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Title:&nbsp;Administrative Associate Division: Provost's Office Department: Pott College of Science, Engineering, &amp; Education FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 6: $14.56/hour EEO Job Group:&nbsp;5 E5 Position Summary Provide administrative support to the Dean of the Pott College of Science and Engineering and faculty. Coordinate the administrative support activities for the College. Duties/Responsibilities&nbsp; <ul><li>Coordinate work activities of clerical staff; monitor staffing of departmental offices where vacations and illness are concerned. Develop and implement office procedures and standards. </li><li>Organize and set work priorities for University and College meeting deadlines and completing projects such as fall, spring, and summer class schedules. </li><li>Coordinate the employment and termination of student workers. Keep spreadsheet of student hours by department. </li><li>Monitor school and departmental budgets, analyzing monthly financial reports and preparing budget status reports. </li><li>Review and prepare purchase orders, direct pay forms, credit card reconciliations and other related items for accuracy and proper documentation prior to submittal. Oversee candidate expense reimbursements. </li><li>Monitor funds attached to purchase order increases or changes. Verify receipt of materials ordered on purchase orders and credit cards. </li><li>Input and maintain budget data using banner and Excel spreadsheets. </li><li>Keep spreadsheet of travel funded thru the Dean’s office. </li><li>Order research and/or workshop materials for faculty and/or students on various College, University, and/or external grants. Keep spreadsheets on grant expenditures. </li><li>Prepare spreadsheet for semester overload and adjunct contracts. Mail and log return of contracts and corrections. </li><li>Prepare Faculty Load Report each semester. </li><li>Check and verify payroll information and prepare recaps for faculty, staff and student payrolls. Process payroll notifications as necessary for new faculty and changes in faculty and student payroll status. </li><li>Compile, coordinate and maintain confidential information and files regarding faculty tenure, promotion, and annual reports. </li><li>Develop and maintain files regarding courses in each discipline. </li><li>Compile and prepare all changes, additions and deletions to college bulletin material. </li><li>Answer telephone, receive and greet visitors and provide general information regarding office and University procedures. </li><li>Coordinate, compile and maintain confidential information and files regarding students and faculty. </li><li>Implement and develop office procedures and standards with approval of supervisor. </li><li>Enter and review requisitions, payment request, BuyUSI orders, and other items for accuracy and proper documentation prior to approval and release. </li><li>Assist with communication between and among the deans and other individuals on and off campus, including setting meetings and conferences, coordinating telephone communication, and managing correspondence. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED with four years of related office experience required. </li><li>Must project a positive, professional demeanor with outstanding customer service orientation. </li><li>Effective written and oral communication skills required to receive and respond to inquiries. Strong interpersonal communication skills, refined listening ability, discretion, tact, and judgment are required in dealing with a range of situations which may involve complex, sensitive and confidential issues. Able to maintain confidentiality without exception. </li><li>Strong time management and organizational skills with the ability to set priorities and work independently while exercising initiative and strong problem resolution skills. Demonstrated ability to remain well organized while managing multiple priorities and deadlines. </li><li>Strong accuracy, attention to detail, thoroughness and follow-through in completing tasks required. </li><li>Proficiency with microcomputers, word processing, spreadsheet, database, electronic mail, presentation, and Internet software required. Experience with standard operating systems preferred. Typing skills of 60 to 65 wpm. </li><li>Demonstrated flexibility in performing additional tasks during periods of increased workload and volume. </li><li>Ability to work independently and become familiar with department policies to address situations in the absence of the Dean.</li></ul> Preferred Knowledge and Skills <ul><li>Associate’s degree or significant college coursework preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

University of Southern Indiana

Administrative Associate

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Kinney College of Nursing &amp; Health Professions FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary Provide administrative support for the Food and Nutrition Program and the Kinney College of Nursing and Health Professions. Duties/Responsibilities&nbsp; <ul><li>Provide support to the Food and Nutrition program chair and faculty, including credit card use and reconciliation and purchasing through the university procurement system. </li><li>Collect and collate program accreditation documents and curriculum documents. </li><li>Provide instructional support for program faculty. </li><li>Establish and maintain student files and databases to facilitate student selection and orientation. </li><li>Provide support for program selection processes. </li><li>Maintain and track health documentation for practicum students. </li><li>Assist in development, maintenance, and improvement of the student information system by establishing files on new students; entering in database programs; updating statistics; preparing current lists, mailing labels, and sheets of statistical data from the file for