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<h4>Introduction</h4> Introduction: The&nbsp;State of Connecticut,&nbsp;Division of Criminal Justice (DCJ)&nbsp;is responsible for the investigation and prosecution of all criminal matters in the State of Connecticut. It is an independent agency of the executive branch of state government, established under the Constitution of the State of Connecticut. The Division is composed of the Office of the Chief State's Attorney, located in Rocky Hill, Connecticut, and the Offices of the State's Attorneys for each of the thirteen Judicial Districts in the State of Connecticut.&nbsp; About this Position: We are recruiting for a full-time&nbsp;DCJ Secretary 2&nbsp;for the New Haven Judicial District State's Attorney's Office at both the Juvenile Matter's Office located at 239 Whalley Avenue and GA# 23 located at 1221 Elm Street in New Haven, CT.&nbsp; The primary location will be in Juvenile Matters with additional responsibilities at GA#23 based upon operational needs, but no less than the equivalent of 2 full days per pay period. This position works Monday through Friday, based on a 37.5-hour work week, with core hours of 8:00am - 5:00pm.&nbsp;The position # is 5315. NOTE:&nbsp; The incumbent will be required to complete a background check prior to the start date. What We Can Offer You: <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company:&nbsp;'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Professional growth and development opportunities.</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees.</li></ul> About Us: The&nbsp;Division of Criminal Justice&nbsp;(Division) and its employees are committed to the fair and equal administration of justice in Connecticut. To this end, the Division acknowledges its duty to investigate and prosecute matters within its jurisdiction diligently, ethically and impartially, honoring its constitutional and common law foundations. By ensuring that the criminal laws of the State of Connecticut are enforced fairly and constitutionally, the Division honors the rule of law upon which our nation is founded.&nbsp; Accomplishing this mission depends upon skill, creativity, and constructive interaction of all Division employees with the law enforcement community and advocacy in the highest traditions of the Office of State's Attorney, the first public prosecutor in America. <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our Applicant Tips on How to Apply! To Apply: <ul><li>The only way to apply to this job posting is via the "APPLY" or "APPLY ONLINE" buttons on the official&nbsp;State of Connecticut Online Employment Center&nbsp;job posting.</li><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening.&nbsp; The minimum experience and training requirements must be met by the closing date on the job opening, unless otherwise specified.</li><li>You must specify your qualifications on your application.&nbsp; You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li><li>Resume Policy:&nbsp; Per&nbsp;Public Act 21-69,&nbsp;C.G.S. 46a-60, resumes are not accepted during the initial application process.&nbsp; As the recruitment progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position.&nbsp; This documentation may include:&nbsp; a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.</li><li>NOTE:&nbsp;For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li></ul> After You Apply: <ul><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.&nbsp; It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.&nbsp; Requests should be made to&nbsp;<a href="mailto:DCJ.HR@ct.gov" target="_blank">DCJ.HR@ct.gov</a>.</li><li>All communication with applicants will be through the JobAps system, so applicants are encouraged to check for updates to their JobAps portal account.&nbsp; Please ensure that you are utilizing the correct email address for notices to be sent to you from the JobAps system.&nbsp; Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.&nbsp;&nbsp;Helpful Tips to prepare for your interview.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees, which is available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> Contact Us: <ul><li>Updates will be available through your JobAps portal account.&nbsp; Questions about this position should be directed to the hiring agency's human resources office:&nbsp;<a href="mailto:DCJ.HR@ct.gov" target="_blank">DCJ.HR@ct.gov</a>&nbsp;or 860-258-5800.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In the Division of Criminal Justice this class is accountable for performing a full range of secretarial support functions requiring independent judgment and an understanding of organizational policies and procedures. <h4>EXAMPLES OF DUTIES</h4> Incumbents perform a variety of secretarial duties as illustrated in the following areas: TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, briefs, motions, drafts, etc. from rough draft, transcription, dictated notes, etc.;&nbsp;</li><li>Proofreads for content;&nbsp;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul> FILING: <ul><li>Designs office filing systems;&nbsp;</li><li>Organizes and maintains files;&nbsp;</li><li>Maintains, updates and reviews documentation as required;&nbsp;</li><li>Logs documents and maintains dockets.