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Title: Administrative Associate
POSITION SUMMARY This position will provide administrative support to one or more individuals at the department level.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Performs routine clerical tasks including answering the phones, data entry, and document preparation. Prepares routine correspondence, reports, contracts, forms, and other documents. Assists visitors and callers by providing information or routing them to the appropriate person. Assists in assembling information for various reports and projects. Keeps appointment schedule, arranging meetings, and interviews as directed. Operates a computer and applicable programs. Maintains and orders office supplies and other materials as needed. May supervise student workers.
REQUIRED QUALIFICATIONS High School Diploma
Two (2) years of relevant experience
PREFERRED QUALIFICATIONS One (1) year of experience working in a higher education setting
Familiarity with Banner, Dynamic Forms, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective interpersonal and communication skills. Ability to work independently and demonstrate initiative. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Ability to work some evenings and weekends as required.
Open Until Filled: Yes
Rate of Pay: $34,354.00 - $41,228.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Motlow State Community College


      Administrative Associate
    

Title: Executive Administrative Assistant
Institution:&nbsp;Volunteer State Community College
Job Summary:
To perform duties required by the Vice President for Human Resources requiring efficient operation of the office and collaboration with other departments to coordinate effective teamwork. Ensure the smooth flow of documents (both electronic and paper) and assist in meeting deadlines. Welcomes visitors to the Human Resources suite as well as manages phone lines in the suite.
Job Duties:
Provides assistance to the Office of Vice President for Human Resources to include answering telephone and welcoming visitors, maintaining electronic appointment calendars and contacts, taking meeting notes and maintaining filing systems. Assists applicants (in person, by phone and by email) with the online application process, answers applicants’ questions, and instructs them on specific steps of the process. Assists employees with new hire paperwork and other forms; produces employee ID cards. Processes check requests, routine travel authorizations and travel claims by ensuring that funding is available, all other mandatory signatures have been acquired and that proper supporting documents have been attached. Assists the Vice President with budgeting, reports, presentations, and correspondence. Collaborates with other departments to coordinate an effective and smooth flow of documents and help meet deadlines. Creates interactive departmental forms using Microsoft Office and Adobe. Assists with policy preparation and submission. Monitors and maintains adequate office supplies and equipment. Processes and distributes mail. Monitors and tracks procurement card activity and performs monthly reconciliation; informs the Vice President of necessary budget changes and/or additions. Assists with annual enrollment, benefits fair, convocation, service awards, and other events. This position will be trained as a Building Coordinator which involves directing building occupants in the event of an emergency or crisis. Other duties as assigned.&nbsp;
Minimum Qualifications:
High school diploma or GED equivalent. Two years of related experience. 
Preferred Qualifications:
Associates degree or higher. Four years of related experience.
Knowledge, Skills, and Abilities:
Proficient in Microsoft Office applications. Mastery of Word, Excel, and electronic signature software. Ability to communicate effectively and work cooperatively with a diverse faculty, staff, and student population. Must have strong organizational skills. Must present a confident, professional demeanor. Must be very detail oriented and have an exceptional ability to scan for accuracy and completeness. Must be able to master a high number of diverse tasks, often simultaneously. Must be able to look for ways to streamline processes to enhance operational efficiency. Must be able to discern meaning of a wide variety of complex policies and procedures. Ability to maintain confidentiality and discretion.
Pay Rate: $42,031 - $50,437 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.