reports. </li><li>Coordinate inventory of program supplies, materials, resources, and classroom equipment. Order new supplies and equipment, and place in inventory. </li><li>Respond to written and oral queries about the program. </li><li>Assist in budget development and implementation. </li><li>Contribute to the update of student and faculty handbooks. </li><li>Coordinate course scheduling, section changes, room scheduling, and book orders. </li><li>Help maintain program and course websites. </li><li>Assist in program evaluation as needed. </li><li>Manage off-campus food and supply, and product acquisition duties as needed for program(s) and FNSO. </li><li>Coordinate clinical education agreements for hospitals, clinics, physicians, and healthcare professionals for the Kinney College of Nursing and Health Professions. </li><li>The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or GED required. </li><li>Two years of office experience or an equivalent combination of education and experience required. </li><li>Knowledge of computer applications including spreadsheets and databases required. </li><li>Excellent oral and written communication skills required. </li><li>Eagerness to learn new activities, openness to new ideas, and quick to learn new tasks required. </li><li>Strong problem solving abilities required. </li><li>Spirit of cooperation and ability to work as a team required. </li><li>Attention to detail and ability to multi-task required. </li><li>Excellent organizational and time management skills required. </li><li>Strong customer service skills required.</li><li>Ability to work with a diverse group of internal and external individuals required.</li></ul> Preferred Knowledge and Skills <ul><li>College coursework preferred. </li><li>Knowledge of Banner a plus.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Hours may be adjusted based on program or center coverage needs.</li><li>Occasional change in schedule and/or overtime may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. About the College Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Senior Administrative Assistant

<h3>Job Description:</h3>Do you thrive in a fast-paced environment and enjoy interacting with customers while helping them meet their long-term financial goals? If so, come prepare for your future career in financial planning at a Fidelity Investments Investor center!The 10-week Fidelity Intern Program (we lovingly call it our FIDTERN Program) is our world-class opportunity for college juniors looking to explore and learn more about Fidelity's business and culture through a cohesive program experience. Where you spend your summer internship can be a big decision and takes a lot of dedication – we get it! Here are some ways in which you can expect Fidelity to make the most of your time with us… <ul><li>Find Your Purpose – as a Fidelity Intern (or FIDTERN), you will experience a meaningful summer program. You will support business-critical projects that help meet Fidelity's needs and help you hone in on your future career path. Interns are supported by a direct manager and team throughout the summer. </li><li>Never a Dull Moment – Our FIDTERN Summer Series includes scheduled events where you can come together with other interns and your experiences at Fidelity. This includes a mix of in-person and virtual events – everything from engaging webinars on career development, financial literacy and inclusion topics, community service activities and in-person networking events to mingle with full-time Fidelity employees. </li><li>Strong intern candidates are dynamic, curious, innovative, conscientious, and believe in the true value of collaboration. Current college student who will return to coursework after their Summer 2026 internship has ended are eligible. </li></ul>Note: Our Summer 2026 internship assignment runs from June 1 - August 7, 2026 and require in-person participation approximately three days or more per week. While there is the occasional opportunity to work from home, this is not a remote internship assignment.The Expertise We’re Looking For <ul><li>Undergraduate students in your junior year of college</li><li>Interest in investing and wealth management</li><li>Experience in customer service, retail, sales or banking</li><li>Leadership experience and involvement in student organizations</li></ul>The Purpose of Your RoleAs Branch Intern you will provide customer service support to clients who call or visit the branch and will have the opportunity to grow your knowledge in personal investing and financial planning. Working alongside financial professionals, you will be a key part in the client's experience at Fidelity.The Skills You Bring<ul><li>Your professional demeanor &amp; collaborative problem-solving skills</li><li>Basic understanding of the current market, economy and economic trends</li><li>Ability to promote customer loyalty while providing an extraordinary customer experience</li></ul>The Value You Deliver As one of the first points of contacts in the branch:<ul><li>You assist financial professionals with providing a full range of investment products and services</li><li>You collaborate with team members to bring a fresh perspective to help solve business challenges</li><li>You participate in challenging work assignments to increase knowledge and gain valuable experience within the financial services industry </li><li>By identifying new opportunities for enhancements, you help think about our business and our customers in a different way</li></ul>Company Overview At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and cultivating a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experiences. For more information about working at Fidelity, visit FidelityCareers.comFidelity Investments is an equal opportunity employer.PI26INT<h3>Certifications:</h3><h3>Category:</h3>AdministrationMost roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles.Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.

