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Department: Real Estate
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking an experienced legal administrative assistant to work in a team of assistants who provide support to transactional attorneys n our Phoenix office. This position performs a variety of administrative and legal support duties and delivers high-quality support services to multiple internal and external clients, while exhibiting commitment to integrity and excellence. The position requires proactive problem solving and developing a thorough understanding of all firm and practice specific administrative processes and procedures, information technology systems, research tools and a broad-based understanding of the firm's clients, matters and associated practices. The selected individual will work within a team of LAAs, sharing overflow responsibility and support to all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the office. 
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership. </li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Legal Administrative Assistant within our transactional group, your responsibilities include but are not limited to:
<ul>
<li>Provide comprehensive legal administrative support, including extensive document production and coordinating closing materials.</li>
<li>Ensure fee earners' daily time entries are drafted in accordance with firm and client guidelines; and enter information into firm systems in a timely fashion. Prepare new business intake forms and open new client matters.</li>
<li>Prepare and submit expense reimbursement diaries and process invoices.</li>
<li>Maintain schedules and calendars, make travel arrangements, update contacts, and do other work as needed.</li>
<li>Interact effectively, courteously and professionally with clients, attorneys, staff and peers. </li>
</ul>
What We're Looking For:
<ul>
<li>Growth Mindset: Agile, self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
<li>Technical Skills: A high degree of proficiency in computer applications and document management system, including but not limited to MS Office (Word, Outlook, Excel), Adobe PDF, NetDocs, and other practice area databases, as appropriate</li>
<li>Teamwork: Works collaboratively with team members on a regular basis with the ability to assume responsibility with minimal supervision. </li>
</ul>
Required Experience:
Requirements include 1-3 years of transactional experience in a law firm (real estate, corporate, and/or public finance experience would be a plus but not a necessity) and top-notch accuracy and organizational skills; experience with time and billing and document management systems required.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the Firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Administrative Assistant

Department: Unassigned
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We're offering an entry-level position for a Legal Support Assistant at our Phoenix office. This is a fantastic opportunity to jumpstart your career in the legal field while providing support to our Legal Administrative Assistants. In this role, you'll engage in various tasks, including accounting and billing, document production, and client services, all while gaining a solid understanding of our firm's operations. You'll collaborate with a dedicated team of LAAs, helping to manage workload and support our timekeepers. The position offers an 8:30 AM to 5:00 PM schedule, five days a week, in a dynamic office environment. Join us and be part of a team that values growth and collaboration! Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. </li>
</ul>
Your Role: 
As a Legal Support Assistant within our Legal Administrative Assistant Team, your responsibilities include but are not limited to:
<ul>
<li>preparing, formatting, and editing correspondence and documents</li>
<li>assisting with preparing closing binders</li>
<li>running reports</li>
<li>filing documents manually and electronically</li>
<li>entering time and preparing and submitting expense reports</li>
</ul>
Candidates considered will be proactive self-starters; able to work well both independently and within the Legal Support team, demonstrate flexibility in responding to daily workflow demands, and maintain the confidentiality of client and firm matters. Candidates must also maintain a high-quality work product in a fast-paced environment.
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
A high school diploma or equivalent is required; college is a plus and prior law firm or professional services experience preferred. Excellent technical, interpersonal, communication and organizational skills are essential to be successful in this position. Candidates should be comfortable working in a large professional environment, and have working knowledge of the firm's computer applications, document management system, and Microsoft Office, particularly with Word, Excel, and Outlook.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the Firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Legal Support Assistant