</li></ul> CORRESPONDENCE: <ul><li>Composes letters/memoranda, etc. for own or supervisor's signature.</li></ul> REPORT WRITING: <ul><li>Compiles information from a variety of sources and prepares narrative or statistical reports (e.g., number of cases tried, number of warrants, number of attending officers, etc.).</li></ul> INTERPERSONAL: <ul><li>Greets and directs visitors;&nbsp;</li><li>Screens calls, visitors and mail;&nbsp;</li><li>Responds to requests for information on policies, rules and regulations, programs, and procedures;&nbsp;</li><li>Interprets general policies and procedures in response to inquiries;&nbsp;</li><li>Coordinates with others both within and outside of the Division on a variety of non-routine matters;&nbsp;</li><li>May conduct pre-screening interviews with clients, potential clients, petitioners or complaining witnesses;&nbsp;</li><li>May make initial recommendation to supervisor regarding referral to public or private agencies.</li></ul> PROCESSING: <ul><li>Receives and reviews various reports and forms for accuracy and completeness;&nbsp;</li><li>Processes reports and forms;&nbsp;</li><li>May prepare and process fiscal and personnel documents.</li></ul> PERSONAL SECRETARY: <ul><li>Arranges and coordinates meetings and conferences;&nbsp;</li><li>Schedules appointments;&nbsp;</li><li>Processes confidential matters;&nbsp;</li><li>Takes notes using shorthand, speed writing or computer transcription;&nbsp;</li><li>Takes and transcribes dictation;&nbsp;</li><li>Prepares expense accounts;&nbsp;</li><li>Makes travel arrangements.</li><li>May attend meetings and take and transcribe verbatim all comments and motions and prepare an index for the official proceedings of the body served.&nbsp;</li></ul> OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;&nbsp;</li><li>Orders supplies when necessary;&nbsp;</li><li>Completes, processes and maintains paperwork for purchasing (i.e., orders, requisitions, invoices, etc.);&nbsp;</li><li>Maintains time and attendance records;&nbsp;</li><li>Assists in preparing and monitoring office budget (e.g., compiles figures, reviews statistical reports, verifies expense items);&nbsp;</li><li>May delegate clerical work to staff and review work for accuracy, completeness, timeliness and conformance to standards;&nbsp;</li><li>May perform clerical, accounting or bookkeeping duties, including petty cash;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of&nbsp;</li><ul><li>office systems and procedures;&nbsp;</li><li>proper grammar, punctuation and spelling;&nbsp;</li></ul><li>Knowledge of&nbsp;</li><ul><li>business communications;&nbsp;</li><li>the Division's policies and procedures;&nbsp;</li><li>business math;&nbsp;</li></ul><li>Skills</li><ul><li>interpersonal skills;</li><li>oral and written communication skills;&nbsp;</li></ul><li>Ability to&nbsp;</li><ul><li>schedule and prioritize office workflow;&nbsp;</li><li>operate office equipment which may include computers, tablets, and other electronic equipment;&nbsp;</li><li>take notes (shorthand, speed writing, or other method acceptable to the supervisor) at 80 wpm;&nbsp;</li><li>type at a net speed of 50 wpm.</li></ul></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Three (3) years of experience in office support or secretarial work at the level of a DCJ Clerk. <h4>PREFERRED QUALIFICATIONS</h4> Candidates who demonstrate the following will be given preference: <ul><li>Strong organizational skills</li><li>Excellent interpersonal communication skills</li><li>Professional demeanor, even when confronted with calls or visits from frustrated individuals</li><li>Experience working as a team player in a fast-paced environment, with limited errors</li><li>Considerable experience with office technology, specifically Word, Excel and PowerPoint, along with the willingness to embrace and learn new systems and software</li><li>Customer service experience</li><li>Prior experience working in a legal office/courthouse or for a law enforcement agency</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

State of Connecticut

DCJ Secretary 2

<h4>Introduction</h4> Are you experienced in Energy Efficiency? If so, we have a unique volunteer opportunity&nbsp;for you! The&nbsp;State of Connecticut,&nbsp;Department of Administrative Services&nbsp;(DAS)&nbsp;Codes and Standards Committee&nbsp;is looking to fill&nbsp;one (1) volunteer appointed seat&nbsp;to help shape the future of the Connecticut State Building and Fire Safety Codes per&nbsp;CT General Statute CGS § 29-251. WHO WE ARE The State Codes and Standards Committee is a *twenty-three member committee responsible for the adoption of a State Building Code and a State Fire Safety Code based on nationally recognized model codes and related activities. The committee members each contribute to code adoption through their representation of their respective areas, as