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Department: Office Administration 
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Join our dynamic team as the Office Administrator for our Phoenix office, which includes over 30 lawyers. Reporting to the Chief of Real Estate and Office Operations, you will manage support staff, oversee office services and facilities, and lead key initiatives for both the firm and office. You will collaborate with a talented management team-including Administrators from other offices and chiefs from various administrative departments-and engage daily with lawyers and professionals in a stimulating, rewarding environment. We are seeking a leader who excels at creative thinking, problem-solving, and driving positive change.
Apply now to make a meaningful impact! This position is primarily on site, with flexibility to work remotely periodically.
Why Join Us?
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. </li>
</ul>
Your Role: 
As the Office Administrator in our Phoenix office, your responsibilities include but are not limited to:
<ul>
<li>Creating and executing systems, processes, policies, and procedures for all aspects of office operations</li>
<li>Creating and monitoring the office's budget</li>
<li>Overseeing space utilization, facilities management, and construction projects</li>
<li>Coordinating and supervising office event planning and execution</li>
<li>Managing community engagement activities, including charitable giving campaigns and community service initiatives</li>
<li>Supporting the Office Managing Partner on office initiatives</li>
</ul>
What We're Looking For:
<ul>
<li>Leadership: Guide, influence, and inspire individuals to achieve shared objectives.</li>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
A bachelor's degree and prior experience in a law firm or other professional services environment are required. Qualified candidates will possess strong leadership, organizational, client service, and oral and written communication skills. Candidates should also have experience in facilities management, budget planning and control, project management, as well as personnel management and development.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Office Administrator

Position Title: Property Manager Location: Phoenix, AZ Full Time/Part Time: Full time Req ID: R220-2025 Description: ******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are seeking a Property Manager to be responsible for all aspects of property operations and tenant relations for a portfolio of properties. Supported by a property management assistant, the Property Manager will oversee the preparation and implementation of site operating budgets, capital improvement projects, long-term planning, administration of contracts and payment of expenses. Additionally, the property manager will be accountable for completing and documenting comprehensive physical surveys each year that report on the property’s condition, including maintenance needs and future replacement of assets. This person will interface with other key departments, including leasing, construction, development, asset management, and finance. The property manager is directly responsible for the performance of site services (i.e., landscaping, parking lot sweeping, and janitorial), as well as the overall upkeep and maintenance of the portfolio; all of which is performed by outsourced contractors. The ideal candidate will be a self-starter, possess strong interpersonal and organizational skills, as well as be a creative problem solver.Requirements:- 5 years of retail commercial property management experience- Superior knowledge of commercial real estate- Commercial facility maintenance practices- Property management accounting standards and strong financial aptitude- Advanced Excel- Regular travel- Professional designation such as CSM, CPM, or CCIM is preferredKimco Realty is an Equal Opportunity Employer – Minority/Female/Veteran/Disability/Sexual Orientation/Gender Identity or Expression. About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of June 30, 2025, the company owned interests in 566 U.S. shopping centers and mixed-use assets comprising 101 million square feet of gross leasable space. PI278443868

