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<h4>Scheduled Hours</h4>40<h4>Position Summary</h4>Provides general administrative project and/or program support for department or program areas.<h4>Job Description</h4><p>Primary Duties &amp; Responsibilities</p><ul><li>Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.</li><li>Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.</li><li>Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides<br>special formatting for course offerings, plans and administers student advising reporting process.</li><li>Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.</li><li>Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.&nbsp;</li><li>Provides some general administrative support including scheduling appointments, meetings and travel arrangements.</li><li>Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.</li><li>Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.</li><li>Assists with questions and needs within the division/department.</li><li>Performs other duties as assigned.</li></ul><p>Preferred Qualifications </p><ul><li>Equivalent of Associate’s degree with two to four years experience in administrative support.</li><li>Experience in university/medical environment. &nbsp;</li><li>Working knowledge of general office equipment including word processing, Workday, and similar programs and supervisory skills.</li></ul><h4>Required Qualifications</h4><p>High school diploma or equivalent high school certification and two years of administrative office experience.</p><h4>Grade</h4>G07-H<h4>Salary Range</h4>$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<p>Questions</p><p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p><h4>Accommodation</h4><p>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p><h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4><p>Personal</p><ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul><p>Wellness</p><ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul><p>Family</p><ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul><p>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a></p><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Washington University in St. Louis School of Arts and Sciences

Washington University in St. Louis School of Arts & Sciences

Administrative Coordinator - Pediatric Hospitalist Medicine

<h4>Scheduled Hours</h4>37.5<h4>Position Summary</h4>Position oversees the administration of the Department of English and supports the Chair of the Department. Position ensures that the department’s goals are met in a timely fashion, and advises faculty, staff, and graduate students about financial, payroll, and administrative matters.<h4>Job Description</h4><p>Primary Duties and Responsibilities</p><p>Assistant to the Chair</p><ul><li>Assist the chair in meeting the goals set in the annual calendar to ensure deadlines are met and the chair is kept aware of upcoming commitments.</li><li>Organize committee elections/assignments, attend committee and department meetings, take notes and provide meeting minutes, keep the chair’s calendar, compile dossiers and keep the chair’s deadlines for tenure and promotion cases.</li></ul><p>Departmental Support Management</p><ul><li>Supervise and manage the processes for: faculty and postdoc searches, tenure cases and promotions, and annual review process.</li><li>Assist with parental and medical leaves, reappointment process, administrative support.</li><li>Assist faculty members with the process for hiring research assistants, assists the department with the process for hiring adjuncts.</li></ul><p>Department Liaison</p><ul><li>Act as the central liaison for the department to ensure consistent and accurate data related to budgets and provides guidance to the faculty on administration and financial processes.</li><li>Act as the primary liaison between the department and the school staff who provide financial, budget, payroll, and HR transactional services.</li><li>Act as Facilities building liaison for issues including updates, repairs, office assignments, etc.</li></ul><p>Financial</p><ul><li>Prepare and review the documentation necessary to initiate reimbursements for travel and expenses.</li><li>Organize and manage PhD/MFA student travel and faculty travel.</li><li>Assess/evaluate the need and purchase of office equipment.</li><li>Maintain inventory and asset management data.</li></ul><p>Supervises Nonacademic Personnel in Department Office</p><ul><li>Assist with tasks as needed, fills in when staff members are out of the office, hires new staff members.</li><li>Coordinate departmental special events, including graduation reception, fall party, and winter party.</li></ul><p>Hurst Management</p><ul><li>Ad hoc member of the Hurst committee and management of the Hurst apartment.</li></ul><p>Perform other duties as assigned</p><p>Preferred Qualifications</p><ul><li>Bachelor’s degree.</li><li>Five years relevant experience.</li><li>Working knowledge of computer systems, database management, spreadsheets, with strong organizational, interpersonal and communication skills.</li><li>Effective verbal, written and interpersonal communications skills.</li></ul><h4>Required Qualifications</h4><ul><li>High school diploma or equivalent high school certification.</li><li>Three years of relevant experience.</li></ul><h4>Grade</h4>G08-H<h4>Salary Range</h4>$21.17 - $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<p>Questions</p><p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p><h4>Accommodation</h4><p>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p><h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4><p>Personal</p><ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul><p>Wellness</p><ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul><p>Family</p><ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul><p>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a></p><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Administrative Assistant to the Chair - Arts & Sciences

