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Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!As one of the largest community health centers in the country, NeighborHealth is proud to serve the greater Boston area with a strong commitment to the health and well-being of our patients and communities.Whether you're a nurse or physician providing direct care, a manager leading dedicated teams, or part of the essential support staff who keep our operations running smoothly — every role at NeighborHealth is vital. Together, we’re advancing medicine and delivering the best care experience for our patients and community!Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: Mental Health EDAll Locations: 10 Gove Street – Taylor BuildingPosition Summary: NeighborHealth is seeking a dynamic and experienced Administrative Director of Behavioral Health to lead the integration of behavioral health services into primary and specialty care. This role combines strategic leadership, clinical oversight, and operational management to ensure high-quality, evidence-based care for our diverse patient population.The Administrative Director of Behavioral Health leads the integration of behavioral health services into primary and specialty care at NeighborHealth, ensuring high-quality, evidence-based treatment across the continuum of care. As both an administrator and practicing clinician, this role blends strategic planning, program management, and clinical excellence to support the health center’s mission and transformation goals.<ul><li>Leadership &amp; Integration<ul><li>Drive adoption and scaling of integrated behavioral health models</li><li>Collaborate with CBHO, clinical teams, and external partners</li><li>Lead operational workgroups to refine clinical workflows and protocols</li><li>Model transformational leadership skills and "grace under pressure"</li><li>Use systems thinking to contribute to the innovation, development and sustainability of behavioral health services.</li></ul></li><li>Clinical Oversight<ul><li>Provide clinical supervision and expert consultation to BH clinicians</li><li>Ensure compliance with evidence-based practices and policy standards</li><li>Oversee chart review, documentation systems, and emergency on-call processes</li><li>Participate in an on-call rotation</li></ul></li><li>Performance &amp; Strategy<ul><li>Monitor KPIs and quality metrics; lead improvement initiatives</li><li>Guide strategic planning, growth projects, and educational programs</li><li>Represent BH on leadership teams and regulatory committees</li></ul></li><li>Grants &amp; Operations<ul><li>Co-manage behavioral health grants with timely deliverable execution</li><li>Support financial optimization and clinician productivity</li><li>Oversee scheduling, referral management, and on-call rotations</li></ul></li><li>Supervision &amp; Compliance<ul><li>Supervise assigned staff in alignment with performance management policies</li><li>Support compliance with health center standards, safety protocols, and legal regulations</li></ul></li></ul>EEO &amp; Accommodation Statement:NeighborHealth is an equal employment/affirmative&nbsp;action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail <a href="mailto:toHRrecruit@NeighborHealth.com" target="_blank">toHRrecruit@NeighborHealth.com</a>&nbsp;or call 617-568-4480 to let us know the nature of your requestFederal Trade Commission Statement: According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website. We do not ask or require downloads of any applications, or “apps.” Job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.E-Verify Program Participation Statement:NeighborHealth participates in the Electronic Employment Verification Program, E-Verify. As an E-Verify employer, all prospective employees must complete a background check before beginning employment.

Administrative Director, Behavioral Health

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard Medical School?Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine. Job Description The Department of Biological Chemistry and Molecular Pharmacology (BCMP) at Harvard Medical School is seeking an Executive Assistant to the Chair of the Department. The Executive Assistant will be part of a dynamic research department and its supporting administrative team. Reporting to the Executive Director of Research Administration in BCMP, the Executive Assistant performs a range of complex and confidential administrative duties to support the Chair and the Department. The role requires flexibility, resourcefulness, collaborative spirit, and strong inter-personal skills. The successful candidate is strongly service-oriented, able to anticipate and take initiative to address the needs of those being supported, and has a proven ability to build strong relationships with both internal and external constituencies. Excellent verbal and written communication skills are required, as well as the ability to use judgment, tact, and discretion when handling complex and confidential materials and situations. &nbsp;Responsibilities include:• Maintenance of the Chair’s calendar, including triaging meeting requests and coordinating scheduling of meeting series.• Coordinate scheduling of complex meetings hosted by the Chair or Department.• On-site support of meeting logistics including room booking, AV setup, catering, guest/attendee management.•Management and coordination of travel plans for the Chair, including scheduling of travel arrangements and proactive troubleshooting of travel conflicts.• Preparing the Chair for meetings and appointments by providing itineraries and supporting materials, including as needed creation of PowerPoint presentations, Excel charts, or Word documents.• Maintenance of business accounts (e.g. FedEX) and the preparation/processing of expense reimbursement requests.• Composing and editing correspondence, memoranda, reports, presentations as needed.• Supporting management of Department social media and content gathering/production of Department newsletter.• Sorting departmental mail.• Serving as backup support for coordination and on-site logistics of departmental events such as seminars, research-in-progress talks, chalk talks, and department retreats.• Providing other administrative and clerical support to the Chair, his laboratory, junior faculty, and department administrative leadership as needed. Qualifications Basic Qualifications: <ul><li>Three of more years of related experience. Education beyond high school may count towards experience.</li></ul> 
Additional Qualifications and Skills: <ul><li>College degree preferred. &nbsp;</li><li>At least two years of relevant experience providing high-level support to executive staff preferred.</li><li>Demonstrated independence and responsibility in support role contexts.</li><li>Experience in an academic and/or research environment.</li><li>Demonstrated experience with office processes, including calendar management, handling of traveling booking and reimbursements, and meeting coordination.</li><li>Web/digital media savvy with demonstrate proficiency in Microsoft Office Suite applications</li><li>Strong communication and interpersonal skills.</li></ul> Additional Information <ul><li>Cover letters are strongly encouraged as part of the application process.</li><li>Term:&nbsp;This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.&nbsp;</li><li>Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.</li><li>Pre-Employment Screening: Identity</li><li>Other Information:&nbsp;Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! <a href="https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e" target="_blank">https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e</a></li></ul>Work Format DetailsThis position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.&nbsp;Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy that outlines our commitment to&nbsp;prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard’s <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.&nbsp;

