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We’re looking to build the best teams possible with highly motivated and engaged employees. We have an exciting opportunity for a Project Superintendent II to join The Douglaston Companies. If you are looking to work in a collaborative and supportive environment, but also be challenged in&nbsp;your role, we welcome you to apply!Essential duties and responsibilities:<ul><li>Responsible for the timely completion of the project and ensuring that the project is constructed in strict accordance with plans, specifications, and local codes.</li><li>Schedule all subcontractors, consultants, and vendors in critical path (with project team) to ensure timely completion.</li><li>Perform quality control duties and responsibilities regarding the work being performed in accordance with plans and specifications.</li><li>Establish and enforce job site quality control programs to ensure quality completion of construction.</li><li>Ensure that subcontractor is fully executing and complying with his contracted scope of work.</li><li>Communicate with project team regarding ASI’s, RFI’s, and material submittals.</li><li>Coordinate required inspections with local jurisdictions.</li><li>Identify subcontractor non-compliance with safety, health, and environmental quality standards and take appropriate steps to correct non-compliance.</li><li>Identify conflicts in construction progress and communicate them to project team for resolution.</li><li>Maintain daily log of activities on the jobsite using companies project software.</li><li>Ensure subcontractor has corrected all deficiencies identified by project team.</li><li>Walk all areas on project daily to monitor activities and assist in future planning.</li><li>Preside over weekly subcontractor meetings designed to coordinate the work.</li><li>Issue notices of non-compliance to subcontractors regarding quality of work or scheduling.</li><li>Perform job progress and completion punch list identification and completion.</li><li>Prepare daily reports to maintain accurate project documentation.</li><li>Arrange for labor, tools, equipment, and other supplies needed to perform General Conditions work or other items as determined by project team.</li><li>Prepare timesheets for all labor, if applicable, and other on-site staff.</li><li>Manage workforce efficiently to render jobsite safe and clean, and to assure all areas are ready for trades to perform their work as scheduled.</li><li>Review construction drawings to understand design intent, identify potential conflicts, and provide suggestions for improvement where possible.</li><li>Perform quality inspections in accordance with company quality control systems; participate and guide project quality control from kick-off until final turnover of the project.</li><li>Monitor safety compliance on jobsite.</li><li>Perform other duties as assigned by management, including but not limited to participating in preplanning for future jobs, conducting evaluations of trade performance, completing project close-out reports, and overseeing completion of post-occupancy repair work.</li></ul>Qualifications, skills, and abilities:<ul><li>DOB NYC Licensed Superintendent required.</li><li>10-15&nbsp;years of Project Superintendent experience, required.</li><li>MEP knowledge and Utilities experience required</li><li>Thorough knowledge of construction trades and respective union, nonunion and prevailing wage requirements.</li><li>Ability to read and interpret documents such as site safety plans, operating and maintenance instructions, and procedure manuals.</li><li>Ability to safely navigate a construction site which will include the following: climbing ladders and stairs, use of job hoists, inclement weather conditions, hazardous/cluttered and dark areas.</li><li>Excellent communication abilities, both oral and written, plus active listener</li><li>Knowledge of construction budgeting best practices</li><li>Strong planning skills, including design execution, resource allocation and contingencies.</li><li>Understanding of construction equipment, including safe operating practices and maintenance</li><li>Comprehends local, state, and federal construction regulations.</li><li>Great problem-solving and decision-making skills</li><li>Effective leadership abilities, able to motivate team, set goals and resolve conflicts.</li><li>Organizational skills, including time management, delegation, prioritization, and multitasking.</li><li>Bachelor’s degree in a relevant construction-related discipline, such as construction management, engineering or architecture, a plus</li><li>NYC High-rise residential experience a plus.</li><li>NYCHA renovations a plus.</li><li>Gut renovation in residential housing, a plus</li><li>NYC affordable housing experience a plus</li></ul>

The Douglaston Companies

Project Superintendent II

We’re looking to build the best teams possible with highly motivated and engaged employees. We have an exciting opportunity for an Project Superintendent I to join The Douglaston Companies. If you are looking to work in a collaborative and supportive environment, but also be challenged in&nbsp;your role, we welcome you to apply!Essential duties and responsibilities:<ul><li>Responsible for the timely completion of the project and ensuring that the project is constructed in strict accordance with plans, specifications, and local codes.</li><li>Schedule all subcontractors, consultants, and vendors in critical path (with project team) to ensure timely completion.</li><li>Perform quality control duties and responsibilities regarding the work being performed in accordance with plans and specifications.</li><li>Establish and enforce job site quality control programs to ensure quality completion of construction.</li><li>Ensure that subcontractor is fully executing and complying with his contracted scope of work.</li><li>Communicate with project team regarding ASI’s, RFI’s, and material submittals.</li><li>Coordinate required inspections with local jurisdictions.</li><li>Identify subcontractor non-compliance with safety, health, and environmental quality standards and take appropriate steps to correct non-compliance.</li><li>Identify conflicts in construction progress and communicate them to project team for resolution.</li><li>Maintain daily log of activities on the jobsite using companies project software.</li><li>Ensure subcontractor has corrected all deficiencies identified by project team.</li><li>Walk all areas on project daily to monitor activities and assist in future planning.