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Department: Attorney Career Advancement
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We're looking for a Legal Recruiting Specialist to join our dynamic team in Philadelphia and play a pivotal role in shaping the future of our Firm. In this high-impact position, you'll drive firmwide initiatives that attract, onboard, integrate, and develop top-tier summer interns and entry-level associates. You'll be the trusted point of contact for our junior lawyers ensuring they feel welcomed, supported, and set up for long-term success. You'll also lend your expertise to lateral attorney recruiting when needed.
Reporting to the Director of Legal Recruiting and collaborating closely with the Attorney Career Advancement Team, you'll help deliver a smooth, engaging, and memorable experience for every lawyer who joins our Firm. This is a hybrid role based in our Philadelphia office. The role currently requires in-office work Tuesday-Thursday with additional days in the office required as needed. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the Firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. </li>
</ul>
 Your Role: 
As a Legal Recruiting Specialist within our Attorney Career Advancement Department your responsibilities include but are not limited to:
<ul>
<li>Supporting recruitment by managing job postings, drafting correspondence, and coordinating all stages of the recruitment process, including candidate outreach, interview scheduling, and preparation of interview materials.</li>
<li>Ensuring Ballard lawyers have the information they need to conduct interviews and make timely, informed hiring recommendations.</li>
<li>Representing the Firm positively to law schools and candidates, highlighting Ballard as an attractive place to practice law, and building and maintaining strong relationships with law schools to develop a pipeline of top talent.</li>
<li>Overseeing onboarding and integration of summer interns and entry-level associates-socially, administratively, and professionally-in partnership with Directors of Office Administration and other stakeholders.</li>
<li>Developing and implementing orientation programs in collaboration with internal teams and coordinating schedules and communications across the Firm.</li>
<li>Supporting mentoring programs for new hires, conducting regular check-ins, and collecting feedback to assess the effectiveness of recruiting, integration, and training initiatives.</li>
<li>Responding to candidate inquiries promptly and professionally or ensuring the appropriate team member is doing so.</li>
<li>Participating in strategic planning to adapt recruitment and training programs as the Firm's needs evolve.</li>
</ul>
 What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Demonstrates the ability to listen, think critically, and develop appropriate recommendations and solutions with strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. </li>
</ul>
 Required Experience: 
A bachelor's degree is required, along with a minimum of two years of relevant experience; prior experience in recruiting and professional development within a law firm is strongly preferred. The ideal candidate will be highly organized, technically proficient, and an excellent communicator, both verbally and in writing. Strong interpersonal skills and a collaborative mindset are essential for building and maintaining productive relationships with candidates, internal and external presenters, Ballard Spahr lawyers, and business professionals across the Firm and within the Attorney Career Advancement Department.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Recruiting Specialist

Department: Administrative Resource Center
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr has a new opportunity available for an ARC Coordinator within our Administrative Resource Center. The ARC Coordinator will provide document production, administrative and clerical support to lawyers, support and administrative staff on a firm wide basis. Responsibilities include managing the day-to-day operations of the firm's Administrative Center to ensure the timely completion of workflow requests. This position is remote. The shift is Monday through Friday 11:00 PM - 7:30 AM ET. Hours will be different during training and orientation. Why Join Us?
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership. </li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. </li>
</ul>
Your Role: 
As an ARC Coordinator within our Administrative Resource Center your responsibilities include but are not limited to:
<ul>
<li>Monitor service and resource requests system queues utilizing ServiceNow, BigHand, telephone and voicemail, MS Teams, and fax boxes.</li>
<li>Assess workflow priorities, including managing work assignments and monitoring special projects.</li>
<li>Ensure adequate staffing to meet demand, including the need for overtime.</li>
<li>Ensure quality control through proofreading and editing of work product, including MSWord, Excel, PowerPoint and pdf documents.</li>
<li>Assist with development and implementation of policies and procedures to enhance user services, participate in recruiting and training new ARC personnel, and provide support to management regarding staff performance.</li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication skills.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to independently manage multiple priorities and deadlines.</li>
</ul>
Required Experience:
This position requires the ability to communicate effectively with all levels of the firm. The ability to assess and prioritize workflow and anticipate and effectively troubleshoot problems is essential. 3+ years' experience in law firm operations, Practice Support or Word Processing preferred.
Substantial word processing and legal experience required. Advanced knowledge of computer applications and document management systems, including but not limited to MS Office (Word, Outlook, Excel, PowerPoint), and Kofax Power PDF required. Experience with legal-specific software (AIA, iManage, WorkShare, BigHand) highly desirable. Familiarity with legal terminology and forms preferred. Prior law firm supervisory or management experience a plus. 
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate. The salary range for this position is from $70,000 - $80,000 depending upon experience and location. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

