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Take your career further with McLane! The McLane team is the driving force behind our success. A diverse group of professionals, from Sales and IT to Dispatchers and Mechanics, work together seamlessly to keep our operations running smoothly. Their dedication, expertise, and collaborative spirit are essential to achieving our goals and supporting other teams within the organization. As a member of our team, you'll have the chance to learn from industry leaders, develop your skills, and build lasting connections with colleagues nationwide. The Administrative Assistant provides support to one or more managers and/or directors through a variety of tasks related to organization, coordination, and communication. Responsible for confidential and time sensitive material. Benefits you can count on: <ul><li>Pay rate: $X.XX to $X.XX per hour. </li><li>Generous benefits that start on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance.</li><li>Earn vacation time, and sick leave accrual from day one and paid holidays after 90 days.</li><li>401(k) Profit Sharing Plan after 90 days.</li><li>Additional benefits: pet insurance, parental leave, employee assistance programs, discount programs, tuition reimbursement program, and more!</li></ul> What you'll do as an Administrative Assistant: <ul><li>Schedule and coordinate meeting rooms and catering services. </li><li>Respond to phone calls, emails, voice-mails, and written correspondence. </li><li>Coordinate and track status of department initiatives and projects; follow-up on outstanding action items and reports status to manager. </li><li>Coordinate travel, meetings, sessions, and other events. </li><li>Gather statistical data for weekly/monthly reports, prepare, and distribute if needed. </li><li>Compile documents and information including graphics and visuals. </li><li>Maintain accurate files and records. </li><li>Make photocopies and fax documentation as needed. </li><li>Track and reconcile team/department expense reports. </li><li>Order business cards, company stationary, office supplies, etc. </li><li>Maintain sensitive and confidential information. </li><li>Other duties may be assigned. </li></ul> Qualifications you'll bring as an Administrative Assistant: <ul><li>High School Diploma or equivalent. </li><li>College coursework, Associate's Degree, or business school training. </li><li>Experience in an administrative or clerical role. </li><li>MS Office experience. </li><li>Strong oral and written communications skills. </li><li>Ability to work in a diverse and fast paced environment. </li><li>This position requires the ability to read, write, and understand English at a level sufficient to perform job-related tasks effectively and safely. This includes understanding work instructions, safety protocols, and communications essential to the role. The requirement is directly related to the nature of the job and ensures compliance with workplace safety and operational standards.</li></ul> Fit the following? We want you here! <ul><li>Teamwork oriented </li><li>Organized </li><li>Problem solver </li><li>Detailed </li></ul> Our roadmap. Our story. We've been forging our path as a leader in the distribution industry since 1894. Building an expansive nationwide network of team members for 130+ years has allowed us to stay agile for our clients across the restaurant, retail, and e-commerce industries. We look to the future and are ready to continue making industry-defining moves by embracing the newest technology into our practices, continuing team member training, and emphasizing our people-centered culture. Candidates may be subject to a background check and drug screen, in accordance with applicable laws. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. For our complete EEO and Pay Transparency statement, please visit <a href="https://www.mclaneco.com/legal/employment/" target="_blank">https://www.mclaneco.com/legal/employment/</a>