Harvard University FAS Human Resources

Executive Assistant

The Administrative Assistant, reporting directly to the Dean of Social Sciences, Arts &amp; Humanities, plays a pivotal role in providing comprehensive administrative support to the Division’s administrative staff, Department Chairs, faculty, and students. This position contributes to the Division's daily operations and long-term strategic goals. The ideal candidate will be organized, detail-oriented, and capable of handling a diverse range of administrative tasks. <ul><li>Monitors assigned unit activities to ensure effective and secure daily operations and schedules in the Division office, including, but not limited to: maintaining faculty mailboxes; collecting and distributing mail; assisting faculty with use of office equipment; distributing office and computer lab keys; scheduling meetings for Dean/Acting Associate Dean; assisting in orientations of new FT and PT faculty to general college-wide, Division-specific, and contractual protocols; assisting with faculty office assignments; and maintaining adequate office and teaching supplies in the Division office.&nbsp;</li><li>Ability to work effectively with a variety of software platforms to assist Dean/Acting Associate Dean and Department Chairs with decisions about scheduling, staffing, and budgeting, including SoftDocs, Docusign, Coursedog,Questica, &nbsp;and Chrome River. Ability to learn new software platforms adopted by the College.</li><li>Provides daily administrative support as requested for the work of individual Division faculty and staff, as well as for the Dean/Acting Associate Dean.&nbsp;</li><li>Schedules appointments for the Dean/Acting Associate Dean as requested, including classroom observations, meetings with faculty and students, staff meetings, and committee meetings.&nbsp;</li><li>Serves as the first point of contact for HCC’s diverse student population, responding courteously and knowledgeably to questions and requests.&nbsp;</li><li>Collaborates with Facilities, IT, and Student Records to conduct regular review of classroom equipment.&nbsp;</li><li>Works with Department Chairs to submit work orders to resolve maintenance and repair issues in the Donahue Building. Keeps the Division administrative staff and Department Chairs informed of the progress of work orders, from submission to completion.&nbsp;</li><li>Assists faculty and Division administrators in communicating with outside agencies to support unit activities, e.g. community based learning opportunities or accreditation officials’ requests.&nbsp;</li><li>Assists Acting Associate Dean with adjunct staffing by sending official course offers and monitoring responses.</li><li>Assists Dean and Academic Affairs Office with managing all aspects of full-tine faculty searches, including outreach to candidates, scheduling of interviews, and details of on-campus visits for finalists.&nbsp;</li><li>Collects and files for the Dean all forms related to the MCCC contract, including faculty workload computation forms, semester schedules, weekly unit attendance sheets, requests for personal leave, E forms, syllabi, course materials checklists, and schedule preference forms. This duty includes notifying faculty when forms are due and following up as needed to collect late submissions.&nbsp;</li><li>Assists Department Chairs with accessing departmental budgets to submit spending requests, including creating purchase orders and travel requests, working with IT to place orders for computers and software, and monitoring spending throughout the fiscal year. Helps to prepare budget requests for upcoming fiscal year, and assists Division Dean with budget-related data entry.&nbsp;</li><li>Assists Department Chairs and Division Dean/Acting Associate Dean with data entry for faculty workloads and the academic schedule.</li><li>Responds to inquiries from current, past, and prospective students, as well as from staff and faculty, by providing cordial and professional assistance and referrals as needed.&nbsp;</li><li>Assists Department Chairs with all aspects of the program review process, including compiling printed material and data for self-study, facilitating correspondence with outside reviewers, and making travel arrangements as needed. Assists with accreditation materials for any department with external accreditation.&nbsp;</li><li>Manages details of Division meetings, including sending out the call for agenda items, working with Dean/Acting Associate Dean on meeting agenda, assembling and distributing all meeting materials, creating Zoom links as needed, ensuring the presence of an ASL interpreter, taking accurate minutes, and maintaining an electronic file of all Division meeting materials.&nbsp;</li><li>May supervise work study or SAMP students, as needed.&nbsp;</li><li>Works closely with administrative staff in other Divisions to ensure uniform practices and open communication between Divisions.&nbsp;</li><li>Participates in professional development workshops/trainings as requested.</li><li>May represent work area on Division-related or college-wide task forces or committees, including search committees. &nbsp;</li></ul>Minimum Qualifications:<ul><li>Minimum two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management (OR) An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.&nbsp;</li><li>Excellent oral and written communication skills.&nbsp;</li><li>Flexibility in adapting to new administrative processes.&nbsp;</li><li>Proficiency with basic word-processing and spreadsheet software; ability to learn a variety of current administrative platforms</li><li>Strong interpersonal skills and ability to engage in cordial, respectful, and professional interactions with a diverse range of faculty, staff and students in order to facilitate Division business.&nbsp;</li><li>Ability to multitask and prioritize so as to effectively manage multiple deadline-driven tasks.&nbsp;</li><li>Strong organizational skills with strict attention to detail and accuracy.&nbsp;</li><li>Associates degree in an area related to one or the Division’s academic disciplines.&nbsp;</li><li>Appreciation of and interest in HCC’s student population and college mission.&nbsp;</li></ul>*A comprehensive list of duties may be found at the Massachusetts Human Resources Division- Classification Specification under the “Administrative Assistant Higher Education Series."Equivalency Statement: We welcome and encourage applicants, who do not meet the qualifications as stated below, to put in writing precisely how their background and experience have prepared them for the responsibilities of this position. It is preferred that this document be uploaded separately from the resume, cover letter, and references. Applicants who do not meet the minimum qualifications and do not have an equivalency statement will not be considered for the position. Preferred Qualifications: <ul><li>Associate's degree in related field.</li><li>Experience working in higher education setting.&nbsp;</li></ul>Full-time, AFSCME unit position&nbsp;<ul><li>Biweekly salary:&nbsp;$2,068.95; Grade 15; plus a comprehensive State benefits package. &nbsp;</li><li>Funding Source: State.</li><li>Hours:&nbsp; &nbsp;37.5 hrs./week.</li></ul>

