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Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard University Central Administration?Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals. Job Description A specifically trained mechanic, skilled in the trade of operating and servicing chilled water generation/distribution systems and related equipment/components. &nbsp;Responsible for maintaining an intimate knowledge of such systems and identifying and resolving problems associated with each system consistent with recognized trade practices, industry standards, codes/jurisdictional authorities, and University guidelines/practices. &nbsp;Also required to perform, as directed, other skills of the trade and related duties associated with the operation and maintenance of steam equipment and distribution systems, water/drainage distribution systems, and other related systems. &nbsp;Must maintain work area, tools and equipment in accordance with University standards/practices. &nbsp;Required to work independently and/or with others under the guidance of the Associate Manager and/or Working Foreman.Job-Specific Responsibilities: <ul><li>Operates central chilled water plant under varying load conditions. &nbsp;</li><li>Operates other miscellaneous plant equipment including water treatment systems and compressed air systems. &nbsp;</li><li>Works with other trades personnel and management personnel to maintain continuous plant operations/performance.&nbsp;</li><li>Takes all related plant readings critical for operations, efficient performance, and billing (e.g., pressures, temperatures, flows, oil levels, meter readings, etc.)&nbsp;</li><li>Completes daily logs and prepares reports as necessary, enters daily information in computer.&nbsp;</li><li>Maintains chemical treatment program and enters information into computer. &nbsp;</li><li>Cleans and maintains plant and assigned boiler facilities.&nbsp;</li><li>Perform inspections, preventive maintenance on various equipment as directed.&nbsp;</li><li>Operates and maintains various plant systems (including HVAC) as required to meet equipment and occupant requirements.&nbsp;</li><li>Works with utility mechanics and performs other duties as directed. &nbsp;</li><li>Maintains work area, tools and equipment. &nbsp;</li></ul>Physical Requirements: <ul><li>Required to bend, reach, and hold awkward positions for prolonged periods. &nbsp;</li><li>Required to lift up to 75 pounds and to lift and transport various types of equipment and tools, with others, in excess of 300 pounds. &nbsp;</li><li>Must be able to push and pull heavy loads as listed above. &nbsp;</li><li>Must be able to work for extended periods of time from/in ladders, high places, cramped spaces, confined spaces, and scaffolding. &nbsp;</li><li>Requires considerable walking, climbing, bending, and stooping.</li></ul> Qualifications Basic Qualifications: <ul><li>Five (5) years experience in the trade as a journeyman, current Refrigeration Technician license, and EPA CFC Technician certification required. &nbsp;</li><li>Trade or vocational school mandatory.&nbsp;</li><li>Must have a valid Massachusetts driver’s license. &nbsp;</li></ul>Additional Qualifications and Skills: <ul><li>Must be thoroughly knowledgeable of and experienced in the installation, operation, troubleshooting, maintenance and repair of all components and/or systems (chillers, cooling towers, pumps, water treatment systems, controls, etc.) pertaining to chilled water generation and distribution. &nbsp;</li><li>Must be capable of reading and interpreting plans, specifications, and operating/technical manuals associated with systems/equipment within his/her work scope. &nbsp;</li><li>Must observe and comply with all standard safety codes and/or practices and perform work in accordance with recognized trade practices, industry standards, codes and/or requirements of jurisdictional authorities, and University guidelines and/or practices. &nbsp;</li><li>Must have a complete set of hand tools . &nbsp;</li><li>Required to wear a clean neat uniform, and maintain a professional image at all times. &nbsp;</li><li>Also required to wear safety equipment and clothing when appropriate and/or required. &nbsp;</li><li>Ability to work independently, take initiative when necessary, as well as be capable of working as a member of a team and in conjunction with other trades. &nbsp;</li><li>Must be quality focused, service oriented, and be able to clearly and professionally communicate in English with peers, managers, and customers. &nbsp; &nbsp;</li><li>Required to take and pass annual DOT physical.</li></ul>Technology Skills Requirements:<ul><li>Operation of state-of-the-art, computer-based plant control systems required.</li></ul>Certificates and Licenses: <ul><li>Current Refrigeration Technician license</li><li>EPA CFC Technician certification</li><li>A valid Massachusetts driver’s license</li></ul> Additional Information Standard Hours/Schedule: <ul><li>40 hours per week</li><li>Sunday: Off</li><li>Monday: Off</li><li>Tuesday: 2:00pm - 10:00pm</li><li>Wednesday:&nbsp;2:00pm - 10:00pm</li><li>Thursday:&nbsp;2:00pm - 10:00pm</li><li>Friday:&nbsp;2:00pm - 10:00pm</li><li>Saturday:&nbsp;2:00pm - 10:00pm</li></ul>Compensation Range/Rate (including Shift Differential if applicable): <ul><li>$50.82/hour, plus a &nbsp;$1.65/hour shift differential</li></ul>Visa Sponsorship Information: <ul><li>Harvard University is unable to provide visa sponsorship for this position</li></ul>Pre-Employment Screening: <ul><li>Identity</li><li>Criminal</li><li>Certification/License</li><li>Motor Vehicle Record</li><li>Drug Test</li><li>CORI</li><li>Employment</li></ul>#LI-RC1Work Format DetailsThis position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 000. Corresponding salary information can be found in the job description above.
