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Compensation Type: HourlyCompensation: $22.50Job SummaryThe Administrative Assistant, Health &amp; Human Services (HHS) Dean’s Office provides general administrative, clerical, project, and case management support for the Dean. This role utilizes basic or advanced office and research skills, depending upon position assignment and skill level demands. The position is typically assigned to work within the Dean’s Office and therefore assumes responsibility for administrative, clerical, and support tasks specific to the assignment.ESSENTIAL JOB FUNCTIONS<h4>Leadership Support</h4><ul><li>Performs responsibilities directly related to the management and general business operations of the Dean’s Office.</li><li>Speaks for the Dean on routine matters and resolves and processes complaints and situations not requiring the personal attention of the Dean.</li><li>Serves as the initial point of contact and screening for visitor access</li><li>Exercises sound judgment and discretion in dealing with matters on behalf of the Dean’s Office. Serves as a resource for decision-making in matters delegated by the Dean.</li><li>May represent the Dean at meetings or in communications in matters, as delegated. Coordinates and maintains the Dean’s schedule.</li></ul>Administrative <ul><li>Carries out major assignments in conducting the operations of the Dean’s Office.</li><li>Manages capital equipment and performs other responsible administrative responsibilities on behalf of the office that require the exercise of independent discretion pertaining to matters of significance.</li><li>Originates and creates data fields, spreadsheet criteria, formulas, and report formats. Edits reports requiring the drawing of conclusions and original thought. Develops reporting and record criteria. Completes special projects as assigned.</li><li>Determines and implements methods and research for completing projects in consideration of the overall goal and project results.</li><li>Manages the routing of forms and paperwork concerning academic, payroll, and contract processes.</li></ul><h4>Customer Service </h4><ul><li>Maintains excellent working relations with the public, students, and internal contacts as representative of the College and the Dean.</li><li>Advises and influences stakeholders on various matters.</li></ul><h4>Culture of Respect </h4><ul><li>Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.</li></ul><h4>Other Duties &amp; Responsibilities </h4><ul><li>Other duties as required.</li><li>Attends all required meetings and trainings</li></ul><h4>*Regular, predictable, and punctual attendance is required.</h4>MINIMUM EDUCATION AND EXPERIENCE REQUIRED<ul><li>Associate’s Degree in a related field.</li><li>Two (2) years of progressively responsible, exempt-level experience.</li><li>State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).</li></ul>*An appropriate combination of education, training, coursework, and experience may qualify a candidate.WORKING CONDITIONSTypical office environment. Regular exposure to moderate noise typical to business offices. CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.Full Time/Part Time:Full timeUnion (If Applicable):Scheduled Hours:40Additional InformationIn order to ensure your application is complete, you must complete the following:<ul><li>Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. </li><li>Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.</li></ul>If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