Holyoke Community College

Administrative Assistant I - Social Sciences, Arts & Humanities Division

<h4>HRIS System Administrator – Workday</h4>Time type: full timePosted on: August 11, 2025Job requisition id: R5223What we needThe HRIS System Administrator will serve as a key technical partner in the management and optimization of Workday. This role supports the day-to-day operation and drives configuration improvements, ensures data accuracy, and partners with cross-functional teams to implement solutions that enhance the employee experience. The ideal candidate will have hands-on experience, a strong understanding of HR processes and a passion for continuous improvement.What we doThe HRIS (Human Resources Information Systems) team is part of the Human Resources organization. The HRIS team is responsible for the administration, and optimization of HR technology platforms, ensuring accurate, secure, and efficient management of employee data and HR processes.What you’ll do<ul><li>Act as a system administrator supporting the HRIS team with Workday configuration, maintenance and optimization across all HCM modules.</li></ul><ul><li>Administer and support Workday HCM, including modules such as Core HCM, Compensation, Benefits, Performance, Recruiting, and Learning.</li></ul><ul><li>Create and maintain custom Workday reports and dashboards to support HR operations and analytics.</li></ul><ul><li>Participate in Workday system release testing and smoke testing of new functionality.</li></ul><ul><li>Triage and resolve HRIS cases in ServiceNow in a timely manner.</li></ul><ul><li>Ensure HR system data accuracy, compliance, and process efficiency through regular audits and optimization.</li></ul><ul><li>Collaborate with HR, IT, and external vendors to implement system enhancements and integrations.</li></ul><ul><li>Assist with maintaining documentation for system configurations, workflows, and standard operating procedures.</li></ul><ul><li>Provide user support, training, and guidance to HR staff and employees on system functionality.</li></ul>What you’ll need<ul><li>Bachelor’s degree in Human Resources, Information Systems, Business, or a related field, or equivalent work experience.</li></ul><ul><li>Minimum 5 years’ experience, with minimum 3 years’ direct experience in HRIS administration in Workday HCM configuration and reporting.</li></ul><ul><li>Strong analytical and problem-solving skills with excellent attention to detail.</li></ul><ul><li>Proven ability to manage multiple tasks and work cross-functionally in a fast-paced environment.</li></ul><ul><li>Hybrid schedule (minimum 3 days per week in office) based in Wilmington, MA office. </li></ul>Our Environment<ul><li>Up to 10% of travel may be required. Employees must have a valid driver’s license and the ability to drive and/or fly to client and other customer locations.</li></ul><ul><li>The employee is responsible for owning a credit card and managing expenses personally to be reimbursed on a bi-weekly basis. </li></ul>#LI-TN1#LI-Hybrid Apply Now