McLane

Administrative Assistant

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Faculty of Arts and Sciences?The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: The Junior System Administrator will be responsible for supporting and administering desktop systems and Windows servers. This role is essential for providing 2nd and 3rd level support, ensuring the integrity and performance of our IT infrastructure as well as maintaining a high standard of technical support for both internal clients and vendors at Dumbarton Oaks. 
Job-Specific Responsibilities: <ul><li>Install, configure, and upgrade computer hardware and software.</li><li>Provide 2nd and 3rd level support to the Help Desk, troubleshooting and resolving technical issues for users.</li><li>Monitor and maintain computer backups to prevent data corruption.</li><li>Remove malware and other security threats, ensuring system security and integrity.</li><li>Create and manage user accounts and system permissions.</li><li>Train and support users on best IT practices and system usage.</li><li>Oversee the automated management of an inventory of over 1,000 devices, including asset management and Windows image creation.</li><li>Manage software and OS rollout, patch management, and enterprise antivirus systems.</li><li>Develop and implement a mobile device management strategy.</li><li>Evaluate and test new computer models for deployment.</li><li>Stay updated on emerging technologies and recommend system improvements.</li><li>Develop, review and document for the Puspos of knowledgebase development.</li><li>Collaborate closely with other members of the technology department to support all end users effectively.</li><li>Collaborate with approved vendors to manage delivery of managed support services.</li><li>Assist with various IT projects as needed.</li><li>Other duties as assigned.</li></ul>Physical Requirements: Ability to push, lift, and carry up to 35 pounds regularly. Qualifications Basic Qualifications: <ul><li>High school graduate with three years of experience.</li><li>Minimum two years of experience providing customer service.</li></ul> 
Additional Qualifications and Skills: <ul><li>Bachelor’s Degree in a related field.</li><li>Experience in setting up, configuring, tuning, and troubleshooting servers.</li><li>Experience in upgrading and patching system hardware and software.</li><li>Familiarity with cloud concepts (both public and private), cloud servers, storage, and networking systems, particularly AWS or similar platforms.</li><li>Working knowledge of technologies including wireless networking, VoIP, MS server, file &amp; print services, switching, routing, firewalls, Windows 10/11, Mac OS, imaging and automated deployment, conference room equipment, TCP/IP, DNS, DHCP, VPN connectivity (e.g., Zscaler), Active Directory, account provisioning, and core configuration.</li><li>Experience with service desk ticketing systems.</li><li>Experience with ITIL.</li><li>Knowledge of maintenance and support of IT infrastructure systems within an enterprise environment.</li><li>Cybersecurity certification is highly preferred.</li></ul> 
&nbsp; Additional Information <ul><li>Standard Hours/Schedule: 35 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity, Education, Criminal, Credit<ul> 
</ul></li></ul>Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 056. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Harvard University FAS Human Resources

