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JOB SUMMARY:The Collections Administrative Assistant provides essential administrative and operational support to the Collections department by managing clerical tasks related to past due accounts and reported losses. This entry-level role focuses on accurately processing payments, documenting account activity, assisting with compliance efforts, and ensuring timely, professional communication with members. The position is ideal for someone with strong organizational skills, a member service mindset, and an interest in developing expertise in collections or other financial services.ESSENTIAL FUNCTIONS:<ul><li>Assist in data entry and processing administrative tasks for in the Collections system, such as tracking and posting payments, updating account records, and processing payment proposals from 3rd party agencies.</li><li>Coordinate the imaging, printing, and mailing of required documents.</li><li>Handle and distribute incoming mail to appropriate specialist.</li><li>Support internal team workflows by ensuring timely and consistent follow-up on assigned tasks.</li><li>Maintain compliance with all internal policies, procedures, and applicable regulations (e.g., FDCPA).</li><li>Respond to member and branch inquiries in the group email inbox and escalate unresolved or complex issues to appropriate team members or management.</li><li>Actively participate in ongoing training to develop knowledge of collection strategies, financial products, and regulatory compliance.</li><li>Make outbound calls and receive inbound calls from members and branch staff</li><li>Perform other office duties that support the overall efficiency of the organization, adapting to shifting priorities as they arise.</li></ul>KNOWLEDGE, SKILLS &amp; COMPETENCIES:<ul><li>Strong verbal communication and active listening skills.</li><li>Empathetic, professional, and member service-oriented.</li><li>Basic computer proficiency, including accurate data entry and use of collections software.</li><li>High attention to detail and ability to follow structured processes.</li><li>Adaptable and willing to learn in a fast-paced, team-oriented environment.</li><li>Capable of handling repetitive tasks with consistency and accuracy.</li><li>Committed to maintaining confidentiality and adhering to security policies.</li></ul>QUALIFICATIONS: <ul><li>High School Diploma or equivalent required.</li><li>No prior collections experience necessary.</li></ul>Proven experience in an administrative or clerical role, with a focus on organization, data entry and attention to detail.<ul><li>Basic understanding of financial products and lending terms is a plus.</li><li>Willingness to learn and adhere to debt collection laws and industry best practices</li></ul>At OnPoint, we believe a workplace that reflects the richness of the world fosters a welcoming and empowering environment for everyone. We're committed to equity and inclusion, and consider all qualified applicants embracing every race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and your unique background.We encourage you to apply if you're passionate about this opportunity and have the core qualifications. Your unique experiences and skills are what make you a strong candidate. Don’t let imposter syndrome hold you back! Our recruitment process is designed to be inclusive and accessible to all. If you need any accommodations during the application or interview stage, please let us know. We're dedicated to providing what's necessary to ensure a fair and inclusive experience.&nbsp;JobFamilyCollectionsJobFunctionCollectionsPayTypeHourly