Symbotic

HRIS System Administrator – Workday

<h3>Executive Administrative Assistant</h3> Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments! We are currently sourcing for an Executive Administrative Assistant to work in Boston, MA! <h3>The Role </h3> The administrative staff at Fidelity plays a vital role in the company’s success. Individuals serving in these positions are recognized by their colleagues as key members of their group, department or organizational team. You will deal directly with and provide support to management at all levels of the company. <h3>The Expertise and Skills You Bring</h3> <ul> <li>A bachelor’s degree strongly preferred </li><li>5+ years of relevant experience </li><li>Experience managing complex calendars preferred </li><li>Experience with end-to-end ownership of operational tasks </li><li>Comfort supporting senior executives </li><li>Ability to prioritize and adjust to rapidly shifting priorities </li><li>Highly motivated and proactive </li><li>Collaborative approach </li><li>Thorough with strong organizational skills </li><li>Strong Microsoft Office software knowledge (Outlook, Word, Excel, and PowerPoint) </li><li>Effective time management skills with ability to prioritize and handle multiple tasks simultaneously </li><li>Comfort with tight deadlines and ability to work effectively under time constraints and pressure </li><li>Willingness to use resources to problem-solve </li><li>Ability to work independently </li><li>Strong written and verbal communication skills </li><li>Ability to effectively interact with various levels of management within the organization </li><li>Trustworthy with highly confidential material </li><li>Flexible and willing to assist with a variety of other duties, as needed </li><li>Willingness to help peers and be collaborative </li></ul> <h3>The Team</h3> You will work collaboratively with a small team of Executive Admins to support Fidelity Consulting’s Leadership Team and to fulfill operational functions required to run the business efficiently. Fidelity Consulting is a ~100-person group that provides strategic consulting services to Fidelity’s businesses.

Fidelity TalentSource

Executive Administrative Assistant

Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!As one of the largest community health centers in the country, NeighborHealth is proud to serve the greater Boston area with a strong commitment to the health and well-being of our patients and communities.Whether you're a nurse or physician providing direct care, a manager leading dedicated teams, or part of the essential support staff who keep our operations running smoothly — every role at NeighborHealth is vital. Together, we’re advancing medicine and delivering the best care experience for our patients and community!Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Part timeDepartment: PACE CenterAll Locations: 225 Sumner Street - Lewis MallPosition Summary: Responsible for supporting the daily operations of the PACE Center. Main responsibilities include greeting, scheduling, data entry, telephone triage maintenance of medical records, supply ordering and environmental duties in support of the PACE site.Essential Duties &amp; Responsibilities:<ul><li>Responsible for ensuring completion of scheduling and general reception tasks to ensure the smooth functioning of the PACE center.</li><li>Scheduling and rescheduling PACE center appointments in EPIC.</li><li>Notifying participants or family of appointments and arrangements.</li><li>Oversees the coordination of all transportation arrangements and changes for PACE center attendance and external appointments.</li><li>Answers phone calls and triages appropriately utilizing staff messaging and telephone encounters for all PACE Center staff.</li><li>Serves as a vital link between the team, participants and families.</li><li>Manages data entry and medical records functions for the site.</li><li>Responsible for a variety of department and environmental duties.</li></ul>Qualifications and Requirements:<ul><li>HS Diploma/GED required.</li><li>One to two years administrative experience in a medical setting required.</li><li>Ability to work well in a fast-paced, multi-functional environment.</li></ul>Pay Range:$18 up to $27 based on experienceEEO &amp; Accommodation Statement:NeighborHealth is an equal employment/affirmative&nbsp;action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail <a href="mailto:toHRrecruit@NeighborHealth.com" target="_blank">toHRrecruit@NeighborHealth.com</a>&nbsp;or call 617-568-4480 to let us know the nature of your requestFederal Trade Commission Statement: According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website. We do not ask or require downloads of any applications, or “apps.” Job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.E-Verify Program Participation Statement:NeighborHealth participates in the Electronic Employment Verification Program, E-Verify. As an E-Verify employer, all prospective employees must complete a background check before beginning employment.