</li><li>Preside over weekly subcontractor meetings designed to coordinate the work.</li><li>Issue notices of non-compliance to subcontractors regarding quality of work or scheduling.</li><li>Perform job progress and completion punch list identification and completion.</li><li>Prepare daily reports to maintain accurate project documentation.</li><li>Arrange for labor, tools, equipment, and other supplies needed to perform General Conditions work or other items as determined by project team.</li><li>Prepare timesheets for all labor, if applicable, and other on-site staff.</li><li>Manage workforce efficiently to render jobsite safe and clean, and to assure all areas are ready for trades to perform their work as scheduled.</li><li>Review construction drawings to understand design intent, identify potential conflicts, and provide suggestions for improvement where possible.</li><li>Perform quality inspections in accordance with company quality control systems; participate and guide project quality control from kick-off until final turnover of the project.</li><li>Monitor safety compliance on jobsite.</li><li>Perform other duties as assigned by management, including but not limited to participating in preplanning for future jobs, conducting evaluations of trade performance, completing project close-out reports, and overseeing completion of post-occupancy repair work.</li></ul>Qualifications, skills, and abilities:<ul><li>DOB NYC Licensed Superintendent required.</li><li>6-10&nbsp; years of Project Superintendent experience, required.</li><li>Thorough knowledge of construction trades and respective union, nonunion and prevailing wage requirements.</li><li>Ability to read and interpret documents such as site safety plans, operating and maintenance instructions, and procedure manuals.</li><li>Ability to safely navigate a construction site which will include the following: climbing ladders and stairs, use of job hoists, inclement weather conditions, hazardous/cluttered and dark areas.</li><li>Excellent communication abilities, both oral and written, plus active listener</li><li>Knowledge of construction budgeting best practices</li><li>Strong planning skills, including design execution, resource allocation and contingencies.</li><li>Understanding of construction equipment, including safe operating practices and maintenance</li><li>Comprehends local, state, and federal construction regulations.</li><li>Great problem-solving and decision-making skills</li><li>Effective leadership abilities, able to motivate team, set goals and resolve conflicts.</li><li>Organizational skills, including time management, delegation, prioritization, and multitasking.</li><li>Bachelor’s degree in a relevant construction-related discipline, such as construction management, engineering or architecture, a plus</li><li>NYC High-rise residential experience a plus.</li><li>NYCHA renovations a plus.</li><li>Gut renovation in residential housing, a plus</li><li>NYC affordable housing experience a plus</li></ul>

Project Superintendent I

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Faculty of Arts and Sciences?The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: The Balskus lab is searching for a technician to provide experimental support for an on-going project aimed at developing therapeutics for the vaginal microbiome. Working closely with senior lab members, the technician will primarily be responsible for assisting in the design, execution and analysis of assays that assess microbial growth, metabolism, and enzymatic activity. Additionally, the employee will assist with other tasks that support the operation of the overall lab, as described in more detail below. The research assistant may work on an independent project, but within specific guidelines. Strong organizational and communication skills are critical. Final candidates may be asked to demonstrate their technical ability through an in-lab demonstration. 
Job-Specific Responsibilities: <ul><li>Under supervision of a senior lab member, assist in the design and execution of assays to assess anaerobic bacterial growth or enzymatic activity. This includes aliquoting clinical samples and testing these samples for enzymatic activity. This will also include the preparation of vaginal bacterial cultures for testing in various enzymatic assays.</li><li>Assist in the maintenance of equipment and instrumentation for these analyses including lab automation instruments such as a Biomek iSeries and other liquid handling instruments.</li><li>Inoculation and maintenance of anaerobic microbial cultures from freezer stocks in preparation for assays.</li><li>Preparation and sterilization of growth media.</li><li>Purification of enzymes.</li><li>Preparation and analysis of samples through using various analytical methods, in particular small molecule liquid chromatography-mass spectrometry (LC-MS/MS), quantitative PCR (qPCR), RNA-Seq, and biochemical assays on clinical samples and cultures.</li><li>Working with a senior lab member, develop workflows for processing and analyzing the resulting data using python. Report results using a variety of scientific, word processing, and presentation platforms.</li><li>Maintenance and cleaning of additional laboratory equipment and glassware.</li><li>May instruct other lab members in certain techniques or procedures. The primary responsibility will include the maintenance, utilization, and training of other lab members of a Biomek iSeries liquid handling workstation.&nbsp;</li><li>Ordering lab supplies and processing invoices, and other administrative duties as needed.</li><li>Assist with the preparation and coordination of shipping or transfer of samples between collaborators labs.&nbsp;</li><li>Thorough documentation of all research activities in electronic lab notebook.&nbsp;</li><li>The successful candidate may be invited to attend lab group meetings as appropriate.</li><li>The candidate will also have the opportunity to attend external research consortium meetings, assist with writing of progress reports, other administrative tasks, and interacting with the funders of this project (Gates Foundation)&nbsp;&nbsp;when necessary.</li></ul>Working Conditions: Monday-Friday on campus Qualifications Basic Qualifications: A minimum of 1-year full time research experience working in a biological or chemistry laboratory setting, with specific experience in performing biochemical assays and evaluating bacterial growth. College level course work required. 
