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About Us:
Ballard Spahr is a renowned national law firm with 600 lawyers and more than 500 business professionals and paralegals across 15 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking an experienced Legal Administrative Assistant/Legal Secretary to support transactional lawyers in the Denver office. The position has a particular emphasis on Public Finance, Finance, and Real Estate. If you enjoy the challenges of supporting transactional fee earners while working collaboratively within an administrative team, then look no further. This position is hybrid and offers a work schedule of three days a week in the office. 
Why Join Us? 
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Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
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Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
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Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
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Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.
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Your Role: 
As a Legal Administrative Assistant within our Finance Department, you will:
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Provide overall legal administrative support, including extensive document production and coordinating closing materials.
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Ensure fee earners' daily time entries are drafted in accordance with firm and client guidelines; and enter information into firm systems in a timely fashion. Prepare new business intake forms and open new client matters.
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Prepare and submit expense reimbursement diaries and process invoices.
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Maintain schedules and calendars, make travel arrangements, update contacts, and do other work as needed.
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What We're Looking For:
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Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.
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Time Management: Effectively plan, prioritize, and organize work in order to complete assignments and meet deadlines
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Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
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Communication: Strong verbal and written communication abilities.
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Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
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Required Experience:
Requirements include technical proficiency at the advanced to expert level in Microsoft Office, particularly with Word. Superior organization is needed to oversee file maintenance. Top-notch accuracy, spelling, grammar and proofreading skills necessary. Requires the ability to handle meeting and travel arrangements and manage busy calendars. The position also involves the creation and editing of PDFs and Excel spreadsheets. A minimum of two years of experience in a legal environment or another professional environment, such as a financial institution, is required. Previous real estate transactional experience in a law firm a plus. Individuals with a strong background in advanced word processing are especially encouraged to apply.
Ballard Spahr offers an excellent benefits package which includes medical, prescription drug, dental and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range is $60,000-$70,000, depending upon experience. This position might provide periodic remote work options after a period of successful acclimation to the firm. We are especially looking for an individual who is able to work until 6 p.m. Monday through Friday.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.
The firm is not accepting resumes from search firms for this position.
Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Ballard Spahr LLP

Legal Administrative Assistant

Administrative AssistantReady to take your career to the next level? We're looking for a motivated and highly organized individual to join our team as an Administrative Assistant.Who is Colorado Gives?&nbsp;Colorado Gives Foundation&nbsp;has been connecting donors and innovative Colorado nonprofits since 1975. As the community foundation serving Jefferson County, we are committed to activating ideas, people, and resources so that all Jeffco communities have the opportunity to thrive. We help donors with philanthropic planning, support nonprofits with grants and resources, and build resilient and connected communities together. Our work is rooted in radical listening and a commitment to equity and inclusion. We like trying new things, so let’s dream big and make something better today!Benefits and Perks:We value our employees’ time and efforts. Our commitment to your success is enhanced by a competitive compensation of $49,000 - $54,000 annually, depending on experience, and an extensive benefits package including:&nbsp;<ul><li>Health insurance</li><li>Dental Insurance</li><li>Vision insurance</li><li>401(k) / retirement plan</li><li>401(k) employer matching</li><li>Life insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health savings account</li><li>Paid time off</li><li>Flexible schedule</li><li>Employee assistance program</li><li>Paid family leave</li><li>Professional development assistance</li><li>Paid holidays</li><li>Remote work/telecommuting options</li><li>Workplace perks</li></ul>We are also conveniently located on the G-line in Old Town Arvada. We’re pretty fun, so you’ll like working with us.What is the Job?As the Administrative Assistant for two departments at Colorado Gives Foundation, you’ll gain insight into the Foundation's operations, engage with donors and nonprofits, and support fundraising efforts, making a community impact.This role requires attention to detail, catching errors, and enhancing communication clarity. You excel at keeping departments organized and prepared, often anticipating needs before they arise. This job could be a perfect fit if you thrive behind the scenes, ensuring everything runs smoothly and deadlines are met!To succeed, you should have:<ul><li>Highly organized, detail-oriented, and able to manage multiple tasks under tight deadlines.</li><li>Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.</li><li>High school diploma (or equivalent) with at least 1 year of experience in administrative or customer service roles.</li></ul>Your essential duties and responsibilities as the Administrative Assistant will include:<ul><li>Assist with event planning, logistics, and webinar facilitation.</li><li>Manage meeting scheduling, preparation, and follow-up for department heads.</li><li>Draft, proofread, and distribute correspondence, including emails and presentations.</li><li>Organize and maintain physical and digital files; handle phone and visitor inquiries.</li><li>Coordinate travel, expense reports, and special projects for department heads.</li></ul>Diversity, Equity, and InclusionWe are committed to maintaining the best environment for our employees where people can show up as their authentic selves and grow with the Foundation. We are committed to creating an equitable and inclusive workplace and can only achieve this together.&nbsp;In that spirit, we provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Insperity