Pace Center Secretary

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Graduate School of Education?The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: <a href="https://www.gse.harvard.edu" target="_blank">www.gse.harvard.edu</a>. Job Description Role Overview: This key position provides professional front-line service to the HGSE Dean’s Office, ensuring maximum support to the Deans, Dean’s Office team, and the full HGSE community. The Administrator will play a key customer service role welcoming and greeting Dean’s Office visitors while also ensuring that the office is well-organized and well-stocked. Additionally, the Administrator will support critical decanal meetings, events, and initiatives throughout the academic year in advancing our institutional goals, priorities, and mission.HGSE is a residential community supporting primarily on-campus degree program students along with faculty and staff. Our commitment to a vibrant campus culture relies on robust connections; we believe in-person work brings enhanced collaboration and innovation, strengthened organizational culture, and a stronger student experience. It also improves our ability to engage in teaming and shared work to advance the HGSE mission. In contributing to our on-campus community, this position requires an on-campus presence five days per week with the possibility of additional flexibility during certain times of the year. Evening and weekend work may also be required either in person or remotely.&nbsp;&nbsp;Job ResponsibilitiesOffice Administration<ul><li>Provide a strong, positive front-desk presence for all visitors and teammates.</li><li>Administer day-to-day operations for the Dean’s Office, including ensuring supplies, materials, signage and other operational needs are met.</li><li>Oversee Dean’s Office budget related to supplies, swag, gifts, and event expenses, keeping Executive Assistant informed of general expenditure patterns.</li><li>Administer and coordinate financial processes for the dean’s office including reconciling the Deans’ and Dean’s Offices expenses, processing reimbursements in an accurate and timely manner, and tracking any outstanding expenses or reimbursements.</li><li>Oversee and organize the office calendar, including understanding and communicating vacation schedules, managing coverage of work, etc.</li><li>Maintain inventory of all office supplies, collateral, and gifts/swag (including sympathy gifts, student gifts, community celebration items, etc.), ordering replenishments as needed with attention to overall cost and budgeting.</li><li>Maintain accurate and organized files for the office, updating documents as needed.</li></ul>Communications and Gifts<ul><li>Serve as the first point of contact for Dean’s Office, greeting visitors and ensuring the guest experience in the office waiting area is welcoming.</li><li>Monitor, categorize, and triage messages in the hgse_dean email account, escalating as appropriate.</li><li>Respond to all incoming contacts (phone calls, voicemail, emails) in a timely and highly professional manner using utmost tact and discretion.</li><li>Prepare and assist Executive Assistant with office correspondence as needed.</li><li>Open, sort, and direct Dean’s Office incoming mail.</li><li>Oversee the HGSE holiday greeting card design, production and mailing process in collaboration with the Executive Assistant as well as the Development and Communications &amp; Engagement teams.</li><li>Work closely with other HGSE Offices to learn of important milestones (new babies, life events, illness, passings, etc.) so personalized communication can be sent by the Dean.</li><li>Send flowers and gifts on behalf of the Dean’s Office.</li></ul>Events and Community Engagement<ul><li>Support Dean's Office recurring events (e.g., faculty and staff meetings) and special events (e.g., “pop ups” and community socials), including drafting invitations and reminders, managing all event logistics, overseeing RSVPs, and preparing materials.</li><li>Plan and execute the Dean’s Office holiday party, including exploring and securing a venue; proposing options to the Dean and the Executive Assistant; drafting invitations and reminders; researching managing all event logistics; overseeing RSVPs and meal orders; and managing personalized holiday greeting card from the Dean.</li><li>Serve as the Dean’s Office liaison for major events.</li></ul>Dean’s Office Team Support<ul><li>Oversee and manage the calendars for HGSE’s Executive Dean, Academic Dean, and Chief of Staff, assisting with scheduling meetings with faculty, staff, students, donors, and other constituents for other Dean’s Office team members.</li><li>Coordinate travel arrangements as needed, including preparing itineraries and related travel documents, assessing different options for cost, convenience, and travelers’ preferences.</li><li>Staff meetings as requested including note-taking and capturing action steps.</li><li>Assist with Dean’s Office special projects as needed.</li></ul>Other duties as assigned. Qualifications Basic Qualifications:3+ years related experience in an administrative role.Ability to work overtime including nights and weekends.Any candidate wishing to be considered must submit a cover letter in addition to their resume.This is a term position for one year from date of hire, with the possibility of continuation. 
Additional Qualifications and Skills:<ul><li>Bachelor’s degree strongly preferred.</li><li>Exceptional customer service skills demonstrating a people centered approach.</li><li>Excellent verbal/written communication skills.</li><li>Demonstrated ability to anticipate, problem solve, and recommend options for various administrative situations. &nbsp;&nbsp;</li><li>Exceptional organizational skills and attention to detail.</li><li>Ability to work independently with minimal direction.</li><li>Experience with financial processing and budget management.</li><li>Comfort engaging in a wide variety of initiatives in a fast-paced environment.&nbsp;</li><li>Ability to work collaboratively across units and teams. &nbsp;&nbsp;</li><li>Demonstrated commitment to discretion and confidentiality.</li></ul> Additional Information <ul><li>Appointment End Date: 1 year from date of hire</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information: HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions.&nbsp; We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. 
We do this by:•&nbsp;&nbsp;&nbsp; Hiring and retaining staff reflecting the diversity of those we serve; 
•&nbsp;&nbsp;&nbsp; Providing employees opportunities to learn, grow, and be challenged; 
•&nbsp;&nbsp;&nbsp; Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation; 
•&nbsp;&nbsp;&nbsp; Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion; 
•&nbsp;&nbsp;&nbsp; Communicating transparently and respectfully; and 
•&nbsp;&nbsp;&nbsp; Fostering an inclusive, respectful, and professional work environment &nbsp;We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.Work Format Details<ul><li>This position is based on campus in Cambridge.</li></ul></li></ul>Work Format DetailsThis position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.&nbsp;Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy that outlines our commitment to&nbsp;prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard’s <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.&nbsp;