COLUMBUS STATE COMMUNITY COLLEGE

Administrative Assistant

Working at Envision means having a job that’s more than just a way to make money. It's a job that makes a difference. We offer team members: <ul><li>Careers with purpose</li><li>Teamwork environment</li><li>Amazing 401K Retirement Plan</li><li>Envision Paid Life Insurance</li><li>Medical, Dental, Vision, FSA Plans</li><li>10 Paid Holidays</li><li>PTO &amp; Vacation</li><li>Tuition Reimbursement</li></ul> POSITION SUMMARY: The Grant Administrator will spearhead all grant-related activities, including research, identifying, application submission, and administrative responsibilities for mission-supportive grants from foundations, corporations, and state and federal government agencies. This role is crucial for ensuring grant compliance and involves close collaboration with senior management and program directors to guarantee that all grant-funded projects comply with federal regulations, specifically 2 CFR Part 200 Uniform Administrative Requirements, as well as relevant state and local regulations. The ideal candidate will have meticulous attention to detail in reporting and tracking and exceptional writing and organizational skills. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE: 1.&nbsp;&nbsp; &nbsp;Grant Research and Identification: <ul><li>Conduct comprehensive research to identify potential grant, corporate and foundation funding opportunities aligned with the organization's mission and programs.</li><li>Stay updated on funding trends, grant cycles, and eligibility criteria from various funding sources.</li><li>Maintain a pipeline of potential funders and grant opportunities.</li></ul> 2.&nbsp;&nbsp; &nbsp;Grant Proposal Development: <ul><li>&nbsp;Collaborate with senior leaders and program managers to gather information necessary for grant proposals.</li><li>Prepare grant proposals, grant reports, letters of inquiry, and other grant-related materials in collaboration with key development team leaders, adhering to grant guidelines and deadlines.</li><li>Customize proposals to fit the requirements and preferences of each funding organization.&nbsp;</li></ul> 3.&nbsp;&nbsp; &nbsp;Grant Application Management: <ul><li>Coordinate the grant application process, including drafting, editing, and submitting grant applications in a timely manner.</li><li>Maintain organized records of grant submissions, correspondence, and reporting deadlines.</li><li>Communicate effectively with funders to address questions, provide additional information, and ensure compliance with grant requirements.</li></ul> 4.&nbsp;&nbsp; &nbsp;Grant Reporting and Compliance: <ul><li>Ensure that all grant activities are conducted in accordance with federal, state, and local regulations and policies, including 2 CFR Part 200 Uniform Administrative&nbsp;Requirements.</li><li>Accurately interpret and understand complex contracts and contract language.</li><li>Monitor and review grant-funded projects to ensure adherence to compliance requirements.</li><li>Conduct regular internal audits and reviews of grant activities, expenditures, and documentation.</li><li>Support the organization during external audits by grantors, independent auditors (i.e. Single Audit), and other financial institutions.</li><li>Prepare and submit all required reports to grantors promptly and accurately.</li><li>Maintain comprehensive records and documentation for all grant-funded projects, including financial statements, purchasing justification documentation, time&nbsp;tracking records, grant administration plans, etc.&nbsp;</li><li>Ensure that all documentation meets the requirements outlined.</li><li>Manage meticulous records in all required databases.</li></ul> 5.&nbsp; Relationship Building: <ul><li>Cultivate and maintain positive relationships with existing and potential funders, including foundations, individuals, and corporations.</li><li>Serve as the primary point of contact for grant-related or corporate social responsibility inquiries and communication</li></ul> 6. Collaboration and Teamwork: <ul><li>Maintain regular communication and project management processes with staff as needed for multiple grant projects.</li><li>Support development staff in additional development activities as needed.</li><li>Collaborate closely with program staff, finance team members, and other stakeholders to gather information, coordinate efforts, and ensure alignment between grant activities and organizational priorities.</li><li>Participate in regular meetings and contribute to strategic planning discussions related to fundraising and resource development.</li><li>Provide training and support to project managers and staff on organizational policies, procedures, and grant compliance requirements.</li><li>Serve as a resource for staff regarding compliance issues and best practices.</li><li>Stay current with changes in grant regulations and update internal processes accordingly.</li></ul> JOB REQUIREMENTS INCLUDE Education: <ul><li>Bachelor’s degree in communications, English, Business Administration, Accounting, Regulatory Affairs or a related field is preferred.</li></ul> Experience: &nbsp; <ul><li>3-5 years of experience with grant reporting and audits (external and internal) required, experience with Federal grants preferred. Similar experience will be considered.</li><li>3-5 years of experience with developing and implementing grant-related and compliance- related policies and procedures.</li></ul> Knowledge/Skills: <ul><li>Detail-oriented and organized, with the ability to manage multiple projects and deadlines effectively.</li><li>Strong organizational and analytical skills, with attention to detail.</li><li>Project Management experience is a plus.</li><li>Document Management experience is a plus.</li><li>Excellent writing, editing, and proofreading skills, with the ability to craft clear and concise reports.</li><li>Strong research skills, with the ability to gather and synthesize information from multiple sources.</li><li>Knowledge of fundraising principles, grant-making processes, and nonprofit financial management preferred</li><li>Excellent knowledge of federal, state, and local regulations related to grant funding.</li><li>Internal auditing and participation in external audits a plus.</li><li>Knowledge of 2 CFR 200 Part 200, Federal Grants, and Single Audits is a plus.</li><li>Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and external stakeholders and train adult learners.</li><li>Experience with Raiser’s Edge is a plus.</li><li>Experience with Click Up a plus.</li></ul> SUPERVISORY RESPONSIBILITIES Total Number of Employees Directly Supervising:&nbsp; &nbsp;0&nbsp; Number of Subordinate Supervisors Reporting to Position:&nbsp;0&nbsp; &nbsp;&nbsp; VISION REQUIREMENTS INCLUDE Can be performed with or without assistive technology: &nbsp;X Required to perform activities such as preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact. ___Required to perform activities such as operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery. ___&nbsp;&nbsp;&nbsp;&nbsp; Required to review/inspect own assigned work, the work of others, or facilities or structures. Requires normal (or corrected to normal) vision/acuity: ___&nbsp; Required to operate motor vehicles and/or heavy equipment such as forklifts. COMMENTS Envision, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.&nbsp; Envision, Inc. employs and advances in employment individuals with disabilities and protected veterans, and does not discriminate on the basis of disability or veteran status in its hiring or employment practices.&nbsp; Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of a position.&nbsp; To improve the quality of life and provide inspiration and opportunity for people who are blind or visually impaired through employment, outreach, rehabilitation, education and research.”&nbsp; Envisions Core Values are the authentic, unwavering principals that define and support our culture.&nbsp;&nbsp;&nbsp;&nbsp; <ul><li>Integrity&nbsp;&nbsp;</li></ul><ul><li>Curiosity&nbsp;&nbsp;</li></ul><ul><li>Passion&nbsp;</li></ul><ul><li>Initiative&nbsp;</li></ul><ul><li>Teamwork&nbsp;</li></ul><ul><li>Excellence&nbsp;</li></ul>PHYSICAL REQUIREMENTS INCLUDE:In an average workday, employee must : Task None Occasional Frequent Constant Stand X Walk X Sit X Bend/stoop X Climb X Reach above shoulders X Squat/crouch/kneel X Push/pull X Lift Usual amount X &lt;10 lbs 11-25 lbs 26-50 lbs 51+ lbs Carry Usual amount X &lt;10 lbs 11-25 lbs 26-50 lbs 51+ lbs Employee must use hands for repetitive action such as: Task Right Hand Left Hand Simple grasping X X Firm grasping X X Fine manipulation X X WORKING CONDITIONS INCLUDE Inanaverageworkday,employeeisexposedto: Task None Occasional Frequent Constant General shop or store conditions X General office environment X Humid, extreme hot/cold temps (non-weather) X Outdoor weather conditions X Fumes or airborne particles X Fluorescent lights X Moving, mechanical parts X Toxic chemicals X Loud noise intensity levels X Risk of electrical shock X Travel for job X