<h4>Scheduled Hours</h4>37.5<h4>Position Summary</h4>This role serves as the primary administrative coordinator for an academic department while also serving as a member of the Arts &amp; Sciences Administrative Cluster, providing further support for multiple departments and academic units. This role will collaborate in a team environment with fellow administrative coordinators as part of the Cluster, as well as working with faculty and students in departmental units, with the end goal of providing support to enable teaching and research endeavors to flourish.<h4>Job Description</h4><p>This position requires travel to on and off-campus locations, as needed, and includes remote work during alternate business operations.</p><p>Primary Duties and Responsibilities </p><p>Department Support</p><ul><li>Schedule meetings; coordinate facilities, computing, and housekeeping; receive questions and inquiries; assist with the calendar; assemble tenure and promotion dossiers; organize faculty and postdoc searches.</li><li>Provide support for faculty regarding scheduling, travel, and administrative office support; arrange and support faculty meetings.</li><li>Provide clerical support, including preparing general correspondence, receiving visitors, telephone calls, and email requests, scheduling common spaces, maintaining department files and records; order office supplies; maintain required inventories.</li><li>Plan and coordinate all aspects of special events (seminars, conferences, receptions, ceremonies, guest lectures, etc.), including itineraries, reimbursements, travel arrangements and transportation, accommodations, communications, food service, etc.</li><li>Maintain content websites; coordinate newsletters, brochures, and other publications; maintain information in course catalogs and school informational resources (e.g., Bulletin); work with other academic departments and programs to share information and coordinate activities.</li><li>Provide academic and student support, including student and course data management systems, undergraduate and graduate student support, and provide support to directors of undergraduate and graduate study.</li></ul><p>Administrative Cluster Support</p><ul><li>Provide backup support as needed for other cluster colleagues.</li><li>Collaborate in a team environment on projects supporting multiple departments/units.</li><li>Attend trainings and job development opportunities as needed.</li><li>Attend university meetings and events as a representative of the cluster and report back to all cluster members regarding relevant information.</li><li>Perform other duties as assigned.</li></ul><p>Preferred Qualifications </p><ul><li>College degree.</li><li>Experience in higher education administration.</li><li>Ability to collaborate in a team environment.</li><li>Excellent time management and organizational skills.</li><li>Ability to prioritize and multi-task.</li><li>Ability to work accurately with numbers.</li><li>Strong interpersonal skills.</li><li>Excellent oral and written communications skills.</li><li>Strong computer skills.</li><li>Ability to work both independently and in a group.</li><li>Punctuality, dependability, and responsiveness.</li><li>Ability and interest to understand the complexities of the academic setting and degree programs.</li><li>Discretion and confidentiality.</li></ul><h4>Required Qualifications</h4><ul><li>High school diploma or equivalent high school certification.</li><li>Two years of administrative office experience.</li></ul><h4>Grade</h4>G07-H<h4>Salary Range</h4>$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<p>Questions</p><p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p><h4>Accommodation</h4><p>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p><h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4><p>Personal</p><ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul><p>Wellness</p><ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul><p>Family</p><ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul><p>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a></p><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Administrative Coordinator I - Arts & Sciences

<h4>Scheduled Hours</h4>40<h4>Position Summary</h4>Provides general administrative project and/or program support for department or program areas.<h4>Job Description</h4><p>Primary Duties &amp; Responsibilities</p><ul><li>Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.</li><li>Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.</li><li>Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.</li><li>Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.</li><li>Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.</li><li>Provides some general administrative support including scheduling appointments, meetings and travel arrangements.</li><li>Performs other duties as assigned.</li></ul><p>Preferred Qualifications</p><ul><li>Bachelor's degree.</li><li>Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, PowerPoint and Access.</li><li>Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.</li><li>In-depth knowledge of office procedures.</li><li>Accuracy and attention to detail.</li></ul><h4>Required Qualifications</h4><ul><li>High school diploma or equivalent high school certification.</li><li>Two years of administrative office experience.</li></ul><h4>Grade</h4>G07-H<h4>Salary Range</h4>$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<p>Questions</p><p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p><h4>Accommodation</h4><p>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p><h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4><p>Personal</p><ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul><p>Wellness</p><ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul><p>Family</p><ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul><p>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a></p><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Administrative Coordinator I - Orthopedic Surgery