Junior System Administrator

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Faculty of Arts and Sciences?The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: Harvard’s Department of Chemistry &amp; Chemical Biology (CCB) takes an interdisciplinary approach to discover new chemical phenomena, design technologies for a more sustainable and healthy world, and craft novel medicines for uncurable or intractable diseases.CCB's inclusive, supportive, and innovative community collaborates with a vast network of university- and hospital-based research and education programs. With the creative power of diverse perspectives, we can explore new chemical frontiers and build the next generation of innovative scientists and educators. We educate and train scientists at all career stages and across disciplines, including undergraduate, graduate, and postdoctoral scholars.The Department has an opening for an Administrative Coordinator, who will be responsible for providing front-line administrative support for CCB and general department administration duties including backup support for events, HR, lab administration and finance duties. This is a great opportunity to learn a lot about departmental operations in the sciences with opportunities for career growth. 
Job-Specific Responsibilities: Administrative Office Support:Serves as the primary point of contact for the CCB Director’s office providing an on-campus welcoming atmosphere for the department. Assists with on-campus duties including stocking office supplies, reception, coffee, greeting guests, accepting deliveries, coordinating mail, coordinating weekly ‘Fruitful Tuesdays’ delivery and distribution and any other community wide in-person programming (swag distribution, etc.) Assists with general department support as needed, including calendaring, room booking, office organization, and travel arrangements for the CCB Administration offices. Manage inventory/supply for CCB Admin. Maintenance of department office copiers including usage, invoice payments, communication w/vendors. Organize, maintain, and archive departmental files spanning HR, student records, financial, and CCB’s level 4 SharePoint site. Provides for smooth day-to-day flow of communications across director’s office team: tracks follow-ups, action items. Navigates in person and hybrid schedules to bring cohesion to director’s office group all staff, etc. Assists the director’s office team with invoice payments; purchasing and corporate card transactions; vendor set-up; maintaining adherence to Director’s office budgets. Serves as backup for Seminar &amp; Events Coordinator.&nbsp;Special Project Management:Coordinates organizational and administrative support elements of the following CCB initiatives and programs: departmental committees and special projects including Visiting Committee, Community Committee, Pathways Summer Program, Chemistry Future Leaders Program, CCB FUEL, Graduate Recruiting and other administrative support for department hosted initiatives as needed. Responsible for materials creation, cultivation, and dissemination to wide variety of constituents, may help with drafting departmental communication (i.e. academic overview report, community impact report). Serves as principal source of information for students/faculty and staff on variety of CCB initiatives and programs.&nbsp;AV/Tech/Telecom Point of Contact:Responsible for coordination and daily/weekly updating of Department Carousel platform. Responsible for training users/setting up accounts as needed and directing people to resources to host information on the display. Curates content drawing from all members of Director’s office team. Provides coverage for A/V set up and recording/serves as liaison with Harvard ESS to support our spaces and classrooms. Working with Associate Director of HR, serves as point of contact for CCB computer refresh program. Responsible for phone system maintenance, updates, deletions. Tracks AV and phone requests/needs related to onboarding and offboarding of staff. Reconciles monthly phone bill with active lines to ensure resource efficiency.&nbsp;HR Administration &amp; Departmental Community Committee:Assists Associate Director of HR with onboarding/offboarding of new staff: including equipment distribution/collection, keys/office preparation, editing welcome documents and assisting with small projects as necessary in the HR/Administration space. Contributes to CCB goals to advance community priorities through effective Departmental and Director’s office cohesion and by advancing action items associated with committee work. Takes notes at meetings and develops system for sharing notes with department. Updates and tracks CCB Community Committee action items and deliverables, attends all committee meetings and admin primary contact.&nbsp;Academic Affairs Administrative Support:Serves as backup for Program Coordinator on preparation of materials for CCB promotions and searches. Under direction of Associate Director of Academic Affairs, helps to create/track/update academic appointments including graduate, undergraduate, visitor and other research scholar appointments. Assists with postdoc onboarding: adding to website/mailing list/PeopleSoft roster, uploads/tracks/VPA and other academic appointment coordination as needed.&nbsp; 
Working Conditions: This position has a 4 day in-person requirement minimum. During peak times, a fully on campus schedule may be required-5 days per week. The position will coordinate with the seminar &amp; events coordinator to ensure office coverage 5 days a week- they may not be remote on the same day each week.&nbsp; 
Physical Requirements: The ability to lift and carry light objects, such as reams of paper, office supplies, or boxes of documents.&nbsp; Our complex is 200,000 sq feet and the admin coordinator will often need to navigate the building to assist with event setups, run errands in the building(s) and in Harvard square, pick up catering, printing or other materials and set up meeting rooms, shared spaces, stock supplies, etc. There is an active component to this role. Qualifications Basic Qualifications: Minimum three (3) years of relevant experience in an administrative or customer service support role. Education may count towards experience requirement.&nbsp; 
Additional Qualifications and Skills: Bachelor’s degree preferred. Excellent interpersonal and verbal and written communication skills. Exceptional customer service skills. Strong analytical and problem-solving skills. Knowledge of AV systems and related technology. Computer proficiency and strong knowledge of MS Office Suite, WordPress, OpenScholar, Adobe Photoshop/Lightroom and current technologies. Procurement and/or accounting experience preferred. Strong attention to detail, ability to multi-task, and work towards deadlines. Proven ability to work independently and collaboratively as part of a team.&nbsp; Additional Information <ul><li>Appointment End Date: This is a one year term position</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information: All formal offers will be made by FAS Human Resources</li></ul>#LI-KO1Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Administrative Coordinator