Envision

Grant Administrator

Position Title: Administrative Assistant II (TRiO) Department: TRiO Programs (TRIO) Division: TRiO Programs (TRIO) Employee Status: Continuous Part Time (CPT) Type: Support Staff Association (SSA-Union) (Grant-Funded through June 30, 2030) Grade: 8 Salary: ($20.00 - $21.49 hourly) ICCB Classification: Clerical FLSA: Non-exempt *Application Deadline: August 20th ________________________________________________________________________________ Reporting Relationships Reports to: Executive Director of TRiO Programs Supervision Exercised: Supervision may be exercised over student workers Job Summary Under limited and regular supervision, provide basic clerical support, reception functions, word processing and data entry of both numerical and written materials and supervision to student workers. Must exercise good judgment in handling of frequent routine and infrequent non-routine day-to-day basic office duties. Assist other staff with office duties and projects as necessary. Provide excellent customer service to students, faculty, staff and others through all methods of contact. Confidentiality and discretion are required. Provides support for various functions within TRiO grant program, including Student Support Services (SSS) and Upward Bound. Serves as a contact for the day to day functions and works closely with the Executive Director to successfully carry out and evaluate the objectives of the grant program as well as educate the college community on policy and procedures related to the core business. Essential Duties and Responsibilities include the following. Related duties may be assigned. 1. Support clerical and administrative tasks associated with federal grant program. 2. Arrange and coordinate travel schedule, reservations and complete travel documents for department 3. Work with Colleague and TRiO SSS software programs to input data, track progress and success, and make regular reports. 4. Professional or personal experiences in overcoming barriers similar to those confronting project participants. 5. Sort and distribute mail, answer telephone, take messages and perform similar tasks. 6. Coordinate supervisor’s schedule and make appointments. 7. Read instructions accompanying material, or follow verbal instructions from supervisor or person requesting document, to determine format desired, number of copies needed, priority, and other requirements. 8. Proofread completed documents to check for errors and make corrections. 9. Maintain office calendar and appointment booking system. 10. Maintain accurate knowledge of resources to respond to questions of both internal and external customers. 11. Complete requisitions for purchases and verify totals on report forms, requisitions, or bills and perform simple computations. 12. Process student stipends as directed by grant regulations 13. Ensure program documents are updated 14. Maintain department website 15. Ability to operate printer/fax machine and perform minor preventative maintenance on office machines. 16. File code and arrange filing of, completed documents as well as purge files in accordance with statutory governmental regulations and/or college guidelines. 17. Attend meetings as needed and take notes, minutes/notes as necessary/assigned. 18. Maintain tracking system to program expenses 19. Order and maintain office and departmental supplies. 20. Organize and maintain system for back-up and storage of files. 21. Oversee TRiO Food Pantry 22. Assist with the compilation of annual report to the US Department of Education. 23. Regular attendance is expected. 24. Use tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications -Associate’s degree -Experience in a higher education setting and working with diverse student population. &nbsp; Preferred Qualifications -One year of experience working as an office assistant at a postsecondary institution desired. -Experience working within TRiO Program -Bilingual Preferred &nbsp; Required Attributes -Ability to read and comprehend instructions, correspondence, and memos. -Ability to write correspondence. -Ability to effectively present information in one-on-one small group situations to students, faculty, and other employees of the organization. -Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. -Ability to deal with problems involving several concrete variables in standardized situations. Windows, Microsoft Word, Excel, and database entry. -Ability to learn and use College’s and federal grant’s administrative software system, as appropriate to position. Basic accounting skills. -Ability to supervise and train student workers/volunteers to include organizing, prioritizing, and scheduling work assignments is desirable.