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.&nbsp;Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.&nbsp;The Executive Administrative Assistant role plays as an important support function within Technology Business Enablement. This individual will interact with senior management from various business units. The candidate should demonstrate a solid executive presence and an ability to prioritize activities for the VP and facilitate on their behalf. The Executive Assistant will also assist in the coordination of special projects and ad hoc administrative requests, as required. A successful candidate must be flexible, an adept multitasker, a self-starter, and professional.Key responsibilities include:<ul><li>Organizing and maintaining complex and changing calendars and managing conflicting time requirements</li><li>Coordinating, preparing, and reconciling expenses</li><li>Coordinating logistics and arrangements for regular and ad hoc internal or external meetings and events</li><li>Undertaking proactive follow-ups on critical to-dos in order to effectively meet deadlines/commitments</li><li>Coordinating payroll, real estate, compliance, and other administrative/project work activities</li><li>Actively supporting planning for team building and employee engagement activities</li><li>Managing team contact lists, organization charts, PTO tracking, and reporting</li><li>Ad hoc support for VP and Director Assistant in preparing presentation materials and analyzing data</li></ul>Preferred Qualifications:<ul><li>Excellent organization and time management skills</li><li>Thrives in a fast-paced and dynamic environment</li><li>Ability to work independently and influence others as needed</li><li>Confident and self-motivated with strong time management skills</li><li>Proven track record of maintaining high integrity and confidentiality</li><li>Proficient in Word, Excel, PowerPoint, Outlook</li><li>Team player with positive outlook and can-do attitude</li><li>Strong verbal and written communication skills</li><li>Ability to manage multiple daily requests and perform tasks with high accuracy</li><li>Ability to step outside of the scope and accountability of principal responsibilities</li><li>Ability to perform data analytics, contribute to presentation materials, outline communications (preferred)</li><li>Proficient in American Express (AXP) systems/processes (Concur) (preferred)</li><li>Knowledge of AXP policies and administrative procedures (preferred)</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers - Click to view the “Know Your Rights” poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: <a href="https://www.eeoc.gov/poster" target="_blank">https://www.eeoc.gov/poster</a>Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.&nbsp;Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.

American Express

Executive /Administrative Assistant - Technology Business Management

The City of Tolleson is seeking a knowledgeable and detail-oriented Employee Resources Administrator to join the Employee Resources Department. This full-time, exempt position provides comprehensive support for the day-to-day operations of human resources, including recruitment and retention, benefits administration, classification and compensation, leave management, payroll updates, and the maintenance of accurate employee records.The Employee Resources Administrator plays a key role in modernizing and maintaining the City's HRIS, with a focus on increasing efficiency, automation, and data accuracy. The position works closely with departments to provide customer-focused HR service, ensuring consistency with City policies and compliance with applicable employment laws. The Administrator also supports general office functions by coordinating administrative activities.Position DescriptionThis position leads the recruitment and retention efforts across all departments by preparing and posting job announcements, coordinating the selection process, arranging interviews, and supporting hiring managers during the process. The Administrator manages documentation for new hires, pay adjustments, and benefits, while maintaining accurate employee records and ensuring proper approvals are received.The role also oversees leave administration, including FMLA and other statutory or City leave programs, as well as benefits administration such as processing ongoing changes and coordinating annual open enrollment activities. The Administrator supports employees and supervisors with information and assistance regarding benefits, leave programs, and HR procedures, ensuring consistency with City policy. The Administrator also administers required pre-employment screenings, coordinates orientation and onboarding programs, and ensures that job descriptions remain accurate and up to date.A critical part of this role is supporting HRIS functions by entering, auditing, and monitoring employee data to ensure accuracy and automation of processes. The position also provides administrative support for employee engagement initiatives.QualificationsCandidates must have a bachelor's degree in a related field and at least five years of progressively responsible human resources experience, or an equivalent combination of directly related education and experience. Prior government experience at an Arizona municipality is preferred. Demonstrated experience in benefits administration, classification and compensation, and working with complex HRIS programs to support modernization and automation is strongly desired.&gt;&gt;&gt; Click on Full Job Description for additional position details.Physical DemandsPositions in this class typically require stooping, kneeling, crouching, standing, walking, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.Sedentary: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Working Conditions are in an office setting. Depending on assignment, some travel may be required.Job InformationClosing Date: Open until filled Hiring Salary: $77,590.95 - $85,350.05 Annually D.O.E.Additional Application InformationIt is important that your application shows all relevant work experience and education. Work experience must be noted on the application. Applicants may be rejected if not fully complete. Your resume may not be substituted as an application.Applicants may request a reasonable accommodation, if needed, by contacting Employee Resources at 623-936-7111. EOE/M/F/D/V/SO