      Executive Administrative Assistant
    

Title: Senior Administrative Associate
POSITION SUMMARY This position will provide administrative support to the dean, various departments, and faculty within the School of School of Science, Technology, Engineering, and Mathematics (STEM).
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Perform duties including answering phones, responding to phone/in person/email inquiries, screening calls, and handling related issues. Provide general office management and clerical assistance with copying, printing documents, filing, maintaining records, making phone calls, and processing incoming/outgoing mail, FedEx and UPS. Utilize various computer applications including but not limited to, Outlook Email and Calendar, Excel, PowerPoint, Word, BANNER, and SciQuest. Initiate and process office purchases, requisitions, monthly purchase reconciling, and payment services. Maintain budget information for School of STEM accounts. Assess inquiries directed to the School of STEM and determine the proper course of action delegating to the appropriate individual to manage the response.
Prepare routine correspondence, reports, contracts, forms, and other documents. Greet and assist visitors and callers by providing information and/or directing them to the appropriate person. Serve as a receptionist for the office area. Assist with assembling information for various reports and projects. Keep appointment schedule, arranging meetings, both virtual and in person, and interviews as necessary. Make arrangements and prepares for travel, conferences, appointments, special events or other business activities. Analyze and interpret directives, policies, procedures, guidelines, etc. Determine type of data, forms, records, or methods needed and collects and/or compiles data. Compose routine and non-routine correspondence independently. Develop and maintain personnel, financial, statistical and other records. Maintain and order office supplies and other materials as needed. Coordinate work flow among offices or departments. May supervise student workers and/or temporary employees.
REQUIRED QUALIFICATIONS High school diploma or equivalent
Two (2) years’ experience in administrative support
Proficiency with word processing, spreadsheets, and presentation software
PREFERRED QUALIFICATIONS Associate’s degree
Certified Administrative Professional Certification (CAP)
Experience in preparing documents, reports and presentations
Experience with SciQuest and Banner
KNOWLEDGE, SKILLS AND ABILITIES Detail oriented with the ability to multitask and work with competing deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and written communication skills are required. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with wide range of internal and external constituencies. Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.
Open Until Filled: Yes
Rate of Pay: $37,782.00 - $45,350.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Senior Administrative Associate
    

Title: Administrative Technical Support II
Employee Classification:&nbsp;Clerical &amp; Secretarial
Institution:&nbsp;System Office
Department: External Affairs
Campus Location: Tennessee Board of Regents System Office
Job Summary
The Administrative Technical Support II position primarily supports the administrative/technical/logistical functions of the External Affairs Division, including technical support of events (SOAR, Workforce Convenings, Foundation Board Meetings, and TBR Quarterly Board Meetings). Secondary support responsibilities include the Regional Workforce Coordinators and TCAT Web Services. This position may have the opportunity to work remote within the state of Tennessee but with periodic visits to the TBR System Office (Nashville, TN) at the employee’s expense, and potential travel to Tennessee TBR colleges may be necessary. 
Job Duties
<ul>
<li>35% - Responsible for transporting/load-out/load-in; installation and technical support of audio-visual and computer equipment in support of External Affairs produced events (SOAR, Workforce Convenings, Foundation Board Meetings, and TBR Quarterly Board Meetings) - (Essential)</li>
<li>30% - Support videography, video editing and photography needs of the Office of External Affairs, including travel to capture content as needed. - (Essential)</li>
<li>15% - Responsible for analyzing and resolving hardware and software issues in a timely and accurate fashion and providing end-user training where required. - (Essential)</li>
<li>15% - Serve on committees, participate in required Division meetings and planning sessions; and support TCAT Web Services technical requirements and content development as needed. - (Essential)</li>
<li>5% - Other duties as assigned. - (Marginal)</li>
</ul>
Minimum Qualifications
Technical Diploma or equivalent education and experience Three years’ experience in information technology and/or audio-visual production. Must possess a valid driver’s license. 
Preferred Qualifications
Associates degree in a related field Experience working in higher education Relevant industry certifications 
Knowledge, Skills, and Abilities
Knowledge of computer and communications technology, including large format printing. A keen understanding of audio/visual equipment (soundboards, wireless microphones, lighting). Excellent organizational skills; oral and written communication skills; and listening skills. Expert proficiency with Apple/PC platforms and office software/technology such as Microsoft Office Suite, Google Drive, MS Teams; computer skills (word processing, spreadsheets, Learning Management Systems). A commitment to continuous quality improvement and to providing outstanding service. Possesses interpersonal skills consistent with establishing and maintaining effective working relationships. Ability to multi-task, work effectively in fast-paced, changing environment; capable of working efficiently with limited supervision, while maintaining confidentiality. Ability to travel and stay overnight to provide support for meetings/conferences/events. Ability to climb ladders and lift up to 50 pounds. 
Physical Demands / Working Conditions


