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SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Administrator

Job DescriptionThe Administrative Assistant to SVP of Original Programming will handle the day-to-day administrative duties for the Executive and provide support across their shows and aid in other responsibilities.Responsibilities· Provide direct and all-encompassing administrative support to the SVP of Original Programming at Starz, inclusive of:<ul><li>Extensive calendar management</li><li>Heavy phone management, detailed notetaking, and rolling of calls</li><li>Scheduling and facilitating conference calls and meetings (in-person &amp; virtual)</li><li>Managing and processing expense reports</li><li>Booking travel for set coverage</li></ul>· Maintains standards of strict confidentiality with respect to all matters and materials· Works closely with Starz executives, employees, external partners, and visitors· Develops and maintains databases, distribution lists, mailing lists and filing systemsQualifications &amp; Skills· High school diploma or General Education Degree (GED) required; Bachelor’s degree in English, Film Studies, Film Production or similar discipline preferred; or equivalent combination of education and experience.· Minimum 2 years of assistant experience preferred at an agency, network, studio or high-volume production company.· Self-directed, efficient and able to handle multiple tasks and priorities in a professional and confident manner.· Knowledgeable in all Microsoft Office software applications including Outlook, Word, Excel, and PowerPoint.· Technologically savvy including the ability to quickly grasp new software, navigate systems, execute online research, and generally be adept with digital technology.· Ability to proactively anticipate needs before being asked.· Excellent written and oral communications skills.· Strong phone skills.· Strong organization skills.Nice to Haves· Knowledge of digital resources including Airtable, Scenechronize and Clear/PIX a plus.· Avid reader, television enthusiast and passion for storytelling a plus.· Knowledge of industry databases including Studio System and Variety Insights preferred.Compensation$50,000 - $60,000About STARZSTARZ (NASDAQ: STRZ) is the leading premium entertainment destination for women and underrepresented audiences, and home to some of the most popular franchises and series on television. STARZ offers a robust programming mix for discerning adult audiences, including boundary-breaking originals and an expansive lineup of blockbuster movies, and is embodied by its brand positioning “We’re All Adults Here.” Complementary to any platform or service, STARZ is available across a wide range of digital OTT platforms and multichannel video distributors and is a bundling partner of choice. STARZ is powered by an industry-leading advanced technology, data analytics and digital infrastructure and the highly rated and first-of-its-kind STARZ app.Our Benefits<ul><li>Full Coverage – Medical, Vision, and Dental</li><li>Annual discretionary bonus and merit increase</li><li>Work/Life Balance – generous sick days, vacation days, holidays, and wellness days</li><li>401(k) company matching</li><li>Tuition Reimbursement (up to graduate degree)</li></ul>EEO StatementStarz is an equal employment opportunity employer.&nbsp;All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws.&nbsp;In addition, Starz will provide reasonable accommodations for qualified individuals with disabilities. Starz will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.&nbsp;&nbsp;