<h4>Scheduled Hours</h4>40<h4>Position Summary</h4>Provides administrative program support for department or program areas.<h4>Job Description</h4><p>Primary Duties &amp; Responsibilities</p><ul><li>Provides program/project support for administrative and/or academic activities. </li><li>Coordinates and provides oversight for complex projects.</li><li>Provides administrative support, including complex calendar scheduling, appointments, travel and engagements.Compiles relevant meeting agenda topics and meeting minutes.</li><li>Handles confidential or sensitive information regularly; drafts and finalizes letters, email messages and other communications. Initiates, writes, creates and edits/reviews various communications such as newsletters, event schedules, marketing materials, departmental information and distribution lists, program literature, and mailings; uses desktop publishing software to lay out document.</li><li>Plans and coordinates meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.</li><li>Involves accounts payable, purchasing, budgeting, etc.; approves financial documents such as check requests, purchase orders, travel documents, etc.</li><li>Guides production, formatting, and quality of all publications, presentations and related materials.</li><li>Provides solutions and referrals for questions and problems; serves as liaison to and assists faculty; coordinates faculty recruitment efforts, including itinerary, travel plans, and escort candidates to/from the interviews. Assists with tenure review process, faculty reviews, faculty records, etc.</li><li>Assists with business related travel arrangements, conference registration, etc.</li><li>Assists with the coordination of legal depositions for faculty.</li><li>Provides back-up coverage for other division administrative coordinator.</li><li>Performs other duties as assigned.</li></ul><p><br>Preferred Qualifications</p><ul><li>Bachelor’s degree.</li><li>Demonstrated proficiency with computer applications and programs including Word, Outlook, Excel, PowerPoint and Access.</li><li>Excellent organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.</li><li>In-depth knowledge of office procedures.</li><li>Ability to work as part of a team or independently.</li></ul><h4>Required Qualifications</h4><p>High school diploma or equivalent high school certification and five years of experience in an office or administrative support position or Bachelor's degree and two years of experience in an office or administrative support position.</p><h4>Grade</h4>G09-H<h4>Salary Range</h4>$23.37 - $36.19 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<p>Questions</p><p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p><h4>Accommodation</h4><p>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p><h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4><p>Personal</p><ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul><p>Wellness</p><ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul><p>Family</p><ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul><p>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a></p><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Administrative Coordinator III - Neurology