OnPoint Community Credit Union

Collections Office Administrator - Collections

Current employees: Please apply through the employee portal to be considered for this opportunity.Pay Range:$74,918.73 - $112,377.21 AnnualDepartment:Health DepartmentJob Type:Limited DurationExemption Status:United States of America (Exempt)Closing Date (Open Until Filled if No Date Specified):November 30, 2025 The Opportunity:THIS WORK MATTERS!***This is a Limited Duration position and may last up to 2 years***&nbsp;At the Multnomah County Health Department, we are committed to cultivating a culture of respect, trust, and understanding for the highly diverse community we serve. We are looking for leaders, achievers, and doers who bring skill and passion to our challenging and evolving environment. Our work is inspired by the mission to advance health equity, protect the most vulnerable, and promote health and wellness for everyone, and we uphold the values of Compassion and Care, Empowerment, Racial Equity, Creativity, and Integrity.Do you have a passion for creating inclusive and equitable work environments, and are you prepared to champion cultural responsiveness across high-impact behavioral health services? If you are a proven leader ready to supervise and elevate an administrative support team while mastering high-level administrative oversight, we invite you to apply.The Behavioral Health (BH) Administrative Analyst Senior - LDA role is a key, limited-duration position, offering high-level administrative support and strategic advice to the BH Division Director and Deputy Director. This position includes overseeing the administrative support team and carefully managing various division-wide programs and projects. Key responsibilities involve coordinating the administrative rollout of organizational changes, helping to guide complex budget and financial activities, managing essential facilities and equipment, and ensuring compliance with legal requirements and internal guidelines. In addition to operational duties, the Analyst Senior plays an active part in fostering the Division's organizational culture, working to create an inclusive and fair work environment, and encouraging cultural sensitivity in all operations to best serve the Division's diverse community.As the Administrative Analyst Senior - LDAother duties Include:Supervise Administrative Team<ul><li>Provide day to day supervision and oversight of activities for the Behavioral Health Division administrative support program, including general administrative support and reception functions for the Division in coordination with other divisions and departments, providing advanced administrative support.&nbsp;</li><li>Functions including labor compliance, contract coordination, project management, emergency management planning and response, executive level support, and public meeting support and coordination.&nbsp;</li><li>Assist in and support recruitment, hiring and training activities for the division; monitor personnel and related staff-based activities; research, prepare, draft, and edit disciplinary actions and investigations findings; review, analyze and serve as division contact for grievance and collective bargaining issues and information; contribute to performance reviews, work plans, and career development and goal setting.&nbsp;</li><li>Plan, prioritize, assign, supervise, and review work for staff, providing direction, best practices and customer service-based solutions.</li></ul>Program Management<ul><li>Regularly evaluate operations, and develop, revise, and implement process improvements for this administrative team and the division, as requested.</li><li>Assist in development and administration of program budget.</li><li>Support communication, change management, and implementation of division, department, and County Mission, Vision and Values.</li><li>Analyze and review division, department and county rules, procedures and labor contracts to help direct others and to ensure compliance.</li></ul>Project Management<ul><li>By request of the Director or Deputy Director, provide day-to-day supervision of activities for programs or one-time projects. This requires the need to plan, prioritize, assign, supervise and review the work and work processes.</li><li>Provide strategic analysis and management support of the systems change and cultural change processes across the division.</li><li>Provide project management support to division wide initiatives, which include tracking assigned work, ensure accountability for outcomes and conduct, and track evaluation and analysis of projects to ensure they achieve intended goals.</li><li>Serve as a liaison to consultants engaged by the division to perform work, including tracking and monitoring expenses, contract management and contract procurement.&nbsp;</li></ul><h4>TO QUALIFY:</h4>We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.Required Minimum Qualifications/ Transferable Skills*:Education/Training: Equivalent to a Bachelor's Degree from an accredited college or university with major course work in public administration, business, statistics/math or a related field; ANDExperience: Three (3) to Six (6) years of experience that demonstrates the ability to perform the duties of the position. (Equivalency 7-10 years of qualifying training and/or experience).Preferred Qualifications/Transferable Skills*:You do not need to have the following preferred qualifications/ transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates.<ul><li>Ability to apply an equity, intersectional and anti-racist lens.&nbsp;</li><li>Ability to identify barriers in the continuum of behavioral Health Services systems and to work collaboratively to disrupt oppressive systems.</li><li>Ability to exercise good judgment, diplomacy, and tact in dealing with sensitive, complex, confidential information and situations, in addition to acting professionally, and emphatically, with individuals, internal/external partners and communities.&nbsp;</li><li>Ability to evaluate operations, and develop, revise, and implement process improvements for this administrative team and the division.</li><li>Ability to understand, analyze, and think critically about budget, and budget processes.</li><li>Ability to plan and implement project plans in the interest of division wide interest.</li></ul><h4>SCREENING &amp; EVALUATION:</h4>REQUIRED:&nbsp;The Application Packet: You must submit all requested items below. Failure to do so will be deemed as an incomplete application.1. Submit an Online Application&nbsp;2. Attach a Resume demonstrating you meeting minimum qualifications; AND3. Attach aCover Letter addressing the following:&nbsp;<ul><li>How you meet the qualifications for this position and why are you interested in this position; AND</li><li>Describe a complex process improvement you led, including your team leadership and budget experience.&nbsp;</li></ul>Note: Please be mindful of checking your email inbox for messages upon submitting your application. You may be emailed requesting for additional items from the Recruiter or hiring manager. If a response is not received in a timely manner your application may not be considered.&nbsp;The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:<ul><li>Initial review of application/ resume and cover letter for minimum qualifications and all required attachments. If you do not address the minimum qualifications in the application, your application will be considered incomplete and will not move forward in the recruitment process.</li><li>Phone screen</li><li>Supplemental Questionnaire</li><li>Oral exam</li><li>Consideration of top candidates</li><li>Background, reference, and education checks</li></ul><h4>ADDITIONAL INFORMATION:</h4>Type of Position: Classified ManagementFLSA: ExemptRoutine Teleworking: This position is currently eligible for “routine telework,” meaning you will be working remotely (from home) or a hybrid schedule. As with all routine telework positions, employees may be required to come into the office on occasion. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. We are unable to hire those who hold work visas, including H-1B, F-1 OPT, or STEM OPT.Diversity and Inclusion:At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Health Department employee you will create a work culture of respect, trust and understanding for the highly diverse populations the Health Department serves in the office and in the community. Every employee shares the responsibility for promptly bringing to the County's attention conduct that interferes with providing a work environment free of illegal discrimination and harassment.Future Opportunities: Applying for this posting will give you the opportunity to be placed on the eligible list for future positions as they become available. The eligible list created from this recruitment may be used to fill regular, full or part time, temporary, on call and limited duration assignments.Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our benefits website.Our Commitment to Safety, Trust and Belonging: Multnomah County is committed to developing, nurturing and continually improving workforce equity by identifying and addressing the structural and policy barriers to equal employment opportunity faced by our employees and communities. County employees across the organization have stepped forward to develop a strategic plan and help create a workplace where everyone can reach their full potential. Learn more by reading our Workforce Equity Strategic Plan and exploring our Core Competencies for all County employees.Salary/Pay:Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.Serving the Public, Even During DisastersEveryday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit theDisaster Service Worker Informationpage.&nbsp;&nbsp;Questions? Please contact the recruiter.&nbsp;Application information may be used throughout the entire selection process. This process is subject to change without notice.Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.In accordance with Oregon Law, Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume, cover letter and other application materials.Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.Questions?Recruiter:Andrea ArchuletaEmail:<a href="mailto:andrea.j.archuleta@multco.us" target="_blank">andrea.j.archuleta@multco.us</a>Phone:+1 (503) 9887472 x87472Application information may be used throughout the entire selection process. This process is subject to change without notice.Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.Job Profile:9005 - Administrative Analyst Senior