Fidelity Investments

Intern, Investor Center - South Bend, IN

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Pott College of Science, Engineering, &amp; Education FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary Provide administrative assistance to staff and faculty members of the Mathematical Sciences Department and College Administration. Duties/Responsibilities&nbsp; <ul><li>Assist chair in preparation of correspondence, forms, reports and memos; prepare mailings as needed. </li><li>Serve as office receptionist; receive and route telephone calls; take messages, schedule appointments, answer inquiries, submit work orders, and deliver or distribute mail and packages as needed. </li><li>Assist with routine clerical duties such as scanning and copying student materials as requested by faculty, collecting and scanning syllabi, originating and maintaining advising folders for students and order textbooks as needed. </li><li>Assist in the preparation of academic schedules (classes and student advising). Under the Dean’s approval, schedule classes or rooms and enter into Banner each semester; report changes for room, faculty, maximum number student in course to Registrar’s Office as it occurs. </li><li>Assist the Mathematical Sciences Department with creation of Faculty Load Productivity report (FLP) and data entry in Banner. </li><li>Under Dean’s approval, enter faculty office hour schedule per semester and post on department’s webpage. </li><li>Communicate with students daily, help resolve issues, problems and situations that may occur. </li><li>Answer student questions regarding school policy, faculty availability and general university procedures. </li><li>Order and maintain inventory of office supplies and forms. </li><li>Assist chairs and faculty with making orders through BuyUSI and monthly reconciliation of purchases made using the departmental credit card. </li><li>Assist with training new Administrative Assistants in the college and providing ongoing support to those staff as needed. </li><li>Assist Dean’s Office with college recruitment activities as needed including mailings, preparation of materials and purchasing. </li><li>Other related duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High School diploma or GED and two years office experience or an equivalent combination of education and experience. </li><li>Strong time management, interpersonal, written and oral communication skills required. </li><li>Ability to work with a diverse group of internal and external individuals required.</li></ul> Preferred Knowledge and Skills <ul><li>Demonstrated proficiency with personal computers, word processing software, spreadsheets, electronic mail, multi-line phone systems and document imaging systems preferred. </li><li>Professional working knowledge of multiple software packages, including Windows 11, preferred. </li><li>Banner software experience a preference.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime or irregular hours may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials t. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Title:&nbsp;Senior Administrative Assistant Division: Provost's Office Department: Registrar's Office FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.63/hour EEO Job Group:&nbsp;5 E6 Position Summary Carry out the policies and procedures of the Registrar’s Office, specifically those relating to enrollment verifications, applications for readmission and Fresh Start applicants. Duties/Responsibilities&nbsp; <ul><li>Review and process applications for readmission. Evaluate students’ classification, major(s), academic standing, academic registration holds and Fresh Start eligibility. Communicate decision with students and college of major as needed, counseling students if necessary on how to meet requirements. </li><li>Process Fresh Start program applications and correspondence. Follow up with students and university departments when required. Assist Registrar with monitoring the first 12 quality hours of each student’s education and advise Registrar on progress and when previous grades are eligible to be removed from grade point average computation. Monitor student progress until graduation, advising student and Registrar on progress. </li><li>Coordinate and process enrollment verifications for students related to insurance, student loan deferment, foreign student forms, verification of graduation, skip, traces, etc. </li><li>Verify required information and process student change of name requests </li><li>Maintain students’ permanent academic records by scanning and indexing forms and other paperwork into document imaging system. </li><li>Assist Assistant Registrar with developing and running reports on a routine basis to identify and resolve inconsistencies in student software. </li><li>Assist Associate Registrar with reviewing, correcting