<h4>Scheduled Hours</h4>37.5<h4>Position Summary</h4>This role serves as the primary administrator for the academic units in this department, working both with the faculty and students in the unit as well as with constituents across the university, with the end goal of providing support to enable the teaching endeavors to flourish.<h4>Job Description</h4><p>Primary Duties and Responsibilities</p><p>Course Coordinator</p><ul><li>Implement semester course offerings; maintain course listing data in SIS/WUCRSL/Workday Student.</li><li>Assist faculty with special classroom requests and needs (e.g. A/V) and grade submission, ensure book orders.</li><li>Maintain student records in coordination with registrar and college dean’s office.</li><li>Schedule and participate in Curriculum Committee meetings to review and confirm the yearly and semester course schedules.</li></ul><p>Undergraduate Studies Coordinator</p><ul><li>Provide guidance and support for undergraduate majors and minors.</li><li>Assist with course requirements.</li><li>Provide support to director of undergraduate studies.</li></ul><p>Graduate Studies Coordinator</p><ul><li>Assist with student application and admission process, including application processing, applicant visits and reviews, matriculation and enrollment; coordinate status as fellow, MTE, or MRE with the Graduate School offices.</li><li>Provide support to director of graduate studies.</li></ul><p>Department and Faculty Support</p><ul><li>Provide back-up support for department and faculty support administrative coordinator, including leadership support, events, website/communications, facilities, as needed.</li><li>Perform other duties as assigned</li></ul><p>Preferred Qualifications</p><ul><li>College degree.</li><li>Experience in higher education administration.</li><li>Excellent time management and organizational skills, ability to prioritize and multi-task.</li><li>Ability to work accurately with numbers.</li><li>Strong interpersonal skills.</li><li>Excellent oral and written communications skills.</li><li>Strong computer skills.</li><li>Ability to work independently.</li><li>Punctuality, dependability and responsiveness.</li><li>Ability to understand and interest in the complexities of the academic setting and the degree programs.</li><li>Discretion and confidentiality.</li></ul><h4>Required Qualifications</h4><ul><li>High school diploma or equivalent high school certification.</li><li>Two years of administrative office experience.</li></ul><h4>Grade</h4>G07-H<h4>Salary Range</h4>$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<p>Questions</p><p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p><h4>Accommodation</h4><p>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p><h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4><p>Personal</p><ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul><p>Wellness</p><ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul><p>Family</p><ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul><p>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a></p><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Administrative Coordinator I (Academic and Student Support) - Arts & Sciences

<h4>Scheduled Hours</h4>40<h4>Position Summary</h4>Provide administrative support for clinical trials and human research section within the Neurology Department and the MS and Neuroimmunology Division. Assist Director and Lead Coordinators in pursuing the section’s research mission.<h4>Job Description</h4><p>Primary Duties &amp; Responsibilities</p><ul><li>Provides project management/coordination for clinical trials, which may include intake, agreements, budgets, trainings, site selection/initiation visits, design of case report forms and binders, tracking finances/invoices, scheduling medical monitors, updating SOPs, etc.</li><li>Provides productivity consulting to manage Monday, OneNote, 12 Week Year, PARA method.</li><li>Manages research-patient outreach, engagement, and satisfaction.</li><li>Supports section meetings with scheduling, minutes, and agendas.</li><li>Supports local and national events, didactics, and meetings.</li><li>Regularly handles confidential or sensitive information; drafts and finalizes letters, email messages and other communications.</li><li>Initiates, writes, creates and edits/reviews various communications such as newsletters, websites, surveys, event schedules, marketing materials, departmental information, program literature and mailings; uses desktop publishing software to lay out document; coordinates the printing, publishing and distribution process.</li><li>Documents created require little additional review.</li><li>Devises, tracks, and reporst metrics to guide decision-making and research mission.</li><li>Plans and coordinates meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event.</li><li>Manages event budget.</li><li>Manages fiscal activities related to program; drafts annual budget, tracks expenditures, runs and analyzes reports;&nbsp;oversees accounts payable and purchasing duties for department; performs or oversees all online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; approves financial documents such as check requests, journals, purchase orders, travel documents, etc.</li><li>May coordinate submission of research proposals/grants; compiles, monitors, reviews and analyzes grant spending.</li><li>Guides production, formatting, quality, and submission of all publications, presentations and related materials.</li><li>Serves as liaison to and assists faculty and coordinators; coordinates faculty recruitment efforts, assists with faculty reviews, faculty records, etc.</li><li>Provides administrative support, including complex calendar scheduling, appointments, emails, travel, engagements, and reimbursements.</li><li>Ensures the maintenance of offices and computers.</li><li>Performs other duties as assigned.</li></ul><p><br>Preferred Qualifications</p><ul><li>Bachelor’s degree.</li><li>Demonstrated proficiency with computer applications and programs including Word, Outlook, Excel, PowerPoint and Access.</li><li>Excellent organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.</li><li>In-depth knowledge of office procedures.</li><li>Ability to work as part of a team or independently.</li></ul><h4>Required Qualifications</h4><p>High school diploma or equivalent high school certification and five years of experience in an office or administrative support position or Bachelor's degree and two years of experience in an office or administrative support position.</p><h4>Grade</h4>G09-H<h4>Salary Range</h4>$22.92 - $35.49 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<p>Questions</p><p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p><h4>Accommodation</h4><p>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p><h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4><p>Personal</p><ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul><p>Wellness</p><ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul><p>Family</p><ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul><p>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a></p><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

