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Department: Business and Transactions
About Us: 
Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. 
Ballard Spahr LLP is seeking a dedicated and reliable individual to provide support to lawyers in the private client services group in the Philadelphia office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Legal Administrative Assistant within our private client services team, you will: 
<ul>
<li>Maintain and process case information, manage the progression of cases to final disposition</li>
<li>Create electronic files, prepare and process correspondence, memoranda and complex legal documents, e-file, and perform other administrative functions.</li>
<li>Revise, proofread, and format estate planning documents.</li>
<li>Prepare inventory and asset spreadsheets for trusts and taxable estates.</li>
<li>Prepare requested information for various accounting Firms as it relates to personal client tax preparation and trust tax preparation, including but not limited to analysis of various costs and distributions to/from trust beneficiaries.</li>
<li>Administrative duties which include travel coordination, schedule meetings, maintain attorney calendars and contact information.</li>
<li>New client intake, file maintenance utilizing the firm's electronic records management system.</li>
<li>Time entry and billing.</li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
Qualified applicants will have a minimum of five years of relevant experience with a law firm. Knowledge of standard private client services practices. Requirements include technical proficiency in Microsoft Office Suite, experience with e-filing, document management time and billing systems.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Administrative Assistant

Department: Practice Administration
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking a highly motivated and detail-oriented Pricing Analyst to join our team in a hybrid role, working three days a week in the office. In this position, you will play a key role in supporting the firm's financial and strategic goals through a wide range of analytical responsibilities. Your primary focus will be on conducting profitability modeling and pricing analysis to inform business decisions and enhance revenue performance. You will also assist in developing innovative pricing arrangements and deliver accurate, insightful financial reports for both standard and ad-hoc requests. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys working with data, and is eager to contribute to impactful financial strategies. If you're ready to bring your analytical skills to a collaborative and forward-thinking team, we'd love to hear from you.
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Pricing Analyst within our Practice Administration team, you will:
<ul>
<li>Provide support and advice to lawyers and others involved in pricing proposals and approvals, advancing pricing as a strategic tool to build and enhance client relationships.</li>
<li>Work with lawyers, practice groups, marketing professionals and financial management to provide pricing support on all RFP submissions.</li>
<li>Assist in the evaluation and setting of standard and national billing rates using regional and practice-specific competitive benchmarking tools and internal analytics on realization and profitability.</li>
<li>Develop and implement economic models to assess the profitability of new business proposals and assist in the development of creative pricing solutions, including alternative fee arrangements.</li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
To be successful in this role, candidates should possess an undergraduate or graduate degree in Accounting, Finance, or Economics, along with one to three years of experience as a financial analyst or in a comparable position - ideally within a professional services environment. Strong verbal, written, and interpersonal communication skills are essential, as is the ability to collaborate effectively across teams. Prior experience in a law firm or legal setting is preferred. Regular and predictable attendance is a core requirement of this position, and candidates must be willing to work beyond standard scheduled hours when necessary to meet business needs
The salary range for this position is from $65,000- $75,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors, such as the candidate's experience, qualifications, and location. 
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Pricing Analyst

Department: Administrative Resource Center
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Are you ready to make an impact? We're looking for a dynamic professional to join our team and drive meaningful change across the organization.
The ARC Service Delivery Manager (SDM) at Ballard Spahr serves as a pivotal leader, influencer, and guide to the firm's administrative professionals. Reporting to the Assistant Director of the ARC, the SDM oversees departmental operations and ensures their impact aligns with organizational goals. Responsibilities include addressing issues and concerns, troubleshooting, spearheading system repairs and maintenance, and implementing corrective measures. The role also encompasses clerical and operational duties such as producing progress reports and presentations, maintaining data and records, managing budgets and expenditures, setting goals, assessing workforce performance, and meeting deadlines. Additionally, the SDM supports administrative functions including training, onboarding, and professional development when applicable.
This position is remote for candidates located in states where Ballard Spahr has a presence, with the expectation of onsite attendance as needed. Preference will be given to candidates who are able to work onsite in the Philadelphia office.
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
 As a Service Delivery Manager within the ARC team, you will:
<ul>
<li> Lead and Influence Others: Adept in coaching, mentoring, and guiding others to higher productivity. Contributes to motivating others towards making impactful contributions.</li>
<li>Problem Solving: Highly skilled in recognizing the nature and urgency of problems, proactively approaching resolution with appropriate speed and efficiency, seeking support and context when needed to achieve optimal outcomes.</li>
<li>Oral and Written Communication: Demonstrated expertise in delivering high-quality oral and written communication tailored to diverse audiences, ensuring clarity without compromising on standards. Fosters effective collaboration and openness to feedback, enhancing overall business effectiveness.</li>
<li>Monitor and manage administrative aspects of user, document, and departmental support functions to ensure optimal service.</li>
<li>Maintain high performance levels for service-related processes, and implement improvement activities wherever necessary.</li>
<li>Take ownership of critical incidents, coordinate with resolution parties, and establish effective communication between stakeholders for post-incident reviews.</li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
The ideal candidate will bring proven, at least 5 years of experience in a law firm office operations environment and demonstrate proficiency in leading both onsite and virtual teams. They will have a strong background in managing third‑party service providers and operating effectively within inclusive, large‑scale environments. Exceptional resource planning and problem‑solving skills are essential, along with in‑depth knowledge of escalation procedures, incident management, and service delivery disciplines. Candidates should possess mastery of core computer skills, with prior experience using legal‑specific software such as AIA, WorkShare, Litera Change‑Pro, BigHand, or ServiceNow preferred. Success in this role requires expertise in people management, the ability to train and mentor junior team members, and prior experience working in a principal or home office of a law firm or similar legal environment. Flexibility to travel to satellite offices during periods of complex change or growth, as well as a commitment to regular, predictable attendance and occasional extended hours, are also key requirements.
The salary range for this position is from $95,000- $120,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience, qualifications, and location.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

ARC Service Delivery Manager

Department: Litigation
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr is excited to announce an exciting opportunity for a skilled Legal Administrative Assistant (LAA) to enhance our dynamic Litigation department in the New Jersey office. If you possess strong technical and administrative expertise, this could be the perfect fit for you! Join a collaborative team of LAAs dedicated to supporting our timekeepers and managing overflow responsibilities. Enjoy a flexible hybrid work schedule, allowing you to thrive both in the office and remotely, with an enticing 3 days a week onsite, in the New Jersey office.
 Why Join Us? 
<ul>
<li> Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Legal Administrative Assistant within our Litigation team, you will:
<ul>
<li>Prepare documents for state, federal, and appellate court filings, and e-file in various state, federal, and appellate courts.</li>
<li>Maintain and process case information and manage the progression of cases to final disposition.</li>
<li>Create electronic files, prepare and process correspondence, memoranda, and complex legal documents, and perform other administrative functions.</li>
<li>Create new client intake forms and maintain client files, using the firm's electronic records management system.</li>
<li>Maintain schedules and calendars, manage domestic and international travel arrangements, conduct dictation, and update contacts.</li>
</ul>
What We're Looking For:
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
 Required Experience:
This position requires a minimum of 5 years of relevant experience and a high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook. Experience supporting attorneys in litigation is preferred. Must be familiar with the rules, procedures, and filing requirements of New Jersey state, federal and appellate courts, e-filing, and the daily operations of a commercial and environmental litigation practice. Experience with document management, time and billing systems a plus.
The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients.
The salary range for this position is from $75,000 - $85,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

4 Administrative Jobs in Philadelphia County, Philadelphia, PA, USA