well as doing the national model code review and revisions. REQUIREMENTS In accordance with CGS § 29-251, in order to be considered for this appointment, you must be a resident of the state. POSITION DETAILS Members of the State Codes and Standards Committee meet monthly to review progress of building and fire safety code development efforts, updates on appeals against local and state code officials’ decisions and complaints about local building and fire code officials. Members also take part in meetings and work groups of the Codes Amendment Subcommittee, which is where detailed consideration of new State building and fire safety codes takes place. The subcommittee meetings are concentrated in approximately 18-months of a three-year code development cycle. The Codes and Standards Committee members may also serve other functions, including serving on panels for appeal hearings and complaints, and in other groups such as the Building Code Training Council, Fire Code Training Council and the Fire Prevention Code Advisory Committee.&nbsp;&nbsp; The committee meets mostly virtually once a month and, during the development of new state codes, another once or twice a month. The Codes Amendment Subcommittee will meet to discuss and agree on what the next state codes should include and any adjustments to reflect the Connecticut specific needs. <h4>Selection Plan</h4> TO APPLY <ul><li>Interested applicants should click "Apply Online" below and follow the direction to create an account with the State of Connecticut or enter your credentials to login to your employment dashboard or sign up as a new user.&nbsp;</li><li>Applicants will be asked to complete the Supplemental Questionnaire. This will provide us information on your specific interest and related experience.&nbsp;&nbsp;</li></ul> WHAT TO EXPECT AFTER APPLYING <ul><li>At any point during this process, applicants may be required to submit additional documentation which supports their qualifications for this position.&nbsp; These documents may include a cover letter, resume, transcripts, diplomas, performance reviews, references, licensure, etc. at the discretion of the hiring authority.&nbsp;</li><li>Applicants for boards, councils, and commissions that are fully staffed will be sorted and drawn from when vacancies arise.</li></ul> CONTACT INFORMATION <ul><li>Technical questions regarding your application can be directed to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>Questions related to these opportunities can be directed toJasmyn Raymond at&nbsp;<a href="mailto:Jasmyn.Raymond@ct.gov" target="_blank">Jasmyn.Raymond@ct.gov</a>.&nbsp;</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with energy efficiency related to building design, construction methods, and systems performance.</li><li>Experience with Connecticut State Energy Conservation Code, International Energy Conservation Code (IECC) and ASHRAE 90.1.</li><li>Experience with energy code updates, advisory committees, or energy policy initiatives in Connecticut.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Codes and Standards Committee-Energy Efficiency Specialist((Dept. of Administrative Services))

<h4>Introduction</h4> The Connecticut Department of Administrative Services (DAS) is proud to offer internships in a variety of fields.&nbsp;Our offices and programs will allow students to gain real-world insights on employment in a diverse ​environment and will provide a valuable experience as they prepare to enter the workforce. Below, you will find information on internships currently offered by DAS. A Message from DAS Commissioner Michelle Gilman <blockquote><blockquote><blockquote><blockquote><blockquote>“There is no better way to learn about state government than through an internship with one of our agencies. DAS provides individuals with practical hands-on experience in range of fields including finance and procurement, construction services and facilities management, information and technology services, human resources and more. We have an excellent team ready to share their technical and professional knowledge with students interested in public service.”</blockquote></blockquote></blockquote></blockquote></blockquote> Current Opportunities Construction Services <ul><li>Internship Highlights:&nbsp;As a Construction Services Intern, you will gain hands-on experience with impactful construction projects at State-owned buildings and properties by collaborating with various experienced professionals throughout the construction industry. This internship is ideal for those currently matriculated in an accredited Associate's, Bachelor's, or advanced degree program, pursuing a degree in Construction Management, Engineering, or Architecture.</li><li>Location and Schedule: This position will begin after Spring 2025 finals week and end by August 2025. The schedule is 40 hours per week for 12 weeks. On-site work is expected for the duration of the internship at 450 Columbus Boulevard in Hartford, CT, but occasional telework may be available.</li><li>To Apply: Visit the job posting here to apply.