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Position Title: Administrative Assistant I – Workforce Equity Initiative (WEI) Department: Workforce Development (WOD) Division: Workforce Development (WOD) Employee Status: Full-time (Grant Funded through September 30, 2025 with possibility of renewal) Type: Support Staff Association (SSA-Union) Salary: ($18.19 hourly) Grade: 6 FLSA: Non-exempt ________________________________________________________________________________ Reporting Relationships Reports to: Workforce Equity Initiative Program Director Supervision Exercised: Supervision may be exercised over student workers. Job Summary: Under limited supervision, the Administrative Assistant provides essential clerical support, reception services, and data management for the department. This role includes overseeing daily office operations, managing student workers, and coordinating schedules. The Administrative Assistant must exercise sound judgment in handling routine and non-routine tasks while maintaining confidentiality and discretion. Exceptional customer service is critical in interactions with students, faculty, staff, and external parties. Essential Duties and Responsibilities: The following duties are key responsibilities of the role. Additional related duties may be assigned as needed. General Office Duties: 1. Organize and distribute mail daily, weekly, and monthly. 2. Handle incoming calls, provide information, direct inquiries, and take messages. 3. Check and respond promptly to all RVC-WEI related emails. 4. Manage intake for students visiting the office, guiding them through initial steps and reviewing new applications for eligibility and grant compliance. 5. Maintain up-to-date and well-organized student files and storage systems, ensuring that all documentation is accurate. 6. Distribute necessary resources to students and update the tracking file for submission. 7. Process requests for completion and employment stipends, ensuring timely submissions. 8. Contact students who have completed the program to verify employment status and update records. 9. Keep application and enrollment logs current with the latest information. 10. Organize and prepare documents requiring Director approval. 11. Review and place orders for office and departmental supplies as needed. 12. Backup and organize files for completed, dropped, and employed students. 13. Ensure that student lockers at the satellite locations are stocked and organized. 14. Organize and process departmental orders for supplies and materials. 15. Organize student orientations, send out emails, and follow up on attendance. 16. Begin preparations for graduation and career fairs, coordinating with relevant parties. 17. Coordinate the supervisor’s schedule, making appointments and organizing meetings. 18. Compile, prepare, and revise materials such as correspondence, reports, statistical tables, addresses, and forms from rough drafts or previous versions. 19. Proofread documents for errors and make necessary corrections. 20. Maintain accurate knowledge of resources to respond to internal and external customer inquiries. 21. Operate and perform minor maintenance on office equipment such as photocopying and fax machines. 22. Maintain a tickler file and organize, file, code, and arrange documents according to guidelines. 23. Attend meetings as needed, taking notes and minutes as required. 24. Utilize the internet for research and communication purposes. 25. Organize and maintain systems for backup and storage of files. 26. Arrange and coordinate travel schedules and reservations. 27. Regular attendance is expected. 28. Using tact and courtesy, establish and maintain effective relationships with individuals contacted during the course of work. Qualifications: To perform this job successfully, an individual must meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications: · High School Diploma or Equivalent required. College or technical school coursework preferred, or three to six months of related experience/training, or an equivalent combination of education and experience. · Strong ability to read, comprehend, and follow instructions, correspondence, and memos. · Proficiency in writing correspondence and effectively presenting information in one-on-one and small group situations. · Competence in basic arithmetic, including the ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals. · Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and to solve problems involving several concrete variables in standardized situations. · Proficiency in Windows, Microsoft Word, Excel, and database entry. · Ability to learn and use the College’s administrative software system as appropriate to the position. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Rock Valley College

Administrative Assistant I - Workforce Equity Initiative (WEI)