Additional Qualifications and Skills: Degree in microbiology, molecular biology, biochemistry, chemical biology or a related discipline strongly preferred. Additionally, the successful candidate will demonstrate strong written and verbal communication skills, a desire to learn new techniques and instruments, good organizational skills, and the ability to work with a diverse team of scientists. Applicants with prior experience in anaerobic microbial culture, lab automation, assay development, computer programming and data analysis, are highly encouraged to apply. Additional Information <ul><li>Appointment End Date: This is a one year term position</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information: <ul><li>All formal offers will be made by FAS Human Resources</li></ul></li></ul>Work Format DetailsThis position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 052. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Harvard University FAS Human Resources

Research Assistant I Lab

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Kennedy School?The John F. Kennedy School of Government at Harvard University is one of 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference. Job Description Harvard Kennedy School has an immediate opening for a benefits-eligible, 35 hours/week Faculty and Executive Assistant to support a renowned academic, serving as a liaison to faculty, fellows, staff, students and important external contacts.&nbsp; 
&nbsp; 
The ideal candidate will perform a wide range of complex administrative and support duties in a timely and accurate manner.&nbsp;This candidate must be proactive in problem-solving; able to multitask; and have high-level communication (oral and written) and interpersonal skills. This candidate must have the ability to interact with a variety of stakeholders including students, faculty, donors and prominent individuals and organizations with tact and diplomacy. A high level of maturity and good judgment are essential to this role. The position requires working independently and performing a wide range of complex and confidential administrative and clerical support duties. The position also requires knowledge of University and departmental policies and procedures.Responsibilities for this position will include (but are not limited to):<ul><li>Providing a wide range of complex office administration and support to a renowned faculty member&nbsp;</li><li>Managing complex calendars, coordinating high-level meetings and international travel arrangements; Reviewing, assessing, routing, answering, and monitoring follow up action steps on correspondence</li><li>Serving as the main public representative of the professor and handling general inquiries by email and over the telephone</li><li>Managing logistics for occasional small events and conferences, including sending invitations, booking rooms, creating agendas, coordinating schedules, and arranging catering</li><li>Booking travel, processing reimbursements, paying invoices;&nbsp;Monitoring budgets including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts</li><li>Providing complete course support, working with Faculty and Teaching Assistants, creating course Canvas websites, procuring readings, printing hand-outs</li><li>Providing other office support including: composing and editing letters, memoranda, and reports, answering correspondences, maintaining office supplies, coordinating maintenance of physical space and equipment</li></ul>The successful candidate will be part of a collaborative faculty support environment and be involved in the broader Harvard Kennedy School community.&nbsp; Qualifications Basic Qualifications: <ul><li>A minimum of 2 years of professional experience in program coordination and/or office administration</li><li>Demonstrated prior experience providing high level administrative support and complex project coordination responsibilities</li></ul>Additional Qualifications and Skills: <ul><li>Excellent verbal and written communication skills in English</li><li>Ability to meet tight deadlines in a fast paced, high-energy and constantly changing environment&nbsp;</li><li>Demonstrated intermediate skill level with Word, Excel, and PowerPoint.</li><li>Position requires adaptability, flexibility and the ability to multitask while maintaining excellent attention to detail&nbsp;</li><li>Successful candidate must be highly motivated, detail-oriented with strong organizational skills and a positive attitude&nbsp;</li><li>Bachelor’s degree, ideally with a focus on social science&nbsp;</li></ul> Additional Information <ul><li>Standard Hours/Schedule: 35 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information:&nbsp;This is a benefits-eligible, term appointment through June 30, 2027, with the possibility of renewal.</li></ul>Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on <a href="https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employment_outside_ma_policy.pdf" target="_blank">Employment Outside of Massachusetts</a>. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 054. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Faculty Assistant & Project Coordinator

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Faculty of Arts and Sciences?The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience. Job Description Job Summary: The Enrollment Services Specialist embodies the mission of the Office of Enrollment Services, which is to connect the Division of Continuing Education (DCE) community to knowledge and resources while facilitating individual success. Specialists serve as the principal and first source of information on all DCE programs including degrees, certificates, professional and executive development programs, and summer programs for high school students. Specialists connect with students over the phone, via email, and in person during walk-in hours.Job-Specific Responsibilities: Reporting to the Manager of Enrollment Services Help Desk, the Enrollment Services Specialist is part of the Help Desk team within ES at the Division of Continuing Education (DCE). This professional and knowledgeable team provides initial and ongoing support towards student success and a rewarding educational experience to all Harvard Extension and Summer School students, as well as a growing number of Professional and Executive Development Program participants. The goal of the ES Help Desk team is to provide course registration and other support to students over the phone, via email and various social media channels, and in person. Specialists explain registration enrollment policies and requirements, and help students with online registration, applications, and other self-service tools.&nbsp;Essential Functions:&nbsp; 
A successful Enrollment Services Specialist:&nbsp;<ul><li>Serves as principal and first source of information regarding DCE programs and schools for prospective and current students.&nbsp;</li><li>Provides support to students through inquiry, registration, and admissions processes.&nbsp;</li><li>Assists students with navigating the different academic paths while building relationships to encourage future enrollment&nbsp;</li><li>Gather and maintain data within student database notes via Salesforce CRM for use in daily, weekly, monthly and yearly reports&nbsp;</li><li>Researches individual student records, verifies data, trouble-shoots problems using DCE Banner student system and Harvard Midas system.&nbsp;</li><li>Resolves student login issues.&nbsp;</li><li>Composes personalized communications to students while utilizing template components and incorporating current marketing messages, as assigned.&nbsp;</li><li>Creates and maintains email templates for office with refinements as needed.&nbsp;</li><li>Acts as a liaison between students and other departments, to include: Admissions, Student Financial Services, Financial Aid, Academic Services, and the Registrar, among others. Often provides backup for these offices.&nbsp;</li><li>Provides valuable feedback, recommendations, and ideas for improving student services.&nbsp;</li><li>Provides support during Summer School Opening Weekends.&nbsp;</li><li>Supports DCE projects and initiatives.&nbsp;</li><li>Other tasks as required.</li></ul>Working Conditions: Specialists are logged into phones from 9am - 5pm, Monday-Friday, unless they are assigned to staff the front desk for walk-in visitors, away at lunch, or on break&nbsp;The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Qualifications Basic Qualifications: <ul><li>Minimum of 3 years of customer and/or student service experience.&nbsp;&nbsp;</li><li>Education beyond high school may count towards experience</li></ul>Additional Qualifications and Skills: <ul><li>Bachelor's degree preferred as is experience providing customer support in an educational setting.&nbsp;</li><li>Experience with computer information systems, including a customer relationship management system, desktop applications, online processes, and data processing essential.&nbsp;</li><li>Demonstrated excellent oral and written communication skills; finalists evaluated through writing exercise.&nbsp;</li><li>Proven ability in using Word, Excel, and databases.&nbsp;</li><li>Must be comfortable working as part of a team and with pressure of a busy customer service environment.&nbsp;</li><li>Knowledge of foreign languages and cultures highly desirable.&nbsp;</li><li>Familiarity with Harvard a plus.</li></ul> Additional Information <ul><li>Appointment End Date: N/A</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Compensation Range/Rate (including Shift Differential if applicable): $60K-$70K</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information: <ul><li>In order to be considered for this role, a resume and cover letter must be submitted with the application.</li><li>We will not provide visa sponsorship for this position.&nbsp;</li><li>All formal offers will be made by FAS Human Resources.</li></ul></li></ul>Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on <a href="https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employment_outside_ma_policy.pdf" target="_blank">Employment Outside of Massachusetts</a>. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 053. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Enrollment Services Specialist

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard John A. Paulson School of Engineering and Applied Sciences?At the Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS), we work within and beyond the disciplines of engineering and foundational science to address the most pressing issues of our time. Through teaching and collaborative research, SEAS discovers, designs, and creates novel technologies and approaches to societal challenges – in service to the world, the nation, and our community. We collaborate across academic areas at SEAS and the larger university, and with colleagues in academia, industry, government and public service organizations beyond Harvard. By joining SEAS, you will be part of an inclusive community of dedicated problem-solvers who hold themselves – and one another – to the highest academic and professional standards. To learn more about us, please visit <a href="https://seas.harvard.edu/" target="_blank">https://seas.harvard.edu/</a>. Job Description Job Summary: Reporting to the Director of Operations, SEAS Computing, at the Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS), the Operations Coordinator independently manages multiple administrative priorities with minimal supervision; handles matters expeditiously, proactively, and diplomatically; uses sound judgment in determining when to escalate issues or questions; and follows through on work to successful completion. The role encompasses a broad range of responsibilities related to computer equipment management, procurement, and communication with members of the SEAS community. The Operations Coordinator develops and maintains strong working relationships with internal SEAS departments and Harvard University Information Technology (HUIT). The role advises members of the SEAS community to ensure consistent, efficient practices for computer equipment purchasing and the application of computer equipment related policies and procedures.In addition, the Operations Coordinator is responsible for tracking and communicating ongoing work and for maintaining organized, accurate, and up-to-date records. The position may also involve reviewing and making recommendations around existing procedures and policies; implementing procedure and practice changes; and actively participating in cross-organizational teams. 