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Harvard University FAS Human Resources

Chiller Operator

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard Law School?Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger. Job Description Harvard University’s Berkman Klein Center for Internet &amp; Society (BKC), an interfaculty research center, seeks a Managing Director. This is a rare and unusual opportunity to join a flourishing, intellectually robust community of faculty, staff, students, fellows and affiliates from multiple disciplines and backgrounds, committed to making sense of the digital environment and ensuring that it promotes human agency, dignity and genuine connection.&nbsp;&nbsp;The Managing Director will be an integral member of BKC’s leadership team, serving as chief operating and administrative officer for all of the Center’s daily operations and programs. The Managing Director will also serve as deputy to the Executive Director and as a primary contact and resource for key BKC’s stakeholders, including HLS faculty and administrators, as well as BKC fellows, faculty associates and affiliates. This role will supervise, support and work closely with several direct reports.&nbsp;&nbsp;As Managing Director, you will:&nbsp;<ul><li>Lead all operational and administrative processes and systems at the Center—including management, information flow and organizational planning—in support of BKC’s mission; provide on-the-ground leadership and management in a multi-stakeholder setting;&nbsp;</li><li>Manage the Center’s core administrative, IT, and programs personnel, whose dynamic activities span a range of institutional initiatives including finance, HR, administration, student and community programs, technology, office management, and special projects;&nbsp;</li><li>Partner with the Executive Director, Faculty Director, and others on the BKC leadership team to implement Center’s vision and priorities and to provide guidance and direction to BKC staff;&nbsp;</li><li>Oversee and ensure effective implementation of BKC program execution and new program development;&nbsp;</li><li>Assist with selection and development of new projects, activities, and initiatives; develop and maintain broad knowledge of Center-wide activities, responsibilities, and timelines;&nbsp;&nbsp;</li><li>Maintain and improve operational processes and systems at the Center—including staff management, information flow, technology, and organizational planning;&nbsp;</li><li>Manage staff growth, diversity, equity and inclusion efforts, management training and mentorship, professional growth and development, and capacity building;&nbsp;</li><li>Plan and lead internal meetings, collaboratively implement technology resources and institute other process and structure improvements to support effective organizational function, knowledge management, and intercommunication;&nbsp;</li><li>Strengthen relationships with administrative partners at HLS and across the university, with an eye to promoting both internal and external collaboration;&nbsp;</li><li>Provide strategic oversight of financial management and budget planning, and assist in fundraising, including development activities and helping to generate proposals for future research and programs;&nbsp;</li><li>Participate in and contribute to decision-making across Center leadership;&nbsp;</li><li>Perform other important tasks as needed.</li></ul> Qualifications Basic QualificationsBachelor’s degree and at least eight years of administrative management experience, including at least two years of direct professional staff supervision.&nbsp;Additional Qualifications and SkillsWe are looking for people who have:&nbsp;<ul><li>Experience managing administrative and IT functions, and organizational work, in academic institutions, governmental agencies, non-governmental organizations, and/or non-profits;&nbsp;</li><li>Advanced degree and subject matter expertise in an area of concern to the Center a plus;&nbsp;</li><li>A high facility for execution, strong detail orientation, and demonstrated problem-solving capabilities, a high tolerance for ambiguity; a strong command of process and technical savvy;&nbsp;&nbsp;</li><li>Experience leading (or with a significant role in leading) an organization through an important strategic or programmatic transition with demonstrated keen project or program management skills; Existing connections, participation, and affiliations within broader public interest technology networks, including scholarly, civil, and public policy networks;&nbsp;</li><li>Excellent writing, editing, proofreading, and oral communication skills.&nbsp;</li></ul> Additional Information Appointment End Date:&nbsp;This is a term appointment currently expected to extend through June 30, 2027, with potential for renewal subject to funding and departmental need.&nbsp;&nbsp;Standard Hours/Schedule:&nbsp;Full-timeVisa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this positionPre-Employment Screening: Identity, EducationOther Information: This position is based primarily on campus with the opportunity for remote work based on business needs and manager approval.&nbsp;All offers are made by HLS Human Resources.#LI-TB1Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on <a href="https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employment_outside_ma_policy.pdf" target="_blank">Employment Outside of Massachusetts</a>. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 060. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Managing Director

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Kennedy School?The John F. Kennedy School of Government at Harvard University is one of 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference. Job Description The Growth Lab at the Harvard Kennedy School has an immediate opening for a full-time, Executive Assistant to support the Faculty Director.In a fast-paced environment, the Executive Assistant is an essential member of the lab and central to its activities. The Executive Assistant provides high quality administrative, logistical, and course support to the Faculty Director and serves as the first point of contact and liaison to faculty, fellows, staff, students, and high-level external contacts. The Executive Assistant will organize and manage the Faculty Director’s agenda, calendar, travel logistics, finances, course materials, and related activities. This role will provide the opportunity to learn about global inclusive economic growth, higher education, project management, communications, and to facilitate high-level networking and fundraising initiatives.Candidates must be able to manage a wide range of complex administrative duties including booking intricate and complex domestic and international travel arrangements; scheduling meetings; drafting, proofing, and managing correspondence in a timely, discreet, and accurate manner; support the Faculty Assistant with academic activities such as syllabi editing, proofreading materials, and engaging with teaching teams. The Executive Assistant will interact with a variety of stakeholders including students, senior university administrators, faculty, donors, and prominent individuals and organizations. The Executive Assistant must be a self-starter, proactive in problem-solving; able to multitask; and possess excellent oral and written communication. This role requires maturity, tact, and diplomacy in all interactions. Good judgement and discretion are essential to this role.Responsibilities for this position will include (and are not limited to)<ul><li>Managing a complex calendar for the Faculty Director, coordinating high-level meetings within and outside Harvard, and globally working across multiple time zones;</li><li>Arranging internal research team meetings, preparing materials, and ensuring the faculty is briefed on action items prior to meetings;</li><li>Managing and coordinating all aspects of international and domestic travel arrangements including working with a Harvard approved travel agency to book flights and hotels, visas, and all other travel related documents;</li><li>Maintaining a well-organized, high-volume multilingual inbox for the faculty member, ensuring timely daily responses and flagging high-priority messages requiring immediate attention;</li><li>Managing correspondence: drafting &amp; editing letters, memoranda, responding to invitations and meeting requests, and all other correspondence requests that the faculty requires;</li><li>Managing relationships with high-level donors and key contacts, ensuring timely follow-up and drafting sensitive communication;</li><li>Supporting the Faculty Assistant in providing course support including editing course syllabi, proofreading lecture/course materials, compiling readings, and updating information on the online course page, coordinating student office hours, maintaining the Faculty Director’s webpage and liaising with teaching fellows and course assistants. Working with the Communications and Media Services to ensure all course material is recorded and up to date.</li><li>Serving as the main public representative of the Growth Lab to all visitors and handling all general inquiries on campus, email, and telephone;</li><li>Working with the Faculty Assistant to process and assist with financial payments through Concur, including vendor invoices, individual reimbursements, and other accounts payable and receivables;</li><li>Supporting a diversity of projects such as conference and event logistics, proposal and presentation editing, and document support; and</li><li>Working with the executive director, program, and research directors to prioritize meetings and conference attendance of team members and faculty.</li></ul>The successful candidate will gain exposure to ground-breaking research on inclusive economic growth, high-level academic fundraising initiatives, and opportunities to get involved with the broader Harvard Kennedy School community. The Growth Lab is a high-profile, fast-paced office with friendly and energetic staff. Qualifications Basic Qualifications: 5+ years of demonstrated professional experience providing high level administrative support and complex calendar coordination and international and domestic travel arrangements. 