Start your career here at the NYC Campaign Finance Board. Click on the link to learn more about the open positions at our agency! ABOUT THE CAMPAIGN FINANCE BOARD The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation. We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government. We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust. ABOUT THE DEPARTMENT Strategy, Products, and Innovation (SPI) is a new department responsible for leading the development of new initiatives and driving innovation across the agency’s existing products and programs. We oversee and implement the agency’s strategic plan, and we work across departments to pilot, build, and maintain new policies and technologies that will support future elections. The division is led by the First Deputy Executive Director, and currently includes: - The Strategy &amp; Policy department, which leads the agency’s strategic planning, policy development, and data research work; - The Technology department, which leads custom software development, networking and infrastructure, and cybersecurity; and - The new Product department, which will be responsible for creating the overall roadmap for tech modernization and process improvements, aligning tech projects with the agency’s strategic plan and objectives. JOB DESCRIPTION This position reports to the First Deputy Executive Director. The person in this role will be responsible for providing executive support as well as administrative support to the Strategy, Products, and Innovation division. The ideal candidate is exceptionally organized, proactive at solving problems, a strong communicator and collaborator, technologically proficient, and eager to learn. The best fit for this position would be someone who loves building new systems to support a new division, improving workflows between departments, and ensuring that everything runs smoothly. Responsibilities include but are not limited to: Executive support - Provide executive support to the First Deputy Executive Director; provide support to the Executive Director on request. - Proactively manage the First Deputy Executive Director’s calendar, balancing time for deep work, strategic meetings, internal operations, and external meetings and interviews. - Assist in maintaining the First Deputy Executive Director’s task list in Monday.com, ensuring all tasks are aligned with priorities and daily activities. - Schedule, confirm, and organize meetings with stakeholders in alignment with division priorities. - Prepare agendas, briefing materials, and talking points in advance of key meetings. - Attend meetings upon request, take detailed notes, circulate meeting minutes, and track status of action items, following up as needed. - Screen communication, including emails and meeting requests, to ensure timely attention. - Draft high-quality communications, memos, and reports on behalf of the First Deputy Executive Director. - Create draft presentations for the First Deputy Executive Director for both internal agency communications and external appearances. - Maintain a high degree of professionalism and discretion in handling sensitive or confidential information. Division administrative and special projects support - Maintain and continuously improve shared systems, including division SharePoint sites or other internal knowledge hubs, team calendars, templates, and relevant contact lists. - Ensures that all staff lists are up to date in Microsoft, Lattice, and the intranet; coordinates with key staff in other divisions who maintain these tools to ensure any needed changes are reflected. - Tracks division-wide deliverables and deadlines, such as reporting cycles, budget and fiscal year cycles, hiring and onboarding timelines; ensures all team activity is tracked in Monday.com and that teams remain on task, escalating to the First Deputy Executive Director or other leadership as needed. - Coordinate all-staff meetings, events, and communication efforts, including room booking and setup, logistics, agendas, note-taking, and follow-up. - Support onboarding and offboarding processes in collaboration with People Operations, EEO/DEI, and other divisions, ensuring staff transitions are seamless. - Assist in formatting presentations, reports, or memos for internal and external audiences. - Provide project coordination for division-led initiatives as assigned, including scheduling meetings, creating timelines, tracking milestones, and escalating delays. - Assist in preparing all finance documentation for the division, including purchase requests and contracting memos. - Track division invoices; fill out invoice cover sheets and ensure appropriate signatures for approval. - Maintain subscription services and accounts such as Monday.com, Miro, or other tools; support ongoing procurement of those tools, and maintain up-to-date licenses and permissions. ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES &amp; OTHER BEHAVIORS (KSAOs) We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team. Knowledge - Knowledge of general administrative procedures, including scheduling, file management, communication, and meeting coordination. - Understanding of government agencies, including structure, reporting practices, and internal workflows. - Knowledge of project planning and tracking, including timelines, milestones and dependencies, and stakeholder management. - Understanding of procurement processes (especially in government), contracting, and budget documentation. - Knowledge of Microsoft Outlook, Teams, and Office suite. - Knowledge of video meeting platforms such as Zoom and Google meet. - Knowledge of best practices for remote, hybrid, and in-person meetings. - Knowledge of project tracking platforms, particularly Monday.com. - Knowledge of collaboration tools such as Miro. Skills - Exceptional organization skills, including ability to manage competing priorities, maintain detailed notes and documents, and follow-through. - Strong written and verbal communication, including the ability to draft clear and concise correspondence, meeting notes, and briefing materials. - Scheduling and calendar management, including coordinating complex calendars and schedules across multiple high-level stakeholders. - Skill in meeting logistics and planning. - Skill in preparing reports, memos, spreadsheets and presentations. Abilities - Time management, particularly capability of working under deadlines and adjust priorities as conditions change. - Problem solving, particularly the ability to anticipate needs, troubleshoot administrative issues, and propose solutions that are effective and efficient. - Interpersonal abilities to interact collaboratively and professionally with stakeholders at all levels of an organization. - Ability to learn new technology and platforms. - Ability to handle sensitive information with discretion, confidentiality, and integrity. Other - Proactiveness; showing initiative in asking questions and identifying tasks. - Self-direction in completing work with minimal oversight. - Collaborative mindset in supporting others and contributing to a positive and effective work culture. - Commitment to serving New Yorkers and working across diverse teams. Preferred Skills - Prior experience in an administrative or operational role, particularly at a government, nonprofit, or tech-driven organization. How To Apply All applicants must apply through NYC Government Jobs | Explore Careers | City of New York - Please search and apply to the job ID number listed above. - Resume and cover letter are required for consideration. - Note that only applicants under consideration will be contacted. For more information on careers with the NYC Campaign Finance Board visit our website at <a href="https://www.nyccfb.info/" target="_blank">https://www.nyccfb.info/</a> to access the full listing of job opportunities and to learn more about our agency. ANALYST CFB AL 1 ONLY - 06601<h4>Minimum Qualifications</h4>1. A baccalaureate degree from an accredited college including or supplemented by at least 12 credits in one or more areas relevant to the duties described above, and one year of satisfactory full-time experience relevant to the duties described above; or 2. A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or 3. Education and/or experience equivalent to "1" above.<h4>Preferred Skills</h4> Prior experience in an administrative or operational role, particularly at a government, nonprofit, or tech-driven organization. <h4>Public Service Loan Forgiveness</h4> As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at <a href="https://studentaid.gov/pslf/" target="_blank">https://studentaid.gov/pslf/</a> <h4>Residency Requirement</h4> New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. <h4>Additional Information</h4>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