Dean's Office Administrator

Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Senior Administrative Assistant to work in Boston MA! Pembroke is an international real estate advisor that acquires, develops, and manages properties and places – specializing in mixed-use and office environments in the world’s leading cities. We believe that properties that stand the test of time, deserve a lot of time. Consequently, Pembroke takes a different approach: a thoughtful approach. We are united by a belief that real estate is more than just buildings. Our mission is to create long-term value through our global expertise, local knowledge, and passion for real estate. Comprised of experts across a variety of fields, our team consistently strives for excellence, achieves with integrity, and embraces collaboration. Working together, we create places people love. Over the past twenty-five years, we have grown with offices in Boston, Hamburg, London, Munich, San Francisco, Stockholm, Sydney, Tokyo, and Washington DC managing approximately 9 m sq ft in North America, Europe, and Asia-Pacific. Facilitating the patient capital of FMR LLC and FIL Limited, we invest in global markets with long-term growth potential. By combining a global point of view with local expertise, we are able to create and manage world-class properties that deliver the best outcomes for our tenants, investors, and the communities in which we work. Overview Pembroke is looking to hire a highly motivated administrative professional to join the administrative team to support Boston office operations and members of Pembroke’s Senior Executive team. In addition to managing schedules, making travel arrangements and processing expense reports, this role will work closely with the Admin team on projects on behalf of Pembroke’s organization domestically. A successful candidate will demonstrate strong organizational skills, the ability to communicate effectively across multiple channels and geographies, and possess an interest in learning about the commercial real estate industry. In addition, candidates should demonstrate Pembroke’s core values of excellence, respect, collaboration, continuous improvement, and integrity. Responsibilities <ul> <li>Provide administrative support to 4-5 Pembroke leaders (SVP, VP) including proactive schedule management and meeting coordination, international and domestic travel arrangements, and monthly travel and expense reporting.</li> <li>Support bi-weekly US team meetings and other events requiring arranging lunch or food.</li> <li>Prepare for external parties visiting the Pembroke Boston office by monitoring front door access, greeting and assisting guests, and covering main phone lines, as a part of an administrator rotation.</li> <li>Partner with the Admin team on general office management duties such as managing office and kitchen supply inventories and processing vendor invoices.</li> <li>Deliver support that aligns with Pembroke Executive support model expectations.</li> <li>Lead or participate in ad hoc projects such as team off-sites, training days, new hire onboarding, and company events with other members of the global administrative team.</li> <li>Copying, scanning, and filing (both electronically and physically) documents.</li> </ul> Qualifications/Skills and Experience <ul> <li>Bachelor’s degree or secretarial qualification preferred.</li> <li>Extensive experience in roles demonstrating organizational and project management skills, strong attention to detail, working effectively with multiple projects and deadlines and providing excellent service to internal and/or external clients and partners.</li> <li>Excellent verbal and written communication skills including the ability to successfully interact with all levels of senior management and associates.</li> <li>Highly motivated, self-starter, with a strong sense of ownership and capable of finding solutions with minimal direction.</li> <li>Ability to prioritize and proactively anticipate the needs of Senior Executives.</li> <li>Collaborative and flexible teammate, willing to be trained on, and adopt, the Pembroke Executive support model. </li> <li>Successful track record working as a team player with a customer service-oriented mindset towards teammates and co-workers. </li> <li>Advanced proficiency with Microsoft Office (including advanced experience with Outlook, Teams, Excel, and PowerPoint) and expertise with Concur.</li> </ul> Pembroke is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The hourly pay rate range for this position is $30.00-35.00 per hour. Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Senior Administrative Assistant