STARZ

Administrative Assistant, Original Programming

Job DescriptionThe Senior Administrative Coordinator plays a critical role in supporting the Technology Department. This position requires a highly organized, proactive, and detail-oriented professional who can manage schedules, coordinate cross-functional initiatives, and ensure smooth day-to-day administrative operations. The ideal candidate thrives in a fast-paced, tech-driven environment and demonstrates exceptional communication and problem-solving skills.ESSENTIAL DUTIES AND RESPONSIBILITIES:Executive Support:· Provide high-level administrative support to the EVP of Technology and other senior leaders.· Manage calendars, schedule meetings, and coordinate travel arrangements.· Prepare and edit correspondence, reports, presentations, and other documents.Department Coordination:· Serve as liaison between the Technology Department, external partners, internal teams, and vendors.· Track and manage departmental initiatives, ensuring timely follow-up and execution.· Serve as a central point of contact for internal and external communications.· Facilitate information flow between technology teams, business units, and executive leadership, ensuring alignment and timely updates.Project &amp; Operations Support:· Support technology teams by scheduling meetings, preparing agendas, tracking action items, and maintaining project documentation.· Assist in monitoring timelines and deliverables to ensure alignment with department goals.· Support project tracking, vendor management, and joiner | leaver | mover processes.· Maintain documentation and records related to technology projects and initiatives.Procurement:· Assist in the procurement of equipment and services by preparing requisitions, quotes, and ensuring compliance with company policies.· Maintain accurate records of purchases, contracts, and schedules; track and reconcile invoices and purchase orders against budget lines.· Assist in monitoring departmental budgets by providing procurement data and helping reconcile technology-related expenses.QUALIFICATIONS:· 5+ years of experience in administrative or operational support roles, preferably in a technology or corporate environment.· Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, etc.).· Excellent organizational, time management, and multitasking skills.· Strong written and verbal communication abilitiesCOMPENSATION:$60,000 - $70,000About STARZSTARZ (NASDAQ: STRZ) is the leading premium entertainment destination for women and underrepresented audiences, and home to some of the most popular franchises and series on television. STARZ offers a robust programming mix for discerning adult audiences, including boundary-breaking originals and an expansive lineup of blockbuster movies, and is embodied by its brand positioning “We’re All Adults Here.” Complementary to any platform or service, STARZ is available across a wide range of digital OTT platforms and multichannel video distributors and is a bundling partner of choice. STARZ is powered by an industry-leading advanced technology, data analytics and digital infrastructure and the highly rated and first-of-its-kind STARZ app.Our Benefits<ul><li>Full Coverage – Medical, Vision, and Dental</li><li>Annual discretionary bonus and merit increase</li><li>Work/Life Balance – generous sick days, vacation days, holidays, and wellness days</li><li>401(k) company matching</li><li>Tuition Reimbursement (up to graduate degree)</li></ul>EEO StatementStarz is an equal employment opportunity employer.&nbsp;All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws.&nbsp;In addition, Starz will provide reasonable accommodations for qualified individuals with disabilities. Starz will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.&nbsp;&nbsp;

Sr. Administrative Coordinator, Technology

Tehachapi, CA – Seeking Emergency Medicine Practice AdministratorEverybody Has A Role to Play in Transforming HealthcareAs a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have.Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.The Opportunity<ul><li>Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.</li><li>Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.</li><li>Provide executive support to the site medical director and site management team to meet contract expectations.</li><li>Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.</li><li>Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.</li><li>As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.</li><li>Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.</li><li>As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.</li><li>As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.</li><li>Collect, track, and analyze all site financial and operational data.</li><li>Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.</li><li>Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.</li><li>Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.</li><li>Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.</li><li>Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.</li><li>Develop and maintain site orientation checklists and manuals.</li><li>Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.</li><li>As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.</li><li>Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.</li><li>Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.</li></ul>Required Experience and Competencies<ul><li>Two to three years of experience in an office or healthcare setting required.</li><li>Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.</li><li>Experience working in the healthcare field is preferred.</li><li>Knowledge of healthcare and medical terminology preferred.</li><li>Knowledge of general Human Resource principles preferred.</li><li>Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.</li><li>Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.</li><li>Strong consultation skills and the ability to seek out information.</li><li>Strong work ethic, organizational skills, and interpersonal skills.</li><li>Ability to prioritize and work in a stressful environment.</li><li>Ability to be self-directed, motivated, and sensitive to deadlines.</li><li>Ability to express ideas and convey information effectively in verbal and written communications.</li><li>Able to create positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.</li><li>Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.</li><li>Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.</li><li>Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.</li><li>Ability to establish and maintain effective working relationships as required by the duties of the position.</li><li>Ability to read, understand and communicate in English sufficient to perform the duties of the position.</li><li>Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.</li></ul>The PracticeTehachapi Valley Healthcare District – Tehachapi, California<ul><li>25-bed acute-care hospital with an annual ED volume of 60-80 patients per day.</li><li>24/7, 13-bed emergency department and three rural health clinics.</li><li>Satellite Stroke Center</li><li>General surgery and in-house hospital backup.</li><li>American Heart Association’s Get With The Guidelines®️ Silver Award for Stroke.</li></ul>The Community<ul><li>Tehachapi, California, nestled in the Tehachapi Mountains, offers a serene, small-town lifestyle with stunning natural beauty and a strong sense of community.</li><li>Known for the Tehachapi Loop, a famous railroad landmark where trains pass over themselves, the town is steeped in history and charm.</li><li>Outdoor enthusiasts enjoy hiking, mountain biking, and camping in the surrounding mountains, while the nearby Tehachapi Pass offers scenic drives and vistas.</li><li>The town is also home to a growing wine region, with local wineries and vineyards.</li><li>Tehachapi enjoys a Mediterranean climate with warm, dry summers and mild, snowy winters, perfect for enjoying year-round outdoor activities.</li><li>Its peaceful environment, combined with a friendly atmosphere, makes it an ideal place for families and those seeking a slower pace of life.</li></ul><ul><li>Located between Bakersfield and the San Joaquin Valley, Tehachapi offers easy access to both urban conveniences and outdoor adventures.</li></ul>Benefits &amp; Beyond*Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.<ul><li>Superior health plan options</li><li>Dental, Vision, HSA/FSA, Life and AD&amp;D coverage, and more</li><li>Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%</li><li>Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical</li><li>Student Loan Refinancing Discounts</li><li>Professional and Career Development Program</li><li>EAP, travel assistance, and identify theft included</li><li>Wellness program</li><li>Commuter Benefits Program</li><li>Purpose-driven culture focused on improving the lives of our patients, communities, and employees</li></ul>We are excited to share the base salary range for this position is $23.18 - $28.98, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.Applicants only. No agencies please.