Department: Unassigned
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We're offering an entry-level position for a Legal Support Assistant at our Phoenix office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to our Legal Administrative Assistants. In this role, you'll engage in various tasks, including accounting and billing, document production, and client services, all while gaining a solid understanding of our firm's operations. You'll collaborate with a dedicated team of LAAs, helping to manage workload and support our timekeepers. The position offers an 8:30 AM to 5:00 PM schedule, five days a week, in a dynamic office environment. Join us and be part of a team that values growth and collaboration!
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership. </li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Legal Support Assistant within our Legal Administrative Assistant Team, your responsibilities include but are not limited to:
<ul>
<li>preparing, formatting, and editing correspondence and documents</li>
<li>assisting with preparing closing binders</li>
<li>running reports</li>
<li>filing documents manually and electronically</li>
<li>entering time and preparing and submitting expense reports</li>
</ul>
Candidates considered will be proactive self-starters; able to work well both independently and within the Legal Support team, demonstrate flexibility in responding to daily workflow demands, and maintain the confidentiality of client and firm matters. Candidates must also maintain a high-quality work product in a fast-paced environment.
 What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
A high school diploma or equivalent is required, college is a plus and prior law firm or professional services experience preferred. Excellent technical, interpersonal, communication and organizational skills are essential to be successful in this position. Candidates should be comfortable working in a large professional environment, and have working knowledge of the firm's computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the Firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Support Assistant

Description Administrative Assistant Idaho National Laboratory is hiring an Administrative Assistant to work in our&nbsp; Materials And Fuels Complex Reactors Division. Our team works a 4x10 onsite schedule located at the Materials and Fuels Complex with every Friday off. INL is recognized as the lead national laboratory for DOE-NE, providing much of the nuclear research, development, and demonstration capability needed to move nuclear innovation forward to deployment. MFC hosts a unique combination of personnel, facilities and infrastructure and offers the ability to perform research and development of nuclear fuels from fuel design, development and fabrication through post irradiation analysis. Responsibilities Include: <ul><li>Compose and/or types, edits, and proofs a variety of documents, reports, and correspondence. </li><li>Design and/or create charts and graphs to be used in oral presentations. Initiate and respond directly to correspondence of both routine and non-routine nature. </li><li>Respond to problems/inquires and completes periodic and special reports.</li><li>Order supplies by generating requisitions through the company provided systems. Is the Point of Contact (POC) and escort for vendors performing maintenance on office equipment.</li><li>Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities. </li><li>Efficiently manage and coordinate multiple calendars/schedules with accuracy and efficiency while prioritizing time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings. </li><li>Support office operations by coordinating requests for information or providing general direction to others across INL. </li><li>Coordinate travel accommodations for organization(s) and prepare travel expense records. </li><li>Handle project classified and unclassified sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations. </li><li>Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.</li><li>Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents. </li><li>Logistical space coordination and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Property management and space management.</li><li>Monitors status of critical items, assignments, and deadlines to ensure timely completion. </li><li>May escort un-cleared visitors as requested. </li><li>Other duties as assigned</li></ul>Qualifications Minimum Requirements: <ul><li>Level 3: High School or equivalent and 4 years related experience.</li><li>Must have experience coordinating tours and high level visits.</li><li>Must have excellent verbal and communication and experience coordinating travel.&nbsp; </li></ul> Preferred: <ul><li>Proficiency with Microsoft Office including extensive knowledge of MS Word, PowerPoint, and Excel.</li></ul> Job Information: <ul><li>The pay range for this position is Level 3 ($22.43/hour- $37.00/hour). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.&nbsp;</li><li>TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.&nbsp;</li></ul> Physical Requirements: The employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee must occasionally lift 35 pounds. Specific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Idaho National Laboratory