New York City Campaign Finance Board

Administrative Coordinator

DescriptionAt ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates.Job SummaryThe registration coordinator will provide quality customer service timely and efficiently. &nbsp; Primary task is registering patients with correct insurance and personal information – ensuring physician prescriptions to ensure they are current and have not expired; current copies of cards; signature of patients; send copies of registration to medical records, patient access, and physician office; patient accounts that require pre-certification insurance verification and authorization numbers must be obtained timely.QualificationsEducation&nbsp;<ul><li>High School diploma.</li><li>Some college preferred</li></ul>Licenses/Certification&nbsp;<ul><li>NA</li></ul>Experience<ul><li>Minimum 1-year health care related experience required</li></ul>

St. Francis-Emory Healthcare

Patient Access-Registrar

Job Title STEPS Administrative Assistant Requisition Number TE08954 Department Name 81020:RESEARCH Work Location Lexington, KY Salary Range $18.00 Type of Position Temporary Position Time Status Part-Time Required Education High School Required Related Experience 6 months Required License/Registration/Certification None Physical Requirements Ability to sit or stand for long periods of time, Repetitive motion, working at a computer for long periods of time. May need to lift over 20ibs.. Shift Work Shift M-F 8am-12pm Expected # of Hours Per Week 16-20 Job Summary Administrative assistant duties including reception (phones, office, email). Will schedule meetings and assist with calendars for small professional staff. MS Office, i.e., Word, Excel, Outlook skills required; some record-keeping and data base management, electronic and physical filing and archiving (boxing, labeling, storage process). Will help prepare files for archiving and perform scanning. Coordinate meeting and events: 1. Virtual — Will coordinate virtual meeting planning and facilitation (via Zoom, Teams, etc.); during virtual events, will act as technical facilitator/co-host to assist with any technical support needed. 2. On location — Facilitates events, room reservations, signage, A/V, food and drinks, duplicating handouts. For virtual and in-person meetings and events, will support the office, sponsors, participants and presenters in all aspects of planning, execution, and evaluation. Other duties may include assistance with office supplies; inventory and surplus assistance; office equipment monitoring; procurement of goods and services; processing reimbursements; account reconciliation; place maintenance or computing requests; mail duties; runner for departmental needs. Skills / Knowledge / Abilities MS Office, i.e., Word, Excel, Outlook skills required. Positive customer service skills expected with employees, students, faculty, and stakeholders, in all forms of communication and interactions. Professional discretion is a must, in handling of confidential information, office decorum, etc. SAP, database experience, website maintenance a plus, but not required. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s Degree and one year Deadline to Apply 07/30/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Administrative Assistant