Vituity

Practice Administrator - Emergency Medicine - Tehachapi Valley Healthcare District

Department: Finance
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
We are seeking a Legal Administrative Assistant (LAA) with real estate finance experience to join our Finance practice in the Baltimore, Maryland office. The ideal candidate is energetic, eager to learn and grow professionally, detail-oriented, able to manage multiple priorities, and understands the cycle of a real estate transaction. The selected individual will work within a team of LAAs to liaise between attorneys, project assistants, paralegals and clients. This position is hybrid and could offer a work schedule of 3 days a week in the office once training is competed. 
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Legal Administrative Assistant within our Finance Department your responsibilities include but are not limited to:
<ul>
<li> Providing overall legal administrative support, including extensive document production and coordinating closing materials.</li>
<li>Ensuring fee earners' daily time entries are drafted in accordance with firm and client guidelines.</li>
<li>Entering information into firm systems in a timely fashion.</li>
<li>Preparing new business intake forms and opening new client matters.</li>
<li>Preparing and submitting expense reimbursement diaries and processing invoices.</li>
<li>Maintaining schedules and calendars, making travel arrangements, updating contacts, and other work as needed.</li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication skills with excellent spelling, grammar and proofreading skills.</li>
<li>Detail-Oriented: Thinks strategically, giving careful attention to detail. </li>
<li>Teamwork: The ability to work effectively both independently, as well as, within a team to assist attorney in the production of transactional documents.</li>
<li>Organization: Possess top-notch organizational skills with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
A minimum of 3 years relevant experience in a law firm or similar professional services environment required. Must be highly proficient with the Microsoft Office suite, including Word, Excel, PowerPoint and Outlook, and document management and time keeping applications. Knowledge of all phases of a transaction, from due diligence and term sheet stage through financing and closing preferred. Strong organization skills and the ability to manage multiple priorities effectively and efficiently. The ability to interact professionally and productively with lawyers and business professionals at all levels of the firm in a fast-paced environment, sometimes under pressure.
The salary range for this position is from $70,000 - $80,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience, qualifications, and location.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the Firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Administrative Assistant, Real Estate Finance

