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Department: Information Technology
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Are you skilled in document management systems and passionate about providing exceptional support? We are looking for a talented Systems Engineer to manage our existing Document Management System (DMS) - NetDocuments. In this role, you will play a key part in ensuring that our firm's information governance, email management, security, and privacy policies align with our DMS framework. You will be supporting a dynamic team in a fast-paced law firm environment. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
As a Systems Engineer-Document Management (NetDocuments) within our Information Technology Department your responsibilities include but are not limited to:
<ul>
<li> Maintaining comprehensive knowledge of the firm's DMS, NetDocuments.</li>
<li>Deploying information governance and security policies related to DMS content.</li>
<li>Facilitating the onboarding and offboarding of lawyers by managing file transfers to and from the DMS.</li>
<li>Supporting the integration of tools with NetDocuments, including applications like Litera and Microsoft 365.</li>
<li>Providing Tier 3 support for DMS platforms and applications.</li>
<li>Establishing and maintaining robust documentation on the DMS environment.</li>
<li>Communicating and training the technical support team and relevant staff on DMS functionalities.</li>
<li>Performing other related duties efficiently and in an organized manner.</li>
<li>Engaging in ongoing professional development through training and education programs. </li>
</ul>
 What We're Looking For: 
<ul>
<li>Communication: Excellent listening, verbal and written communication abilities.</li>
<li>Detail-Oriented: Careful attention to detail to anticipate problems and handling pressure while maintaining confidentiality.</li>
<li>Judgment and Problem-Solving Skills: Exercise good judgment and discretion while thinking strategically.</li>
<li>Client Service: Anticipate and respond to both internal and external client needs while delivering high-quality legal services.</li>
<li>Teamwork Skills: Collaborate effectively to establish positive relationships with both internal and external team members.</li>
</ul>
 Required Experience: 
The position requires a minimum of 3 years of experience with Document Management Systems in a law firm environment. A Bachelor's degree is preferred, but we will also consider applicants who have developed strong technical skills and deep hands-on experience with DMS platforms in lieu of a formal degree. A high proficiency in MS Office applications, including Word, Outlook, Excel, and PowerPoint, as well as Adobe Acrobat and other relevant applications. Exceptional planning, organization and time management abilities. Regular and predictable attendance is crucial, and availability to work beyond standard hours may be required. This is a remote position, with occasional in-office attendance required at the Philadelphia office when requested.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. The salary range for this position is from $100,000 - $120,000 depending upon experience and location. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Systems Engineer-Document Management

Department: Marketing/Communications 
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that provides support and encouragement for career growth.
This position supports business development for the Emerging Companies and Venture Capital (ECVC) practice group and coordinates the BASE (Ballard Academy for Student Entrepreneurs) program. It involves interacting with the Business Development Team, attorneys, clients, mentors, and student entrepreneurs.
The role requires a service-minded individual who can solve problems independently, manage priorities, and meet deadlines. A collaborative and inclusive approach is essential, along with strong relationship-building skills and an understanding of the Firm's culture. Attention to detail and a sense of urgency are critical, as the position involves significant administrative and project support. This position has a flexible hybrid working environment; however, must be based in identified markets with availability to come into the office at request. 