City of Tolleson

Employee Resources Administrator

Job Title: Systems AdministratorLocation: Phoenix HQ (Hybrid / AZ) You must live in AZ to be consideredJob Type: Full-timeJob Overview: We are seeking a highly motivated and skilled Systems Administrator with a strong understanding of Microsoft 365 and Azure Cloud to join our IT team. This mixed-role position combines technical support, system administration, and cloud-based solutions management. This position requires proficiency in troubleshooting, maintaining systems, and leveraging cloud technologies to deliver smooth and efficient IT operations.Key Responsibilities:<ul><li>Provide Tier 2 IT support to end users for both on-premises and cloud-based systems, troubleshooting and resolving technical issues.</li><li>Administer and support Microsoft 365 services (Exchange Online, SharePoint Online, Teams, OneDrive, etc.), ensuring optimal performance and availability.</li><li>Administer and maintain cloud resources in Microsoft Azure, including virtual machines, storage accounts, networks, and other Azure services.</li><li>Manage and support additional cloud systems including SFTP, claims processing, and infrastructure applications.</li><li>Collaborate with other teams to diagnose and resolve issues related to Azure cloud services, Microsoft 365, and IT systems.</li><li>Plan and schedule work activities, coordinate activities with other cross-functional team members to meet day-to-day activities and project goals.</li><li>Support and assist in the execution of IT and cloud-related projects, including migrations, upgrades, patching, and deployments.</li><li>Monitor the performance and health of applications and services, taking proactive steps to address issues before they impact operations.</li><li>Assist Security Officer with security remediations and implementations.</li></ul>Technical Skills:<ul><li>Expertise in Microsoft 365 applications and services (Exchange Online, SharePoint Online, Teams, OneDrive, etc.) </li><li>Proficiency in Azure services (Compute, Storage, and Networking).</li><li>Experience with SFTP connectivity and management, including PKI.</li><li>Experience with server and network administration in cloud environments.</li><li>Basic knowledge of scripting (PowerShell, Bash, etc.) is a plus.</li><li>Experience: 5+ years of experience in a support role with a focus on IT systems and cloud services, particularly the Microsoft ecosystem.</li></ul>Recommended Certifications:<ul><li>Microsoft 365 Certified (e.g., Microsoft 365 Certified: Enterprise Administrator Expert).</li><li>Azure Certifications – 900, 104, etc.</li><li>CompTIA Net+, CompTIA Security+, etc.</li><li>Bachelor’s degree in Computer Science, Information Technology, or a related field (or equivalent work experience).</li></ul>Soft Skills:<ul><li>Strong problem-solving and analytical skills.</li><li>Proactive and solutions-oriented mindset.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work both independently and as part of a team.</li><li>Attention to detail and a customer-oriented approach to support.</li></ul>tango provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. tango will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.

tango

System Administrator (AZ Hybrid)