<h4>Scheduled Hours</h4>37.5<h4>Position Summary</h4>Provide general administrative project and/or program support for the Department of Economics in Arts &amp; Sciences, with an emphasis on master's student processes and data.<h4>Job Description</h4><p>Primary Duties &amp; Responsibilities</p><p>Program Admissions</p><ul><li>Work with the master's program committee, admissions coordinator, and career development coordinator to coordinate all aspects of the master's program admissions including email inquiries from applicants, monitoring application materials in SLATE, coordinating travel and itinerary for spring visits, and sending welcome emails to new students.</li><li>Help applicants apply for various fellowships within the university. </li><li>Work special projects as assigned by the Department Chair, Associate Chair, Director of Graduate Studies, Director of Master's Program Admissions, and Director of Master's Program Placement.</li></ul><p>Student Records</p><ul><li>Manage, store, and maintain all master’s program student records from application and admission through matriculation to graduation in various computer databases including the Graduate School Portal, soon in Student Sunrise.</li><li>Work directly with the Director of the Master’s Program to make sure all requirements are met for graduation. </li><li>Ensure FERPA guidelines are adhered to and protect the integrity and confidentiality of student’s official University records. </li></ul><p>General Marketing and Outreach</p><ul><li>Responsible for general marketing and advertisement for the master's program including the preparation of content for marketing material, website, other outlets, and organizing events for prospective students. [May include traveling and roadshows.]</li></ul><p>Student Placement</p><ul><li>Assist the Director of the master's program in coordinating master's internship events with employers, job market meetings, and collecting and posting all candidate materials for promotion on the department website.</li><li>Coordinate photo sessions with the university resources for job market photos. </li><li>Collect letters of recommendation from faculty and coordinates with them to set proxy access to send and submit the recommendation letters to various schools and employers for graduate students.</li></ul><p>General Administrative Support</p><ul><li>Provide website content maintenance for updating various parts of the Economics website.</li><li>Manage student email lists.</li><li>Organize and proctor required preliminary examinations for first-year graduate students. </li><li>Organize mandatory Math Camp (Economics 508 A and B) for incoming students.</li><li>Assist the Office Manager in administrative departmental duties.</li></ul><p>​</p><p>Perform other duties as assigned.</p><p>Working Conditions</p><p>Workstation in an office setting. Must be able to move to various campus locations, set up tables and materials, and lift boxes of program supplies. </p><p>Preferred Qualifications</p><ul><li>Bachelor's degree and academic administrative experience.</li><li>Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, PowerPoint, and Access.</li><li>Strong organizational, verbal, written, interpersonal communication, and critical thinking skills to work effectively with a broad and diverse range of people.</li><li>In-depth knowledge of office procedures.</li><li>Accuracy and attention to detail.</li></ul><h4>Required Qualifications</h4><ul><li>High school diploma or equivalent high school certification.</li><li>Two years of administrative office experience.</li></ul><h4>Grade</h4>G07-H<h4>Salary Range</h4>$18.91 - $29.32 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<p>Questions</p><p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p><h4>Accommodation</h4><p>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p><h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4><p>Personal</p><ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul><p>Wellness</p><ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul><p>Family</p><ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul><p>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a></p><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Administrative Coordinator I (Master’s Program Coordinator) - Arts & Sciences