Job-Specific Responsibilities: <ul><li>Serve as the primary contact and subject matter expert for faculty, staff, researchers, and students about SEAS computer procurement processes and programs.&nbsp;</li><li>Manage the inventory of SEAS faculty and staff computers, including those assigned to users and those available for assignment. Collaborate independently with HUIT Field Support, Procurement, and Deployment teams on inventory control and equipment deployment as needed/requested.&nbsp;</li><li>Independently administer the SEAS computer quarterly refresh program.&nbsp;Proactively communicate with members of the SEAS community about computer refreshes/deployments, prepare quarterly purchasing information, and manage the relationship with HUIT for this program. Ensure customer satisfaction with deployments through follow up with customers and HUIT support teams and&nbsp;report on lessons learned to continuously improve operational processes.&nbsp;</li><li>Independently administer the SEAS PhD G1 laptop program, including communicating with SEAS staff, faculty, and students, coordinating with HUIT, overseeing procurement of devices, and analyzing annual program.&nbsp;</li><li>Handle ad-hoc computer requests and purchases for faculty, labs, and researchers, including coordinating with requestors, research administration colleagues, and HUIT to ensure accurate purchase details.&nbsp;&nbsp;</li><li>&nbsp;Act as primary Computing contact for communication with SEAS HR, managers, staff, and HUIT for staff onboarding and offboarding related to SEAS computer equipment.&nbsp;Work with Director of Operations, SEAS Computing and HUIT to coordinate computer-related needs regarding onboarding and offboarding of SEAS faculty and their labs/research groups.&nbsp;&nbsp;</li><li>Develop and manage ad-hoc projects including data collection and summary reports.&nbsp;</li><li>Process departmental financial transactions with close attention to detail, ensuring compliance with SEAS and Harvard University financial guidelines and policies.&nbsp;Process invoices in the Harvard payment system. Track payments and communications with vendors as needed.</li><li>Additional responsibilities as needed such as the following:<ul><li>Coordinate the exception approval processes for SEAS computers and Harvard Dropbox accounts.</li><li>Manage SEAS Salesforce change request submissions. Facilitate Salesforce governance prioritization conversations to help SEAS effectively communicate prioritized monthly requests to the HUIT Customer Relationship Management (CRM) team.</li><li>May provide training on how to navigate and use the ServiceNow IT ticketing system.&nbsp;</li><li>Assist with maintaining the&nbsp;Computing website via content creation and editing.</li><li>Support the Director of Operations, SEAS Computing on other projects as they arise.</li></ul></li></ul>Working Conditions: Work is performed in an office environment.&nbsp; 
Physical Requirements: There are no significant physical requirements. Qualifications Basic Qualifications: Five or more years’ related experience. Education beyond high school may count toward experience.&nbsp; 
Additional Qualifications and Skills: <ul><li>Must&nbsp;demonstrate&nbsp;professionalism and work well within a team environment.&nbsp;</li><li>Must&nbsp;possess&nbsp;positivity and must conduct oneself in an approachable manner.&nbsp;</li><li>Excellent communication skills and ability to be resourceful.&nbsp;</li><li>Proven customer service and office administration skills.&nbsp;</li><li>Strong organizational skills and attention to detail.&nbsp;</li><li>Comfortable with&nbsp;and excited about being a part of process creation and improvement.&nbsp;</li><li>Ability to quickly learn and adapt to using new and emerging tools and systems.&nbsp;</li><li>Ability to prioritize and execute tasks&nbsp;in a timely manner.</li><li>Ability to be a responsible financial steward by using organizational resources efficiently and seeking cost-effective solutions that support organizational goals.</li><li>Strong data management skills, including selecting relevant data, organizing it effectively, and presenting it in clear reports that inform decision making is a plus.</li><li>Familiarity with&nbsp;technology&nbsp;hardware and software ordering is a plus.&nbsp;</li><li>Experience with IT ticketing and financial systems is a plus.</li></ul> Additional Information <ul><li>Standard Hours/Schedule: 20 hours per week</li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity</li><li>Other Information:&nbsp;Applicants should submit a cover letter and resume to be considered for this position.</li></ul>Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on <a href="https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employment_outside_ma_policy.pdf" target="_blank">Employment Outside of Massachusetts</a>. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 055. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Operations Coordinator

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard University Central Administration?Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.Harvard University Housing &amp; Real EstateHarvard University Housing &amp; Real Estate (HUHRE) is a department within Harvard Campus Services, a multi-department organization within Harvard’s Central Administration.&nbsp; HUHRE supports the University’s educational and research efforts by offering Harvard affiliates a wide array of housing and real estate services in University-owned properties which are conveniently located, competitively priced, and professionally managed to residents and tenants alike. HUHRE serves as the asset manager for Harvard’s portfolio of commercial spaces and centrally stewarded institutional assets, overseeing the leasing and operations of University-owned institutional space for Harvard affiliates and commercial spaces for rent by private retail tenants within the Cambridge, and Greater Boston area.HUHRE manages a broad range of initiatives and assets to help support the Harvard community. These include, but are not limited to:&nbsp;<ul><li>Leasing, managing, and renewing Harvard-owned housing as well as Harvard offices/institutional spaces, and commercial real estate portfolios</li><li>Leading community engagement and programming opportunities</li><li>Managing relationships with external partners and vendors</li><li>Working within the larger University community to develop and coordinate University-wide policies and strategies</li><li>&nbsp;Supporting new University housing and real estate development projects across the Cambridge and Greater Boston area</li></ul>Harvard University Housing &amp; Real Estate and Harvard Campus Services are committed to cultivating an organization that is diverse, equitable, and inclusive. Job Description Reporting to the Area Manager, the Property Manager is responsible for the day-to-day operation and financial performance of building(s) within a diverse portfolio of market based residential and mixed-use properties, providing superior property management and excellent customer service in support of organizational and University goals. In addition to supervising the local site operations team, the Property Manager works closely &amp; collaboratively with the area leasing coordinator, financial analyst, , contracts manager and other stakeholders for the successful operation of the portfolio. Duties and responsibilities include but are not limited to the following.Job-Specific Responsibilities: <ul><li>Ensure code compliance and the proper operation of all life safety systems and activities</li><li>Ensure compliance with OSHA, ADA, BERDO, BEUDO, zoning, and other municipal and University&nbsp;regulatory requirement</li><li>Assist in preparation, management and implementation of various budgets consistent with departmental plans, goals &amp; initiatives</li><li>Assist the Area Manager in preparing periodic management reports</li><li>Participate in on-going revision &amp; implementation of operating policies and procedures</li><li>Manage the field office and staff, including payroll, performance reviews, and time-off schedules.