Administrative Assistant

Administrative Services ManagerAre you passionate about making a difference and supporting the growth of innovative nonprofits? &nbsp;Since 1975, our client’s foundation has connected generous donors with visionary Colorado nonprofits.&nbsp;As the community foundation serving Jefferson County, they are committed to activating ideas, people, and resources so that all Jeffco communities have the opportunity to thrive. They help donors with philanthropic planning, support nonprofits with grants and resources, and together, build resilient and connected communities. Their work is rooted in radical listening and a commitment to equity and inclusion. &nbsp; They like trying new things, so let’s dream big and make something better today!Benefits and Perks:Our client values their employees’ time and efforts. Their commitment to your success is enhanced by a competitive compensation of $82,000 - $91,000 annually, depending on experience, and an extensive benefits package including:&nbsp;<ul><li>Comprehensive Insurance: Health, dental, vision, life, and disability insurance.</li><li>Retirement Plans: 401(k) with employer matching.</li><li>Paid Time Off: PTO, paid family leave, and holidays.</li><li>Flexible Options: Flexible schedule, remote work/telecommuting.</li><li>Additional Support: Flexible spending account, health savings account, employee assistance program, and professional development assistance.</li></ul>They are conveniently located on the G-line in Old Town Arvada. Oh, and they’re pretty fun, so they think you’ll like working with them.As the Administrative Services Manager, you will be a dynamic leader overseeing the Foundation's administrative support, facilities, meeting space management, and event planning functions. It is pivotal that you ensure the smooth operation of these areas while providing leadership to ensure the administrative team can anticipate and meet the organization's needs, oversee budgets, and foster a collaborative work environment. As an ideal candidate, you must possess exceptional leadership skills, attention to detail, and the ability to multitask effectively.&nbsp;To succeed, you should have:<ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>Minimum of 3 years of experience in hospitality, event planning, customer service, or a similar administrative role, showcasing expertise in managing and coordinating collaborative work across teams and events, delivering exceptional customer service, and ensuring smooth operations.</li><li>Proven experience in a managerial role with the ability to lead and motivate a diverse team effectively.</li><li>Ability to communicate clearly and effectively with individuals at all levels of the organization, as well as external vendors and stakeholders.</li><li>Capacity to anticipate needs, adapt to changing priorities, and address multiple demands efficiently.</li></ul>Your essential duties and responsibilities as the Administrative Services Manager will include:<ul><li>Supervision and Leadership: Lead a team of administrative assistants, provide guidance and training, and foster a collaborative work environment.</li><li>Meeting Space Management: Oversee meeting space accessibility, coordinate technical assistance, and ensure a positive user experience with optimized usage reporting.</li><li>Facility and Office Management: Manage day-to-day facility operations, budget for maintenance and repairs, and oversee vendor services to ensure optimal functionality and safety.</li><li>Event Management: Plan and execute events, coordinating logistics such as venue selection and audiovisual setup, ensuring alignment with organizational objectives and budget.</li><li>Budget Management: Optimize resource allocation and manage budgets effectively for administrative and facility operations.</li><li>Policy Development: Develop and implement policies and procedures for facility usage and maintenance, ensuring consistency, efficiency, and compliance.</li></ul>Diversity, Equity, and InclusionOur client is committed to maintaining the best environment for their employees where people can show up as their authentic selves and grow with the Foundation. They are committed to creating an equitable and inclusive workplace and can only achieve this together.&nbsp;In that spirit, they provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Administrative Services Manager