Rock Valley College

Administrative Assistant II (TRiO)

ABOUT THE CAMPAIGN FINANCE BOARD The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation. We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government. We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust. ABOUT THE DEPARTMENT The Public Affairs division promotes the agency’s role in equipping all candidates and voters to open democracy in New York City. We engage New Yorkers, inform them about elections, and boost their civic participation in the democratic process. Our strategic goals are to make elections information accessible and relevant, increase engagement with underrepresented communities, and to cultivate a team that reflects our core values of purpose, curiosity, creativity, and collaboration. The division includes four departments: Marketing and Digital Communications, Partnerships and Outreach, Product Management and Operations, and Public Relations. Our division’s work includes publishing the citywide Voter Guide, running the official citywide Debates Program, and managing the city’s nonpartisan voter engagement initiative, NYC Votes. JOB DESCRIPTION The Administrative Coordinator will report to the Director of Public Affairs, and will provide key support to an evolving and fast-paced division. The Public Affairs division is a dynamic and talented team; this role offers growth potential and opportunities to learn about all facets of our work, including marketing and content creation, voter outreach and community engagement, public events and media relations, project management and language access. The person in this role will work closely with division management to ensure all the work of Public Affairs runs smoothly and that our operations are effective. The ideal candidate will enjoy working in a team environment, loves coming up with solutions, and believes that no task is too small to do well. Responsibilities of this role include: Providing administrative support to Public Affairs division leadership, including maintaining key department information, creating and maintaining filing systems, assisting in drafting correspondence, and facilitating review of invoices and memos. - Assisting the Director in the creation of biannual internal reports that provide an overview of division achievements and internal metrics. - Spearheading event and meeting logistics, including scheduling, preparing and distributing advance agendas, notetaking and following up with post-meeting action items, and organizing room setup. - Managing review and approval processes for division files and documents including memos, invoices, and creative materials. - Working closely with Support and Logistics to ensure calls from the public that go to Reception are routed to appropriate division staff, and that external visitors to our office receive appropriate building clearance. - Working with the Tech team to ensure division staff have the appropriate equipment, and that the office space is equipped for in-person and hybrid work. - Assisting Product Management and Operations on inventory tracking for NYC Votes merchandise and field materials. - Assisting Partnerships and Outreach with filing and data processing for materials collected in the field, including pledge cards and voter registrations. - Completing other special projects and tasks assigned by division directors. ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES &amp; OTHER BEHAVIORS (KSAOs) We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team. Knowledge - Knowledge of Microsoft Office tools and systems including Outlook, SharePoint, Word, Excel. - Knowledge of other work platforms used by the agency, like Monday.com - Basic knowledge of city processes Skills - Customer-service orientation - Excellent communication skills - High degree of organization and time management Abilities - Ability to prioritize, track multiple deadlines, and manage competing requests - Ability to complete tasks with minimal oversight Other/Preferred Qualifications - Strong attention to detail - 2-3 years of experience as an executive assistant, office administrator, program associate, or other support staff role - Interest in the work of the agency PREFERRED QUALIFICATIONS - These are qualifications that would be helpful but are not essential. Candidates with these will be given preference in the selection process. MINIMUM QUALIFICATIONS A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or Education and/or experience equivalent to “1” above. __________________________________________________________________________________________________________ TO APPLY All applicants must apply through NYC Government Jobs | Explore Careers | City of New York - Please search and apply to the job ID number listed above. - Resume and cover letter are required for consideration. - Note that only applicants under consideration will be contacted. For more information on careers with the NYC Campaign Finance Board visit our website at <a href="https://www.nyccfb.info/" target="_blank">https://www.nyccfb.info/</a> to access the full listing of job opportunities and to learn more about our agency. __________________________________________________________________________________________________ ADDITIONAL INFORMATION The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule, opportunities for career development, learning &amp; development (leadership training and coaching), wellness programs, and much more! As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF. The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact <a href="mailto:access@nyccfb.info" target="_blank">access@nyccfb.info</a> or (212) 409-1800. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. ANALYST CFB AL 1 ONLY - 06601<h4>Minimum Qualifications</h4>1. A baccalaureate degree from an accredited college including or supplemented by at least 12 credits in one or more areas relevant to the duties described above, and one year of satisfactory full-time experience relevant to the duties described above; or 2. A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or 3. Education and/or experience equivalent to "1" above.<h4>Public Service Loan Forgiveness</h4> As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at <a href="https://studentaid.gov/pslf/" target="_blank">https://studentaid.gov/pslf/</a>. <h4>Residency Requirement</h4> New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. <h4>Additional Information</h4>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