</li><li>Coach, mentor, and develop direct reports.</li><li>Ensure the timely completion of work orders and other resident/property services</li><li>Monitor 24 hour on-call services for the portfolio, responding in a support function as needed</li><li>Consistently strive for positive resident and community relations.</li><li>Ensure proper operation of facilities, grounds and systems</li><li>Coordinate &amp; manage unit improvement, unit renovation and common area operating projects</li><li>Manage unit turnover processes in coordination with the leasing department</li><li>Maintain preventative maintenance schedules and records</li><li>Walk your buidings on a regular basis to assess the quality of work from employees, vendors, and assess any necessary maintenance needs</li><li>Manage vendors and service relationships, including the timely processing of invoices</li><li>Oversee purchasing of all buildings supplies and equipment</li><li>Attend position/industry related training as required</li><li>Perform annual unit inspections and regular building inspections to inform operating and capital projects.</li><li>Liaise as needed with University colleagues both inside and outside of HUH.</li><li>Participate as needed with any operations related communication with residents within the portfolio</li><li>Ensure proper operation of facilities, grounds and systems</li><li>Serve as needed as operational representative in operating and capital improvement projects</li><li>Maintain inventory of portfolio mechanical equipment including lifecycle, building impact, energy use, and provisioning for future replacement</li><li>Stays up to date in new processes and innovation relevant to the multifamily housing industry</li><li>Other duties as assigned</li></ul>Administrative Support<ul><li>Provides general administrative support to Area Manager; also supports cross-unit scheduling for HUH managers.</li><li>Oversees the a/p process for all operational invoices for their area</li><li>Reviews purchasing card transactions and coordinates with teams to ensure departmental compliance with University policies and best practices</li><li>Participate in the onboarding of new HUH staff - working with HR and HUIT to complete New User Form and monitor progress of field tickets, outfitting onsite and remote work setups, developing a training plan with the hiring manager.</li><li>Provides administrative training to new administrative and field hires; engages other administrative support staff as needed to accomplish work; acts as resource and provides backup support for other administrative staff within HUH as needed and facilitating awareness of University policy; Represents department in Campus Service-wide administrative initiatives.</li></ul>Systems Support<ul><li>Administers the Yardi system: adds new staff/tenants to platform, submit Work Orders for HUH and/or on behalf of tenants</li><li>Document management support, including archives</li><li>Assists with internal systems as backup to Property Administrators: CCure, Yardi, Premisys, etc</li><li>Serves as departmental coordinator a resource for key business systems: B2P, Concur, etc</li><li>Organizes and implements administrative systems and procedures, performing necessary support duties as needed.&nbsp; Responsible for maintaining up to date and accessible documentation of processes for which this position has primary accountability</li></ul>Other Support&nbsp;<ul><li>Completes special projects as assigned</li><li>Performs related duties as required</li></ul> Qualifications Basic Qualifications<ul><li>A college degree strongly preferred, or an equivalent of education plus relevant experience.</li><li>The position requires 3+ years of professional residential property management and staff supervisory experience, including the full array of property operations</li><li>The knowledge of residential leasing/lease enforcement, policies &amp; procedures, financial reporting and familiarity with generally accepted accounting principles is critical</li><li>Minimum of ten or more years of related experience. Education beyond high school may count toward experience.</li><li>Must have excellent computer skills including in-depth understanding of, and experience with, databases, spreadsheets, word processing and scheduling/email software packages (Microsoft Word, Excel, Access, Yardi, and Outlook).</li></ul>Additional Qualifications and Skills<ul><li>Must demonstrate strong communication (phone, written, in-person) and interpersonal skills, and the ability to work effectively in a fast-paced, customer-focused operations environment with multiple projects and priorities.</li><li>Must be able to multi-task and perform duties with a high degree of speed, accuracy, and attention to detail.&nbsp;</li><li>Must have strong organizational skills with a proven ability to assume accountability for projects and work independently to see tasks from start to finish.</li><li>Must be proficient in writing business correspondence and have strong computer skills.&nbsp;</li><li>Must have a demonstrated ability to work collaboratively in a team environment with multiple staff members.</li><li>Must be able to handle complex and confidential materials and information.&nbsp;</li><li>Customer service orientation, a bias for action, a high level of integrity, sensitivity to various interests, diplomacy, advocacy, self-confidence, and resourcefulness are all desired competencies.</li></ul> Additional Information Standard Hours/Schedule: 35 hours per weekVisa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this positionPre-Employment Screening: Identity, Education, Criminal, Drug Test, CORI, ReferencesOther Information:&nbsp;Emergency Status Designation: Critical#LI-SP1Work Format DetailsThis position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 056. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Property Manager