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has four campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Administrative Assistant 3 (Social and Behavioral Sciences)
Employee Classification:&nbsp;Clerical &amp; Secretarial
Institution:&nbsp;Southwest Tennessee Community College
Department: Social and Behavioral Sciences
Campus Location: SWTCC - Multiple Campus Locations
Job Summary
This is a full-time support position reporting to the Department Chair, Administration. The Administrative Assistant 3 provides office and clerical support to ensure the efficient, effective, and successful operation of the Social and Behavioral Sciences Department. The position serves as the first point of contact for visitors, students, faculty, staff, and community partners, performing a variety of clerical, administrative, and customer service tasks.
Job Duties
<ul>
<li>Serve as office receptionist: answer and appropriately route telephone calls, emails, and in-person inquiries.</li>
<li>Interact and communicate professionally with students, faculty, staff, vendors, and community partners.</li>
<li>Manage the department’s schedule and calendar; set meetings and appointments as directed.</li>
<li>Open, log, sort, distribute, and track all incoming and outgoing mail and checks.</li>
<li>Prepare, process, and track routine business forms, invoices, and contracts, including entering requisitions and corresponding with vendors.</li>
<li>Handle travel arrangements, reimbursements, and special event planning (e.g., conferences, meetings, workshops).</li>
<li>Provide word processing, copying, scanning, faxing, and report generation.</li>
<li>Order and manage office supplies; assist others with requisitions and typing projects.</li>
<li>Establish, maintain, and archive both digital and paper filing systems for sensitive and confidential materials, meeting notes, and project files.</li>
<li>Coordinate Student Refund Appeals: enter and track appeals in the database, review for accuracy, communicate with students for additional documentation, submit to committees, and notify students and departments of final decisions.</li>
<li>Assist with audits by preparing documentation and providing contractual commitments to auditors.</li>
<li>Prepare meeting agendas, attend meetings, record minutes, and maintain accurate records.</li>
<li>Provide outstanding customer service to faculty, staff, students, and the general public.</li>
<li>Efficiently manage files, maintain current contact lists, and update distribution lists.</li>
</ul>
Minimum Qualifications
<ul>
<li>High School Diploma 
</li>
<li>Four (2) or more years of office experience 
</li>
<li>Background check required for successful candidates.</li>
</ul>
Preferred Qualifications
<ul>
<li>Associate or Bachelor’s degree. 
</li>
<li>Experience working in higher education.</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Working knowledge of Microsoft Word, PowerPoint, and Excel. 
</li>
<li>Excellent human relations, time management, organizational, and communication skills. Ability to manage sensitive and confidential information with discretion.</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
The TBR does not discriminate on the basis of race, color, religion, creed, ethnicity, or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.&nbsp; 
The following person has been designated to handle inquiries regarding nondiscrimination policies:&nbsp; LeVetta Hudson, Vice President of People &amp; Culture, <a href="mailto:myhr@southwest.tn.edu" target="_blank">myhr@southwest.tn.edu</a>, 737 Union Ave, Memphis, TN 38103, 901-333-5000. <a href="https://tbr.navexone.com/content/dotNet/documents/?app=pt&amp;source=unspecified&amp;docid=272&amp;public=true" target="_blank">See the full non-discrimination policy</a>.

Motlow State Community College


      Administrative Assistant 3 (Social and Behavioral Sciences)
    

DescriptionAt ScionHealth, we empower our caregivers to do what they do best. We value every voice by caring deeply for every patient and each other. We show courage by running toward the challenge and we lean into new ideas by embracing curiosity and question asking. Together, we create our culture by living our values in our day-to-day interactions with our patients and teammates.Job SummaryThe Unit Secretary performs a combination of administrative, clerical, and supportive patient care duties under the supervision of a Registered Nurse in an acute care hospital setting. This position plays a vital role in maintaining the operational flow of the unit by supporting healthcare providers, facilitating communication among departments, and assisting with non-clinical patient care tasks. The Unit Secretary ensures a clean, safe, and organized environment and maintains accurate records and communication systems.Essential Functions<ul><li>Greets and assists patients, visitors, and staff in a courteous and professional manner</li><li>Answers, screens, and routes telephone calls; pages overhead and calls codes as necessary</li><li>Assists with patient admissions, discharges, and transfers</li><li>Maintains and updates patient charts and medical records</li><li>Orders, stocks, and organizes unit supplies and equipment</li><li>Provides supportive care under the supervision of nursing staff (e.g., hygiene, nutrition, mobility assistance)</li><li>Transports patients and specimens within the hospital</li><li>Assists with patient room setup and turnover, including cleaning and linen changes</li><li>Helps with patient identification and orientation to the unit</li><li>Follows infection control and safety procedures, including proper disposal and equipment sanitation</li><li>Participates in hospital safety practices, including huddles, briefs, debriefs, and use of learning boards</li></ul>Knowledge/Skills/Abilities/Expectations<ul><li>Strong critical thinking, organizational, and communication skills</li><li>Ability to read and write legibly and follow directions accurately</li><li>Effective interpersonal skills and the ability to work collaboratively in a healthcare team</li><li>Must remain calm and function effectively under stressful or emergency situations</li><li>Demonstrates knowledge and skills necessary to care for diverse patient populations</li><li>Physical ability to perform tasks including standing, walking, bending, lifting (up to 50 lbs), and transporting patients</li><li>Familiarity with standard precautions and infection control practices</li><li>Comfortable using computer systems and electronic health records</li></ul> QualificationsEducation<ul><li>High school diploma or equivalent required.</li><li>Completion of a nursing assistant or medical office assistant program preferred.</li></ul>Licenses/Certifications<ul><li>Basic Life Support (BLS) certification required within timeframe specified in facility policy.&nbsp;</li><li>Registration with the State Board of Nursing Aide Registry preferred.</li></ul>Experience<ul><li>Prior experience in a hospital or patient care setting preferred.</li><li>Successful completion of hospital orientation and competency requirements is required.</li></ul>