Additional Qualifications and Skills: <ul><li>Friendly and professional demeanor and excellent communication skills in English (verbal and written), plus basic understanding of Spanish.</li><li>Ability to prioritize to meet tight deadlines in a fast paced, high-energy and constantly changing environment.</li><li>Demonstrated intermediate skill level with Word, Excel and PowerPoint and open to learning existing and new technologies.</li><li>Adaptable, flexible, and able to multitask while maintaining a calm demeanor and excellent attention to detail.</li><li>A team player and collaborative, with superb customer service skills who is highly motivated and detail-oriented with strong organizational skills.</li><li>Comfortable working with high-profile individuals and organizations; prior experience is required.</li><li>Verbal and written fluency in Spanish strongly preferred.</li><li>Degree preferred.</li></ul> Additional Information <ul><li>Appointment End Date:&nbsp; This position is a fully benefits eligible term appointment ending one year from date of hire, with the possibility of renewal.</li><li>Standard Hours/Schedule: 40 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li></ul>#LI-SC1Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on <a href="https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employment_outside_ma_policy.pdf" target="_blank">Employment Outside of Massachusetts</a>. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 055. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Executive Assistant

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Faculty of Arts and Sciences?The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: The Audio Visual Lead is responsible for coordinating a range of advanced technical functions related to the setup, implementation, and design of media equipment and productions, including complex designs and large-scale events. The role includes supporting all learning formats by verifying the functionality of AV technology and ensuring that all users are trained and comfortable with its operation. Operating with little to no supervision, this position requires strong prioritization skills and the ability to work effectively in a fast-paced environment with multiple conflicting deadlines. This position directly serves Division of Continuing Education (DCE) students, faculty and administrators for classrooms and events. It closely coordinates and consults with Academic Technology Support, Distance Education Production, Academic Services. Other groups that involve regular communication, updates and event management are the Professional &amp; Executive Development Programs (P&amp;ED) and Harvard Institute of Learning in Retirement (HILR). On complex projects, this position must work closely with the DCE Innovation &amp; Technology Team, Distance Education Production, contractors, independent AV consultants, DCE Facilities and administrators. Job-Specific Responsibilities: The role excels in proactive planning and management, both independently and interdepartmentally, for day-to-day operations and projects of varying scales. It is instrumental in developing innovative technical solutions for courses, programs and high-profile events, as well as maintaining the DCE AV systems, ensuring optimal performance, reliability, and that all users are trained and comfortable with their operation. The position manages the construction and renovation of classrooms and is aware of the trends in AV technology. <ul><li>Act as the primary resource person within the department, coordinating and consulting with clients on media production projects and major events, including the design of new systems or multimedia facilities </li><li>Schedule, prepare, stage, and troubleshoot AV events, delegating tasks ranging from minimal to moderate complexity </li></ul><ul><li>Develop technical solutions for all learning formats and events, providing support and event facilitation as needed, with on-call availability on weekends to address unplanned AV issues </li></ul><ul><li>Perform regular AV/Media equipment maintenance, escalating to service work when necessary. Develop, update, and maintain an inventory of equipment, schedules, and records. Prepare status reports to ensure smooth operation </li></ul><ul><li>Oversee and maintain various media equipment, including video, film, photographic, and audio systems, with a focus on complex equipment like multimedia, computer projection, and videoconferencing systems </li></ul><ul><li>Train, develop and supervise all AV staff (including temporary staff). Train instructors, speakers, and presenters on the use of AV technology. Create and update standard operating procedures as well as AV documentation </li></ul><ul><li>Act as an AV construction and renovation representative between all stakeholders and experts. Communicate needs, coordinate order of work and manage timeline constraints. Stay current on new and emerging technologies (hardware/software/cloud platforms) and recommend solutions </li></ul><ul><li>Provide expert consultation services, including the development of budgets for projects, new facilities, events, or systems </li></ul><ul><li>Coordinate with outside vendors for equipment purchases, installation, and repair. May prepare, compile, and monitor department or sub-department budgets as needed </li></ul><ul><li>Provides information and advice to a diverse University public on technically complex matters. Respond skillfully and promptly to a high volume of customer inquiries </li></ul><ul><li>Coordinate closely with IT, Academic Technology Support, and Distance Education Production, P&amp;ED teams - support/event facilitation and management of tickets, research software and technology compatibility </li></ul><ul><li>May serve as coordinator or lead technician in a multi-functional control room or studio</li></ul>Working Conditions: Schedule for this position is Tuesday - Friday (2p - 10p) and Saturday (8a - 4p).Additional support outside of regularly scheduled hours including early mornings, nights, and weekends, and holiday breaks may occasionally be required. Working on weekends and off hours may be required to respond to unplanned AV issues. Overtime policy will apply as this is an overtime-eligible position.This position will be in person, and it is based in Cambridge, MA. This is considered an “On-Campus Critical Position”: The employee is required to report to campus to their normal work location. An employee serving in an on-campus critical position may have to report to work even if there is a campus emergency closure. Schedule may change based on business needs and is subject to change with appropriate advanced notice The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccinesPhysical Requirements: <ul><li>Lifting equipment and going to multiple classroom/convening spaces. </li><li>Walking moderate distances between classroom buildings. </li><li>Ability to lift 30-50 lbs, climb ladders and swiftly transport equipment across campus.