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard Medical School?Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine. Job Description The Harvard Medical School Departments of Microbiology and Genetics seek an Administrative Coordinator. The Administrative Coordinator provides critical transactional and logistical support to the Genetics and Microbiology departments. This position handles entry-level HR processes, routine financial administration, document collection, and data entry tasks. Under the supervision of the Senior Administrative Manager, the Coordinator ensures timely and accurate execution of administrative functions while maintaining compliance with Harvard policies.Key Responsibilities1. Administrative and HR Support:<ul><li>Processes new hires and terminations in PeopleSoft (PS).</li><li>Collects and uploads required documentation (I-9s, IDS forms, visas, IC certification forms, etc.).</li><li>Initiates online forms (e.g., APEX, Fieldglass) and ensures data entry is complete and accurate.</li><li>Provides back-up to the senior administrative manager as needed.</li><li>Assists the senior administrative manager and both department’s leadership as needed.&nbsp;</li></ul>2. Onboarding and Offboarding Logistics:<ul><li>Tracks checklists for incoming and exiting members.</li><li>Schedules orientations and ensures completion of required training.</li><li>Maintain both departments’ email listservs.</li><li>Coordinates ID cards, system access, and return of university property.&nbsp;</li></ul>3. Reappointments, tracking and document management:<ul><li>Maintains appointment and renewal tracking systems.</li><li>Assists with communication and document collection for annual renewals.</li><li>Maintains organized records for personnel, ICs, students, and departmental activities.&nbsp;</li></ul>4. Timekeeping and Payroll:<ul><li>Approves non-exempt staff time weekly in coordination with unit supervisors.</li><li>Escalates issues to the Senior Administrative Manager for audit and correction.</li><li>Supports compliance efforts by ensuring all required forms are filed and accessible for audit.&nbsp;</li></ul>5. Other Support, as needed:<ul><li>Assists with planning and&nbsp;executing departmental activities.</li><li>Coordinates logistics and communication in collaboration with supervisors and other department staff.</li><li>Serves as department P-Card holder and processes reimbursements (Concur and paper).</li><li>Enters B2P invoices, vendor requests, check requests, and honoraria payments.&nbsp;</li></ul> Qualifications Basic Qualifications:<ul><li>Three or&nbsp;more years of related experience. Education beyond high school may count towards experience.</li></ul> 
Additional Qualifications and Skills:<ul><li>College degree preferred.</li><li>Organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests.</li><li>Excellent interpersonal and communication skills.</li><li>Self-starter with proven ability to take initiative and be highly productive.</li><li>Willingness to perform tasks outside primary job description as necessary in support of colleagues and departmental researchers.</li><li>Ability to handle complex and confidential information with discretion.</li><li>Competency using a variety of computer software.</li><li>Position requires advanced knowledge of word processing, spreadsheets, and/or databases.</li></ul> Additional Information <ul><li>Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li></ul>Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! <a href="https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e" target="_blank">https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e</a>Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.&nbsp;Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy that outlines our commitment to&nbsp;prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard’s <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.&nbsp;

Administrative Coordinator

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Faculty of Arts and Sciences?The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary:The Houses serve as the foundation for the undergraduate experience at Harvard College. Ninety-seven percent of all undergraduates live in one of the twelve residential Houses. Each House accommodates 350- 500 students with its own dining hall, common rooms, and facilities for academic, recreational, and cultural activities. &nbsp;The House Administrator plays a pivotal role in the residential community. They serve as part of the House senior leadership team, as a critical resource for any events, processes and policies that impact and affect the House community and staff.&nbsp; They are responsible for handling confidential and sensitive information with care and discretion and serve as a primary contact for other stakeholders and partners in the University. 
 