Administrative Analyst Senior - Limited Duration Assignment (LDA)

Department: Litigation
About Us: 
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We have an exciting opportunity available in our Portland office for a Legal Support Assistant to support our legal administrative assistants (LAAs). The selected individuals will provide support with document production, accounting and billing functions, new matters, client file organization, records management, and closing transactions. Candidates considered must be able to work well both independently and within a team and have demonstrated experience maintaining high-quality work products in a fast-paced environment. This full-time position is 5 days a week in the office. The selected individual will work within a team of LAAs, sharing overflow responsibility and support to all timekeepers assigned to the team.
Incumbents in this role are integral members of the firm's legal administrative support team. As Legal Support Assistants (LSAs), they work collaboratively within the firm's workflow management system, providing essential task support under the supervision of Legal Administrative Assistants (LAAs) and fee earners. Success in the position requires strong administrative skills, sound judgment, and the ability to take initiative. LSAs must also demonstrate flexibility, adapting quickly to shifting priorities and daily workflow demands to ensure seamless support for the firm's legal operations. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 
Your Role:
 As a Legal Support Assistant, you will assist with general and legal administrative responsibilities such as: 
<ul>
<li>Preparing, formatting, and editing correspondence and documents</li>
<li>Processing incoming and outgoing mail and deliveries (scan/route)</li>
<li>Copy/print, label, and assemble binders/files</li>
<li>Maintain office space and equipment</li>
<li>Filing documents manually and electronically</li>
<li>Entering time and preparing and submitting expense reports</li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience: A high school diploma or equivalent is required, a college degree is a plus, and prior law firm or professional services experience is preferred. Candidates should be comfortable working in a large professional environment and have working knowledge of the firm's computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.
Excellent technical, interpersonal, communication, and organizational skills are essential to be successful in this position.
The salary range for this position is from $52,000 to $62,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate's experience and qualifications.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the firm's website. Ready to Grow with Us? If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Support Assistant

OverviewWorking under the direction and guidelines established by the VP/Commercial Credit Administration, the Commercial Loan Administrator supports the processing, servicing, and documentation of commercial loans. Exercises discretion and makes independent decisions within their authority, addressing and elevating servicing issues. Functions as part of a team and individually in a fast-paced, high-volume work environment. Ensures a high level of professional service to internal partners as well as business members.Responsibilities<ul><li>Communicates effectively with borrowers and Commercial Relationship Managers to collect necessary information provide status updates while providing a high level of service. </li><li>Verifies and reviews title reports to ensure appropriate title insurance coverage</li><li>Communicates with title companies and coordinates loan closings</li><li>Order and analyze title insurance commitment reports, including title exceptions and endorsements. Prepares closing statements and title/escrow instructions</li><li>Responsible for the accurate and timely preparation and/or ordering of commercial loan documents</li><li>Assists with the funding and boarding of loans</li><li>Performs quality control review for accuracy for loan documentation and note boarding ensuring consistency within OnPoint guidelines</li><li>Creating and maintaining loan files while ensuring compliance with established guidelines and policies</li></ul>Knowledge, Skills &amp; Abilities<ul><li>Strong written and verbal communication skills</li><li>Ability to be a self-starter and take ownership of various processes</li><li>Self-motivated to learn and grow within the position </li><li>Proficiency in Microsoft Office, specifically Word and Excel required</li><li>Demonstrated ability as a team player</li></ul>Requirements<ul><li>High school diploma required </li><li>Bachelor’s Degree in Finance, Business, or related field preferred.</li><li>1-3 years’ experience in the Commercial Real Estate appraisal process </li><li>1-3 years’ experience in the Commercial Real Estate closing process</li><li>Knowledge and experience complying with State and Federal regulations</li></ul>At OnPoint, we believe a workplace that reflects the richness of the world fosters a welcoming and empowering environment for everyone. We're committed to equity and inclusion, and consider all qualified applicants embracing every race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and your unique background.We encourage you to apply if you're passionate about this opportunity and have the core qualifications. Your unique experiences and skills are what make you a strong candidate. Don’t let imposter syndrome hold you back! Our recruitment process is designed to be inclusive and accessible to all. If you need any accommodations during the application or interview stage, please let us know. We're dedicated to providing what's necessary to ensure a fair and inclusive experience.&nbsp;JobFamilyCommercial Credit AdminJobFunctionCommercial Credit AdminPayTypeSalary

4 Administrative Jobs in Multnomah County