</li></ul> Qualifications Basic Qualifications: <ul><li>Bachelor’s degree </li><li>2 years’ experience in audiovisual support</li></ul> Additional Qualifications and Skills: <ul><li>Three to five years of relevant experience, with thorough knowledge of media equipment and system design, and the ability to educate and communicate with a diverse customer base about complex technology applications </li><li>AVIXA Certified Technology Specialist (CTS) certification is preferred </li><li>Previous leadership and supervisory experience are helpful </li><li>Demonstrated technical expertise in an area/s of audio visual and multimedia, web conferencing platforms </li><li>Knowledge of information technology applications, processes, software and equipment. Basic knowledge of network topology, equipment and capabilities in an AV systems environment </li><li>Strong commitment to customer support, leadership and communication skills </li><li>Self-motivated and have the ability to work on independent projects </li><li>Experience with customer service, web development and help desk support are a plus</li></ul> Additional Information <ul><li>Application: A cover letter is highly encouraged along with your resume</li><li>Standard Hours/Schedule: 35 hours per week. Tuesday - Friday (2p - 10p) and Saturday (8a - 4p), on-campus.</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity, Education, Criminal</li><li>Offer Information: All formal offers will be made by FAS Human Resources</li></ul>#LI-ES1Work Format DetailsThis position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.Salary Grade and RangesThis position is salary grade level 055. Please visit <a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a> to view the corresponding salary range and related information. BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: <ul><li>Generous paid time off including parental leave </li><li>Medical, dental, and vision health insurance coverage starting on day one </li><li>Retirement plans with university contributions </li><li>Wellbeing and mental health resources </li><li>Support for families and caregivers </li><li>Professional development opportunities including tuition assistance and reimbursement </li><li>Commuter benefits, discounts and campus perks </li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>. EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Audio Visual Lead

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Faculty of Arts and Sciences?The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: The Albertin Lab at Harvard University studies the evolution of developmental patterning mechanisms using cephalopods and other molluscs as model systems. We employ diverse approaches, including gene expression analyses, lineage tracing, live imaging, and CRISPR-mediated gene manipulation to probe molecular and cellular mechanisms driving the development of molluscan brains and body plans, with the goal of revealing fundamental principles underlying the evolution of development. We are seeking a Research Assistant II to support our growing lab needs. Job-Specific Responsibilities: This position will report directly to the Principal Investigator and perform the following duties:<ul><li>Leads laboratory experiments utilizing standard techniques and equipment;</li><li>Collects data related to cephalopod embryology and genomics;</li><li>Handles animal care;</li><li>Performs microscopy and data analysis;</li><li>Performs general laboratory maintenance such as maintaining and cleaning equipment and ordering supplies;</li><li>May process orders or invoices, or undertake other duties under the direction of administrative personnel;</li><li>Other related duties as necessary.</li></ul>This position requires the individual to work occasional nights and/or weekends. Working Conditions: Laboratory setting. Physical Requirements: Minimal exposure to biohazardous chemicals. Occasional lifting of heavy objects (&lt;30 pounds). Qualifications Basic Qualifications: College background in Biology, Neuroscience, Biochemistry, Bioinformatics, Physics, Biomedical Engineering, or other similar field. At least two years of lab experience with imaging, molecular biology, and/or bioinformatics. Education may count towards experience. Additional Qualifications and Skills: Undergraduate degree (B.S. or B.A.) in any of the following biological or physical sciences: Biology, Neuroscience, Biochemistry, Bioinformatics, Physics, Biomedical Engineering, or other similar field. The ideal candidate will have at least 4 years of prior experience working on interdisciplinary research and will have direct experience with confocal imaging, basic molecular biological tools, handling cephalopod or other marine embryos. Must have a strong background and proficiency in biology and enjoy working in a collaborative team with others. Must know standard laboratory practices and be familiar with general laboratory equipment. Must be highly motivated, organized, and able to work independently. This position requires the individual to work occasionally at night or on weekends. Additional Information <ul><li>Appointment End Date: This is a one-year term position</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Compensation Range/Rate (including Shift Differential if applicable): </li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information: In order to be considered for this position, a cover letter must be submitted explainingspecifically why you are interested in joining our lab to work on this project and what positive qualities you would bring to our team.***All formal offers will be made by FAS Human Resources.</li></ul>Work Format DetailsThis position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.Salary Grade and RangesThis position is salary grade level 053. Please visit <a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a> to view the corresponding salary range and related information. BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: <ul><li>Generous paid time off including parental leave </li><li>Medical, dental, and vision health insurance coverage starting on day one </li><li>Retirement plans with university contributions </li><li>Wellbeing and mental health resources </li><li>Support for families and caregivers </li><li>Professional development opportunities including tuition assistance and reimbursement </li><li>Commuter benefits, discounts and campus perks </li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>. EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Research Assistant II

