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Department: Finance
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr LLP is seeking a paralegal to support our nationally-recognized public finance lawyers who represent governmental entities, investment banks, financial institutions, trustees, and borrowers, including 501(c)(3) organizations in virtually every type of municipal/public finance transaction. This position is located in Minneapolis and offers a work schedule of 3-4 days a week in the office with a dynamic Minneapolis-based public finance team that currently includes 4 lawyers and two paralegals. The candidate would also support our top-tier national public finance team of over 50 professionals.
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Paralegal within our Public Finance team, your responsibilities include but are not limited to:
<ul>
<li>Working closely with lawyers on the preparation of documentation for municipal bond offerings/borrowings, including drafting documents and opinion letters; organizing, proofreading and assembling documents; and coordinating closing logistics.</li>
<li>Conducting due-diligence; gathering and organizing financial data related to bond issuers and borrowers from public sources.</li>
<li>Preparing and filing of UCC Financing Statements; researching industry databases, publicly-available information from local governments and other sources, and assisting lawyers with reviewing the applicable law.</li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving and a demonstrated experience maintaining a high quality work product.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
<li>Teamwork Skills: Collaborate effectively to establish positive relationships with both internal and external team members.</li>
</ul>
Required Experience:
Minimum requirements include prior work experience with financial or real estate transactions; intermediate level of technical proficiency in Microsoft Office applications (including Excel); and strong basic mathematical skills. Basic understanding of financial statements and experience with document management systems would be very helpful. Must be able to work overtime, as needed. Candidates with experience in other practice areas or whose experience and skills are closely related to this position will be considered. Prior work experience in the public finance industry is desirable.
The salary range for this position is from $65,000 - $75,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience, qualifications, and location.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the Firm's website.
Ready to Grow with Us? 
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Paralegal, Public Finance

Department: Accounting and Financial Management
About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Are you detail-oriented and tech-savvy, with experience in a legal environment? Join our team as an Electronic Billing Specialist! In this role, you will manage the daily and monthly electronic billing workflow, working with both our client accounting system and additional e-billing applications. If you thrive in a fast-paced environment, enjoy collaborating across teams, and are passionate about accuracy in billing processes, this is the role for you! Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As an E-Billing Specialist, within our Accounting and Financial Management Department, your responsibilities include but are not limited to:
<ul>
<li>Working closely with lawyers and assistants to obtain accrual information. Submit estimates/accruals monthly (by deadline).</li>
<li>Working with the Pricing Team to submit new timekeepers/rates to various e-billing vendor sites.</li>
<li>Assisting other team members to ensure that all client and department deadlines are met. </li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Outstanding interpersonal skills are essential; you'll need clear written and verbal communication abilities to thrive in this highly interactive position.</li>
<li>Detail-Oriented: Think strategically-balancing attention to detail with prioritization of tasks-and excel under tight deadlines without losing focus or accuracy.</li>
<li>Team Player: A team player who enjoys working collaboratively alongside other motivated professionals to help achieve both firm-wide and departmental objectives.</li>
<li>Core Professional Traits: Assertive, ambitious, resourceful, and eager to learn independently while demonstrating strong analytical skills and effective problem-solving abilities.</li>
</ul>
Required Experience:
Bachelor's degree or equivalent work experience required, including a minimum of two years of electronic billing in a professional services environment; experience in legal or insurance industry is a plus. A strong background with widely used billing platforms such as Serengeti, Tymetrix, Collaborati, and CounselLink, including but not limited to E-Billing Hub. Demonstrated technical skills including proficiency in Microsoft Excel, including pivot tables, Word. Must be comfortable with systems in general, familiarity with Elite 3E a plus. Ability to work overtime as needed to perform the essential functions of this position. Remote work is allowed for candidates in states with a Ballard office.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, a health savings account; paid parental leave, firm subsidized emergency child and elder care services, family and medical leave; employee assistance program, and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate. The salary range for this position is from $65,000 - $75,000 depending upon experience and location.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.​

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.

