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Description Administrative Assistant Idaho National Laboratory is hiring an Administrative Assistant to work in our&nbsp; Materials And Fuels Complex Reactors Division. Our team works a 4x10 onsite schedule located at the Materials and Fuels Complex with every Friday off. INL is recognized as the lead national laboratory for DOE-NE, providing much of the nuclear research, development, and demonstration capability needed to move nuclear innovation forward to deployment. MFC hosts a unique combination of personnel, facilities and infrastructure and offers the ability to perform research and development of nuclear fuels from fuel design, development and fabrication through post irradiation analysis. Responsibilities Include: <ul><li>Compose and/or types, edits, and proofs a variety of documents, reports, and correspondence. </li><li>Design and/or create charts and graphs to be used in oral presentations. Initiate and respond directly to correspondence of both routine and non-routine nature. </li><li>Respond to problems/inquires and completes periodic and special reports.</li><li>Order supplies by generating requisitions through the company provided systems. Is the Point of Contact (POC) and escort for vendors performing maintenance on office equipment.</li><li>Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities. </li><li>Efficiently manage and coordinate multiple calendars/schedules with accuracy and efficiency while prioritizing time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings. </li><li>Support office operations by coordinating requests for information or providing general direction to others across INL. </li><li>Coordinate travel accommodations for organization(s) and prepare travel expense records. </li><li>Handle project classified and unclassified sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations. </li><li>Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.</li><li>Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents. </li><li>Logistical space coordination and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Property management and space management.</li><li>Monitors status of critical items, assignments, and deadlines to ensure timely completion. </li><li>May escort un-cleared visitors as requested. </li><li>Other duties as assigned</li></ul>Qualifications Minimum Requirements: <ul><li>Level 3: High School or equivalent and 4 years related experience.</li><li>Must have experience coordinating tours and high level visits.</li><li>Must have excellent verbal and written communication skills.</li><li>This position requires the ability to obtain and maintain a Department of Energy "L" clearance, which requires US Citizenship.</li></ul> Preferred: <ul><li>Proficiency with Microsoft Office including extensive knowledge of MS Word, PowerPoint, and Excel.</li></ul> Job Information: <ul><li>The pay range for this position is Level 3 ($22.43/hour- $37.00/hour). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.&nbsp;</li><li>TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.&nbsp;</li></ul> Physical Requirements: The employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee must occasionally lift 35 pounds. Specific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Idaho National Laboratory

Administrative Assistant

If you're passionate about helping older adults and adults with disabilities live with dignity, choice, and independence, join our dedicated team at the Area Agency on Aging.&nbsp;As one of our Senior Services Specialists, you'll be a trusted guide for seniors, caregivers, and vulnerable adults seeking information and support. You'll provide impartial information, assess eligibility for programs such as Home Delivered Meals and Respite Services, and help individuals explore self-directed care options. You'll input and maintain client records in our statewide database, keep our resource listings up to date, and advocate for clients by connecting them with services that promote independence. You'll also educate the public about available programs, elder abuse prevention, and adult protection services. We're looking for a compassionate problem-solver with excellent communication skills, a knack for navigating community resources, and the ability to connect with people from all walks of life. You'll thrive here if you're organized, detail-oriented, tech-savvy, and comfortable spending much of your day on the phone assisting clients. Strong judgment, confidentiality, and relationship-building skills are a must.&nbsp; This is your opportunity to make a real impact in the lives of North Idaho's seniors while working with a supportive, mission-driven team. Apply now to help us ensure every senior in our community knows where to turn for support. <a href="https://www.nic.edu/hr/benefits/" target="_blank">Enjoy excellent benefits, including retirement&nbsp;</a>&nbsp; 15 vacation days per year 12 sick days per year 14 paid holidays Tuition assistance Job Description linked below:&nbsp;(some job boards may not include active links so please click Apply Now on the NIC website or go to&nbsp;<a href="http://www.nic.edu/jobs" target="_blank">www.nic.edu/jobs</a>&nbsp;to see full details);&nbsp; &nbsp;<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtH3DdQnkRJGWVwl2Ui9EeBq0X3j9300TlRkcAqGcrqjFyZMLoOc5a3SFnf8GShcZQtPQd7WX8rTIpF98RuyChd2Vw9QzqKvklgGU8PzNKYMS0e6dTxjSvnfyhkic9ufLLM3eSVBsl_fK8UQJx1RJodw%7e%7e" target="_blank">Senior Services Specialist.docx</a> Minimum Qualifications High school diploma or general education degree (GED) and a minimum of two years full-time equivalent related experience is required; or equivalent combination of education and experience. A minimum of one year full-time equivalent experience in direct service delivery to older and/or vulnerable adults is strongly preferred. Starting pay range: $18.00 - $20.00 Work Site Location: Aging and Adult Services Work Schedule:&nbsp;Monday - Friday 7:30-4:00 Employment is contingent upon successful completion of background check and proof of degree if required&nbsp;for this position.&nbsp; Application materials include:&nbsp;&nbsp;resume, cover letter Applications ONLY accepted through the North Idaho College Website! Advertised: August 13, 2025

North Idaho College

Senior Services Specialist

We're looking for a friendly, detail-oriented individual to support the daily operations of our dynamic campus library. As a part-time&nbsp;Circulation Assistant, you'll be the first point of contact for library patrons - greeting visitors, checking materials in and out, answering phones, and directing users to resources and campus services. You'll also help organize and shelve materials, assist with library equipment like copiers and printers, and contribute to creative displays and special projects. Ideal candidates are excellent communicators with strong customer service skills and a genuine interest in supporting our diverse campus community. Proficiency with computers and standard office equipment is required. Previous experience in libraries, customer service, or visual displays would be a plus. This is a great opportunity to work in a collaborative, student-centered setting and gain hands-on experience in library operations.&nbsp;If you're passionate about access to information, enjoy helping others, and want to be part of a team that makes a difference on campus - apply today! Job Description linked below:&nbsp;(some job boards may not include active links so please click Apply Now on the NIC website or go to&nbsp;<a href="http://www.nic.edu/jobs" target="_blank">www.nic.edu/jobs</a>&nbsp;to see full details);&nbsp; &nbsp;<a href="https://secure.dc4.pageuppeople.com/apply/TransferRichTextFile.ashx?sData=UFUtVjMtePULLYIc6olRGrra23xS-JKAqtTvE9UgGoAe9GkP4S2RBbBiKg_T1g5aVln_Dzm5yBeKsiM-cO7Kio8YgynunMpxdijBUCv-1EyutRP-mvuB2ZZBQbDGq62yWdDh_XFunKRwoeA7h8-a4fL42pXv_Q%7e%7e" target="_blank">PT Circulation Assistant.docx</a> Minimum Qualifications High school diploma or equivalent required. Starting pay range:&nbsp;$16.30 - $18.74 Work Site Location: Coeur d' Alene Campus Work Schedule:&nbsp;up to 19.5 hours per week,&nbsp;may work evenings and/or Sundays Employment is contingent upon successful completion of background check and proof of degree if required&nbsp;for this position.&nbsp; Application materials include:&nbsp;&nbsp;resume, cover letter Applications ONLY accepted through the North Idaho College Website! Advertised: August 06, 2025Applications close: August 22, 2025 11:55 PM

3 Administrative Jobs in Idaho