New York City Campaign Finance Board

Administrative Coordinator

Title: Senior Administrative Assistant
POSITION SUMMARY To provide advanced administrative support to the Chief Information Officer as well as the Office of Technology Services.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Performs a variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects. Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items. Interacts and communicates with students, staff and community partners. Responds to inquiries from faculty and staff concerning technology matters. Tracks interactions with, and outcomes of reported technology inquiries, issues or concerns. Assists with providing support for Banner security access requests and assignments.
Prepares and submits monthly travel and credit card records. Supports the $1M+ Technology Access Fee program, including record keeping, tracking and reporting. Maintains a master list of the department’s budget and reports variances. Manages the CIO’s appointment schedule, including scheduling meetings and interviews as necessary. Maintains a record system for all current and expired contracts for the technology services department, including tracking renewal and expiration dates for action. Assists with the department’s audit process to provide contractual commitments to auditors, as needed.
REQUIRED QUALIFICATIONS Associate’s degree
Three (3) years’ experience in providing direct administrative support to management
Proficiency in Microsoft Office
Experience balancing multiple priorities and projects successfully
PREFERRED QUALIFICATIONS Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Ability to work collaboratively with a wide range of population of faculty, staff and students. Effective communication skills, including the ability to express ideas clearly and concisely in both oral and written communication. Must be able to work independently, demonstrate initiative and make substantive decisions quickly. Ability to work occasional evenings and weekends to support events.
Open Until Filled: Yes
Rate of Pay: $45,726.00 - $54,880.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Motlow State Community College


      Senior Administrative Assistant
    

Associate Dean for Academic Affairs-Rosenberg School of OptometryUIW MissionPosition SummaryThe Associate Dean for Academic Affairs-Rosenberg School of Optometry is responsible for the overall administration of the academic programs of the Rosenberg School of Optometry (RSO). The Associate Dean provides leadership and strategic oversight of academic policies, drives curriculum design, and assesses outcomes to ensure alignment with institutional goals. The Associate Dean for Academic Affairs-RSO reports to the Dean, Rosenberg School of Optometry.Essential FunctionsJob DutiesKnowledge Skills and Abilities• Strong knowledge of optometry curriculum, accreditation standards, and clinical training requirements.• Familiarity with institutional policies, academic governance, and compliance with regulations.• Strong knowledge of research methodologies and trends in optometric science.• Proficiency in ability to develop and execute long-term academic strategies• Proficiency in MS Outlook, Word, Excel, or similar systems.• Strong communication skills, verbal, written, and interpersonal.• Excellent ability to effectively manage multiple priorities in a deadline-driven environment.• Strong budget management skills.• Ability to work effectively with individuals from diverse communities and cultures.• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.Required EducationDoctor of Optometry Degree.Required Work Experience• Ten (10) years of post-graduate experience as an administrator in a school or college of optometry.• Five (5) years of experience supervising professional level faculty and staff.Preferred Qualifications• Teaching experience in a School or College of Optometry.• Clinical teaching experience.• Experience in designing, implementing, and assessing academic programs and curricula to align with and meet accreditation standards.Required Certifications, Licenses or RegistrationsCurrent valid licensure as an Optometrist in the State of Texas with glaucoma certification OR eligible for said licensure with certification and willingness to obtain within 6 months of assignment.Work HoursMonday through Friday&nbsp; 8am to 5pm with extended hours and some weekends as needed to meet departmental goals.Physical Demands• Ability to actively engage in events for extended periods of time.• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.Posting Number: CA076POJob Type: Full TimeJob Category: Contract AdministratorDesired Start Date: 11/03/2025Position End Date (if temporary):Reports To: Dean, Rosenberg School of OptometrySalary: Commensurate with experience.Open Date: 09/09/2025Close Date:Open Until Filled: YesSpecial Instructions to ApplicantN/A.To apply, visit <a href="https://apptrkr.com/6314452UIW" target="_blank">https://apptrkr.com/6314452UIW</a> is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-64d062c3e456c3428896b56f054dcdfc