Job Title Administrative Support Associate II/UKHC Requisition Number RE51716 Working Title Administrative Support Associate II Department Name H5000: CHANDLER - RETAIL PHARMACY Work Location Lexington, KY Grade Level 09 Salary Range $21.00-34.29/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements The physical requirements of this position include: occasionally lifting, pushing, and/or pulling objects up to and over 25lbs; occasionally standing or walking with objects up to 15lbs; and regularly sitting at a computer workstation for extended periods of time while performing repetitive motions (such as typing). Shift Primarily days; 8:00am – 4:30pm; Monday-Friday. Hours, days of week, and location subject to change based on needs of the department. Job Summary The Retail Pharmacy department of the University of Kentucky Healthcare Enterprise is seeking an efficient and experienced administrative staff support associate. The Administrative Support Associate II will have duties including, but not limited to: managing the day to day administrative activities for Ambulatory Pharmacy Services; providing support to administrative leadership, operational support, and personnel support; assisting with on-boarding of new employees; and assists with managing department payroll and timekeeping processes. Skills / Knowledge / Abilities The ideal candidate will possess basic Windows/PC skills, knowledge of all Microsoft Office Software applications, knowledge of or ability to learn Kronos timekeeping system, and the ability to perform scheduling and timekeeping functions. Does this position have supervisory responsibilities? No Preferred Education/Experience Administrative and/or personnel support; Payroll and/or timekeeping. Pharmacy technician experience is not required but is preferred to handle some of the onboarding tasks. Deadline to Apply 09/28/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate II/UKHC

Job Title Administrative Services Asst Senior Requisition Number RE51717 Working Title Administrative Services Assistant Senior Department Name 40130:Sponsored Projects Administration Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time; and repetitive motion related to computer work. Shift Monday-Friday; 8:00 am-5:00 pm. Job Summary The Office of Sponsored Projects Administration (OSPA) is seeking an Administrative Services Assistant Senior. This position plays a key role in delivering prompt and effective support by executing complex administrative processes and providing guidance to administrative staff. Responsibilities include preparing PADRs, managing subaward purchase orders, and triaging communications to ensure compliance and timeliness. This position also assists in post-award research administration tasks, such as processing account revisions and managing residuals. Additionally, the role supports OSPA Directors with specialized tasks, report generation, and administrative functions. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work independently while fostering a collaborative environment. The University of Kentucky uses equivalencies in determining if a potential applicant meets the minimum education and experience. Related experience can be substituted for education. Click here for more information about equivalencies: <a href="http://www.uky.edu/hr/employment/working-uk/equivalencies" target="_blank">http://www.uky.edu/hr/employment/working-uk/equivalencies</a> The Department OSPA is responsible for administering over $480 million in extramural grants and contracts awarded through the University of Kentucky Research Foundation. Services are available to all University faculty and staff and include: advice and assistance with budget preparation and other administrative requirements of proposals; proposal submission; review, negotiation and acceptance of awards; interpretation and information regarding sponsor policies and regulations; preparation of subcontract documents; administration of UK’s Conflict of Interest Policy. More information about the department can be found at: <a href="https://www.research.uky.edu/office-sponsored-projects-administration" target="_blank">https://www.research.uky.edu/office-sponsored-projects-administration</a> UK Benefits The University of Kentucky is proud to offer a benefits package that helps us recruit and retain the very best faculty and staff. In addition to your take-home pay, your benefits package is a major component of your total compensation at UK. These benefits include our 200 percent match on eligible retirement contributions; competitive health, dental, and vision coverage; tuition benefits for classes at UK, and much more. To learn more about these benefits, please visit: <a href="https://hr.uky.edu/employment/our-benefits" target="_blank">https://hr.uky.edu/employment/our-benefits</a>. UK, located in Lexington, KY, is the ninth-largest economic company in the state. Lexington has been ranked as one of the nation’s best places to live and work, and offers a vibrant community for professionals and their families. Lexington is safe, affordable, and offers excellent education opportunities, and is home to several Fortune 500 companies and the University of Kentucky. More information regarding Lexington can be found at: <a href="https://vimeo.com/302892787" target="_blank">https://vimeo.com/302892787</a> Skills / Knowledge / Abilities Microsoft Office products, such as Word and Excel. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 10/03/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst Senior