St. Francis-Emory Healthcare

Unit Secretary, Med-Surg

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard University Central Administration?Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals. Job Description Job Summary: Under supervision of the Associate Director for Administrative Operations, the Administrative Coordinator provides a wide range of administrative support to the Office for Community Support, Non-Discrimination, Rights and Responsibilities (CSNDR) and the Office for Dispute Resolution (ODR) by staffing the front desk and contributing to the improvement and efficiencies of departmental processes. While ensuring a smooth day-to-day workflow for the offices, this position also triages a stream of ad hoc, often urgent and time sensitive, requests from multiple sources. As a critical, front-facing member of CSNDR and ODR, the Administrative Coordinator is expected to work in a well-organized and professional manner with meticulous attention to detail and organization. 
Job-Specific Responsibilities: Responsibilities include:<ul><li>Handling all administrative functions including, but not limited to, invoice and reimbursement processing, updating internal record systems, technical troubleshooting and coordinating with IT services, liaising with internal and external vendors, coordinating events, maintaining supply inventories, arranging catering services, facilitating professional printing requests.</li><li>Serving as first point of contact for both offices by directing walk-ins to the appropriate CSNDR or ODR staff member with discretion and professionalism; handling incoming calls on the main office lines and redirecting to the appropriate staff member, as needed; answering, screening, and referring incoming calls on the main phone lines to the appropriate staff, as needed; monitoring the main email accounts and relaying correspondence, as directed.&nbsp;</li><li>Acquiring and maintaining a working knowledge of the University’s policies and procedures addressing discrimination, bullying, sexual harassment and other sexual misconduct as well as internal administrative procedures.&nbsp;</li><li>Updating areas of CSNDR website and other web platforms on a weekly basis (e.g., calendars of events).</li><li>Booking travel and developing travel itineraries for staff.&nbsp;</li><li>Assisting with event planning; overseeing logistics for large-scale meetings, community forums, etc. such as reserving conference rooms, liaising with media and/or IT services, and compiling presentational materials.&nbsp;</li><li>Acting as the primary scheduling support for the Director and Title IX Coordinator which entails managing complex scheduling, negotiating challenging calendars, unexpected scheduling variables, tight timelines, and varying degrees of pressure to meet objectives. Additionally, compiling a weekly agenda binder for the Director and Title IX Coordinator.</li><li>Assisting with scheduling for CSNDR and ODR staff, as needed.</li><li>Assisting with case processing, retention, and digitization of case documents to ensure files are processed and maintained, as directed by the Associate Director for Administrative Operations.</li><li>Assisting the Associate Director for Administrative Operations in developing and refining business processes and internal guidance documents as office initiatives and operations expand.</li><li>Providing general upkeep of office appearance, placing work orders with maintenance and janitorial services, etc.&nbsp;</li><li>Other administrative duties as assigned.</li><li>Periodic before/after-hour event staffing may be required.</li></ul>This is a fully benefits-eligible term position that ends on 9/1/26. Qualifications Candidates MUST meet the following basic qualifications to be considered for this role: 
Three years of related professional experience in a support role.Additional Qualifications and Skills: <ul><li>Bachelor’s Degree preferred</li><li>Experience working in a legal, medical, or similar professional environment handling sensitive information and requiring high standards for maintaining confidentiality and careful attention to detail.</li><li>Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Adobe Suite (including redacting PDFs), and have capacity to quickly become proficient in other software and technology used by the offices.</li><li>Fluency in Spanish and/or languages other than English.&nbsp;</li><li>Excellent editorial and proofing skills.</li><li>Excellent organizational and interpersonal skills and can effectively handle competing priorities.</li><li>Must be comfortable interacting with people from all types of backgrounds and experiences.&nbsp;</li><li>An intuitive sense of customer service is essential.&nbsp;</li></ul> Additional Information <ul><li>Appointment End Date: 9/1/26</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Harvard University requires pre-employment reference and background screenings:&nbsp;Identity</li><li>Other Information:&nbsp;This position has a 3-month orientation and review period.&nbsp;</li></ul>#LI-KP1Work Format DetailsThis position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Job Title Administrative Services Asst Senior Requisition Number RE51667 Working Title Department Name 81023:COOPERATIVE EXTENSION Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None. Physical Requirements Lifting, pushing, pulling objects up to 25 pounds; sitting for long periods of time. Shift Monday-Friday (8:00 a.m. – 4:30 p.m.); occasional nights, weekends or holidays may be required. Job Summary The Martin-Gatton College of Agriculture, Food, and Environment seeks a skilled professional to provide administrative support and project coordinator for the Associate Dean and Director of Extension. This position manages complex schedules, correspondence, and travel while coordinating events and ensuring compliance with university policies. Additional responsibilities include purchasing, financial transaction review, and logistical support for strategic initiatives. This role also serves as a professional ambassador for the Kentucky Cooperative Extension Service, fostering positive relationships with stakeholders and clientele across the state. Strong organizational and communication skills are essential. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 09/25/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst Senior