University of the Incarnate Word

Associate Dean for Academic Affairs-Rosenberg School of Optometry

Associate Dean for Academic Affairs-Rosenberg School of OptometryUIW MissionPosition SummaryThe Associate Dean for Academic Affairs-Rosenberg School of Optometry is responsible for the overall administration of the academic programs of the Rosenberg School of Optometry (RSO). The Associate Dean provides leadership and strategic oversight of academic policies, drives curriculum design, and assesses outcomes to ensure alignment with institutional goals. The Associate Dean for Academic Affairs-RSO reports to the Dean, Rosenberg School of Optometry.Essential FunctionsJob DutiesKnowledge Skills and Abilities• Strong knowledge of optometry curriculum, accreditation standards, and clinical training requirements.• Familiarity with institutional policies, academic governance, and compliance with regulations.• Strong knowledge of research methodologies and trends in optometric science.• Proficiency in ability to develop and execute long-term academic strategies• Proficiency in MS Outlook, Word, Excel, or similar systems.• Strong communication skills, verbal, written, and interpersonal.• Excellent ability to effectively manage multiple priorities in a deadline-driven environment.• Strong budget management skills.• Ability to work effectively with individuals from diverse communities and cultures.• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.Required EducationDoctor of Optometry Degree.Required Work Experience• Ten (10) years of post-graduate experience as an administrator in a school or college of optometry.• Five (5) years of experience supervising professional level faculty and staff.Preferred Qualifications• Teaching experience in a School or College of Optometry.• Clinical teaching experience.• Experience in designing, implementing, and assessing academic programs and curricula to align with and meet accreditation standards.Required Certifications, Licenses or RegistrationsCurrent valid licensure as an Optometrist in the State of Texas with glaucoma certification OR eligible for said licensure with certification and willingness to obtain within 6 months of assignment.Work HoursMonday through Friday&nbsp; 8am to 5pm with extended hours and some weekends as needed to meet departmental goals.Physical Demands• Ability to actively engage in events for extended periods of time.• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.Posting Number: CA076POJob Type: Full TimeJob Category: Contract AdministratorDesired Start Date: 11/03/2025Position End Date (if temporary):Reports To: Dean, Rosenberg School of OptometrySalary: Commensurate with experience.Open Date: 09/09/2025Close Date:Open Until Filled: YesSpecial Instructions to ApplicantN/A.To apply, visit <a href="https://apptrkr.com/6309069UIW" target="_blank">https://apptrkr.com/6309069UIW</a> is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-2f782b4edd963c4193a9d1fc424c5fb6

13-Jun-2025<h4>Executive Assistant</h4>Harvard Law School 68304BRJob SummaryFaculty Support Services seeks an Executive Assistant (EA) who is able to fulfill a dual role as an independent problem-solver and enthusiastic team member. The EA relishes the opportunity to oversee and manage the academic lives of two full-time Harvard Law School professors and Berkman Klein Center for Internet &amp; Society (BKC) co-directors. Professor Charles Nesson requires a high competency when it comes to course planning, scheduling, and online platform support such as course websites and lodging legal filings, as well as the ability to think laterally when solving problems, with a willingness to take broad ideas and pare them down to manageable action items. Professor Jonathan Zittrain requires an intense ability to focus on calendaring and scheduling mindful of a variety of people and priorities; a willingness to multitask and add, drop, or reorganize priorities at a moment’s notice; and openness to changing or rethinking existing practices.&nbsp;Professor Nesson and Zittrain’s work with the Berkman Klein Center for Internet &amp; Society adds an extra layer of responsibilities to a typical EA role, including some scheduling of events and meetings at BKC, as well as working with BKC staff to coordinate projects, papers, and directors’ meetings. Professor Zittrain is also the director of the Harvard Law School Library, which requires working directly with Library staff, including the Library Innovation Lab, on projects, papers, and initiatives, and ensuring timely follow-up in all interactions.&nbsp;Harvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.&nbsp;&nbsp;Position DescriptionAs the Executive Assistant you will:&nbsp;<ul><li>Perform a wide range of administrative activities for two highly active faculty members supporting their teaching, research and external activities.&nbsp;&nbsp;</li><li>Serve as a key contact for a high volume of inquiries from the press, students, colleagues, and other constituents, independently prioritizing and troubleshooting issues and tracking/monitoring necessary follow-up activity.&nbsp; &nbsp;</li><li>Manage a complex calendar, triaging high volume of invitations weekly. Manage domestic and international travel planning logistics. &nbsp;</li><li>Provide comprehensive support for classes, including managing the course website, editing cases and course materials, obtaining copyright permission, and preparing teaching materials such as seating charts. Arrange all ITS (Information Technology Services) needs for course, arrange office hours, enter grades, and prepare exams.&nbsp;</li><li>Proofread, format, check, and edit documents; conduct ad hoc internet and library research; maintain and organize complex files.&nbsp;&nbsp;</li><li>Use Concur and B2P (Buy-to-Pay) financial platforms to process payments, invoices, and reimbursements, and other financial transactions.</li><li>Perform general office duties including photocopying, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events. Proofread and process student recommendation letters.&nbsp;&nbsp;</li></ul>Basic Qualifications5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience.&nbsp;Additional Qualifications and SkillsA successful candidate will be committed to supporting Professors Nesson and Zittrain, as well as Harvard as a whole, in achieving academic success; all the while honing their own administrative skills and developing into a supportive and enthusiastic leader within the office and the University.&nbsp;We are looking for people who have:&nbsp;&nbsp;<ul><li>Strong organizational skills, superior attention to detail, and the ability to handle large work volume and juggle priorities independently.&nbsp;</li><li>Experience managing calendars and interacting/problem solving with a wide range of constituents.&nbsp;</li><li>Excellent oral and written communication skills with the ability to forge strong collaborative working relationships.&nbsp;</li><li>Proficiency with Word, Adobe Acrobat Pro, Excel, PowerPoint, and ability to learn new software programs as needed. Additional proficiency with internet applications, such as YouTube, Google Drive, etc.&nbsp;</li><li>A proactive approach to work with an ability to quickly pivot and adapt.&nbsp;</li><li>Capability of working both independently and as part of a team.&nbsp;</li><li>Initiative and a knack for anticipating problems and taking ownership of the work to help the faculty member accomplish professional goals.&nbsp;</li><li>A high level of professionalism and reliability, with an understanding of the importance of maintaining confidentiality.&nbsp;&nbsp;</li></ul>Additional InformationWe regret that Harvard Law School is unable to provide visa sponsorship for staff positions. All offers are made by HLS Human Resources. Harvard University will soon transition to a new, streamlined applicant system, Careers@Harvard. If you apply for this position, you will be notified if any additional action is required to ensure your information is captured correctly in our new system. We look forward to introducing you to the new Career@Harvard experience.&nbsp;Work Format DetailsThis is a hybrid position that is based in Cambridge, MA.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">https://hr.harvard.edu/benefits-wellbeing</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, General AdministrationDepartment Office LocationUSA - MA - Cambridge Job Code403035 Executive Assistant Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentFaculty Support ServicesUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule40hrs/week, M-FCommitment to Equity, Inclusion, and BelongingHarvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-WK1