      Administrative Technical Support II
    

Title:&nbsp;Temporary – Accounting and Finance Administrative Staff (Pool) POSITION SUMMARY Provides general accounting and professional support in the Finance &amp; Accounting, Budget and Bursar offices ESSENTIAL JOB FUNCTIONS/ JOB DUTIES AND RESPONSIBILITIES Performs a variety of complex administrative functions related to accounting operations. Assists with the preparation and review of Nashville State’s financial statements. Manages accounts payable transactions. Researches and resolves complex questions/issues regarding various accounting topics for the College. Assists with the preparation and review of Nashville State’s budget statements, with day-to-day operations within the Bursar’s office, and with grant management, invoicing, and reconciliations. REQUIRED QUALIFICATIONS Bachelor’s degree in accounting or a related field from an accredited college or university Five (5) years of professional-level accounting experience PREFERRED QUALIFICATIONS Certified Public Accountant licensure Experience working in a higher education environment KNOWLEDGE, SKILLS, AND ABILITIES Ability to interpret College policies and procedures, Tennessee Board of Regents’ policies, and state and federal laws, rules, and regulations.&nbsp; Must demonstrate advanced skill level using Microsoft Excel, Word, Outlook, and the internet. Knowledge and understanding of accounting principles and procedures of financial record keeping and reporting. Must have proven problem-solving ability and skills. Ability to learn and document accounting processes. Confident in taking initiative, prioritizing workload, and meeting deadlines. Must be detail oriented with proven analytical and organizational skills.&nbsp; Knowledge of generally accepted accounting principles and their application. Rate of Pay:&nbsp;$38.00 to $50.00 per hour, depending on experience Work Hours:&nbsp;Up to 28 hours per week, depending on need Special Instructions to Applicants:&nbsp;Unofficial transcripts are acceptable for the application process.&nbsp; Official transcripts are required upon hire.&nbsp; Applicants may be subject to a background check.
AVAILABILITY/CLOSING DATE This posting is not a guarantee of an open position.&nbsp; Applications for temporary pool positions are accepted on a continuous basis and reviewed by the department when openings become available.&nbsp; Postings close annually on October 31st.&nbsp; Interested applicants who wish to maintain an active application within the system must re-apply each year.


      Temporary – Accounting and Finance Administrative Staff (Pool)
    

Title: Adjunct Instructor – Administrative Professional Technology (Pool)
POSITION SUMMARY This position is responsible for delivering quality instruction in an equitable environment.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Teach courses via on-ground, online and hybrid or web-enhanced delivery modes as assigned. Work with course leads and/or program coordinators to ensure consistent and equitable student experiences. Utilize the College’s learning management system to provide course materials to students. Submit updated department syllabus prior to the first day of class. Regularly check College email account and department mailbox. Respond to emails/messages within 48 hours, except on weekends. Complete all required reports, such as attendance, Early Alerts, student progress reports, grade submissions, and administer and return surveys and student outcome assessments by the deadlines. Submit final grades for each semester by the deadline established by the Registrar. Comply with all College and TBR policies and guidelines.
REQUIRED QUALIFICATIONS Master’s Degree in Business Education
PREFERRED QUALIFICATIONS Three years’ related industry experience
College level teaching experience
Microsoft Office Certifications
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of and/or experience with a variety of instructional delivery modes, including synchronous and asynchronous online teaching. Ability to communicate effectively and work cooperatively with a diverse student, faculty and staff population. Proficient with Microsoft Office applications.
Rate of Pay: $650.00 - $740.00 per credit hour
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire. Applicants may be subject to a background check.
AVAILABILITY/CLOSING DATE This posting is not a guarantee of an open position. Applications for adjunct pool positions are accepted on a continuous basis and reviewed by the department when openings become available. Postings close annually on October 31st. Interested applicants who wish to maintain an active application within the system must re-apply each year.

6 Administrative Jobs in Nashville, TN, USA