</li></ul> Internal Audit Division <ul><li>Internship Highlights:&nbsp;As an Internal Audit Intern at the Department of Administrative Services, you will gain hands-on experience working with Internal Audit professionals. This internship is designed to help you develop a diverse range of skills and prepare you for a professional career in the field of auditing. This internship is ideal for those currently matriculated in a Bachelor's, or advanced degree program, pursuing a degree in Accounting.</li><li>Location and Schedule: This internship will start in January 2025 and end in December 2025. This is a part-time, 15-20 hours per week position. Hours of work will be scheduled Monday through Friday between 8:00am and 4:30 pm.&nbsp;On-site work is expected for the duration of the internship at 450 Columbus Boulevard in Hartford, CT, but occasional telework may be available.</li><li>To Apply: Visit the job posting here to apply.</li></ul> Legal and Legislative Unit Coming soon! About DAS The Connecticut Department of Administrative Services (DAS) provides timely and cost-effective services to state agencies, state employees, municipalities, private industry, and the public. DAS offers a diverse array of programs, encompassing statewide human resources, information technology, fleet vehicle services, building and construction, procurement, grants administration, and beyond. Our Offices The Office of the Commissioner provides communications for the agency, ensures a diverse and inclusive working environment for it’s employees, and houses the Internal Audit Division for DAS.&nbsp; Procurement Services handles bid and contract opportunities for anyone seeking to do business with the State of Connecticut.&nbsp; Collection Services helps state and other agencies collect monies, with a focus on billing, recovery, delinquent accounts, the Connecticut State Tax Intercept Program, and central accounting (CAU).&nbsp; The Business Office helps agencies with financial and fiscal services, ranging from managing physical assets, to providing grant management services, to purchasing office equipment and supplies.&nbsp; Fleet Operations supplies over 3,600 vehicles to over 90 state agencies and departments across the state of Connecticut.&nbsp; Human Resources handles hiring, job classifications, compensation plans, employee benefits, learning and development, workers’ compensation, and additional areas of interest. Construction Services works on new construction of state buildings, and regulatory compliance, inspections, and fire safety as it relates to state properties. Facilities Management administers the operations, maintenance and security of some state-owned buildings. The Bureau of Information and Technology Solutions (BITS) provides IT, application, data, hosting, and network services to state agencies. Our offices are located at 450 Columbus Boulevard ​in downtown Hartford. Positioned conveniently near ​Dunkin’ Park, Constitution Plaza, the Connecticut ​Convention Center, UConn Hartford, the CT Science ​Museum, and numerous great places to eat, our ​building will keep you connected with co-workers ​and the general public we serve. The office space is located on the top floors of the ​north tower at 450 Columbus Boulevard, providing ​the latest technology to help get our work done ​efficiently and outstanding views of the ​Connecticut River and the Hartford skyline. Additional Opportunities On occasion, internships will be posted through the State of Connecticut’s Online Employment Center, ​ct.gov/CTStateJobs. To receive a notification when these are posted, you can sign up for Job Alerts for ​the following classifications: <ul><li>State Intern</li><li>High School Cooperative Education Intern</li><li>Seasonal Worker</li></ul>To learn how to sign up for Job Alerts, please watch this video. Intern Testimonials <blockquote><blockquote><blockquote><blockquote> "The best part of interning at the DAS Commissioner's Office is the amount of exposure to diverse fields. Although my internship is sustainability focused, I got to navigate in the construction world, finance world and consulting world because all of those fields are involved in the sustainability projects I have gotten to work on."-Diarra Sadji, Intern for DAS Commissioner's Office </blockquote></blockquote></blockquote></blockquote><blockquote><blockquote><blockquote><blockquote> “My internship at DAS has provided me with substantial insight into auditing. During my time at the DAS, I have had the fortunate opportunity to work alongside incredible and experienced auditors. I have learned a great deal about accounting, communication, analytical thinking, and ethical judgement.”&nbsp; -John McCarthy, Intern for DAS Internal Audit Division </blockquote></blockquote></blockquote></blockquote><blockquote><blockquote><blockquote><blockquote>“I have been given the opportunity to gain real-life experience in auditing. It has been helpful to work with such experienced and helpful auditors that have helped me explore the many aspects of internal auditing. DAS has provided a well-rounded learning environment that has fostered growth within my career."-Kylie Vermilya, Intern for DAS Internal Audit Division</blockquote></blockquote></blockquote></blockquote>