Harvard University FAS Human Resources

Executive Assistant

Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!As one of the largest community health centers in the country, NeighborHealth is proud to serve the greater Boston area with a strong commitment to the health and well-being of our patients and communities.Whether you're a nurse or physician providing direct care, a manager leading dedicated teams, or part of the essential support staff who keep our operations running smoothly — every role at NeighborHealth is vital. Together, we’re advancing medicine and delivering the best care experience for our patients and community!Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Part timeDepartment: South End Washington PediatricsAll Locations: 1601 Washington StreetPosition Summary: A Practice Secretary performs a wide variety of clerical and reception activities that support the delivery of services to patients/staff of the department. A Practice Secretary utilizes excellent customer service to greet patients and others, and screen walk-ins to the practice. Practice Secretaries report to a Clinical Coordinator.Essential Duties and Responsibilities:<ul><li>Interacts with patients or other staff in a professional and respectful manner, which reflects the needs and concerns of the individual.Consistently provides excellent customer service and makes patients feel welcome. Maintains a positive attitude. Uses communication devices appropriately.</li><li>Promotes a sense of “team work” through demonstration of self-direction and self-motivation. Solves problems independently or knows when to seek consultation.</li><li>Checks out patients in the computer prior to the end of each day and enters requested follow-up, referral, and/or X-file appointments upon check-out.Reviews After Visit Summary instructions with patient as needed.Prints additional labels as needed.</li><li>Responsible for early am chart preparation and other opening/closing procedures.</li><li>Uses computer to schedule, cancel and confirm appointments, to request records, to pull up and print information, to manage X-file appointments and to communicate by e:mail or staff message.</li></ul>Qualifications and Requirements:<ul><li>High School Diploma or GED</li><li>At least one year in a medical office setting</li><li>Demonstrated personal computer skills in a Windows environment required. Medical Terminology preferred</li><li>Bilingual Spanish skills required</li></ul>Pay: Hourly starting rate $18.00 up to $27.00 based on experienceEEO &amp; Accommodation Statement:NeighborHealth is an equal employment/affirmative&nbsp;action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail <a href="mailto:toHRrecruit@NeighborHealth.com" target="_blank">toHRrecruit@NeighborHealth.com</a>&nbsp;or call 617-568-4480 to let us know the nature of your requestFederal Trade Commission Statement: According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website. We do not ask or require downloads of any applications, or “apps.” Job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.E-Verify Program Participation Statement:NeighborHealth participates in the Electronic Employment Verification Program, E-Verify. As an E-Verify employer, all prospective employees must complete a background check before beginning employment.