Job Title Administrative Support Associate I Requisition Number RE51692 Working Title Administrative Support Associate I/UK Next Gen Department Name 8G002: Next Gen Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None. Physical Requirements Lifting, pushing, or pulling of objects up to 50 lbs, siting for long periods of time. Shift Monday-Friday; 8:00 am-5:00 pm. Job Summary This position will provide administrative support for existing and future activities of the Center for Next Generation Leadership. Responsibilities include communications support, events coordination and management, and support for the operations and finance manager. Skills / Knowledge / Abilities Proficient Google Docs and Microsoft Office, to include Outlook, PowerPoint, Word, and Excel Does this position have supervisory responsibilities? No Preferred Education/Experience Associates Degree and 3 years Experience. Deadline to Apply 09/28/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I

Dialysis Facility Administrator

Position Title: Salesforce CRM Administrator Department: Enrollment Services (ENS) Division: Student Affairs (STA) Employee Status: Full-time Type: Professional Staff Association (PSA) Grade: M Salary: ($65,359 - $69,846 annually) FLSA: Exempt Classification: Tech/Professional Revised: 9/2025 Priority Application Deadline: October 3, 2025&nbsp; _______________________________________________________________________________ Reporting Relationships Reports to: Dean of Enrollment Services Supervision Exercised: None &nbsp; Job Summary The Salesforce CRM Administrator is responsible for the implementation, configuration, maintenance, and support of the College’s Customer Relationship Management (CRM) system and related applications. This role ensures the CRM system effectively supports recruitment, admissions, case management, retention and student support services. The Administrator collaborates closely with departments across the institution—including Student Affairs, Academic Affairs, Workforce Development, Community Education, Continuing Education, Institutional Research, and the Office of Cultural Excellence and Belonging—to align CRM functionalities with institutional goals. Key responsibilities include configuring the CRM to meet user needs, analyzing and resolving system issues promptly, and monitoring data quality and integrity. The Administrator applies strong communication and problem-solving skills to guide and assist users in the design, development, and deployment of CRM solutions critical to enrollment management and student success initiatives. &nbsp; Essential Duties and Responsibilities · Documents functional requirements, analyzes requirements in the context of software and processes, develops and executes test plans, assists with and document business process improvement efforts, and troubleshoots production issues. · Assists in development of software development project plans, including scoping, scheduling, and implementation. · Designs, codes, configures, and maintains complex software applications and systems using a variety of programming languages to meet user and operational needs · Collaborates with internal and external stakeholders in conceptualizing, developing and maintaining effective business solutions. · Manages and assesses Salesforce CRM and related applications effectiveness by functional area assigned; identifies needs and develop horizontal upgrade, and support plans. · Performs data validation and quality control checks to maximize ongoing operational performance tasks. · Develops and maintains design, configuration, and troubleshooting documentation. · Works across various platforms that integrate with the College’s CRM and ERP systems and understands the governance, security and integration development. · Serves as the primary or secondary business partner and programming support for each of these technologies/systems: a. Salesforce CRM b. Ellucian Ethos c. Apex (Salesforce) Programing Language d. Pardot/Marketing Cloud e. Formstack f. Event Management Software g. Lightning Scheduler h. Salesforce Digital Experience(s) i. Text Messaging Platform j. Voice Broadcasting Platform k. CRM Reporting/Data Analytics l. Chat Bot Software m. StoreConnect n. Salesforce AI · Trains and assists users with the operation of Salesforce applications and adoption of new functionality and offer professional development opportunities through staff and faculty development days. · Maintains regular and effective communication with the user community, colleagues within the organization unit, and supervisors. · Serves as internal help desk for Salesforce and Salesforce Digital Experience related issues. · Researches and keeps well informed on rapid development tools and emerging technologies. · Maintains