Job Title Patient Clerical Assist/On-Call/ Pool Requisition Number DU13538 Department Name H3270:Nursing Practice and Support Services Work Location Lexington, KY Salary Range $15.00 Type of Position Staff Position Time Status On Call Required Education HS Required Related Experience 1 year Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift On-Call Patient Clerical Assistant must be able to work a variety of Days/Evenings/Night shifts – a minimum of 36 hours per month is required. Some weekends and holidays will be required.we Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred. Deadline to Apply 07/03/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Clerical Assist/On-Call/ Pool

Job Title Research Administrator Associate Requisition Number RE50299 Working Title Department Name 40130:Sponsored Projects Administration Work Location Lexington, KY Grade Level 45 Salary Range $47,278-78,000/year Type of Position Staff Position Time Status Full-Time Required Education MA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements Sitting/standing for long periods of time, repetitive motion related to computer work. Shift Monday – Friday, 8:00am – 5:00pm; additional hours as needed. Job Summary Shape the Future of Research Administration at the University of Kentucky Wildcat Wisdom, Kentucky Innovation – Supporting Discoveries, Transforming Outcomes! Why Join Us? The Office of Sponsored Projects Administration (OSPA) is seeking a Research Administrator Associate. This vital role supports the preparation, submission, and management of grants and contracts, enabling groundbreaking research across the University. This position is eligible for remote work. The responsibilities include: <ul><li>contract review and negotiation</li><li>collaboration with clinical trial study teams to ensure appropriate terms and allowable budgets, sponsored project account establishment</li><li>interpretation and implementation of University policies and procedures, sponsor regulations and State/Federal law</li><li>tracking of cash received</li></ul> The incumbent will provide responsive and appropriate administrative guidance to faculty, staff, and sponsor agencies. A successful candidate will: <ul><li>have the ability understand, interpret, and research complex and varied regulations</li><li>think critically and work collegially in order to successfully resolve questions and issues for faculty, staff, and colleagues</li><li>communicate timely and professionally to a diverse range of individuals</li><li>have the ability to multitask and prioritize</li><li>possess strong attention to detail</li><li>have a willingness to be a lifelong learner</li></ul> Why do research professionals choose the University of Kentucky? <ul><li>Top 10% of Academic Medical Centers Nationwide: Recognized as a leader in research excellence and innovation.</li><li>Forbes’ Best Large Employers: Ranked among the Top 100 Employers Nationwide in 2024 and named one of Kentucky’s Best Employers on Forbes’ America’s Best-In-State Employers list.</li><li>1 of 34 Universities Nationwide: Holds the prestigious trifecta of research designations in cancer, aging, and translational science.</li><li>Flexible Remote Work Options: Enjoy the convenience of fully remote or hybrid roles while supporting groundbreaking research.</li><li>Professional Development Opportunities: Engage in interdisciplinary collaborations, virtual conferences, and training programs to advance your career.</li></ul> Want to learn more about the Department? OSPA is responsible for administering over $480 million in extramural grants and contracts awarded through the University of Kentucky Research Foundation. Services are available to all University faculty and staff and include: advice and assistance with budget preparation and other administrative requirements of proposals; proposal submission; review, negotiation and acceptance of awards; interpretation and information regarding sponsor policies and regulations; preparation of subcontract documents; administration of UK’s Conflict of Interest Policy. More information about the department can be found at: <a href="https://www.research.uky.edu/office-sponsored-projects-administration" target="_blank">https://www.research.uky.edu/office-sponsored-projects-administration</a>. Interested in what UK Benefits have to offer? The University of Kentucky is proud to offer a benefits package that helps us recruit and retain the very best faculty and staff. In addition to your take-home pay, your benefits package is a major component of your total compensation at UK. These benefits include our 200 percent match on eligible retirement contributions; competitive health, dental, and vision coverage; tuition benefits for classes at UK, and much more. To learn more about these benefits, please visit: <a href="https://hr.uky.edu/employment/our-benefits" target="_blank">https://hr.uky.edu/employment/our-benefits</a>. Ready to Make a Difference in Research Administration? Are you ready to take the next step in advancing research and innovation? Join us at UK’s Office of Sponsored Projects Administration as the next dedicated Research Administrator Associate and play a pivotal role in supporting groundbreaking projects that shape the future. The University of Kentucky uses equivalencies in determining if a potential applicant meets the minimum education and experience. Related experience can be substituted for education. Click here for more information about equivalencies: <a href="http://www.uky.edu/hr/employment/working-uk/equivalencies" target="_blank">http://www.uky.edu/hr/employment/working-uk/equivalencies</a>. Driving Research Excellence – Apply Today! Multiple positions available. Review of applications will begin immediately, and applications will be accepted until the deadline date or until all positions are filled which could be prior to deadline date listed. Skills / Knowledge / Abilities Strong attention to detail with the ability to multi-task and effectively communicate with diverse individuals. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/15/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Research Administrator Associate