<h4>Scheduled Hours</h4>40<h4>Position Summary</h4>Provides general administrative project and/or program support for department or program areas.<h4>Job Description</h4><p>Primary Duties &amp; Responsibilities</p><ul><li>Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.</li><li>Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.</li><li>Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process.</li><li>Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.</li><li>Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.</li><li>Provides some general administrative support including scheduling appointments, meetings and travel arrangements.</li><li>Performs other duties as assigned.</li></ul><p>Preferred Qualifications</p><ul><li>Bachelor's degree.</li><li>Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, PowerPoint and Access.</li><li>Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.</li><li>In-depth knowledge of office procedures.</li><li>Accuracy and attention to detail.</li></ul><h4>Required Qualifications</h4><ul><li>High school diploma or equivalent high school certification.</li><li>Two years of administrative office experience.</li></ul><h4>Grade</h4>G07-H<h4>Salary Range</h4>$18.91 - $29.32 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<p>Questions</p><p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p><h4>Accommodation</h4><p>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p><h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4><p>Personal</p><ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul><p>Wellness</p><ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul><p>Family</p><ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul><p>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a></p><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Administrative Coordinator I -  Medical Education

<h4>Scheduled Hours</h4>40<h4>Position Summary</h4>Position provides high level administrative and secretarial support to the Chair of the Department of Orthopaedic Surgery, to the Assistant to the Chair, and to physicians in the department.<h4>Job Description</h4><p>Primary Duties &amp; Responsibilities</p><ul><li>Acts as a back-up to the Assistant to the Chair in his/her absence</li><li>Anticipates and prepares materials needed by the Chair for conferences, meetings, appointments and telephone calls.</li><li>Interprets and adapts guidelines, including policies, precedents, and practices not always completely applicable to changing situations.</li><li>Prepares special reports, summaries or replies to inquiries.</li><li>Assists Chair with administrative details, usually of a confidential nature.</li><li>Composes a variety of materials including letters, memos, confidential reports, and correspondence (including transcribing dictation, with responsibility for format, arrangement of attachments, correct spelling and grammar, and obtaining School of Medicine review and approval of documents, where necessary).</li><li>Supports Chair’s research activities, including manuscript, report and grant submissions, working collaboratively with grants office.</li><li>Schedules appointments, gives information to callers and responds to callers’ inquiries.&nbsp;</li><li>Greets guests, ascertains nature of business and handles situations as appropriate.</li><li>Performs independent research and coordinates data for reports and presentations, under direction of the Chair.</li><li>In collaboration with the Chair and the Vice Chair for Faculty Affairs, prepares documents for year-end reviews for all faculty in the Department of Orthopaedic Surgery.</li><li>Takes administrative leadership role in department search activities with faculty candidates, including arranging campus visits, development of visit agenda and interview schedule, and confidential collection of faculty reviews.</li><li>Maintains confidentiality regarding sensitive departmental issues at all times.</li><li>Ensures efficient use of time by anticipating and preparing daily schedules for physicians/physician-scientists in the Musculoskeletal Oncology Division. Also provides administrative support to the department’s Director of Cultural Awareness &amp; DEI.</li><li>Schedules and coordinates travel arrangements and meetings.</li><li>Prepares confidential correspondences and materials&nbsp;</li><li>Maintains accurate, up-to-date electronic and physical files, physician license renewals, and conference room schedules.</li><li>Assists in gathering and compiling data for various projects.</li><li>Supports the department’s administrative and educational staff. As needed, acts as a liaison between leadership, clinic and staff.</li></ul><p>Working Conditions</p><ul><li>For the position’s first six months (probationary period), work will be in-person on the Washington University School of Medicine campus. A hybrid work environment is anticipated after that time span (3 days in the office; 2 days working from home).</li></ul><p>Preferred Qualifications</p><ul><li>Working knowledge of general office equipment.</li><li>Effective verbal, written and interpersonal communication skills that require dealing with a diverse population.</li><li>Effective organizational skills.</li><li>Ability to prioritize a workload.</li><li>Skilled in Microsoft Office: Word, Excel, PowerPoint, Teams</li></ul><h4>Required Qualifications</h4><ul><li>High school diploma or equivalent high school certification.</li><li>Two years college or secretarial training.</li><li>Three to five years secretarial experience.</li></ul><h4>Grade</h4>G08-H<h4>Salary Range</h4>$20.76 - $32.21 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.<p>Questions</p><p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p><h4>Accommodation</h4><p>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p><h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4><p>Personal</p><ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul><p>Wellness</p><ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul><p>Family</p><ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul><p>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a></p><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

12 Administrative Jobs in St. Louis, MO, USA