continuous professional growth and development through a series of actions, including reading technical, professional, and marketing literature, attending workshops, seminars and demonstrations, collaborating with vendors, manufacturers, and colleagues, and engaging in hands-on experiences with a variety of technologies. · Provides informed recommendations for enhancements and improvements at Rock Valley College based on new and emerging technologies. · Maintain student confidentiality and adhere to FERPA regulations. · Lead initiatives to improve and maintain data integrity in Salesforce and ERP systems and serve on Data Governance Committees. · Serve as point of contact for developing non-IR (ad-hoc) reports for the purposes of analyzing enrollment, retention and student success trends and patterns. · Develops, manages, and validates reports and dashboards to support enrollment, retention, and student success initiatives using multiple databases and business intelligence tools. · Implement and evaluate business processes that enable the division of Student Affairs to achieve its enrollment goals. · Manage user roles, permissions, and ensuring data security within the CRM system. · Develop and maintain automated workflows to improve operational efficiency · Develop and maintain department dashboards to improve efficiency. · Collaborates with IT and security teams to implement and maintain robust cybersecurity measures within the Salesforce environment, including configuring user access controls, enforcing multi-factor authentication (MFA), monitoring for suspicious activities, and ensuring compliance with data protection regulations to prevent unauthorized access and fraud. · Perform other job-related duties as assigned by the Dean of Enrollment Services and Vice President for Student Affairs. · Develop automations and improve operations using Salesforce AI tools. · Develop and maintain the Community and Continuing Education eCommerce &amp; Point of Sale solution (StoreConnect) to deliver a high-quality customer experience and ensure synchronization with the college’s ERP system (Colleague). · Develop Ethos API endpoints to improve data access and synchronization with Salesforce · Develop and maintain standard operating procedures, communicating updates to users, and assisting departments in transitioning to new CRM features or workflows. · Collaborates with end users to gather feedback on usability and continuously improve the interface and experience within the CRM and digital platforms. &nbsp; Knowledge, Skills, and Abilities 1. Excellent verbal, written, organizational skills, and ability to interface directly with executive level staff. 2. Excellent analytical and reasoning skills. 3. Must possess strong customer service and interpersonal skills; maintain courteous attitude in dealing with students, faculty, and staff. 4. Ability to learn the RVC systems and new programs and languages as technology changes. 5. Ability to prioritize effectively and to work efficiently without direct supervision. 6. Ability to work independently or with specialized teams. 7. Ability and willingness to complete several concurrent tasks in a fast-paced, detail-oriented, multi-tasking environment. &nbsp; Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications. 1.&nbsp;Bachelor’s Degree in Information Technology or other related technical discipline required; OR an Associate’s Degree in Information Technology or other related technical discipline and at least five (5) years of experience in an enterprise-level or large-scale complex database programming environment; OR a High School Diploma (or equivalent) with at least ten (10) years of progressively responsible experience in an enterprise-level or large-scale complex database programming environment. Types of relevant experiences considered may include Database management, scripting and programming, data analysis and reporting and/or system integration knowledge. 2. 3-4 years’ experience in at least some of the technologies below, or other relevant technologies: 3. Advanced knowledge of CRM systems. (i.e. Salesforce, D365, ZOHO, etc.) Experience with architecture designed for higher education preferred but not required. 4. Experience with Apex (Salesforce), SQL, Visual Basic, SharePoint, GitHub, ETHOS Integration, Web-based tools such as HTML, JavaScript, CSS, ASP.NET, C# &nbsp; Preferred Qualifications 1. Related professional certifications are desirable. 2. Experience working in an educational setting is preferred. &nbsp; Work Environment While performing the duties of this job, the employee regularly works in an office setting. &nbsp; Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear. &nbsp;

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