Job Title Department Administrator II Requisition Number RE50779 Working Title Department Administrator-RPLP Department Name 7H019:Rural Physician Leadership Program Work Location Morehead, KY Grade Level 46 Salary Range $52,021-85,800/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification N/A Physical Requirements Lift, pushing, pulling objects up to 50 lbs. Standing or walking objects up to 25lbs. Sitting at a computer work station for long periods of time. Repetitive motion. Job related travel. Shift Monday – Friday 8:00AM – 5:00PM, with occasional evenings and weekends Job Summary The Department Administrator-RPLP reports to the Associate Dean of the Morehead campus and works closely with Office of Medical Education, College of Medicine and central UK. This position is responsible for administrative, budgetary, and facility related responsibilities and some aspects of student affairs for the Morehead Campus. The qualified candidate must enjoy working in a team-oriented environment, be able to coordinate multiple tasks, demonstrate innovative problem-solving skills, and be able to communicate effectively with a diverse population. Skills / Knowledge / Abilities N/A Does this position have supervisory responsibilities? Yes Preferred Education/Experience Bachelor’s degree and five years experience in fiscal management, accounting, human resources or related area preferred. Deadline to Apply 07/15/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Department Administrator II

Job Title Administrative Services Asst Senior Requisition Number RE50146 Working Title Administrative Services Assistant Senior Department Name 40130:Sponsored Projects Administration Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None. Physical Requirements Sitting for long periods of time; and repetitive motion related to computer work. Shift Monday-Friday; 8:00 am-5:00 pm. Job Summary The Office of Sponsored Projects Administration (OSPA) is seeking an Administrative Services Assistant Senior. This position plays a key role in delivering prompt and effective support by executing complex administrative processes and providing guidance to administrative staff. Responsibilities include preparing PADRs, managing subaward purchase orders, and triaging communications to ensure compliance and timeliness. This position also assists in post-award research administration tasks, such as processing account revisions and managing residuals. Additionally, the role supports OSPA Directors with specialized tasks, report generation, and administrative functions. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently while fostering a collaborative environment. The University of Kentucky uses equivalencies in determining if a potential applicant meets the minimum education and experience. Related experience can be substituted for education. Click here for more information about equivalencies: <a href="http://www.uky.edu/hr/employment/working-uk/equivalencies" target="_blank">http://www.uky.edu/hr/employment/working-uk/equivalencies</a> The Department OSPA is responsible for administering over $480 million in extramural grants and contracts awarded through the University of Kentucky Research Foundation. Services are available to all University faculty and staff and include: advice and assistance with budget preparation and other administrative requirements of proposals; proposal submission; review, negotiation and acceptance of awards; interpretation and information regarding sponsor policies and regulations; preparation of subcontract documents; administration of UK’s Conflict of Interest Policy. More information about the department can be found at: <a href="https://www.research.uky.edu/office-sponsored-projects-administration" target="_blank">https://www.research.uky.edu/office-sponsored-projects-administration</a> UK Benefits The University of Kentucky is proud to offer a benefits package that helps us recruit and retain the very best faculty and staff. In addition to your take-home pay, your benefits package is a major component of your total compensation at UK. These benefits include our 200 percent match on eligible retirement contributions; competitive health, dental, and vision coverage; tuition benefits for classes at UK, and much more. To learn more about these benefits, please visit: <a href="https://hr.uky.edu/employment/our-benefits" target="_blank">https://hr.uky.edu/employment/our-benefits</a>. UK, located in Lexington, KY, is the ninth-largest economic company in the state. Lexington has been ranked as one of the nation’s best places to live and work, and offers a vibrant community for professionals and their families. Lexington is safe, affordable, and offers excellent education opportunities, and is home to several Fortune 500 companies and the University of Kentucky. More information regarding Lexington can be found at: <a href="https://vimeo.com/302892787" target="_blank">https://vimeo.com/302892787</a> Skills / Knowledge / Abilities Microsoft Office products, such as Word and Excel. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/07/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst Senior