errors, and resolving problems resulting from National Student Clearinghouse data uploads. </li><li>Provide clerical support to the office including answering the phone, helping office visitors and processing registration related paperwork as needed. </li><li>Serve as back-up for processing change of majors and change of grades or incompletes </li><li>Maintain inventory of forms used in this position. </li><li>Assist office staff with various projects during peak periods. Serve as primary backup to Registrar Administrative Associate. Learn all essential functions of that position and be able to execute in absence or peak volume. </li><li>Direct work of other administrative assistants in the Registrar’s Office when they assist with readmissions and/or enrollment verifications. </li><li>Supervise and train assigned student workers. </li><li>Serve as an interviewer with students, faculty, staff and others as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or GED. </li><li>Excellent interpersonal skills with the ability to greet and interact in a professional manner with students, parents, alumni, faculty, staff, co-workers and other office visitors. </li><li>Excellent organizational and communication skills . Strong written communication skills. </li><li>Must be able to communicate University policies and procedures regarding registration as well as the Registrar’s Office policies and procedures. </li><li>Ability to coordinate multiple tasks, determine priorities, set deadlines and complete projects. </li><li>Must possess refined problem-solving skills and occasionally reach a creative solution to meet a student’s need and provide good service. Must work effectively with diverse needs and requests of individuals. </li><li>Demonstrated proficiency with computers, word processing, email, and internet. </li><li>Must assume responsibility for self and subordinates, work under limited supervision and complete projects by stated deadlines. </li><li>Must work effectively during fast-paced periods. </li><li>Refined customer service or public relations skills. Must communicate effectively with students and faculty at all levels of ability and explain procedures to non-native English speakers effectively. </li><li>Must maintain confidentiality in compliance with the Family Educational Rights and Privacy Act (FERPA).</li></ul> Preferred Knowledge and Skills <ul><li>Three to five years of office experience preferred. </li><li>Knowledge of Banner software preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional irregular or extended hours necessary during registration or as needed.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

Title:&nbsp;Administrative Associate Division: Student Affairs Department: Multicultural Center FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 6: $14.34/hour EEO Job Group:&nbsp;5 E6 Position Summary Provide administrative support for the Executive Director and the Multicultural Center (MCC) team for the implementation of programs and services offered on campus and throughout the Evansville community. Duties/Responsibilities&nbsp; <ul><li>Provide excellent customer service and receptionist responsibilities by answering questions and directing customers to appropriate staff members or offices on campus. Answer the telephone, answer questions and ensure customers are routed to the appropriate staff members or departments across campus; review and respond to department emails, and maintain a professional and courteous attitude while interfacing with students, faculty, staff, and the community. Responsible for overseeing the lounge area in the MCC. </li><li>Provide administrative assistance to the Executive Director of the Multicultural Center and Multicultural Center staff. </li><li>Manage the Executive Director’s calendar, scheduling meetings with both internal and external constituents, arranging location, catering and A/V equipment. </li><li>Assist with planning and coordinating internal and external events. Schedule rooms and facilities for on-campus MCC events with the Special Events and Scheduling services staff and makes some decisions regarding event details in the absence of office staff. Attends events as needed to assist with set-up. </li><li>Prepare various requisitions, requests forms, work orders, and order office supplies. Reconcile budgets and prepare expense reports. Coordinate and prepare all travel paperwork for all staff and students within the Center. </li><li>Compose emails and written correspondence with students, USI community, family members and tri-state community including proofing and editing. </li><li>Prepare agendas, prepare and distribute committee meeting minutes and special reports as needed, which could include data and charts. Coordinate committee information requests and referrals. Ensure timely mailings and maintain paper and/or electronic department