partners for feedback and assessments</li><li>Opening our doors to Connecticut students and workers for apprenticeships, internships, and career pathways</li></ul> For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below! <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.</li><li>Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. </li><li>Resume Policy: Per Public&nbsp;Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li><li>Note: The&nbsp;only way&nbsp;to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). </li><li>Prepare For An Interview:Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview&nbsp;Preparation Guide to make the best impression!</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;</li><li>Note:&nbsp;This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> DEPARTMENT OF EMERGENCY SERVICES AND PUBLIC PROTECTION: Candidates selected for an interview must provide the following at the time of interview:&nbsp; State Employees: <ul><li>Two (2) most recent performance evaluations</li><li>Completed CT-HR-13</li></ul> Non-State Employees: <ul><li>Two (2) professional references contact information including name, email and phone number (at least one being a current and/or previous supervisor)</li><li>Completed CT-HR-13</li></ul> Candidates who have been selected for employment with the Department of Emergency Services &amp; Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation.&nbsp;Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process.&nbsp; Click&nbsp;here&nbsp;to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the&nbsp;DAS website&nbsp;by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field.&nbsp; QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to&nbsp;Alejandro G. Dávila-Hurtado&nbsp;at&nbsp;<a href="mailto:Alejandro.Davila-Hurtado@CT.Gov" target="_blank">Alejandro.Davila-Hurtado@CT.Gov</a>.&nbsp; Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program. <h4>EXAMPLES OF DUTIES</h4> Performs the most complex office administrative duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews references materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;</li><li>Analyzes information and may make recommendations.</li></ul></li><li>INTERPERSONAL: <ul><li>Acts for manager by interpreting established policies and procedures, etc.;</li><li>Troubleshoots by relieving manager of as much administrative detail as possible;</li><li>Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Authorizes purchases and payments (within prescribed limits of authority);</li><li>Develops input and prepares documentation for office and/or department budget;</li><li>Coordinates budget control and monitoring;</li><li>Develops office and/or department procedural manuals;</li><li>Assists in interviewing and hiring office support staff;</li><li>Trains office support staff;</li><li>May supervise office support staff.</li></ul></li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office administration and management;</li><li>department and/or unit policies and procedures;</li><li>proper grammar, punctuation and spelling;</li><li>business communications;</li></ul></li><li>Knowledge of business math;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to manager).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Four (4) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 2 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with Microsoft Office programs including Word, Excel, Outlook, and</li><li>Teams;</li><li>Experience managing competing priorities while meeting deadlines;&nbsp;</li><li>Experience communicating with internal and external stakeholders;&nbsp;</li><li>Experience with composing correspondences and scheduling meetings;&nbsp;</li><li>Experience researching, generating and maintaining reports; and</li><li>Experience with recording and transcribing meeting minutes.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

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