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Graduate School of Education?The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: <a href="https://www.gse.harvard.edu" target="_blank">www.gse.harvard.edu</a>. Job Description Job-Specific Responsibilities: Course/Teaching Support<ul><li>Supports both in-person and online classroom teaching and learning</li><li>Coordinates activities with other course administration offices (e.g., Academic Affairs, Registration, Teaching &amp; Learning Lab, Library)</li><li>Responsible for course preparation which includes managing and ordering required course materials including eBooks and book chapter PDFs in collaboration with the Digital Scholarship Librarian</li><li>Supports syllabus preparation with the editing, formatting, and posting of syllabi</li><li>Builds and Maintains course websites utilizing the Cidi Labs suite of tools in Canvas course platforms</li><li>Assists in the hiring of Teaching Assistants/Teaching Fellows</li><li>Arranges media support for classes</li><li>Acts as liaison between faculty, teaching fellows and students as well as other GSE educational programs, speakers/presenters and administrative departments, such as course administration</li></ul>Financial Support<ul><li>Prepares internal and external expense reports and handles any other financial reimbursement process</li><li>Assists with hiring research assistants through either Academic Affairs, Human Resources, or Student Payroll; Approves student and non-student time sheets; Assists with onboarding of and payments to vendors and independent contractors</li><li>Runs, reviews, and helps to monitor grant-related HART reports and sponsored project funds</li><li>Manages institutional TTRF/FRIF funds as well as corporate credit cards</li><li>Processes payments for faculty corporate cards</li><li>Works closely with the Office of Sponsored Projects to manage the spending of sponsored funds over time in compliance with award parameters</li></ul>Administrative/Research Support<ul><li>Acts as liaison with other faculty, outside contacts and administrative departments on behalf of the faculty to address issues as they arise</li><li>Prepares recommendation letters, memos, reports and drafts routine correspondence</li><li>Consistently reviews documents, including but not limited to manuscripts, articles and transcripts, including citations, footnotes and exhibits for accuracy, recommending edits as necessary</li><li>Maintains and updates biographical information including CVs and biosketches for faculty</li><li>Retrieves and orders books and articles from the library HOLLIS system</li><li>Schedules meetings, maintains calendars, and all related arrangements</li><li>Coordinates travel arrangements</li><li>Supports faculty with coordination and implementation of special projects/events/assignments</li><li>Orders and maintains office and classroom supplies and catering</li></ul>HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there. Qualifications Basic Qualifications: <ul><li>Minimum three years of administrative experience. Education beyond high school may count towards years of experience.</li><li>Any candidate wishing to be considered must supply a cover letter in addition to their resume.Please upload as one document.</li></ul>Additional Qualifications and Skills: <ul><li>College degree preferred or an equivalent of college level coursework plus relevant experience in an administrative role.</li><li>Experience supporting multiple supervisors strongly preferred.</li><li>Excellent time management and organizational skills, and the ability to prioritize competing demands in a fast-paced environment.</li><li>Ability to work with interruptions, adapt to change, and respond quickly to last-minute alteration requests regarding calendars, schedules and travel.</li><li>Prior work experiences that called for independent initiative, and ability to work independently with minimal supervision, make appropriate adjustments to work flow, and problem solve.&nbsp;</li><li>Strong attention to detail, accuracy, and follow through essential. Ability to establish effective work relationships across all levels.</li><li>Excellent customer service and oral and written communication skills.</li><li>Strong proficiency with the Microsoft Office Suite.</li><li>Competency using a variety of computer software, including Word, Excel, Power Point and Google Suite. Experience with Adobe Suite and Zoom.</li><li>Possesses the ability to learn and adapt to new systems quickly, including emerging office technologies and communication tools.</li><li>Experience with updating websites and using Harvard financial systems and iProcurement preferred.</li><li>Solid working knowledge of basic financial concepts and tools (i.e., financial reporting, spreadsheet manipulation) preferred.</li></ul> Additional Information <ul><li>Standard Hours/Schedule: 35 hours per week</li><li>Compensation Range/Rate (including Shift Differential if applicable): $62,500</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity<ul> 
</ul></li></ul>Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on <a href="https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employment_outside_ma_policy.pdf" target="_blank">Employment Outside of Massachusetts</a>. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Faculty Coordinator

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Faculty of Arts and Sciences?The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: The Audio Visual Lead is responsible for coordinating a range of advanced technical functions related to the setup, implementation, and design of media equipment and productions, including complex designs and large-scale events. The role includes supporting all learning formats by verifying the functionality of AV technology and ensuring that all users are trained and comfortable with its operation. Operating with little to no supervision, this position requires strong prioritization skills and the ability to work effectively in a fast-paced environment with multiple conflicting deadlines.&nbsp;&nbsp;This position directly serves Division of Continuing Education (DCE) students, faculty and administrators for classrooms and events. It closely coordinates and consults with Academic Technology Support, Distance Education Production, Academic Services. Other groups that involve regular communication, updates and event management are the Professional &amp; Executive Development Programs (P&amp;ED) and Harvard Institute of Learning in Retirement (HILR). On complex projects, this position must work closely with the DCE Innovation &amp; Technology Team, Distance Education Production, contractors, independent AV consultants, DCE Facilities and administrators. 
