28,561 Jobs

Procurement Operations Coordinator

US-NY-Einstein/Resnick - Bronx

Job ID: 2026-18189
Employee Classification: Non-Exempt/Non-Union
Department: Procurement
Position Type: Regular Full-Time
Albert Einstein College of Medicine

POSITION RESPONSIBILITIES

Responsibilities:

• Coordinate and administer procurement activities for assigned departments, exercising independent judgment in the sourcing, acquisition, and delivery of goods and services.

• Review, evaluate, and onboard new suppliers, ensuring compliance with organizational procurement standards, risk requirements, and operational needs.

• Analyze supplier performance and facilitate supplier relationship management activities, including supplier updates, issue resolution, and process improvements.

• Serve as a procurement consultant to departments by interpreting procurement policies, recommending appropriate purchasing strategies, and resolving complex purchasing and supplier-related issues.

• Exercise delegated authority to facilitate the procurement of small-dollar goods and services utilizing approved procurement systems, technologies, and purchasing methods.

• Investigate, analyze, and resolve invoice discrepancies, procurement exceptions, and supplier payment issues with internal stakeholders and external vendors.

• Manage complex purchase orders from initiation through fulfillment, including issue resolution, order tracking, expediting deliveries, and coordinating corrective action when required.

• Reconcile organizational purchasing card (P-Card) transactions, review expenditures for policy compliance, identify discrepancies, and recommend corrective actions.

• Monitor procurement workflows and administrative operations, establishing priorities and assigning work to clerical support staff to ensure efficient service delivery.

• Coordinate, train, and provide day-to-day direction to clerical personnel while monitoring workload distribution and operational effectiveness.

• Maintain operational continuity by providing coverage for key administrative and procurement functions during staffing absences.

• Respond to internal and external inquiries regarding procurement, supplier management, and administrative operations, utilizing independent judgment in determining appropriate resolutions.

• Research, analyze, and communicate complex operational, procurement, and financial data to support informed business decisions.

• Interpret and apply organizational policies, procedures, and procurement guidelines to resolve non-routine issues and recommend process improvements.

• Oversee front-office operations, including administration of the general office communication line, coordination of mail distribution services, and resolution of related operational issues.

• Identify opportunities to improve procurement efficiency, customer service, internal controls, and administrative processes.

• Perform other related duties and special projects as assigned.

QUALIFICATIONS

Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, Public Administration, or a closely related field required.

• Minimum of 2-4 years of progressively responsible experience in procurement, supplier management, purchasing operations, contract administration, accounts payable, or related business operations functions.

• Experience in higher education, healthcare, government, or other highly regulated environments preferred.

• Demonstrated experience analyzing procurement transactions, resolving supplier issues, administering purchasing processes, and supporting operational decision-making.

• Experience coordinating multiple priorities, managing vendor relationships, and interpreting organizational policies and procedures.

Competencies

• Strong knowledge of procurement, supplier management, and purchasing processes.

• Ability to exercise sound judgment and independently resolve procurement, supplier, and invoice-related issues.

• Proficient in Microsoft Office Suite and enterprise procurement/ERP systems.

• Strong analytical, organizational, and problem-solving skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Excellent written, verbal, and interpersonal communication skills.

• Skilled in data analysis, reconciliation, and reporting.

• Ability to interpret and apply policies, procedures, and compliance requirements.

• Strong customer service orientation and stakeholder relationship management skills.

• Ability to coordinate workflow, prioritize tasks, and support operational efficiency.

• Demonstrated initiative, professionalism, and attention to detail.

• Commitment to confidentiality, accountability, and continuous process improvement.

Minimum Salary Range:
USD $66,300.00/Yr.

Maximum Salary Range:
USD $72,000.00/Yr.

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