files for MCC committees. </li><li>Assist with the management/preparation of items for approval and routing. </li><li>Attend scheduled planned meetings and programs with the Multicultural Center team as requested. </li><li>Assist with any tasks related to student summer and/or early arrival programs. </li><li>Assist with the collection of statistics and the production of analytical reports designed to promote and improve the planning of MCC programs and services at USI and the community. Prepare post-evaluations of all Multicultural Center programs by debriefing, summarizing, tallying data and producing standard reports. </li><li>Assist with the design, selection, screening and production of brochures, flyers, publications, newsletters, mailings and presentation materials (web based and hard copy) developed to promote events sponsored by the Multicultural Center and its co-sponsors. </li><li>Participate in the development, publishing and generation of ideas for the Multicultural Center website. </li><li>Maintain and manage all of MCC’s social media pages. </li><li>Conduct telephone and written surveys for the Multicultural Center programs and other related topics of interest. Provide a summary of results. </li><li>Supervise MCC student workers and determine their work assignments. May provide feedback or input for the department’s student worker interview and hiring process. </li><li>Receive MCC program fee payments in the form of check or cash, and process deposits for the USI Business Office. </li><li>Responsible for authorizing and facilitating program and department purchases using MCC PNC purchasing cards. Reconciles monthly credit card statements and prepares statements for fiscal agent approval. </li><li>Prepare departmental payroll forms and paperwork for student workers and other University employees. </li><li>Maintain student database and coordinate birthday and special occasion mailings to students. </li><li>Assist in the administration of the MCC library by processing the essential paperwork required to check out and to receive books. Review and audit the MCC library inventory; maintain and update library register. Responsible for follow up with students regarding books and library materials that are not returned on a timely basis. </li><li>Participate in University and Student Affairs committees and represent the Multicultural Center at various events. </li><li>Serve as the primary contact for Multicultural Center office for Student Affairs under the Emergency Preparedness Plan. </li><li>Other assigned duties.</li></ul> Required Knowledge and Skills <ul><li>High school diploma or equivalent with at least two years of office experience required; or Bachelor’s degree with one year of office experience required. </li><li>Personal experience overcoming barriers is required. </li><li>Through either personal or professional experience, must have knowledge of those barriers confronting students in the target populations, particularly African American and Latinx. </li><li>Working knowledge of word processing, spreadsheet, database, electronic mail software, internet browsing, and social media required. </li><li>Effective skills in interpersonal communication in a diverse work environment, to include verbal and written, active listening and critical thinking. </li><li>Customer service skills sufficient to manage multiple priorities effectively. </li><li>Ability to work well independently and as a member of a team. </li><li>Ability to adapt to change in the workplace. </li><li>Exceptional organizational and time management skills with keen attention to detail required. </li><li>Ability to work with a diverse group of individuals required. </li><li>Ability to maintain confidentiality required.</li></ul> Preferred Knowledge and Skills <ul><li>Knowledge and application of University policies and practices preferred. </li><li>Experience with Publisher, Creative Cloud and Banner preferred. </li><li>Knowledge of Umbraco CMS web design software preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard office hours are 8:00 a.m. to 4:30 p.m., Monday through Friday.</li><li>Occasional irregular or extended hours will be required to meet department needs.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