<h4>Introduction</h4> Are you seeking a chance to create a meaningful impact in a dynamic and encouraging environment? The State of Connecticut is searching for a Fiscal/Administrative Officer to join our outstanding team. We are committed to nurturing an inclusive and collaborative workplace where everyone's contributions are appreciated. This is an outstanding chance to advance your career while championing our mission. The State of Connecticut Department of Children and Families (DCF) is seeking to fill a Fiscal/Administrative Officer position within the Department's Central Office Business Office Facilities Unit. You would be assigned to DCF's Albert J. Solnit Children's Center, North Campus (Solnit North), located in East Windsor, CT.&nbsp; Solnit North serves as a Psychiatric Residential Treatment Facility, providing treatment to adolescent males between the ages of 13 and 17 with complex psychiatric needs.&nbsp; The program is designed to be the bridge from hospital to home and community or as a diversionary placement to avoid the need for a hospital stay.&nbsp;The selected incumbent will be responsible for supporting its twenty-four (24) hours facility meeting its business office requirements and will report directly to the Fiscal Administrative Supervisor. POSITION HIGHLIGHTS <ul><li>LOCATION:&nbsp;36 Gardner Street, East Windsor, CT</li><li>SHIFT: First (full time)</li><li>SCHEDULE:&nbsp;40 hours per week, Monday through Friday, with flexible hours&nbsp;</li><li>NOTE: This position is open to current State of Connecticut employees only.&nbsp; Please see selection plan for additional details.&nbsp;</li></ul> WHAT WE CAN OFFER YOU-&nbsp;As a current State employee you will receive the same excellent benefits you are accustom to.&nbsp; <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.</li><li>Professional growth and development opportunities.</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees.</li></ul> ABOUT US Our mission is to partner with communities and empower families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce, who strive daily to meet the needs of those we encounter. We comprise of a Central Office, fourteen area offices, two facilities, and the Wilderness School. START WITH US, STAY WITH US, GROW WITH US We hope you take this opportunity to join our team and continue serving your state! <h4>Selection Plan</h4> IMPORTANT:In order to be considered for this job opening, you must be a current State of CT&nbsp;employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must&nbsp;specify your qualifications on your application. FOR ASSISTANCE IN APPLYING: Check out our&nbsp;Applicant Tips on How to Apply! Need more resources? Visit our&nbsp;Applicant Reference Library&nbsp;for additional support throughout the recruitment process.&nbsp; BEFORE YOU APPLY: <ul><li>Meet Minimum Qualifications:&nbsp;Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. &nbsp;</li><li>Educational Credits:&nbsp;List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.&nbsp;</li><li>Resume Policy:&nbsp;Per&nbsp;Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.&nbsp;</li><li>Preferred Shift/Location:&nbsp;Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.&nbsp;</li><li>Timely Submission:&nbsp;All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. &nbsp;Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.&nbsp;</li><li>Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.&nbsp;</li></ul><ul><li>Note: The&nbsp;only way&nbsp;to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.</li></ul> AFTER YOU APPLY: <ul><li>Referral Questions:&nbsp;This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).&nbsp;&nbsp;&nbsp;</li><li>Prepare For An Interview:&nbsp;Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful&nbsp;Interview Preparation Guide&nbsp;to make the best impression!&nbsp;</li><li>Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.&nbsp;&nbsp;</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.&nbsp;&nbsp;</li><li>Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Pam Rochette at&nbsp;<a href="mailto:Pamela.Rochette@ct.gov" target="_blank">Pamela.Rochette@ct.gov</a>.&nbsp; Join the State of Connecticut and take your next career step with confidence! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Performs a variety of professional fiscal and administrative functions;</li><li>Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;</li><li>Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;</li><li>Prepares budget reports;</li><li>Prepares various financial statements and statistical or narrative fiscal/administrative reports;</li><li>Assists in planning and implementation of financial aspects of EDP systems;</li><li>Utilizes EDP systems for financial records, reports and analyses;</li><li>Prepares or reviews grant budgets and other fiscal portions of grant applications;</li><li>Provides technical assistance to grantees regarding accounting procedures;</li><li>Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;</li><li>Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;</li><li>Performs technical purchasing tasks such as soliciting bids and recommending contract awards;</li><li>Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;</li><li>Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;</li><li>May supervise support services such as stores, inventory, mailroom, security or maintenance;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of <ul><li>principles and practices of public administration with special reference to governmental budget management and governmental accounting;</li><li>grants and contracts preparation and administration;</li><li>purchasing principles and procedures;</li><li>payroll practices and procedures;</li></ul></li><li>Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>prepare and analyze financial documents and reports;</li><li>interpret and apply statutes, regulations and administrative policies;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Six (6) years ofexperience in a combination of fiscal/administrative functions (e.g.,accounting, accounts examining, budget management, grant administration,payroll, purchasing) at least one of which must be an accounting or budgetingfunction.* <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.</li><li>For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.</li><li>For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.</li><li>Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.&nbsp;&nbsp;</li></ul>*Descriptions of these fiscal/administrativefunctions are attached <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working in a social and human services agency.</li><li>Experience with, but not limited to the following: CORE-CT modules, Purchasing, Accounts Receivable and STAR Reports.</li><li>Experience follow and executing general accounting procedures.</li><li>Experience working collaboratively with a group.</li><li>Experience working efficiently and independently to complete tasks.</li><li>Experience with State Statutes, Regulations and Policies.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196of the Connecticut General Statutes, a job class is a position or group ofpositions that share general characteristics and are categorized under a singletitle for administrative purposes.&nbsp; Assuch, a job class is not meant to be all-inclusive of every task and/orresponsibility.