Job Title Research Program Administrator Requisition Number RE51641 Working Title Department Name 7K700:PHARMACY PRACTICE &amp; SCIENCE Work Location Lexington, KY Grade Level 47 Salary Range $57,158-94,286/year Type of Position Staff Position Time Status Full-Time Required Education MA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None. Physical Requirements Sitting for long periods of time; extensive computer use; lifting, carrying up to 15 lbs.; traversing throughout campus; minimal travel Shift Generally Monday – Friday 8:00 am-5:00 pm; and ccasional night and weekend for special project/presentations. Job Summary The College of Pharmacy is seeking a Research Program Administrator to provide leadership and support to multiple principal investigators to ensure projects are within scope and assist with project requirements, goals, and timelines. The Research Program Administrator will manage the implementation of projects of varying size and complexity across multiple states, including planning, organizing, and managing resources to achieve specific project goals and objectives. Displays original thinking and creativity, understanding stakeholder implications of decisions. They will contribute to the leadership of multiple programmatic initiatives as a member of study leadership teams. Develop staff through mentoring and positive/negative feedback. Ensures staff follow UK policies and procedures as well as federal, state, and sponsor regulations. Monitor staff’s work and relationships with sponsors and external partners to ensure deliverables are met and quality assistance is provided to stakeholders. The Research Program Administrator will lead quality assurance and quality control programs, ensuring all projects meet institutional policies, GCP, and federal regulatory standards. Develops and enforces best practices, monitoring systems, and corrective action plans to maintain the highest standards of data integrity and research compliance. Acts as the primary point of authority for all regulatory and compliance matters within assigned projects. IEBC (Internal Employee Being Considered). Skills / Knowledge / Abilities Project Management; supervising experience; critical thinking ; organization; planning; and Microsoft office Does this position have supervisory responsibilities? Yes Preferred Education/Experience Comfort with technology – survey tools. Deadline to Apply 09/22/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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