SciTec has been awarded multiple government contracts and is growing our creative Team! SciTec, Inc. is a dynamic small business with the mission to deliver advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense. We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique world-class data exploitation capabilities. Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. SciTec cannot sponsor or assume sponsorship of employee work visas of any type. Further, U.S. citizenship is a requirement to obtain and keep a security clearance. Applicants that do not meet these requirements will not be considered.SciTec has an immediate opportunity for a talented Linux System Administrator. Our ideal candidate will be responsible for helping to architect, as well as implement, administer and manage the various Linux technologies deployed across the organization.Responsibilities <ul><li>Installation and configuration of workstations and servers in accordance with a defined baseline</li><li>Troubleshoot systems running RedHat Enterprise Linux 7/8 </li><li>Security, system hardening, system integrity, system backup, and continuous monitoring/auditing</li><li>Patch / package management, third-party software installation and maintenance</li><li>Manage VMware virtualization infrastructure </li><li>Server installation and configuration</li><li>Troubleshooting hardware and software issues</li><li>Networking configuration in a mixed Linux</li><li>Other duties as assigned</li></ul><h4>Requirements</h4><ul><li>A 4-year degree in Information Technology, Network Engineering, Computer Engineering, other relevant technical field, or equivalent experience</li><li>Ability to work with others in a constructive and collaborative manner</li><li>Enthusiastic, dynamic self-starter able to own issues to conclusion</li><li>The ability to obtain and maintain a DoD security clearance</li><li>Three to ten years of Linux admin experience </li><li>Detail oriented</li><li>Good verbal and written communication skills</li></ul>Candidates who have at least one/two years of ongoing professional experience in one or more of the following areas will be preferred<ul><li>RedHat Enterprise Linux 8/9</li><li>Dell switches, servers, or SAN</li><li>VMware vSphere</li><li>Experience with Kubernetes (RedHat Openshift preferred) </li><li>RHCSA / RHCE </li><li>Security+</li><li>Network-attached storage (NAS) and/or Storage Area Network (SAN) configuration and maintenance</li><li>Automation using shell / perl / python / powershell</li><li>CI/CD or Gitlab Runners</li><li>Configuration management using Ansible or similar</li><li>Docker or Rootless Podman</li></ul>*Resumes, Cover Letters, and Applications which are generated by AI will not be considered for employment.Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.<h4>Benefits</h4>SciTec offers a highly competitive salary and benefits package, including:<ul><li>Employee Stock Ownership Plan (ESOP)</li><li>3% Fully Vested Company 401K Contribution (no employee contribution required) </li><li>100% company paid HSA Medical insurance, with a choice of 2 buy-up options</li><li>80% company paid Dental insurance</li><li>100% company paid Vision insurance</li><li>100% company paid Life insurance</li><li>100% company paid Long-term Disability insurance</li><li>100% company paid Hospital Indemnity insurance</li><li>Voluntary Accident and Critical Illness insurance</li><li>Short-term Disability insurance</li><li>Annual Profit-Sharing Plan</li><li>Discretionary Performance Bonus</li><li>Paid Parental Leave</li><li>Generous Paid Time Off, including Holiday, Vacation, and Sick Pay</li><li>Flexible Work Hours</li></ul>The pay range for this position is $100,000 - $140,000 / year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation. SciTec is committed to hiring and retaining a diverse workforce and is proud to be an Equal Opportunity/Affirmative Action employer.

4 Administrative Jobs in Colorado