Department of Administrative Services Internships

POSTING NUMBER:N136-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Office AssistantLOCATION(S):&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalPRIMARY FUNCTIONS:Perform clerical responsibilities of a confidential and responsible nature requiring knowledge of systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general receptionist duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general bookkeeping duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones and screen incoming calls.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer and job skills training as requested during work hours.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Photocopy/collate materials.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain attendance sheets.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Type correspondence, memos and other communications.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other related clerical duties as assigned.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of bookkeeping principles and practices where necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficient in the use of modern office procedures, practices and equipment, including Microsoft Windows’97, PowerPoint, Excel, Outlook or whatever is applicable to the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy in dealing with the public, students, and staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to make basic arithmetical computations and speed and accuracy.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED supplemented by business courses.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work under stressful conditions and work within difficult time constraints.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work effectively with diverse groups.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management toschedule an appointment at 860-695-8735.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (095-11), $37,896-$50,860. Eleven-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Hartford Public Schools

Office Assistant - M.D. Fox School - (N136-2425)

POSTING NUMBER:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;N137-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Executive AssistantREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalLOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolPRIMARY FUNCTION: Performs administrative and secretarial duties of a confidential and responsible nature requiring broad knowledge of internal and district wide systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Compose or transcribe from rough draft, correspondence, bulletins, memoranda and other material, using Microsoft Windows ‘97, Word, Excel, Outlook, PowerPoint and Internet Mail, as appropriate for the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee maintenance of principal’s calendar of meetings and school events.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Arrange for substitute teacher coverage through automated call-in service.&nbsp;Monitor proper sign in procedures and assignment area.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process payroll for staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the maintenance of all staff attendance cards and inputting of data into system on a weekly basis; process all Confidential Leave Forms; file records accordingly or delegates to staff member.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the monitoring of student attendance and input into system computer; maintain class size counts or delegate to staff member.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Monitor paraprofessional coverage in required classrooms; report findings to principal on a daily basis.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the development and/or maintenance of field trip logs; requests for approval, recording of activity, forwarding to appropriate departments.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones to provide information or take message for principal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and/or maintain fire drill log.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and/or maintain a monthly log of suspensions; notifying parents accordingly.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review e-mail on a daily basis; distribute messages to appropriate staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Distribute paychecks.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supervise the office assistant(s) and secretary(ies); provide training when necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other secretarial and/or administrative duties as required by the principal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer training as requested during work hours to update skills.