Job Specific Responsibilities:Finance Administration and Budget:&nbsp;&nbsp;<ul><li>Responsible for day-to-day management of House finances, including financial processing, reconciliation, reporting, and strategic planning on unrestricted and restricted accounts.&nbsp;&nbsp;</li><li>In consultation with Faculty Deans, develop and submit annual House budget (approximately $300K -500K each year) and narrative outlining the House’s fiscal priorities related to programming, capital expenditures, and operations. Reports quarterly on House finances.&nbsp;</li><li>Collaborate with the Dean of Students Office for compliance with all University and College financial policies and procedure.&nbsp;&nbsp;</li><li>Support and train approximately 25-30 tutors and other residential staff on financial processes and policies.&nbsp; Oversee and manage all residential staff financial operations.&nbsp;</li><li>Handle tutors’ financial transactions, including declining balance cards, purchases, reimbursements, and specialty Tutor support on weekly reconciliation and reports.&nbsp;&nbsp;</li><li>Responsible for implementing and managing House-based proposals for additional funding opportunities supporting specific initiatives identified by the College.&nbsp;&nbsp;(Yard house funding: Faculty Dean retreats, Faculty initiatives, student initiatives, Faculty engagements, Creamer Fund and contingency planning).</li><li>Advise the Faculty Deans on all House financial matters.</li></ul>House Office:<ul><li>Manage the administrative responsibilities of the House Office on behalf of the Faculty Deans and provide administrative support for House activities to the Faculty Deans.&nbsp;&nbsp;</li><li>Hire, supervise and manage student workers and payroll.&nbsp;</li><li>Maintains confidential personnel records for tutors.&nbsp;</li><li>As part of Senior Staff, attend regular staff meetings and assist in setting House priorities and House culture, as related to fostering a supportive residential living-learning environment.&nbsp;</li><li>Oversee the use of House common spaces and room reservations. Responsible for drafting and communicating policies on usage of space to the community.&nbsp;&nbsp;</li></ul>Communications:<ul><li>Work with the Faculty Deans to maintain the House calendar.&nbsp;</li><li>Maintain and administer House-list-servs and other relevant platforms including my.harvard committees, residential staff directors and resident tutor rosters. Oversee the design and day-to-day management of the House website.</li><li>Create and maintain House-managed social media platforms and publishing.</li></ul>Event Management:<ul><li>Support the Faculty Deans to plan, implement, and manage various House events for students, faculty, administrators, and alumni.</li><li>Plan, implement and coordinate signature House events: Commencement, House Lottery, Family Weekend receptions and a variety of class, student, and faculty events.&nbsp;&nbsp;</li><li>Train/educate House community on relevant College/Dean of Students/city polices around events.&nbsp;&nbsp;</li><li>Train and supervise Faculty Deans' Aides, Tutor, and student workers in coordinating such events.&nbsp;</li><li>Provide periodic evening and weekend event management support.</li></ul>Housing:<ul><li>Develop, implement, communicate, and evaluate the House-based housing lottery policies, sophomore housing placements, and procedures for student housing assignments.&nbsp;</li><li>Oversee the housing assignments for Tutors, House aides and Faculty Resident Scholars, and collaborate with the Dean of Students Office to ensure compliance with all University and College housing policies and procedures.</li><li>Mediate roommate/suite mate disputes.&nbsp;</li></ul>Hiring and Training Programs:<ul><li>Collaborate with the Faculty Deans and Resident Dean, to ensure effective development, implementation, and evaluation of Tutor training programs and to create and maintain a House-specific Resident Tutor Manual.&nbsp;&nbsp;</li><li>As part of Senior Staff team, may participate in Resident Tutor Interview &amp; Hiring Process&nbsp;</li></ul>In coordination with Faculty Deans, hire, train, and manage House/Faculty Dean Aides. May serve as direct manager for House Aides.Working Conditions:Office Setting- Each House Administrator has their own office embedded in the residential community space.Physical Requirements:<ul><li>&nbsp;Ability to lift 25lbs</li></ul> Qualifications Basic Qualifications:<ul><li>Bachelor's degree or equivalent work experience required</li><li>5 years of experience in student housing or student services in a higher education setting&nbsp;</li></ul>Additional Qualifications and Skills:<ul><li>Master's degree preferred.</li><li>Strong skill sets in the following areas are required: written and oral communication, planning and organization, budget management, policy development.</li><li>Ability to work collaboratively with a variety of constituents, managing change, and establishing priorities and meeting deadlines.&nbsp;&nbsp;</li><li>Knowledge of Microsoft Office and general familiarity with website maintenance are strongly preferred.&nbsp;</li><li>Knowledge of Harvard’s internal administrative systems for finance, human resources, housing and survey systems preferred.</li></ul> Additional Information <ul><li>Standard Hours/Schedule: 35 hours per week</li><li>Compensation Range/Rate (including Shift Differential if applicable): </li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity, Education, Criminal</li></ul>Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 057. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.&nbsp;Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy that outlines our commitment to&nbsp;prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard’s <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity</a> policy and <a href="https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.&nbsp;

17 Administrative Jobs in Massachusetts