NeighborHealth

NeighborhoodHealth

Practice Secretary

Administrative Assistant &nbsp;– Investment TeamIn this role, you will provide administrative support to our Chief Investment Officer (CIO) and NLG Capital Leadership team.&nbsp; In addition, you will be responsible for planning, organizing and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company. Strong organization, prioritization, discretionary judgement, communication and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together.Company SummaryFor 175 years, National Life Group (“NLG”) has aimed to keep their promises to provide families stability in good times and in bad. And throughout that history, they have provided peace of mind to those families as they plan their futures.As a mission-driven business, the cause of what they do is as important as the products they sell. And their cause is a very simple one, directed at the people who live and work on America’s Main Streets: “To Do good in our communities and with the individual families we serve.”NLG Capital, the investment management company of NLG, manages approximately $40+ billion in AUM.&nbsp; Our purpose is simple – to allow NLG to keep its promises.&nbsp; How we do this – an obsessive focus on delivering investment results.&nbsp; We drive results through a rigorous but collaborative investment process, and we hold ourselves to the highest of standards, both as investors and teammates.&nbsp; While our process is based on rigor, our culture is based on our guiding principles: meritocracy, uncompromising transparency, intellectual honesty, performance driven learning, and the relentless pursuit of excellence.&nbsp; These principles serve as the foundation of our team.&nbsp; They govern the way we conduct ourselves, how we interact with teammates and how we approach every investment decision.&nbsp; We act with the integrity and humility required to make the investment decision that is right for the firm, and ultimately our policyholders. Our culture has been deliberately built to foster curiosity and provide opportunities to learn and grow, both as people and investors.&nbsp; The flat and collaborative nature of our team promotes an atmosphere where the best ideas are continually expressed and rewarded.&nbsp; Our pursuit of excellence is unwavering.Role SummaryIn this role, you will provide administrative support to our Chief Investment Officer (CIO) and NLG Capital Leadership team.&nbsp; In addition, you will be responsible for planning, organizing and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company.&nbsp; Strong organization, prioritization, discretionary judgement, communication and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together.&nbsp;Essential Duties and Responsibilities<ul><li>Provide timely and effective administrative support to our CIO and the NLG Capital Leadership Team</li><li>Draft communications as needed; collaborate with leadership on messaging and manage information flow</li><li>Arrange travel, accommodations, itineraries and all correspondence related to necessary arrangements including management of expense reports</li><li>Plan, organize and execute events such as meetings, team building activities, luncheons, client dinners and special projects</li><li>Manage the day-to-day administrative affairs of our CIO - maintaining a high degree of confidentiality &amp; discretion; anticipate needs and proactively bring together appropriate people and resources to support our CIO in addressing issues</li><li>Provide comprehensive support services to our CIO that ensures professional, responsive, and effective experiences at all levels of the organization – tracks and helps drive completion of key deliverables and follows up on outstanding action items</li><li>Provide sophisticated calendar management; prioritize inquiries and requests while troubleshooting conflicts with little guidance, make judgements and recommendations to ensure smooth day-to-day engagements</li><li>Manage a variety of departmental operations, such as team onboarding and inventory needs.</li><li>Work collaboratively with other administrative professionals to request and assemble information, assist in formatting, and proof reading of business documents, as well as internal and external communications – commitment to the success of the team over personal success</li></ul>Minimum Qualifications<ul><li>Bachelor’s degree in Business Administration or related field; equivalent years of job experience or certification</li><li>Minimum of 5 years of administrative professional experience</li><li>Experience in project coordination</li><li>High level interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise, tact and diplomacy and ability to interact effectively with all levels of employees, customers and vendors</li><li>Strong verbal, written, and phone communication skills</li><li>A self-starter with the ability to work without direct supervision; think independently to problem solve; take the initiative to resolve administrative and procedural issues; evaluate alternatives and make recommendations with tact and discretion</li><li>Ability to work in a fast-paced and ever-changing environment with demonstrated ability to manage multiple competing tasks and demands.</li><li>Proficient with various job-related computer software applications (e.g., MSO365, Concur, Salesforce, UltiPro) as well as the demonstrated ability to rapidly learn new company-specific systems and processes</li><li>Willing and available to work the hours necessary to meet the demands of the business.</li><li>Completes assignments efficiently and in a timely manner, demonstrating a commitment to quality and attention to detail.</li><li>Ability to work onsite Monday – Thursday, with flexibility to be onsite on Fridays when there is a business need.&nbsp;</li><li>Able to pass a background check.</li></ul>Benefits<ul><li>Your benefits start day one and are flexible and customizable to your and your family’s specific needs. Check out the BENEFITS of a Career at National Life!</li></ul> <h6>The base compensation range represents the low and high end of the range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to qualifications, skills, competencies, location, and experience. The range listed is just one component of our total compensation package for employees.</h6><h6>Other rewards may include an annual bonus, quarterly bonuses, commissions, and other long-term incentive compensation, depending on the position.&nbsp; National Life offers a competitive total rewards package which includes: a 401(k) retirement plan match; medical, dental, and vision insurance; a company funded wellness account for director and below employees; 10 paid holidays; a generous paid time off plan (22 days of combined time-off for non-exempt employees and exempt employees have discretion in managing their time, including scheduling time off in the normal course of business, but in no event will exempt employees receive less sick time than required by state or local law); 6 weeks of paid parental leave; and 6 weeks of paid family leave after a year of full-time employment.</h6><h6>National Life is accepting applications for this role on an ongoing basis and the role remains open until filled. &nbsp;&nbsp;</h6><h6>National Life Group® is a trade name of National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group.</h6><h6>National Life Group</h6><h6>1 National Life Dr</h6><h6>Montpelier, VT 05604</h6><h6>Social Media Policy&nbsp;</h6><h6>Site Disclosure and Privacy Policy&nbsp;</h6>

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