Kimco Realty Corporation

Property Manager

JOB CLASSIFICATION SUMMARYJob Classification Title: Information Technology AdministratorWorking Title(s): IT AdministratorWho we areThe City of Tolleson is seeking a knowledgeable and detail-oriented Information Technology (IT) Administrator to join the Technology Services Department. This full-time, exempt position performs professional-level work in the design, installation, support, and maintenance of the City's critical technology infrastructure. The IT Administrator plays a key role in ensuring reliable network operations, strengthening cybersecurity measures, supporting departmental technology needs, and implementing innovative solutions that enhance Citywide systems.Position DescriptionThe IT Administrator administers and maintains the City's core systems, including Active Directory, Exchange, DNS/DHCP, file servers, and enterprise applications. Responsibilities include monitoring and analyzing system health, applying updates and patches, and ensuring the integrity and security of City technology resources. The Administrator serves as an escalation point for complex technical issues, provides advanced support to staff, and develops documentation, procedures, and training to improve technology use across the organization. In addition, this position manages and executes technology projects by coordinating with internal departments and external vendors on system installations, upgrades, and maintenance to ensure solutions are effective, secure, and aligned with organizational needs. The ideal candidate will be proficient in Cisco and Fortinet networking devices.Key technical responsibilities include:<ul><li>Managing Microsoft technologies such as Windows Server, Active Directory, M365, Exchange Online, and Azure services.</li><li>Configuring and managing Azure Active Directory, including SSO, MFA, and conditional access.</li><li>Overseeing virtualization platforms (Hyper-V/VMware), networking components, and storage solutions.</li><li>Leading and supporting cloud migration projects.</li><li>Monitoring performance and availability, and resolving escalated Tier 2/Tier 3 issues.</li><li>Managing patching, updates, and backup processes.</li><li>Ensuring compliance with IT security policies and industry standards.</li><li>Collaborating closely with IT leadership and coordinating with vendors to support IT strategy and project execution.</li></ul>QualificationsCandidates must hold a bachelor's degree in Computer Science, Management Information Systems, or a closely related field, and have at least two years of directly related experience. An equivalent combination of education and experience will also be considered. A valid Arizona driver's license is required at the time of hire, and specialized IT certifications issued by recognized industry certification boards are preferred. Prior experience working in a local government environment is also desirable.Applicants should demonstrate knowledge of computer hardware and software, information technologies, LAN/WAN networking, telecommunications systems, cybersecurity practices, and Microsoft Office applications. They should also possess strong skills in troubleshooting and resolving technical issues, analyzing complex systems, administering servers and applications, and communicating technical information clearly to non-technical audiences. The ability to manage projects, prepare documentation, and collaborate effectively with multiple stakeholders is essential, along with a strong commitment to providing excellent customer service in a government environment.Closing Date: Open until filled Hiring Salary:$83,022.32 - $101,000.00 Annually D.O.E.Applications reviewed weekly, with first review October 6, 2025Additional Application InformationIt is important that your application shows all relevant work experience and education. Work experience must be noted on the application. Applicants may be rejected if not fully complete. Your resume may not be substituted as an application. Applicants may request a reasonable accommodation, if needed, by contacting Employee Resources at 623-474-4989.EOE/M/F/D/V/SO

City of Tolleson

Information Technology Administrator

Administrative Receptionist - AKDHC AdministrationAs one of the nation's largest groups of physicians specializing in the care of patients with renal disease, Arizona Kidney Disease and Hypertension Center (AKDHC) has enjoyed the trust of patients and the respect of the community throughout the Phoenix Metropolitan area and across Arizona since 1976. We are a professional medical association consisting of physicians and other vital support staff. To learn more about us, please visit our website: <a href="http://www.akdhc.com" target="_blank">www.akdhc.com</a>.AKDHC&nbsp;values our employees’ time and efforts. Our commitment to your success is enhanced by competitive compensation, depending on experience, and an extensive benefits package including:<ul><li>Comprehensive health coverage: Medical, dental, and vision insurance subsidized at 70%-100%, depending on the plan the employee selects</li><li>Robust retirement planning: 401(k) plan available with employer matching</li><li>Financial security: Life and disability insurance for added protection</li><li>Flexible financial options: Health savings and flexible spending accounts offered</li><li>Well-being and work-life balance: Paid time off and holidays, including 168 hours to start and more added for each year of employment with AKDHC</li></ul>&nbsp; Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative atmosphere where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.Utilizing your skills and talents, the&nbsp;Administrative Receptionist welcomes visitors by greeting, assisting, and directing them when needed. You will answer and direct all incoming calls throughout the day, handle callers' inquiries whenever possible, and sort and distribute incoming mail, faxes, and deliveries. We will rely on you to provide secretarial and administrative support and ensure that all meeting rooms are clean and restocked for meetings.&nbsp; To be successful as an Administrative Receptionist, you should have:<ul><li>High School diploma.</li><li>1+ years of relevant experience and/or training.</li><li>Strong organizational skills.</li><li>Strong multi-tasking skills.</li><li>Ability to work independently on assigned tasks and accept direction on given assignments.</li><li>Able to work collectively with administration and staff.</li></ul>Your essential duties and responsibilities as the Administrative Receptionist will include the following:<ul><li>Answer and direct phone calls and take messages.</li><li>Handle outgoing/incoming mail, manage postage, and maintain supplies.</li><li>Send and manage FedEx parcels.</li><li>Review and distribute faxes, interoffice mail, and company mailings.</li><li>Prepare and send letters for new/departing physicians and office changes.</li><li>Stock and maintain meeting rooms, kitchen, and café supplies.</li><li>Assist with conference/boardroom preparations.</li><li>Maintain CLIA certificates, enter rural office charges, and create name tags.</li><li>Update directories, rosters, and organizational charts.</li><li>IT and Records Assistance:</li><li>Assist with lab invoices, verify hospital record statuses, and support new employee orientations. </li></ul>Join us and be part of a team that is changing lives every day.We would love to hear from you if you are ready to impact our patients' lives significantly and further your career! Join our dedicated team and be part of something extraordinary.Arizona Kidney Disease and Hypertension Center (AKDHC) is an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

4 Administrative Jobs in Maricopa County