Job-Specific Responsibilities: The role excels in proactive planning and management, both independently and interdepartmentally, for day-to-day operations and projects of varying scales. It is instrumental in developing innovative technical solutions for courses, programs and high-profile events, as well as maintaining the DCE AV systems, ensuring optimal performance, reliability, and that all users are trained and comfortable with their operation. The position manages the construction and renovation of classrooms and is aware of the trends in AV technology.&nbsp;<ul><li>Act as the primary resource person within the department, coordinating and consulting with clients on media production projects and major events, including the design of new systems or multimedia facilities&nbsp;</li><li>Schedule, prepare, stage, and troubleshoot AV events, delegating tasks ranging from minimal to moderate complexity&nbsp;</li></ul><ul><li>Develop technical solutions for all learning formats and events, providing support and event facilitation as needed, with on-call availability on weekends to address unplanned AV issues&nbsp;</li></ul><ul><li>Perform regular AV/Media equipment maintenance, escalating to service work when necessary. Develop, update, and maintain an inventory of equipment, schedules, and records. Prepare status reports to ensure smooth operation&nbsp;</li></ul><ul><li>Oversee and maintain various media equipment, including video, film, photographic, and audio systems, with a focus on complex equipment like multimedia, computer projection, and videoconferencing systems&nbsp;</li></ul><ul><li>Train, develop and supervise all AV staff (including temporary staff). Train instructors, speakers, and presenters on the use of AV technology. Create and update standard operating procedures as well as AV documentation&nbsp;</li></ul><ul><li>Act as an AV construction and renovation representative between all stakeholders and experts. Communicate needs, coordinate order of work and manage timeline constraints. Stay current on new and emerging technologies (hardware/software/cloud platforms) and recommend solutions&nbsp;</li></ul><ul><li>Provide expert consultation services, including the development of budgets for projects, new facilities, events, or systems&nbsp;</li></ul><ul><li>Coordinate with outside vendors for equipment purchases, installation, and repair. May prepare, compile, and monitor department or sub-department budgets as needed&nbsp;</li></ul><ul><li>Provides information and advice to a diverse University public on technically complex matters. Respond skillfully and promptly to a high volume of customer inquiries&nbsp;</li></ul><ul><li>Coordinate closely with IT, Academic Technology Support, and Distance Education Production, P&amp;ED teams - support/event facilitation and management of tickets, research software and technology compatibility&nbsp;&nbsp;</li></ul><ul><li>May serve as coordinator or lead technician in a multi-functional control room or studio</li></ul>Working Conditions: Schedule for this position is Tuesday - Friday (2p - 10p) and Saturday (8a - 4p).Additional support outside of regularly scheduled hours including early mornings, nights, and weekends, and holiday breaks may occasionally be required. Working on weekends and off hours may be required to respond to unplanned AV issues. Overtime policy will apply as this is an overtime-eligible position.This position will be in person, and it is based in Cambridge, MA. This is considered an “On-Campus Critical Position”: The employee is required to report to campus to their normal work location. An employee serving in an on-campus critical position may have to report to work even if there is a campus emergency closure. Schedule may change based on business needs and is subject to change with appropriate advanced notice &nbsp;The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccinesPhysical Requirements: <ul><li>Lifting equipment and going to multiple classroom/convening spaces.&nbsp;</li><li>Walking moderate distances between classroom buildings.&nbsp;</li><li>Ability to lift 30-50 lbs, climb ladders and swiftly transport equipment across campus.</li></ul> Qualifications Basic Qualifications: <ul><li>Bachelor’s degree&nbsp;</li><li>2 years’ experience in audiovisual support</li></ul> 
Additional Qualifications and Skills: <ul><li>Three to five years of relevant experience, with thorough knowledge of media equipment and system design, and the ability to educate and communicate with a diverse customer base about complex technology applications&nbsp;</li><li>AVIXA Certified Technology Specialist (CTS) certification is preferred&nbsp;</li><li>Previous leadership and supervisory experience are helpful&nbsp;</li><li>Demonstrated technical expertise in an area/s of audio visual and multimedia, web conferencing platforms&nbsp;</li><li>Knowledge of information technology applications, processes, software and equipment. Basic knowledge of network topology, equipment and capabilities in an AV systems environment&nbsp;</li><li>Strong commitment to customer support, leadership and communication skills&nbsp;</li><li>Self-motivated and have the ability to work on independent projects&nbsp;</li><li>Experience with customer service, web development and help desk support are a plus</li></ul> Additional Information <ul><li>Application: A cover letter is highly encouraged along with your resume</li><li>Standard Hours/Schedule: 35 hours per week. Tuesday - Friday (2p - 10p) and Saturday (8a - 4p), on-campus.</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity, Education, Criminal</li><li>Offer&nbsp;Information: All formal offers will be made by FAS Human Resources</li></ul>#LI-ES1Work Format DetailsThis position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 055. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Graduate School of Education?The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: <a href="https://www.gse.harvard.edu" target="_blank">www.gse.harvard.edu</a>. Job Description Job Summary: At the Developmental Interactions Lab, our goal is to conduct research and develop professional learning materials to support early childhood educators, especially in low-income communities.The Project Coordinator will be joining our team and supporting multiple ongoing professional development projects, including the multi-year grant to conduct research and support infant/toddler educator coaching in New York City and promoting early relational health across early care and education system in South Carolina. 
Job-Specific Responsibilities: The Project Coordinator will support projects by performing a range of complex administrative and research duties. They will communicate with and provide updates across team members and research partners, both internally and externally. They will organize and support various research and development efforts, including observations/video recordings, analytical support, and curricular design. They will help project leads with agenda management, deadlines, and research infrastructure (IRB compliance, funder reporting, etc.). They will be responsible for anticipating and resolving problems and updating their supervisor on the status of the project. They will also help ensure clear communication across the project team. They may oversee the work of support staff, students, and temps. Specific duties include the following:Project Management (50%)<ul><li>Plan and coordinate the logistics and agenda for project events, including: team meetings, trainings, and other meetings as required. Specific responsibilities include but are not limited to setting and communicating agenda, summarize meeting notes, collect and distribute project materials, etc.</li><li>Closely collaborate with project leads to support the development of meeting content (e.g., agenda, tools, training guides, etc.).</li><li>Travel (infrequent) to support execution at projects as needed.</li></ul>Research Support (30%)<ul><li>Serve as a point of contact for partners, especially on tasks related to research and development tasks. Provide for smooth day-to-day flow of communications between the project team and partners.</li><li>Help summarize data and prepare design activities.</li><li>Supervise and coordinate the team of research assistants and students.</li><li>Assist in tracking grant progress and deliverables, including supporting in drafting project reports.</li></ul>General Project Support (20%)<ul><li>Support logistical management of internal and external project meetings (e.g., stakeholder meetings, analytic meetings, advisory board, etc.)</li><li>Support partner travel and reimbursements, including understanding and consistently implementing Harvard’s finance and travel policy.</li><li>Processing expense reports and administrative paperwork.</li><li>Draft, edit and prepare correspondence and other material related to projects as required by the project leads.</li><li>Support maintenance of project websites and materials as needed.</li><li>Other duties as assigned.</li></ul>This is a part-time (20 hours) term appointment through April 30. 2026, with the possibility of renewal.Please note there is a candidate currently in mind for this role. 