School Board Executive AdministratorSummary:The Board of Directors (“Board") of Hoosier Academy, Inc. (“Hoosier") is hiring a School Board Executive Administrator to coordinate the Board’s activities and serve as the liaison between the Board, School administrators, and staff.About the School:Hoosier operates the Hoosier College and Career Academy (“HCCA" or “School") pursuant to a charter issued by Ball State University (the “Authorizer"), offering a virtual curriculum to students in grades 7-12. HCCA’s mission is to provide personalized, virtual learning opportunities to all Indiana students regardless of circumstances and abilities. Utilizing research-based virtual platforms, Indiana Department of Education aligned academic standards, and meaningful partnerships, HCCA aims to prepare today’s learners for tomorrow’s ever-changing career and academic opportunities.The Board is the Governing Authority responsible for overall governance of the School. The Board contracts with Stride K12, Inc. (“Stride") to serve as its Educational Service Provider. Stride is responsible for the School’s administration, management, and day to day operations.Aout the Work:As the School Board Executive Administrator, you will be responsible for the coordination of activities and timely flow of information to and from the Board and the School’s administrators and staff. The successful candidate must have a demonstrated ability to independently manage multiple tasks and projects with competing priorities and deadlines and to organize and maintain administrative processes. It is a full-time, primarily remote position, but the employee will be required to attend and facilitate periodic Board and committee meetings at the School’s administrative office in Indianapolis.Responsibilities include:<ul><li>Create and maintain a database of Board policies, resolutions, and other documents</li><li>Assist with Board member recruitment and work with the Authorizer to organize training sessions for new Board members</li><li>Ensure compliance with Hoosier’s Conflict of Interest Policy and its Policy Regarding Criminal History, Child Protection Index, and Employment Reference Checks in connection with the appointment of new Board members</li><li>Help the Board develop a process for evaluating the performance of the Educational Service Provider and coordinate the annual review process</li><li>Set Board meeting agendas in collaboration with Board members and School administrators, including coordinating, scheduling, and attending planning sessions</li><li>Coordinate, prepare, and distribute Board presentations and packets</li><li>Facilitate, including management of technology needs, and attend meetings of the Board and its committees</li><li>Prepare Board meeting minutes and ensure they are posted in compliance with the School’s Charter</li><li>Coordinate with Stride administrative staff and the Board’s legal counsel to oversee compliance with corporate and regulatory directives, including the Indiana Open Door Law, the Indiana Access to Public Records Act, Hoosier’s By-Laws and Fiscal Policies and Procedures, the School’s grant-funded programs, and the School’s Charter</li><li>Coordinate with Stride administrative staff to ensure compliance with any corrective action plan required by the Authorizer or regulators</li><li>Attend educational and training sessions offered by the School’s Authorizer</li><li>Coordinate communications between Stride and the Authorizer and serve as the Board’s representative in meetings with the Authorizer</li><li>Coordinate with the Head of Schools regarding the posting of job openings for the School’s teachers and local administrative staff positions</li><li>Participate in interviews for the hiring of all teachers and local administrative staff</li><li>Manage Board responsibilities related to periodic charter renewal processes</li></ul>Additional duties as assigned by the BoardPreferred qualifications include:<ul><li>Experience working in a regulatory compliance/audit/reporting setting or related education</li><li>Experience in a virtual school model as a parent, learning coach, board member, instructor, or volunteer</li><li>Technology skills, including but not limited to PowerPoint, Excel, and Zoom</li><li>Experience working in human resources or related education</li><li>Ability to communicate effectively and confidently, both verbally and in writing</li><li>Ability to function well independently and to collaborate with a small team</li><li>Time management and ability to meet deadlines</li><li>Ability to handle details of a highly confidential and critical nature including financial reports, contract negotiations, personnel matters, and student information</li></ul>Compensation<ul><li>$47,000-$50,000 annually. HCCA also offers an attractive benefits package.</li></ul>To Apply for This Position:Please follow this link into the Indiana Department of Education career site Nimble to create your profile, upload your resume and any other documents that you wish to have considered, and apply directly for this position: <a href="https://app.hirenimble.com/jobview/76529" target="_blank">https://app.hirenimble.com/jobview/76529</a>.Hoosier Academy, Inc. is an equal opportunity employer. All employment decisions are made on the basis of qualifications, merit, and business need and without regard to sex, sexual orientation, gender identity, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law.

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