Title: Human Resources Assistant
POSITION SUMMARY
The Human Resources Assistant provides broad-based administrative and operational support to the human resources department, with a primary focus on supporting recruiting, onboarding and compliance activities.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES
Performs job duties from the assigned campus or work location. Assists with employee recruiting activities, including generating pool postings, closing job searches and initiating background checks. Ensures all pre-employment tasks and documentation are complete, including sending/receiving new hire documents and initiating pre-onboarding communications. Responds to general inquiries related to the College’s applicant tracking system (ATS), job postings and application process. Completes I-9 verifications for new employees, including scheduling and tracking off-site verifications as needed, and maintains/audits I-9 records in accordance with federal guidelines and system retention and purge schedules. Processes employee lifecycle transactions in the College’s HRIS system in accordance with department procedures, including assigning employee ID numbers, creating new employee profiles and updating records with status changes and separations as appropriate.
Creates and maintains all physical personnel files, including archiving records in accordance with system retention and purge schedules. Ensures filing is completed timely and file rooms are organized. Assists with annual temporary personnel and faculty contract renewal processes. Partners with HR team members to support the College’s new employee onboarding program, special projects and day-to-day operations. Serves as the central point of contact for the office by monitoring the main telephone line and general HR inbox, responding to routine questions and routing inquiries to appropriate HR team members for specialized assistance. Assists with developing tools, resources and communication pathways that improve the employee experience and delivery of HR services. Maintains confidentiality and handles sensitive employee information with professionalism and discretion.
REQUIRED QUALIFICATIONS
High school diploma
Two (2) years’ experience serving in an HR role or supporting HR operations
PREFERRED QUALIFICATIONS
Prior work experience in higher education
Prior experience with HRIS systems (Banner and/or Oracle), DocuSign, Dynamic Forms and other web-based systems or applications
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of basic office filing systems. Proficient in Microsoft Office applications. Ability to enter data accurately, timely and consistently. Ability to be detail-oriented despite competing priorities/deadlines. Knowledge of basic office workflows. Must possess sound judgement. Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines, both internal and external. Demonstrated ability to follow-through and follow-up timely.
Open Until Filled: Yes
Rate of Pay: $39,681.00 - $47,625.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.