Why Join Us? 
<ul>
<li> Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Business Development Specialist within our Marketing &amp; Business Development Department, your responsibilities include but are not limited to:
<ul>
<li>Overseeing and marketing the BASE program, including drafting communication materials</li>
<li>Communicate and develop relationships with university executives and staff at business schools and in entrepreneurial programs to ensure a steady flow of applications</li>
<li>Initial review of BASE applications</li>
<li>Communicate with BASE applicants and those accepted in the BASE program during the entirety of the program</li>
<li>Monitor the quality and satisfaction of each BASE participant, including periodic check-ins and maintenance of a status report for each BASE participant</li>
<li>Troubleshoot any BASE client issues throughout the program</li>
<li>Help transition BASE clients to full time clients post programs</li>
<li>Provide proactive and organized business development (BD)support to the ECVC attorneys to achieve objectives set in the ECVC business plan</li>
<li>Organize, track, and report BD opportunities in the firm's CRM and discuss with lawyers the outcome and follow up</li>
<li>Manage and drive pitches, proposals, and client presentation materials</li>
<li>Track transactions in the firm's experience database to ensure experience is accurately profiled</li>
<li>Develop and maintain marketing collateral, including flyers, brochures, experience, presentations, transaction lists, external website, and lawyer biographies, ensuring materials are always up-to-date</li>
<li>Manage award and ranking opportunities and make recommendations. Collaborate on drafting the related submissions</li>
<li>Collaborate closely with the broader marketing and BD team as it relates to events, sponsorships, and industry initiatives</li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
We expect the successful candidate to possess an undergraduate degree and at least four years of experience in a law firm or another professional services firm. Experience in an entrepreneurial or start-up practice is highly preferred. The candidate must be able to handle confidential and sensitive information with discretion. Strong proficiency in Word, Excel, and PowerPoint, along with a keen attention to detail, is required. Additionally, experience in event coordination, marketing, and/or communications functions is essential. The candidate should demonstrate excellent organizational skills, strong interpersonal relations, and effective written and oral communication abilities, as well as a strong customer service attitude. The ability to work well under pressure and solve problems effectively is crucial. Candidates must be able to organize and prioritize tasks to meet deadlines and should be capable of quickly learning the basics of new technological applications. Some travel may be required. Regular and predictable attendance is a core requirement of this position, and candidates must be willing to work beyond standard scheduled hours when necessary.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. The salary range for this position is from $105,000-$120,000, depending on experience and location.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
For immediate consideration, please click on this link <a href="https://ballardspahr.wd5.myworkdayjobs.com/en-US/Ballard_Spahr_LLP/job/PA---Philadelphia/Business-Development-Specialist_REQ-238" target="_blank">Business Development Specialist</a> and apply online.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Business Development Specialist

Department: Administrative Resource Center
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr has a new opportunity available for an ARC Coordinator within our Administrative Resource Center. The ARC Coordinator will provide document production, administrative and clerical support to lawyers, support and administrative staff on a firm wide basis. Responsibilities include managing the day-to-day operations of the firm's Administrative Center to ensure the timely completion of workflow requests. This position is remote. The shift is Monday through Friday 11:00 PM - 7:30 AM ET. Hours will be different during training and orientation. Why Join Us?
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership. </li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. </li>
</ul>
Your Role: 
As an ARC Coordinator within our Administrative Resource Center your responsibilities include but are not limited to:
<ul>
<li>Monitor service and resource requests system queues utilizing ServiceNow, BigHand, telephone and voicemail, MS Teams, and fax boxes.</li>
<li>Assess workflow priorities, including managing work assignments and monitoring special projects.</li>
<li>Ensure adequate staffing to meet demand, including the need for overtime.</li>
<li>Ensure quality control through proofreading and editing of work product, including MSWord, Excel, PowerPoint and pdf documents.</li>
<li>Assist with development and implementation of policies and procedures to enhance user services, participate in recruiting and training new ARC personnel, and provide support to management regarding staff performance.</li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication skills.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to independently manage multiple priorities and deadlines.</li>
</ul>
Required Experience:
This position requires the ability to communicate effectively with all levels of the firm. The ability to assess and prioritize workflow and anticipate and effectively troubleshoot problems is essential. 3+ years' experience in law firm operations, Practice Support or Word Processing preferred.
Substantial word processing and legal experience required. Advanced knowledge of computer applications and document management systems, including but not limited to MS Office (Word, Outlook, Excel, PowerPoint), and Kofax Power PDF required. Experience with legal-specific software (AIA, iManage, WorkShare, BigHand) highly desirable. Familiarity with legal terminology and forms preferred. Prior law firm supervisory or management experience a plus. 
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate. The salary range for this position is from $70,000 - $80,000 depending upon experience and location. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