ARC Coordinator

Department: Marketing/Communications
 About Us: 
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
The Business Development and Proposal Assistant - Litigation will provide administrative and operational support to the firm's litigation Business Development and Proposal teams across various offices. This role focuses on coordinating, managing data, and executing business development activities, including supporting the preparation of proposals and pitches that reinforce the firm's brand. The role offers a comprehensive introduction to business development across multiple practice groups within the Litigation department. The BD Assistant will interact with attorneys, directors of practice management, Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects. This is a remote position. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
As a Business Development and Proposal Assistant within our Marketing team, your responsibilities include but are not limited to:
<ul>
<li>Data Management: Maintain and manage data across the firm's Customer Relationship Management (CRM) system, pitch tracking, experience databases, and mailing lists to ensure information is current and easily accessible.</li>
<li>Proposal Support: Assist in the preparation and delivery of pitches, proposals, and RFP responses. Coordinate bio updates for attorneys and handle document signatures, print production, and proposal assembly. Conduct basic research and provide support with formatting and proofreading.</li>
<li>Meeting Coordination: Schedule meetings, prepare agendas, distribute materials, and track action items.</li>
<li>Event Logistics: Support coordination and logistics of client-facing events, webinars, sponsorships, and seminars in collaboration with the Events team.</li>
<li>Content Management: Update and maintain a library of marketing collateral, conduct research, and support formatting and proofreading tasks</li>
</ul>
 What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
 Required Experience: 
The ability to work within established firm processes, learn firm-specific technologies, and proactively resolve complex issues is essential. Have a proven track record of successfully functioning in environments that require the engagement and buy-in of senior management or partners, as well as collaborating across different locations. Experience should include working with multi-location teams on initiatives that leverage centralized resources.
Must possess excellent oral and written communication skills, with the ability to listen, clarify, and share information effectively. Must be skilled at building strong working relationships and persuading and influencing a wide range of stakeholders, including partners. Being detail-oriented and organized is crucial.
Must be able to handle multiple projects and meet deadlines while maintaining a strong work ethic and a team player attitude. Additionally, have a solid understanding of the firm's policies and procedures and hold a bachelor's degree in a relevant field.
Regular and predictable attendance is a core requirement for this position, along with the flexibility to work beyond standard scheduled hours when necessary.
 Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $50,000 - $55,000, depending on experience and location. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Business Development & Proposal Assistant

The Development Associate for Events &amp; Donor Relations ensures that all internal and external events at Williamson College of the Trades maintains the high standard of quality that provides ample stewardship opportunities for alumni, friends, and partners of the College. This individual will serve as the representative of Williamson in many capacities while still maintaining strong project management and detailed records of all events and interactions.Essential Duties and Responsibilities/Functions<ol><li>Organizes, coordinates, and executes major special events including but not limited to: Reunions, Founder’s Day, IV Club Induction, Scholarship Celebration Luncheon, Rowan Day, and Christmas Party.</li><li>Working closely with key staff in the Advancement Office, manages events with an eye toward stewarding and recognizing key donors and encouraging additional alumni participation on campus.</li><li>Works extensively in the database to capture guest RSVPs and attendance, campus visits, donor meetings, and other correspondence with constituents.</li><li>Develops and executes a plan of post event communication including thank you notes, photographs, etc. from the appropriate executive.</li><li>Coordinates and monitors event planning timelines based on the production of the annual calendar of events.</li><li>Prepares a variety of publications, materials, programs, draft speeches, guest biographies, name tags, guest profiles and event briefings for each event.</li><li>Maintains a list of keynote speaker prospects for all major events a year in advance.&nbsp;</li><li>Serve as the Person of Support (POS) for all interdepartmental events that require Advancement support, such as Commencement and Career Fair.</li><li>Attends all Operations Staff meetings on events, communicates the information to the Advancement Department, and coordinates advancement roles and responsibilities.</li><li>Gathers input from Advancement Department for input into the After Action Reports (AAR).</li><li>&nbsp;Maintains accurate records of all events in shared drive including but not limited to coordination plans, contracts and invoices, event briefings, invitations, speech transcriptions, and AAR comments.</li><li>Manages logistics of campus visitor program including coordinating schedules, communicating with participants, preparing visitor packets, assigning tour guides, reserving parking, and other special accommodations as needed.&nbsp;</li><li>Oversees the Student Ambassador program including recruiting and training students to serve as tour guides and event support.&nbsp;</li><li>Pulls guest lists and other lists from Raisers Edge based on criteria determined.</li><li>Maintains current knowledge of best practices and confidentiality of all event and donor information.</li><li>Acts as liaison to internal groups such as the Auxiliary and local community groups for Williamson, including but not limited to: Union League, Chambers of Commerce, Business Bureau, etc.</li><li>Provides administrative assistance to the Associate Vice President and Vice President for Institutional Advancement.</li><li>Other duties as assigned.</li></ol>Qualifications (Skills and Abilities Required)<ol><li>Bachelor’s Degree</li><li>Event management experience; nonprofit events preferred.</li><li>Strong interpersonal, oral, and written communication skills</li><li>Proficiency in Microsoft Office Word and Excel. Knowledge of mail merge and basic Excel formulations a necessity.</li><li>Familiarity with and proficiency in office databases; familiarity with Raiser’s Edge preferred.</li><li>Project management experience with proven ability to keep projects ahead of schedule.</li><li>Exceptional writing and proof-reading skills.&nbsp;</li><li>Excellent command of detail and ability to multi-task.</li><li>General knowledge of computer, printer, and other office equipment.</li></ol>Working Conditions<ul><li>Licensed driver, as some travel will be required.</li><li>Long and irregular hours required at times.</li><li>Works in a clean, well-lighted, temperature-controlled environment.&nbsp;</li></ul>Physical Requirements<ul><li>Routine office work with extensive sitting, standing, bending, stooping, climbing stairs, and walking around the campus.</li><li>Ability to lift and carry no more than 25 pounds.</li></ul>Supervisory ResponsibilityEvent Volunteers/Student Ambassadors

4 Administrative Jobs in Philadelphia County, Philadelphia, PA, USA