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join Harvard University Central Administration?Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.Campus ServicesCampus Services provides essential services to the Harvard community. The 14 Campus Services departments have approximately 1,800 active employees (70% of staff are represented by eight unions) and a combined annual budget of more than $700 million. These departments provide stewardship, strategic support, and client/customer services in the areas of buildings and facilities, graduate housing, capital projects, sustainability, parking, engineering and utilities, dining, hospitality and events management, and international support.About Campus Services Finance and AdministrationThe Campus Services Finance &amp; Administration Department (CSFA) provides accounting, financial analysis, budgeting and planning, taxes and financial administrative support services to the Campus Services business units and the customers they serve. &nbsp;The organization is comprised of two main functions: Controller’s Office (Accounting Operations) and Financial Planning and Analysis. Job Description Independently perform a variety of accounting activities including: posting journal entries, reconciling accounts, and preparing reports. As a vital member of the CSFA team, the Senior Accounting &amp; Compliance Specialist reports to the Senior Accounting Manager and contributes significantly to the execution of financial and accounting operations within the CS Operating Unit. This role is primarily responsible for supporting accounting functions, implementing efficient processes leveraging technology and automation, and maintaining robust internal control. The Senior Accounting &amp; Compliance Specialist collaborates with a team of professionals, handling day-to-day responsibilities such as Campus Services general ledger accounting, billing and accounts receivable, and reconciliation, while proactively driving process enhancements. They play an essential role in University Issued Card, Chart of Account, and System Access Administration. &nbsp;They uphold and continuously improve internal controls and ensuring adherence to Generally Accepted Accounting Principles (GAAP), University and CS-specific accounting and financial policies, and applicable federal and state regulations. This position emphasizes independence, critical analysis, strong communication, technical accounting system skill, and innovative problem-solving to ensure operational excellence and compliance in all aspects of accounting.Job-Specific ResponsibilitiesTechnology &amp; Automation&nbsp;<ul><li>Serve as an accounting subject matter expert on key financial systems (e.g., TripleSeat, Agilysys, etc..), collaborating with IT, business units, and colleagues to optimize utilization, identify and resolve system accounting issues.</li><li>Leverage technology and automation to drive enhancements in accounting processes and strengthen internal controls by proactively identifying automation opportunities, mapping and improving workflows, providing accounting and process requirements for technical solutions, and participating in system integrations.</li><li>Participate in User Acceptance Testing and system implementations, collaborating closely with business units, CS HUIT, and other stakeholders to identify areas for improvement, resolve technology-related issues, and ensure seamless process optimization and adoption.</li></ul>Accounting &amp; Internal Control<ul><li>Serve as an expert accounting resource for CSFA colleagues and Campus Services Business Units, providing guidance and training on accounting policies, internal control procedures, and financial systems; develop and write job aids as needed to enhance team expertise.</li><li>Act as the lead contact for Harvard University Dining Services in his/her area of accounting responsibilities.</li><li>Propose and implement improvements in accounting operations and financial reporting, collaborating with CSFA colleagues, Campus Services Business Units, and leadership while ensuring compliance with policies, laws, regulations, and best practices. Actively contribute to a process improvement subcommittee.</li><li>Use critical thinking to prepare, approve, and review journal entries in accordance with Campus Services and University policies and key controls, ensuring all entries meet accuracy, documentation, and reperformance standards.</li><li>Perform daily, monthly, quarterly, and year-end financial closings independently, applying critical thinking and professional skepticism to ensure accuracy, timeliness, and compliance with established deadlines and standards, leveraging off of automation and using critical thinking to independently resolve exceptions.&nbsp;</li><li>Ensure all aspects of the billing cycle (e.g.: recording revenue, billing, and receipt processing) are performed timely and accurately, closely collaborating with Campus Services and other university colleagues to achieve this goal.</li><li>Independently perform complex accounting reconciliations and analysis, ensuring all supporting documentation is complete, identifying and resolving variances, and independently resolving accounting issues in collaboration with colleagues within Campus Services and across the university as warranted. Designs templates for reconciliation.&nbsp;</li><li>Independently identify and resolve accounting issues, leveraging strong analytical skills and collaborating effectively as necessary.</li><li>Provides guidance and leadership in key areas including:<ul><li>CARD Administration<ul><li>Serves as the Campus Services CARD (PCARD, Corporate, and Department Card) subject matter expert, acting as a liaison between central administration and Campus Services and providing guidance to Campus Service departments to help maintain compliance with university policy.</li><li>Member of CS PCard working groups and support ongoing development of additional CS PCard Initiatives.&nbsp;</li><li>Prepares ad hoc reports. &nbsp;</li></ul></li><li>Chart of Account Administration<ul><li>Maintain the Campus Services Chart of Accounts (COA) in accordance with Harvard University policy.</li><li>Provide guidance to CSFA team members on the proper COA structure.</li></ul></li><li>System access administration&nbsp;<ul><li>Review access requests for Campus Services financial systems, ensuring compliance with university policy.</li><li>Participates in the annual review of system access for Harvard University and Campus Service financial systems which involves identifying the systems, designing templates, reconciling access data against HR data, coordinating with Business Units to resolve exceptions, and removing access when warranted.</li></ul></li></ul></li></ul>Other Responsibilities<ul><li>Prepare ad-hoc reports for management and internal customers, using expertise in accounting data analysis to support decision-making.</li><li>Serve as backup for critical activities and cross-train with other team members, ensuring strong business continuity and team support.</li><li>Other duties as assigned to support CSFA’s mission and adapt to evolving business needs.</li></ul>Working ConditionsThis position is expected to have an on-campus presence an average of approximately 2 days per week to promote face to face interaction with team members and clients. &nbsp;Any remote work should be performed in Massachusetts or in compliance with Harvard’s Out of State Employment Policy. &nbsp; Qualifications Basic Qualifications<ul><li>Bachelor’s degree in Accounting or equivalent work experience required</li><li>Minimum of 3 years’ relevant work experience</li></ul>Additional Qualifications and Skills<ul><li>Demonstrated working knowledge of accounting principles (GAAP strongly preferred).</li><li>Possess strong communication, interpersonal, and analytical skills with keen attention to detail, discretion, and independent judgment.</li><li>Capable of working independently and as part of a team with minimal supervision.</li><li>Ability to prioritize tasks, manage time effectively, and handle multiple time-sensitive functions and changing assignments.</li><li>Proficient in MS Office, particularly Excel; able to learn and utilize various accounting systems, with experience in financial systems and data query tools—Oracle Financial and IBM Maximo preferred.</li><li>Demonstrated knowledge of accounting systems, process automation, and technology-driven workflow improvements.&nbsp;</li></ul> Additional Information Standard Hours/Schedule: 40 hours per weekVisa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this positionPre-Employment Screening: Identity, Education, Criminal, Credit, CORI, ReferencesOther Information: #LI-JD3Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on <a href="https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employment_outside_ma_policy.pdf" target="_blank">Employment Outside of Massachusetts</a>. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 056. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Senior Accounting & Compliance Specialist