Working Conditions:HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there. Qualifications Basic Qualifications: <ul><li>Minimum 3 years of working experience in early care and education system in the United States.&nbsp;</li><li>Fluency in speaking, understanding, and writing Spanish is required</li><li>This position requires an on-campus presence as needed</li></ul>Additional Qualifications and Skills: <ul><li>Master’s Degree and at least 3 years of teaching experience in low-income and multicultural early childhood school setting preferred.</li><li>Prior program/ project coordination experience.</li><li>Excellent interpersonal and communication skills required.</li><li>Ability to prioritize work in an environment with multiple and conflicting interests.</li><li>Ability to work independently with minimal supervision.</li><li>Ability to handle complex and confidential information with discret</li><li>Demonstrated ability to use computer applications, especially project management software, Sharepoint, MS Outlook, MS Word, MS PowerPoint, MS Excel, Qualtrics, and/or equivalent.</li><li>Experience working with (or in) education or the public sector preferred.</li><li>Ability to work both independently and with a team.</li></ul> Additional Information <ul><li>Appointment End Date: 4/30/2026</li><li>Standard Hours/Schedule: 20 hours per week</li><li>Compensation Range/Rate (including Shift Differential if applicable): $35,400 part-time</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity<ul> 
</ul></li></ul>Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on <a href="https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employment_outside_ma_policy.pdf" target="_blank">Employment Outside of Massachusetts</a>. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Project Coordinator

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Faculty of Arts and Sciences?The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: The Albertin Lab at Harvard University studies the evolution of developmental patterning mechanisms using cephalopods and other molluscs as model systems. We employ diverse approaches, including gene expression analyses, lineage tracing, live imaging, and CRISPR-mediated gene manipulation to probe molecular and cellular mechanisms driving the development of molluscan brains and body plans, with the goal of revealing fundamental principles underlying the evolution of development. We are seeking a Research Assistant II to support our growing lab needs. 
Job-Specific Responsibilities: This position will report directly to the Principal Investigator and perform the following duties:<ul><li>Leads laboratory experiments utilizing standard techniques and equipment;</li><li>Collects data related to cephalopod embryology and genomics;</li><li>Handles animal care;</li><li>Performs microscopy and data analysis;</li><li>Performs general laboratory maintenance such as maintaining and cleaning equipment and ordering supplies;</li><li>May process orders or invoices, or undertake other duties under the direction of administrative personnel;</li><li>Other related duties as necessary.</li></ul>This position requires the individual to work occasional nights and/or weekends. 
Working Conditions: Laboratory setting. 
Physical Requirements: Minimal exposure to biohazardous chemicals. Occasional lifting of heavy objects (&lt;30 pounds). Qualifications Basic Qualifications: College background in Biology, Neuroscience, Biochemistry, Bioinformatics, Physics, Biomedical Engineering, or other similar field. At least two years of lab experience with imaging, molecular biology, and/or bioinformatics. Education may count towards experience. 
Additional Qualifications and Skills: Undergraduate degree (B.S. or B.A.) in any of the following biological or physical sciences: Biology, Neuroscience, Biochemistry, Bioinformatics, Physics, Biomedical Engineering, or other similar field. The ideal candidate will have at least 4 years of prior experience working on interdisciplinary research and will have direct experience with confocal imaging, basic molecular biological tools, handling cephalopod or other marine embryos. Must have a strong background and proficiency in biology and enjoy working in a collaborative team with others. Must know standard laboratory practices and be familiar with general laboratory equipment. Must be highly motivated, organized, and able to work independently. This position requires the individual to work occasionally at night or on weekends. Additional Information <ul><li>Appointment End Date: This is a one-year term position</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Compensation Range/Rate (including Shift Differential if applicable): </li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information: In order to be considered for this position, a cover letter must be submitted explaining&nbsp;specifically why you are interested in joining our lab to work on this project and what positive qualities you would bring to our team.***All formal offers will be made by FAS Human Resources.</li></ul>Work Format DetailsThis position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 053. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Graduate School of Design?The Harvard University Graduate School of Design (GSD) educates leaders in design, research, and scholarship to make a resilient, just, and beautiful world. The GSD offers an unparalleled setting for interaction through the combination of disciplines—architecture, landscape architecture, urban planning and design, design engineering, real estate and housing—with an emerging research program and a robust public program of lectures and exhibition. Job Description Job Summary: The Harvard Graduate School of Design (GSD) educates design, research, and scholarship leaders to make a resilient, just, and beautiful world. The GSD offers degree programs across a range of design disciplines—architecture, landscape architecture, urban planning, urban design, design engineering, and real estate—as well as advanced research programs that cut across these disciplines and a robust public program of lectures, exhibitions, and publications. The immense variety of people, programs, and ideas at the School sustains a vibrant and rich environment for learning, inquiry, and collaboration, unlike any other design school. For more information about Harvard GSD see:&nbsp;<a href="https://www.gsd.harvard.edu/" target="_blank">https://www.gsd.harvard.edu/</a>.Reporting to the Assistant Director of Academic Administration for the Department of Urban Planning &amp; Design (UPD), the Executive Coordinator provides executive assistance to the Department and Chair and performs a wide range of high-level administrative support, with accuracy, discretion, and good judgment. The Executive Coordinator serves as the first point of contact in the department office for faculty, students, staff, and the pubic, and is responsible for greeting walk-ins, guests, and answering the department phone and email.&nbsp;Note: This position is performed in person, 5 days a week, during the academic year. Must be willing to work Monday-Friday, 9-5, and overtime during peak periods. Flexibility for remote work during off-peak periods during the academic year will be reviewed after the successful completion of the 3-month Orientation and Review period, and at the discretion of the manager. 