E-Billing Specialist

Department: Attorney Career Advancement
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We're looking for a Legal Recruiting Specialist to join our dynamic team in Philadelphia and play a pivotal role in shaping the future of our Firm. In this high-impact position, you'll drive firmwide initiatives that attract, onboard, integrate, and develop top-tier summer interns and entry-level associates. You'll be the trusted point of contact for our junior lawyers ensuring they feel welcomed, supported, and set up for long-term success. You'll also lend your expertise to lateral attorney recruiting when needed.
Reporting to the Director of Legal Recruiting and collaborating closely with the Attorney Career Advancement Team, you'll help deliver a smooth, engaging, and memorable experience for every lawyer who joins our Firm. This is a hybrid role based in our Philadelphia office. The role currently requires in-office work Tuesday-Thursday with additional days in the office required as needed. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the Firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. </li>
</ul>
 Your Role: 
As a Legal Recruiting Specialist within our Attorney Career Advancement Department your responsibilities include but are not limited to:
<ul>
<li>Supporting recruitment by managing job postings, drafting correspondence, and coordinating all stages of the recruitment process, including candidate outreach, interview scheduling, and preparation of interview materials.</li>
<li>Ensuring Ballard lawyers have the information they need to conduct interviews and make timely, informed hiring recommendations.</li>
<li>Representing the Firm positively to law schools and candidates, highlighting Ballard as an attractive place to practice law, and building and maintaining strong relationships with law schools to develop a pipeline of top talent.</li>
<li>Overseeing onboarding and integration of summer interns and entry-level associates-socially, administratively, and professionally-in partnership with Directors of Office Administration and other stakeholders.</li>
<li>Developing and implementing orientation programs in collaboration with internal teams and coordinating schedules and communications across the Firm.</li>
<li>Supporting mentoring programs for new hires, conducting regular check-ins, and collecting feedback to assess the effectiveness of recruiting, integration, and training initiatives.</li>
<li>Responding to candidate inquiries promptly and professionally or ensuring the appropriate team member is doing so.</li>
<li>Participating in strategic planning to adapt recruitment and training programs as the Firm's needs evolve.</li>
</ul>
 What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Demonstrates the ability to listen, think critically, and develop appropriate recommendations and solutions with strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. </li>
</ul>
 Required Experience: 
A bachelor's degree is required, along with a minimum of two years of relevant experience; prior experience in recruiting and professional development within a law firm is strongly preferred. The ideal candidate will be highly organized, technically proficient, and an excellent communicator, both verbally and in writing. Strong interpersonal skills and a collaborative mindset are essential for building and maintaining productive relationships with candidates, internal and external presenters, Ballard Spahr lawyers, and business professionals across the Firm and within the Attorney Career Advancement Department.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Legal Recruiting Specialist

Department: Information Technology
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Are you skilled in document management systems and passionate about providing exceptional support? We are looking for a talented Systems Engineer to manage our existing Document Management System (DMS) - NetDocuments. In this role, you will play a key part in ensuring that our firm's information governance, email management, security, and privacy policies align with our DMS framework. You will be supporting a dynamic team in a fast-paced law firm environment. Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
 Your Role: 
As a Systems Engineer-Document Management (NetDocuments) within our Information Technology Department your responsibilities include but are not limited to:
<ul>
<li> Maintaining comprehensive knowledge of the firm's DMS, NetDocuments.</li>
<li>Deploying information governance and security policies related to DMS content.</li>
<li>Facilitating the onboarding and offboarding of lawyers by managing file transfers to and from the DMS.</li>
<li>Supporting the integration of tools with NetDocuments, including applications like Litera and Microsoft 365.</li>
<li>Providing Tier 3 support for DMS platforms and applications.</li>
<li>Establishing and maintaining robust documentation on the DMS environment.</li>
<li>Communicating and training the technical support team and relevant staff on DMS functionalities.</li>
<li>Performing other related duties efficiently and in an organized manner.</li>
<li>Engaging in ongoing professional development through training and education programs. </li>
</ul>
 What We're Looking For: 
<ul>
<li>Communication: Excellent listening, verbal and written communication abilities.</li>
<li>Detail-Oriented: Careful attention to detail to anticipate problems and handling pressure while maintaining confidentiality.</li>
<li>Judgment and Problem-Solving Skills: Exercise good judgment and discretion while thinking strategically.</li>
<li>Client Service: Anticipate and respond to both internal and external client needs while delivering high-quality legal services.</li>
<li>Teamwork Skills: Collaborate effectively to establish positive relationships with both internal and external team members.</li>
</ul>
 Required Experience: 
The position requires a minimum of 3 years of experience with Document Management Systems in a law firm environment. A Bachelor's degree is preferred, but we will also consider applicants who have developed strong technical skills and deep hands-on experience with DMS platforms in lieu of a formal degree. A high proficiency in MS Office applications, including Word, Outlook, Excel, and PowerPoint, as well as Adobe Acrobat and other relevant applications. Exceptional planning, organization and time management abilities. Regular and predictable attendance is crucial, and availability to work beyond standard hours may be required. This is a remote position, with occasional in-office attendance required at the Philadelphia office when requested.
Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. The salary range for this position is from $100,000 - $120,000 depending upon experience and location. Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

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