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Kennedy School?The John F. Kennedy School of Government at Harvard University is one of 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference. Job Description The Harvard Kennedy School (HKS) seeks an experienced and mission-driven Associate Director, Development Administration to help grow philanthropic support to the School by providing expertise in gift fund administration and financial acumen. &nbsp;The Harvard Kennedy School has a demonstrated track record of training the world’s leaders and public servants. &nbsp;Since its founding in 1936, the Harvard Kennedy School has evolved from a graduate school of public administration to a global institution that brings together powerful research, students from over 100 countries, and practitioners from across the public sector to solve the major problems our time. Established with a gift of $2 million, the Kennedy School also has a long tradition of philanthropy. &nbsp; In FY25, the School had a record-breaking year in revenue dollars, the number of alumni donors and the percent of revenue that came from non-alumni donors who chose the Kennedy School as their partner for impact.The Harvard Kennedy School (HKS)’s Alumni Affairs and Resource Development is a dedicated team supporting the School’s advancement activity through front-line fundraising, alumni and volunteer engagement, and community building. Our work directly supports the HKS mission to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match.The Associate Director, Development Administration serves as a key partner to the Managing Director, Development Administration and the Executive Director, Principal &amp; Major Gifts in advancing Harvard Kennedy School’s (HKS) philanthropic goals while ensuring full compliance with University and School fiscal and gift policies. The Associate Director provides strategic oversight of fund management, financial stewardship, and gift administration activities that support the work of the Alumni Relations and Resource Development (ARRD) office, with emphasis on principal and major gifts. &nbsp; It also provides the finance expertise to ensure the financial sustainability of ARRD activities, and drives expense budgeting, accounting, and financial modeling to support accelerated revenue growth. &nbsp;This role ensures that gift funds are established, monitored, reported, and utilized in accordance with donor intent and institutional requirements. &nbsp;It plays a central role in maintaining the integrity of HKS’s financial stewardship practices by producing high-quality reporting; conducting research and analysis that informs donor engagement and strategic decision-making; drafting gift terms; and advising fundraisers, School leadership, and research centers. The role also manages the ARRD expense budget and all activities related to current and future fiscal year expense budgeting, and is a key partner to ARRD and HKS leadership in shaping the financial underpinnings of philanthropic revenue growth.Through thoughtful oversight, exceptional judgment, and strong cross-functional collaboration, the Associate Director contributes to meeting and exceeding ARRD’s fundraising goals, sustaining donor confidence, and enabling effective long-term resource planning. 
Job-Specific Responsibilities: <ul><li>In partnership with the Managing Director, Development Administration, draft, edit, and prepare gift terms for &nbsp;philanthropic gifts.</li><li>Lead the Development Administration team’s fund management and financial stewardship portfolio, partnering closely with ARRD fundraisers, HKS Office of Financial Services (OFS), and the University’s Alumni and Development Services (ADS) to create, track, and manage gift funds.</li><li>Oversee the preparation, analysis, and dissemination of gift fund reports, including balances, contributions, income, and historical activity.</li><li>Research and analyze gift histories, terms, and usage to ensure compliance with donor intent and University policy; advise the Senior Associate Dean of ARRD, ARRD staff, and senior HKS administrators on appropriate fund use.</li><li>Develop and manage tools and systems for tracking gift activity and coordinate ARRD and School-wide ad hoc reporting requests.</li><li>Liaise with the University’s Alumni Development Services on HKS’ pledge reminders to ensure timely and accurate financial commitments.</li><li>Create, manage, and monitor annual and monthly budgets, expense forecasts, and financial projections.</li><li>Assess financial feasibility of fundraising initiatives, and provide financial insights to support accelerated revenue growth and sustainability.</li><li>Provide financial reports and expense projections in collaboration with OFS to support multi-year planning and donor stewardship.</li><li>Ensure that internal ARRD budget tools, processes and accounting adhere to demonstrated best practice in Development. &nbsp;&nbsp;</li><li>Review existing processes and recommend enhancements to improve accuracy, efficiency, and cost-effectiveness, leveraging best practices across the School and University.</li><li>Perform complex financial modeling and ad-hoc analysis using University systems and data tools to support strategic planning, budgeting, forecasting, and quarterly reporting.</li><li>Prepare and present summaries, dashboards, and decision-support materials for ARRD leadership.</li><li>Partner with the Senior Associate Dean, ARRD, the Managing Director, Pipeline &amp; Operations, and the Director, Business Analytics &amp; Strategic Planning to tie expense projections and resource needs to revenue forecasts and multi-year philanthropic strategies.</li><li>Build and sustain strong working relationships with key partners across HKS and the University—including OFS, ADS, research centers, academic departments, and student affairs—to ensure coordinated practices, shared understanding, and efficient workflows.&nbsp;&nbsp;&nbsp;&nbsp;</li></ul>Other Responsibilities<ul><li>Perform additional duties as required or assigned, supporting ARRD’s mission and the evolving needs of the School.