ARC Coordinator

Department: Accounting and Financial Management
 About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking a highly professional Credit &amp; Collections Administrator. The chosen individual will assist in determining new client creditworthiness, monitor client credit issues, follow up on outstanding accounts receivable, assist billing lawyers, and when authorized to do so, work directly with clients to expedite the collection of past due receivables.
The administrator will review outstanding accounts receivable to ensure lawyers are aware of their client's payment status; contact clients and determine the reason for past-due status and arrive at an acceptable resolution; review new clients and matters for creditworthiness and risk assessment; and ensure collection notes on file are accurate. 
 Why Join Us?
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role:
As a Credit and Collections Administrator within our Accounting and Financial Management Department, your responsibilities include but are not limited to:
<ul>
<li>Monitor and Review Accounts Receivable: Regularly review outstanding accounts receivable to keep lawyers informed of their clients' payment statuses, ensuring prompt attention to overdue accounts.</li>
<li>Client Outreach and Resolution: Contact clients with past-due balances to identify the reasons for the delay and propose acceptable payment resolutions while maintaining positive client relationships.</li>
<li>Credit Risk Assessment: Evaluate the creditworthiness and risk profile of new clients and matters to mitigate financial exposure, applying thorough due diligence and risk management practices.</li>
<li>Maintain Accurate Collection Records: Ensure collection notes and client payment histories are documented and updated, providing a clear audit trail and supporting effective collection strategies.</li>
<li>Proficient in Microsoft Office, Excel, and Word: Utilize Excel for reporting, data analysis, and tracking receivables, and Word for generating professional communications and documentation.</li>
</ul>
 What We're Looking For: 
<ul>
<li>Analytical and Communication Skills: Strong analytical abilities with excellent verbal and written communication. </li>
<li>Interpersonal Skills: Skilled at building relationships and effectively interacting with lawyers, staff, and clients.</li>
<li>Self-Starter and Team Player: Independent learner who thrives in collaborative environments.</li>
<li>Confidentiality: Proven ability to handle sensitive information with discretion.</li>
<li>Multitasking and Time Management: Capable of prioritizing tasks and meeting deadlines under pressure without sacrificing accuracy.</li>
</ul>
 Required Experience:
A bachelor's degree in Accounting, Finance, or related field and equivalent experience or a minimum of three years of recent relevant work experience. Prior experience in a legal or professional services environment preferred. Proficiency with Microsoft Office 2016, specifically Excel, Access, and Word, and comfortable with systems in general. Experience with 3E, Aderant, and Star Collect financial systems is preferred. The ability to work beyond standard work hours, particularly in peak seasons is required to perform the essential functions of this position.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. The salary range for this position is from $65,000 - $80,000 depending upon experience and location.
 Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Credit & Collections Administrator

