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This is an office-based role working out of our Chicago office.Assist the payroll and HR team with a wide variety of payroll, time, and tax activities including record keeping, payroll processing, audit, and reporting balancing activities for a multi-state, multi-entity, bi-weekly and weekly payroll for salaried and hourly, full-time, and part-time employees.Duties and responsibilities<ul><li>Performs tasks to maintain employee, payroll, and paid time off records. Processes payroll/time records, including, but not limited to new hire set up, tax form processing, local taxes, timekeeping input, incentive payments, relocation, voluntary deductions, terminations, garnishment processing.</li><li>By way of audit reports, validates employee changes are accurate and within the current payroll schedule. Prepares and audits time files for nonexempt employees weekly and bi-weekly. Audits and reviews changes for proper authorization, adhering to all company policies and are compliant with federal/state/local regulations. Identifies and corrects out-of-balance conditions before finalizing payroll.</li><li>Receives and responds timely to telephone, e-mail inquiries, and mail. Comprehend and can articulate payroll policies and procedures to company employees of all levels. Provides high quality service to employees and effectively resolves employee issues.</li><li>Provides support for all UKG password resets and system questions/issues.</li><li>Primary support person for Workforce Management (WFM) in updating EE timesheets, setting up of administrative teams and user maintenance.</li><li>Responsible for remote basic time clock troubleshoot and initial point of contact for time clock issues.</li><li>Research and analyze paycheck and/or time discrepancies and support the HR Operations Payroll team to process appropriate corrections. Evaluates audits, reconciles, and resolves payroll processing and employee payroll/time issues. Ensure payroll reporting and payments are compliant with company policy, generally accepted accounting principles (GAAP), and federal, state and IRS regulations.</li><li>Research of federal and state regulatory requirements and supports the payroll team in resolving tax, withholding, garnishment, and wage/hour issues for payroll processing. Tracks and works to correct errors in a timely manner to ensure accuracy of payroll tax withholding, minimizing potential penalties. Escalates complex issues to the Director of Payroll as appropriate.</li><li>Calculates and sets up garnishments, levies, and family court orders in UKGPro.</li><li>Generates special “off-cycle” payroll runs for State specific terminations, bonuses, etc.</li><li>Audit the WFM Time and Labor Management system for exceptions such as excessive overtime, excessive on call pay, etc</li><li>Acts as liaison to local tax authorities, financial institutions, etc</li><li>Understanding of company time off plans</li><li>Ability to research and solve Payroll-related issues</li></ul>Qualifications<ul><li>Four-year degree with three years Payroll experience preferred; will consider an equivalent combination of education and experience.</li><li>Intermediate understanding of payroll laws/regulations required.</li><li>Strong written and verbal communication skills at all levels.</li><li>Demonstrated organizational skills, attention to detail and consistent work practices.</li><li>Ability to maintain strict confidentiality.</li><li>Advanced proficiency with Excel, Outlook and Word.</li><li>Must demonstrate expert proficiency with UKGPro (formerly UltiPro) and Workforce Management (WFM – formerly Dimensions)</li></ul>Direct reportsNoneTravel Requirements0-10%Desired SkillsProficiency with UKG/Kronos Modules: UKGPro, Workforce Management (WFM), Business Intelligence, People Analytics, Onboarding/Recruiting, etcCertified Payroll Professional (CPP)<h4>We Offer Amazing Benefits!</h4>In addition to competitive wages, we are proud to offer a comprehensive benefits package to help support the physical and financial health of our employees and their families.Our benefits program allows you to customize your coverage, to select the best plans to meet your family’s needs while taking advantage of tax savings. Eligible employees have the option to enroll in any of the following options with many of them offering pre-tax premium deductions to lower your taxable income, thereby reducing your income taxes.<ul><li>Medical Insurance – multiple options to choose from</li><li>Dental Insurance</li><li>Voluntary Vision Insurance</li><li>Health Savings Account</li><li>Flexible Spending Account</li><li>Confidential Employee Assistance Program (EAP)</li><li>Voluntary Supplemental Life and AD&amp;D Insurance</li><li>Voluntary Short-Term Disability</li><li>401(K) with Company Match</li><li>Tuition Reimbursement</li><li>Propane discount</li></ul>As part of your comprehensive compensation package, we provide eligible employees with the following benefits at no cost:<ul><li>Paid Holidays &amp; Time Off</li><li>$50,000 Basic Life/AD&amp;D benefit</li><li>Long Term Disability</li></ul>Pay- Starting at $75,000, depending on experience&nbsp;