Position Title: Property Manager Location: Phoenix, AZ Full Time/Part Time: Full time Req ID: R220-2025 Description: ******Unless specifically contracted, resumes from recruiting agencies are not being accepted for this position.****** We are seeking a Property Manager to be responsible for all aspects of property operations and tenant relations for a portfolio of properties. Supported by a property management assistant, the Property Manager will oversee the preparation and implementation of site operating budgets, capital improvement projects, long-term planning, administration of contracts and payment of expenses. Additionally, the property manager will be accountable for completing and documenting comprehensive physical surveys each year that report on the property’s condition, including maintenance needs and future replacement of assets. This person will interface with other key departments, including leasing, construction, development, asset management, and finance. The property manager is directly responsible for the performance of site services (i.e., landscaping, parking lot sweeping, and janitorial), as well as the overall upkeep and maintenance of the portfolio; all of which is performed by outsourced contractors. The ideal candidate will be a self-starter, possess strong interpersonal and organizational skills, as well as be a creative problem solver.Requirements:- 5 years of retail commercial property management experience- Superior knowledge of commercial real estate- Commercial facility maintenance practices- Property management accounting standards and strong financial aptitude- Advanced Excel- Regular travel- Professional designation such as CSM, CPM, or CCIM is preferredKimco Realty is an Equal Opportunity Employer – Minority/Female/Veteran/Disability/Sexual Orientation/Gender Identity or Expression. About Us: Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&amp;P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of June 30, 2025, the company owned interests in 566 U.S. shopping centers and mixed-use assets comprising 101 million square feet of gross leasable space. PI276530824

Kimco Realty Corporation

Property Manager

Administrative Receptionist - AKDHC AdministrationAs one of the nation's largest groups of physicians specializing in the care of patients with renal disease, Arizona Kidney Disease and Hypertension Center (AKDHC) has enjoyed the trust of patients and the respect of the community throughout the Phoenix Metropolitan area and across Arizona since 1976. We are a professional medical association consisting of physicians and other vital support staff. To learn more about us, please visit our website: <a href="http://www.akdhc.com" target="_blank">www.akdhc.com</a>.AKDHC&nbsp;values our employees’ time and efforts. Our commitment to your success is enhanced by competitive compensation, depending on experience, and an extensive benefits package including:<ul><li>Comprehensive health coverage: Medical, dental, and vision insurance subsidized at 70%-100%, depending on the plan the employee selects</li><li>Robust retirement planning: 401(k) plan available with employer matching</li><li>Financial security: Life and disability insurance for added protection</li><li>Flexible financial options: Health savings and flexible spending accounts offered</li><li>Well-being and work-life balance: Paid time off and holidays, including 168 hours to start and more added for each year of employment with AKDHC</li></ul>&nbsp; Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative atmosphere where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.Utilizing your skills and talents, the&nbsp;Administrative Receptionist welcomes visitors by greeting, assisting, and directing them when needed. You will answer and direct all incoming calls throughout the day, handle callers' inquiries whenever possible, and sort and distribute incoming mail, faxes, and deliveries. We will rely on you to provide secretarial and administrative support and ensure that all meeting rooms are clean and restocked for meetings.&nbsp; To be successful as an Administrative Receptionist, you should have:<ul><li>High School diploma.</li><li>1+ years of relevant experience and/or training.</li><li>Strong organizational skills.</li><li>Strong multi-tasking skills.</li><li>Ability to work independently on assigned tasks and accept direction on given assignments.</li><li>Able to work collectively with administration and staff.</li></ul>Your essential duties and responsibilities as the Administrative Receptionist will include the following:<ul><li>Answer and direct phone calls and take messages.</li><li>Handle outgoing/incoming mail, manage postage, and maintain supplies.</li><li>Send and manage FedEx parcels.</li><li>Review and distribute faxes, interoffice mail, and company mailings.</li><li>Prepare and send letters for new/departing physicians and office changes.</li><li>Stock and maintain meeting rooms, kitchen, and café supplies.</li><li>Assist with conference/boardroom preparations.</li><li>Maintain CLIA certificates, enter rural office charges, and create name tags.</li><li>Update directories, rosters, and organizational charts.</li><li>IT and Records Assistance:</li><li>Assist with lab invoices, verify hospital record statuses, and support new employee orientations. </li></ul>Join us and be part of a team that is changing lives every day.We would love to hear from you if you are ready to impact our patients' lives significantly and further your career! Join our dedicated team and be part of something extraordinary.Arizona Kidney Disease and Hypertension Center (AKDHC) is an equal opportunity employer that welcomes and encourages diversity in the workplace. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

7 Administrative Jobs in Phoenix, AZ, USA