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: ·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in the use of computer systems, i.e. Microsoft Word, Excel, Outlook, PowerPoint and Internet Mail or whatever is appropriate for the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of routine clerical/secretarial practices and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to prioritize work; make decisions in accordance with rules, regulations, and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with students, parents, staff, and other personnel.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to maintain a variety of clerical records in an organized and systematic form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy when dealing with the public.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to present a professional appearance of oneself and exhibit professional office decorum.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be willing to attend training to update job skills as necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be punctual and have a good attendance record.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED equivalency with at least three years of responsible clerical experience, preferably in a school environment.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management to schedule an appointment.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (105-12) $44,431 - $59,601.&nbsp;Twelve-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Executive Assistant - M.D. Fox School - (N137-2425)

POSTING NUMBER: (N124-2425)POSTING DATE:&nbsp;&nbsp;&nbsp;August 9, 2024 CLOSING DATE:&nbsp;&nbsp;&nbsp;Until FilledPOSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Executive Assistant to the Chief Operating OfficerREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Chief Operating OfficerLOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Central Office PRIMARY FUNCTION: Provide diversified administrative support to the senior executiveTYPICAL DUTIES AND RESPONSIBILITIES:<ul><li>Maintain schedule and appointments and resolve conflicts as needed.</li><li>Compose and prepare correspondence and reports independently.</li><li>Respond to incoming phone correspondence.</li><li>Maintain budget for the Chief Operating Officer’s department.</li><li>Arrange meetings/conferences; assemble materials in preparation for meetings.</li><li>Under the supervision of the executives, develop and implement procedures to improve efficiency.</li><li>Maintain attendance records for all department staff.</li><li>Assist in the preparation of Board agenda items and other reports/presentations.</li><li>Order all supplies, equipment; prepare requisitions, standard invoices, receiving reports; complete payment process.</li><li>Prepare Employee Reimbursement Request and accompanying documentation on behalf of executives.</li><li>Develop and maintain an electronic library of materials related to the departments.</li><li>Perform other related tasks as requested.</li></ul>SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: <ul><li>High school diploma or GED supplemented by courses in secretarial training or business administration.&nbsp;Associate Degree in Secretarial Sciences preferred.</li><li>Minimum five years of executive secretarial experience, preferably supporting the Director level or higher.</li><li>Proficient in the use of Microsoft Windows, Excel, PowerPoint, Access and any other applicable programs and equipment.&nbsp;Knowledge of Internet/Intranet and MUNIS preferred.</li><li>Must attend training to update computer skills as needed.</li><li>Excellent verbal and written communications skills; bilingual English/Spanish preferred.&nbsp;</li><li>Demonstrated ability to consistently make work decisions in accordance with department policies and procedures.</li><li>Strong verbal and written communication skills.</li><li>Ability to maintain confidentiality.</li><li>Familiarity with Hartford Public School System policies and procedures preferred.</li><li>Demonstrated ability to deal effectively, fairly and courteously with people, and to establish and maintain effective work relationships.</li><li>Ability to take directives and follow through with initiative.</li><li>Ability to exercise tact and courtesy in discriminating between callers who should have access to the executives and those who should be referred elsewhere.&nbsp;</li><li>Demonstrated ability to maintain professional demeanor in stressful situations</li><li>Must be flexible to provide support periodically which may fall outside of the normal workday.</li></ul>CERTIFICATION REQUIREMENTS: Non-certifiedSALARY AND TERMS OF EMPLOYMENT:Pay will be commensurate with experience level and education.&nbsp;Annual step increases contingent upon satisfactory performance and Board approval. Twelve-month work year.UNION AFFILIATION:&nbsp;The Hartford Federation of School Secretaries (HFSS) 125 Level Agreement.APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

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