Payroll Administrator

The Director of Organizational Culture and Engagement provides strategic leadership to strengthen and sustain a workplace culture that reflects the City of Elgin’s mission, vision and values. This position plays a critical role in advancing employee engagement, inclusion and organizational excellence. Assigned to the City Manager’s Office, this director-level role serves as a member of the senior leadership team and works in close collaboration with the Human Resources Director, department leaders and external consulting partners. The position is responsible for leading initiatives that promote employee connection, professional growth and a culture of inclusion across all levels of the organization. The ideal candidate will be a strategic, innovative and insightful leader with proven experience in leading culture and employee engagement.&nbsp;ESSENTIAL DUTIES AND RESPONSIBILITIES:<ul><li>Provides strategic leadership and expertise to advance the City’s internal culture initiatives, including tracking progress on the Strategic Plan and setting annual priorities.</li><li>Planning, designing, collaborating and managing employee engagement programs, culture-building initiatives and advising leadership on culture-related issues and programs.</li><li>Leads organizational change by embedding inclusive leadership and cultural competency across the organization, equipping leaders and employees to apply these practices every day.</li><li>Utilizes data to pinpoint areas where there may be inclusion challenges and creates strategies to address them.</li><li>Partners with the City Communications team to ensure all internal and external messaging is inclusive and welcoming to a diverse community, which may include contributing to intranet posts, newsletters, press releases and social media.</li><li>Oversees inclusive culture infrastructure including chairing the advisory committee, managing consulting relationships and connecting with the City Council.</li><li>Supports leaders in building inclusive, high-performing teams that align with the City’s organizational culture while meeting the unique needs of departments.</li><li>Coach and advise leaders on cultural issues, providing tools, interventions and feedback to create healthy team environments.</li><li>Collaborate with Human Resources and City leadership to design programs that listen to, engage, and retain employees (e.g., surveys, focus groups, engagement initiatives).</li><li>Establishes mechanisms to solicit ongoing employee feedback on culture, equity and inclusion.</li><li>Advise, support and collaborate with leaders to integrate our culture and values into policies, structures, programs and practices.&nbsp;</li><li>Support community facing roles to build cultural competency to ensure the community feels valued and respected when interacting with City employees.</li><li>Performs related tasks as required.</li></ul>KNOWLEDGE, SKILLS AND ABILITIES:<ul><li>Demonstrated leadership capacity including the ability to inspire and guide, give feedback and address challenging situations directly. &nbsp;</li><li>Adaptable and collaborative, skilled at navigating ambiguity, solving problems with others, and influencing across internal and external partners.</li><li>Strong cultural competency and interpersonal skills, with a proven ability to build trust and understand others’ needs and diverse perspectives.</li><li>Excellent verbal and written communication skills, with the ability to effectively engage and influence employees, leaders and stakeholders at all levels.</li><li>Strong project and change management skills to drive organizational initiatives forward.</li><li>Ability to analyze and use data and metrics related to culture, such as employee engagement surveys, to make data-driven decisions.</li><li>Knowledge of the national and local external diversity, equity, and inclusion landscape, including best practices, common challenges and emerging trends.&nbsp;</li><li>Bilingual (Spanish) proficiency is a plus.&nbsp;</li></ul>MINIMUM QUALIFICATIONS:<ul><li>Bachelor’s degree from an accredited college or university in a relevant field of study, such as organizational development, human resources, organizational psychology, business administration, etc.&nbsp;</li><li>At least six years or more of progressive relevant experience at a leadership level in organizational culture, DEI, employee engagement, organizational development, or a related field with a track record of successfully shaping and managing organizational culture.</li><li>Experience developing and implementing organization wide culture-related initiatives that align with the organization mission, vision, values, and strategy in a dynamic, complex and diverse organization. Examples could include employee engagement survey and recommendation implementation, Employee Resource Groups, leadership programs, etc.</li><li>Preference for leadership experience in a government or not-for-profit environment at a leadership level.</li></ul>

City of Elgin

Director of Organizational Culture and Engagement

The Illinois Association of School Boards (IASB) is seeking applicants for a full-time Administrative Assistant in the Outreach &amp; Training Department. This position reports to the Associate Executive Director of Outreach &amp; Training and will be headquartered in IASB’s Lombard office.Position Summary: The Administrative Assistant is responsible for initiating and performing the functions required for the efficient operation of an office and supporting Outreach &amp; Training directors and the team to provide new and existing services to IASB members.Education and/or Experience Requirements: The Administrative Assistant, Outreach &amp; Training position requires a high school diploma or equivalent and/or relevant administrative support experience; associate’s degree is preferred. Candidates should possess exceptional organizational abilities and communication skills, strong attention to detail and accuracy, proofreading skills, and the ability to work independently and take initiative to start and finish projects. Additional skills include meeting planning and the ability to learn and use new software, including survey and group email platforms. Other requirements include proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and database management (NetForum AMS).The employee must have a valid Illinois drivers’ license and a vehicle; mileage and reasonable travel reimbursement will be provided.This position requires the employee to be able to be able to lift, move, and safely handle boxes and materials up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the position.The position offers an annual salary of $36,000 – $45,000, with a generous benefits package that includes holidays, vacation and sick time, medical, dental, vision, and life insurance, and retirement benefits. Position will be eligible for Hybrid work after 90-days of employment.&nbsp;

Illinois Association of School Boards

Administrative Assistant

Job Description:Position Summary:The Admissions Representative is responsible for successfully recruiting certificate and degree-seeking students for their assigned group of programs at The Chicago School. The Admissions Representative is responsible for all phases of the admissions process, from initial contact through enrollment.Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.The ability to work evenings and weekends is required, as is occasional domestic travel.Principal Duties:<ul><li>Successfully recruit new students for assigned programs at The Chicago School, serving as their primary point of contact throughout the admissions process.</li><li>Complete a high level of outbound calls each day to reach prospective students. Inquiries will be assigned, and Admissions Representatives are expected to complete calls in accordance with established scripts and policies in a timely manner.</li><li>Respond to all new student inquiries quickly and maintain consistent communication with all assigned prospective students throughout the admissions process.</li><li>Conduct telephone-based, virtual, and in-person consultations to qualify prospective students, explain available academic programs, advise them on admission requirements, and ensure that all admission paperwork is completed properly.</li><li>Effectively maintain Salesforce database through inquiry management, proper documentation, logging of calls and activities, and a purposeful contact strategy.</li><li>Positively and professionally represent the university through telephone-based, virtual, and in-person meetings and events.</li><li>Perform other duties as assigned.</li></ul>Minimum Qualifications:<ul><li>A Bachelor’s degree from an accredited college or university.</li><li>Strong communication and listening skills.</li><li>Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.</li></ul>Preferred Qualifications:<ul><li>Previous admissions experience is preferred, but not required.</li></ul>Compensation &amp; BenefitsThis opportunity is budgeted at $$24.10-$25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

4 Administrative Jobs in Illinois