State of Connecticut

Fiscal/Administrative Officer(Hybrid)

<h4>Description</h4>Database Administrator Provide DBA technology skills for migrating and supporting all of the Asset Management database technology assets to the Cloud. AMT provides global technology solutions and a scalable infrastructure to the investment advisor community in a manner that helps advance their business objectives. If you are a senior level technology DBA with a passion for learning and implementing new technology products and services in a fast paced evolving environment then a DBA career in AMT may be right for you! The Expertise We’re Looking For<ul><li>In depth hands on experience of the concepts, architecture and administration of Oracle database and replication technologies such as Golden Gate </li><li>Worked in an Agile environment and utilize Agile practices to prioritize and drive business value for our partners </li><li>Familiarity and awareness of implementing and supporting databases in an AWS Cloud Infrastructure environment. </li><li>Drive technology product lifecycle management and deliver cross dependency application database infrastructure initiatives </li><li>Working Knowledge of Snowflake Database Platform </li></ul>The Purpose of Your Role The Application DBA will be accountable for project level database deliveries and provide database production support. This person will use their DBA technical knowledge to translate the project requirements by designing and implementing the appropriate database technology solution. You must be ready to work in a fast paced, pressured and highly ambiguous environment with new technologies and high business risks. The Skills You Bring<ul><li>You are an experienced Oracle technical DBA who can analyze and implement database technology infrastructure solutions with minimal support and demonstrate the technical capability to triage and resolve technical issues quickly. </li><li>You have the ability to collaborate well with your team members and influence your technology peers </li><li>You demonstrate the aptitude to learn and communicate benefits of new technology solution </li><li>You can evaluate, design and implement project database design solutions </li></ul>The Value You Deliver<ul><li>Deliver database technology solutions that meet the business requirements within the agreed upon timeframes. </li><li>Perform application database administration functions including database performance tuning, database application design, physical data modeling, and environment support </li><li>Engage with Technology Engineering and Infrastructure groups to plan and support changes into the production environment </li><li>Resolve database technical issues efficiently whilst mitigating the impact to the business </li><li>Be the key technical member of the project delivery team </li></ul>How Your Work Impacts the Organization The mission of the AMT DBA organization is to build and maintain robust data environments, provide database solutions for our ever evolving database platforms and empower our partners with the information to manage their data products. Company Overview At Fidelity, we are passionate about making our financial expertise broadly accessible and effective in helping people live the lives they want! We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experiences. For information about working at Fidelity, visit FidelityCareers.com. Fidelity Investments is an equal opportunity employer. Fidelity will reasonably accommodate applicants with disabilities who need adjustments to complete the application or interview process. Please email us at <a href="mailto:accommodations@fmr.com" target="_blank">accommodations@fmr.com</a> or call 800-835-5099, prompt 2, option 2 if you would like to request an accommodation.

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