Job-Specific Responsibilities: TYPICAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.Provides Assistance to the Chair of the Department in the following ways:<ul><li>Manage the Chair’s calendar, demonstrating sound judgment in prioritizing requests for the Chair’s time and communicating scheduling decisions in a diplomatic way.</li><li>Independently and collaboratively draft and edit correspondence and other original content such as recommendations and meeting talking points, as needed. Independently communicate on behalf of the Chair.</li><li>Monitors Chair’s email as requested; reviews, prioritizes, and appropriately distributes all correspondence; monitors replies and informs Chair of items requiring attention.</li><li>Design, organize, and implement administrative systems to manage the operations of the Chair’s office.</li><li>In collaboration with the department’s finance team, manage reimbursements and financial record-keeping for the Chair.</li><li>Coordinates domestic and international travel as necessary for the Chair.</li><li>Offers administrative and logistical support as needed.</li></ul>Provides departmental support:<ul><li>Serves as the first point of contact and information source for the Department with faculty, staff, students, and the public via phone, email, and in person. Monitors department email address and voicemail.</li><li>Coordinates Final Review logistics for the Department, including invitations/confirmations, travel, schedules, catering, and tracking studio budgets in conjunction with studio instructors and the Academic Administration Business Office.</li><li>Manages room bookings and catering needs for the Department as needed, including faculty meetings, final reviews, thesis reviews, departmental lectures, and other events/special circumstances.</li><li>Coordinates departmental and course trips; collects travel waivers and information for all studio and course travel. Manages bus trips for local studio and course travel.</li><li>Coordinates monthly department faculty meetings: drafts agenda at the direction of the Chair, books rooms, orders catering, prepares materials as requested, and assists with meeting execution and logistics as needed (ex., Presentation set-up), and generates and disseminates department meeting agendas and logistics.</li><li>Works frequently with academic affairs department staff and other departments in the GSD to coordinate and execute department and School-wide tasks, including studio lottery, search committee meetings, core prep workshops, orientation, open houses, welcome receptions, end of year celebrations, and commencement, as well as other ad hoc or special events and initiatives.</li><li>Monitors and maintains office equipment and supplies and manages departmental resource room, including mailbox organization, mail distribution, faculty label updates, coffee station, and managing office printers and copiers. Responsible for overall office neatness and organization.&nbsp;</li><li>Disseminates department information to students and faculty; updates departmental resource pages on the GSD website and serves as a Content Editor for the GSD’s main website. Responsibilities include creating, editing, and maintaining the UPD’s Department content, attending required training sessions and annual meetings, and liaising with Web Team staff as needed.</li><li>Supports the Assistant Director in the coordination of departmental awards, which recur on an annual basis: collecting application materials, coordinating selection committee meetings, and communicating with awarded students/faculty regarding the timeline of deliverables and disbursement of funds. Detailed recordkeeping is required for each individual award cycle, which includes editing award webpages on the GSD website with any changes and updates.</li><li>Coordinates and staffs all departmental events. This includes coordinating with the Department Chair, Loeb Library staff, and faculty to schedule 3-5 semesterly faculty lectures.</li><li>Supports accreditation efforts by collecting and maintaining an archive of faculty CVs, course syllabi, course TAs, office hours, and other program-related materials. Supports the Assistant Director in accreditation site visit scheduling, logistics, and execution.</li><li>Coordinates with Harvard Record Management Services to archive departmental materials in accordance with the archiving schedule.</li><li>Provides additional support to the Associate Director, Assistant Director, and Programs, and Travel Coordinator as needed, including data entry, proofreading, copyediting, tracking visiting faculty information, and providing onboarding support, and other administrative support on individual and team projects.</li></ul>SUPERVISORY RESPONSIBILITIES:<ul><li>There are no supervisory responsibilities associated with this position.</li></ul>Please note that to be considered for this position, a cover letter and resume are required with the submission of your application.Working Conditions: <ul><li>Work is mainly performed in an office setting.</li><li>Candidates must have employment authorization to work in the US, and we regret that we cannot sponsor a VISA.</li></ul>Physical Requirements: <ul><li>Employee must be able to perform the job in person and on campus. Some physical tasks are required: moving boxes of supplies, sorting mail, setting up and breaking down materials, and catering for events.</li><li>Applicants must be able to perform typical office tasks, including sitting for extended periods, using standard office equipment, and occasionally lifting up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</li></ul> Qualifications Basic Qualifications: <ul><li>HS Diploma or equivalent, required</li><li>3-5 years administrative experience directly supporting a high-level manager required.&nbsp;</li><li>Strong computer skills required including proficiency with Microsoft Office, email and calendar applications.</li><li>Exceptional oral and written communication skills, critical thinking, and problem-solving abilities.</li><li>Excellent editing and proofreading skills required.</li><li>Outstanding customer service skills.&nbsp;</li><li>Ability to work as part of a close team of staff sharing responsibilities when necessary to meet the needs of the department.</li><li>Ability to work as part of a close team of staff sharing responsibilities when necessary to meet the needs of the department.</li></ul>Additional Qualifications and Skills: <ul><li>BA/BS degree preferred.</li><li>Experience in an academic environment preferred.</li><li>Experience working independently, thinking strategically, and providing recommendations on the next steps.&nbsp;</li><li>Professional manner and excellent organizational skills.</li><li>Must work with confidentiality and have good judgment.</li><li>Demonstrated ability to prioritize and execute multiple tasks simultaneously.</li><li>Must be a self-starter and have excellent follow-through skills.&nbsp;&nbsp;</li><li>Must be able to interact professionally with all levels of staff, faculty, potential donors, and the public.</li><li>Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.</li><li>The ability to create effective administrative processes and systems is important.&nbsp;</li></ul> Additional Information <ul><li>Please note that to be considered for this position, a cover letter and resume are required with the submission of your application.</li><li>Candidates selected to interview will be asked to complete a skills assessment that includes a writing test.</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li></ul>Work Format DetailsThis position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

185 Full Time Jobs in Middlesex County