Department: Information Technology
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Are you a strategic thinker with a passion for technology and business? Ballard Spahr is seeking a IT Business Relationship Manager (BRM) to bridge the gap between our IT department and business units. In this pivotal role, you will cultivate strong partnerships, align IT initiatives with organizational goals, and drive maximum value from our technology investments. Your expertise will shape our strategy, prioritize projects, and evolve BRM functions across the firm. This position is remote, and consideration will be given to those near the Philadelphia office or surrounding areas, with the expectation to work in the office as needed. 
Why Join Us?
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
 As an IT Business Relationship Manager within our Information Technology Team, your responsibilities include, but are not limited to:
<ul>
<li>Building and maintaining strong relationships with business unit leaders, department heads, and key stakeholders across the organization.</li>
<li>Serving as the primary point of contact for IT-related inquiries, requests, and escalations from assigned business units.</li>
<li>Facilitating communication between business stakeholders and IT teams to ensure a clear understanding of requirements and expectations.</li>
<li>Collaborating with stakeholders to understand their goals, pain points, and requirements, and translating them into IT strategies and solutions.</li>
<li>Conducting business process analysis and improvement.</li>
<li>Advocating for business requirements in IT project planning and implementation.</li>
<li>Promoting awareness of IT services, tools, and innovations that can enhance legal workflows and client service.</li>
<li>Continuously assessing the business impact of IT initiatives and gathering feedback for improvement.</li>
<li>Coordinating with project managers, solution architects, and technical teams to ensure successful project outcomes.</li>
<li>Contributing to IT strategic planning by providing business insights and requirements.</li>
</ul>
What We're Looking For:
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving, while monitoring industry trends and emerging technologies.</li>
<li>Communication: Excellent interpersonal, communication, and facilitation skills to work with all levels of business professionals.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
<li>Strategic Thinking: Ability to bridge the gap between business needs and technology solutions</li>
</ul>
Required Experience:
A Bachelor's Degree or equivalent work experience. 5 + years of IT experience, with at least 2 years of BRM, business analyst or stakeholder-facing experience. Prior experience working in a law firm or legal environment is strongly preferred. 5+ years of experience working with Project Management Organizations (PMOs) along with a solid understanding of legal-specific technologies (e.g., document management systems like iManage/NetDocuments, e-discovery tools, time &amp; billing systems). Experience with project management methodologies (Agile, Waterfall, etc.). Experience with providing leadership and coordination for others with BRM responsibilities.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

IT Business Relationship Manager

Department: Marketing/Communications
 About Us: 
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
The Business Development and Proposal Assistant - Litigation will provide administrative and operational support to the firm's litigation Business Development and Proposal teams across various offices. This role focuses on coordinating, managing data, and executing business development activities, including supporting the preparation of proposals and pitches that reinforce the firm's brand. The role offers a comprehensive introduction to business development across multiple practice groups within the Litigation department. The BD Assistant will interact with attorneys, directors of practice management, Legal Pricing/Project Management, Risk Management, Finance/Accounting, Human Resources, Information Systems, legal administrative assistants, and partner firms to coordinate and complete projects. This is a remote position. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
As a Business Development and Proposal Assistant within our Marketing team, your responsibilities include but are not limited to:
<ul>
<li>Data Management: Maintain and manage data across the firm's Customer Relationship Management (CRM) system, pitch tracking, experience databases, and mailing lists to ensure information is current and easily accessible.</li>
<li>Proposal Support: Assist in the preparation and delivery of pitches, proposals, and RFP responses. Coordinate bio updates for attorneys and handle document signatures, print production, and proposal assembly. Conduct basic research and provide support with formatting and proofreading.</li>
<li>Meeting Coordination: Schedule meetings, prepare agendas, distribute materials, and track action items.</li>
<li>Event Logistics: Support coordination and logistics of client-facing events, webinars, sponsorships, and seminars in collaboration with the Events team.</li>
<li>Content Management: Update and maintain a library of marketing collateral, conduct research, and support formatting and proofreading tasks</li>
</ul>
 What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
 Required Experience: 
The ability to work within established firm processes, learn firm-specific technologies, and proactively resolve complex issues is essential. Have a proven track record of successfully functioning in environments that require the engagement and buy-in of senior management or partners, as well as collaborating across different locations. Experience should include working with multi-location teams on initiatives that leverage centralized resources.
Must possess excellent oral and written communication skills, with the ability to listen, clarify, and share information effectively. Must be skilled at building strong working relationships and persuading and influencing a wide range of stakeholders, including partners. Being detail-oriented and organized is crucial.
Must be able to handle multiple projects and meet deadlines while maintaining a strong work ethic and a team player attitude. Additionally, have a solid understanding of the firm's policies and procedures and hold a bachelor's degree in a relevant field.
Regular and predictable attendance is a core requirement for this position, along with the flexibility to work beyond standard scheduled hours when necessary.
 Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one-half of the hourly rate. The salary range for this position is from $50,000 - $55,000, depending on experience and location. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

6 Consulting / Legal Jobs in Philadelphia County, Philadelphia, PA, USA