</li><li>Uphold Harvard’s standards for confidentiality, data security, donor privacy, and ethical stewardship</li></ul>Physical Requirements: Primary work takes place in an office environment. Some tasks may require being on campus or in other off-site locations for a period of time. Sitting or standing for periods of time. Some repetitive motion. Qualifications Basic Qualifications: <ul><li>Bachelor's degree and 6+ years of experience in a fundraising office in a complex higher education, academic medical research organization, or similarly complex organization.</li><li>At least 3 years’ experience in Development Finance or comparable team within a fundraising office.</li><li>Demonstrated track record of working on gift agreements and supporting expense budgets and projections.</li><li>Direct experience partnering with senior leadership and fundraisers to facilitate timely closing of gifts and revenue growth.</li></ul>Additional Qualifications and Skills: <ul><li>Degree in Finance or Accounting preferred.</li><li>Knowledge of fund management and financial stewardship principles.</li><li>Knowledge of alumni affairs and development.</li><li>Knowledge of gift policy.</li><li>Excellent oral and written communications skills, and ability to explain gift policy and finance rationales clearly and concisely.</li><li>Integrity and trust with a demonstrated ability to manage highly confidential information.</li><li>Ability to problem solve.</li><li>Ability to analyze and explain data.</li><li>Inclination to collaboration.</li><li>Strong knowledge of MS Office and ability to learn new software quickly.</li><li>Ability to work nights and weekends as required.</li></ul> Additional Information <ul><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity, Education, Criminal, Credit</li></ul>Work Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on <a href="https://harvie.harvard.edu/sites/g/files/omnuum12046/files/humanresources/files/employment_outside_ma_policy.pdf" target="_blank">Employment Outside of Massachusetts</a>. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and RangesThis position is salary grade level 058. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum12476/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Associate Director, Development Administration

Job Description and RequirementsThe Financial Advisor will provide investment, retirement, annuity, advisory, and educational investment planning and advice, as licensed, to clients in an assigned region and execute transactions for investment products that match client needs. The Financial Advisor will also refer appropriate members to other services offered by RBFCU as needed and appropriate for the member.&nbsp;Essential Functions and Responsibilities:<ul><li>Engage with existing clients to further develop and maintain strong relationships with the goal of attracting 100% of wallet share and positioning oneself as the primary financial advisor and institution for all of the client’s traditional banking, trust, borrowing and other financial needs. Uncover and refer additional opportunities back to the branch or internal partners.</li><li>Meet or exceed production goals utilizing a product mix that is appropriate for the member while maintaining a fiduciary standard. Acquire, sustain and effectively apply a comprehensive knowledge of investment and insurance products and other financial tools as well as traditional credit union products and services. Provide exceptional service at all times.</li><li>Present professional image in all interactions, personally and professionally. Call prospects and referrals from branch and non-branch partners to engage in the planning process. Make and receive calls from clients, assisting them with their questions and resolving problems as appropriate.</li><li>Address client concerns and report complaints promptly and IAW broker dealer and RBFCU policy.</li><li>Develop relationships as appropriate with clients, their family and beneficiaries to maintain accounts and relationships as assets pass from one generation to another. Deliver total solution financial plans and recommendations to clients, focusing on each member’s individual needs, risk and objectives.</li><li>Ensure maximum flexibility to relieve and/or assist in a variety of functions as needed. Provide exceptional customer service to all Member-Clients. Travel to other branch locations as assigned.</li><li>Execute trades (as licensed) for mutual funds, stocks, bonds, etc. as directed by client without error and within compliance rules. Provide client literature and disclosures as required. Effectively utilize all tools technology and resources provided by broker dealer partner and the credit union.</li><li>Attend regular RBFCU and broker/dealer product and sales training meetings (virtual or in person) and complete all required training on time. Acquire new and sustain current product/industry knowledge through training and continuing education.</li><li>Provide branch and other credit union staff with pertinent referral and product training. Utilize seminars, workshops, segmentation of book, the service model and menu of services to grow the business. Prospect and gain referrals from existing clients and other sources as appropriate.</li><li>Conduct business with the highest ethical standards. Annuitize the business using recurring revenue whenever possible.</li><li>Prepare and maintain complete and accurate client files, client financial data, and documentation as directed. Adhere to all FINRA rules and regulations as well as those of the broker dealer partner and the credit union.</li><li>Address / complete all open tasks, status manager items and assigned reports.</li><li>All other duties as assigned (note: essential functions and responsibilities may change or new ones may be assigned at any time with or without notice).</li></ul>Requirements:<ul><li>High School Diploma or GED</li><li>Three years’ experience within the financial services\credit union industry in a position with extensive client interaction</li><li>Knowledge of financial products and services and business or economics</li><li>Working and current knowledge of investment and insurance products and the financial services industry</li><li>Excellent organizational, administrative and service skills</li><li>Skill in the operation of investment-related software, personal computers, printers and general modern office equipment</li><li>Ability to be self-motivated and directed</li><li>Proficiency in effective communication both verbally and in writing</li><li>Ability to effectively work on the telephone to engage clients and prospects to provide service and obtain investment information</li><li>Ability to coordinate a variety of activities simultaneously and prioritize work</li><li>FINRA Series 7&amp;66 or 65, TX Life and Health License</li><li>Proficient in Microsoft Office Suite tools and investment related software</li><li>Demonstrated success in developing and sustaining client relationships as well as success in meeting or exceeding sales activity goals on a consistent basis</li><li>Strong knowledge of financial products and services, interest rates, and financial markets. (impact of changes in interest rate upon insurance and investment products)</li><li>Some after-hours and Saturday work will be required</li></ul>Preferred:Bachelor’s degree OR equivalent trade off in professional work experienceAll qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

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