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St. Helena, CA – Seeking Hospital Medicine Practice AdministratorEverybody Has A Role to Play in Transforming HealthcareAs a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have.Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.The Opportunity<ul><li>Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.</li><li>Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.</li><li>Provide executive support to the site medical director and site management team to meet contract expectations.</li><li>Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.</li><li>Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.</li><li>As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.</li><li>Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.</li><li>As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.</li><li>As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.</li><li>Collect, track, and analyze all site financial and operational data.</li><li>Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.</li><li>Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.</li><li>Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.</li><li>Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.</li><li>Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.</li><li>Develop and maintain site orientation checklists and manuals.</li><li>Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.</li><li>As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.</li><li>Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.</li><li>Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.</li></ul>Required Experience and Competencies<ul><li>Two to three years of experience in an office or healthcare setting required.</li><li>Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.</li><li>Experience working in the healthcare field is preferred.</li><li>Knowledge of healthcare and medical terminology preferred.</li><li>Knowledge of general Human Resource principles preferred.</li><li>Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.</li><li>Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.</li><li>Strong consultation skills and the ability to seek out information.</li><li>Strong work ethic, organizational skills, and interpersonal skills.</li><li>Ability to prioritize and work in a stressful environment.</li><li>Ability to be self-directed, motivated, and sensitive to deadlines.</li><li>Ability to express ideas and convey information effectively in verbal and written communications.</li><li>Able to create positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.</li><li>Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.</li><li>Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.</li><li>Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.</li><li>Ability to establish and maintain effective working relationships as required by the duties of the position.</li><li>Ability to read, understand and communicate in English sufficient to perform the duties of the position.</li><li>Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.</li></ul>The PracticeAdventist Health St. Helena – St. Helena, California<ul><li>151 staffed beds with an annual ED volume of +7,000.</li><li>Founded as part of the faith-based Adventist Health Network, Adventist Health St. Helena serves a rural area that ordinarily would not have access to many of the advanced medical services offered.</li><li>Adventist Health St. Helena has been named one of America’s Best Hospitals for Emergency Care, Heart Care, Minimally Invasive Surgery, Joint Replacement, and Stroke Center, and has won awards for Outstanding Patient Experience.</li><li>The hospital offers cardiac services, outpatient surgery, occupational medicine, orthopedics, pain rehabilitation, plastic and reconstructive surgery, sleep diagnostics, home care services and more.</li></ul>The Community<ul><li>Helena, California, located in the heart of Napa Valley, is a premier destination for wine lovers and those seeking a refined, small-town lifestyle.</li><li>Surrounded by world-renowned wineries and picturesque vineyards, the town offers a unique combination of natural beauty and cultural sophistication.</li><li>Helena's charming downtown features boutique shops, fine dining, and historic landmarks like the Culinary Institute of America and the beautiful St. Helena Presbyterian Church.</li><li>The region is perfect for outdoor enthusiasts, with access to hiking in nearby mountains and relaxation in nearby Lake Hennessey.</li><li>Helena enjoys a Mediterranean climate, with warm, dry summers and mild winters, ideal for wine production and year-round outdoor activities.</li><li>The community is known for its strong sense of connection, offering a peaceful yet upscale atmosphere.</li><li>Helena's combination of fine wines, scenic beauty, and community spirit makes it an exceptional place to live and work.</li></ul>Benefits &amp; Beyond*Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.<ul><li>Superior health plan options</li><li>Dental, Vision, HSA/FSA, Life and AD&amp;D coverage, and more</li><li>Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%</li><li>Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical</li><li>Student Loan Refinancing Discounts</li><li>Professional and Career Development Program</li><li>EAP, travel assistance, and identify theft included</li><li>Wellness program</li><li>Commuter Benefits Program</li><li>Purpose-driven culture focused on improving the lives of our patients, communities, and employees.</li></ul>We are excited to share the base salary range for this position is $25.39 - $31.74, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.Vituity appreciates differences; our dedication to diversity, equity and inclusion is at the heart of our organization. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.Applicants only. No agencies please.

Vituity

Practice Administrator - Hospital Medicine - Adventist Health St. Helena

EXCELLENT PAY AND BENEFITS!Be a part of one of the most successful financial institutions in the country!!&nbsp;Star One Credit Union is one of Silicon Valley's largest, member-owned financial institutions. Star One offers financial services to more than 129,000 members worldwide. With assets over $9 billion, Star One is ranked 19th in total assets among over 4,900 credit unions nationally. For ten years in a row,&nbsp;Star One has been ranked #1 by America's Credit Unions for providing the highest direct financial benefit to the members we serve.We offer&nbsp;AMAZING BENEFITS&nbsp;that help keep our employees healthy and shining bright!!!<ul><li>401(k) Plan, Match, and Profit Sharing</li><li>Annual Wellness Benefit&nbsp;</li><li>Education Assistance</li><li>Employee Loan Discounts&nbsp;</li><li>Medical, Dental, and Vision (Effective date of hire)</li><li>Paid Holidays</li><li>Paid Time Off Program&nbsp;</li><li>Staff Incentive Variable Pay (Bonus)</li></ul>Job Title:&nbsp;Executive AdministratorHours:&nbsp;&nbsp;Monday through Friday from 8:00 a.m. to 5:00 p.m., and weekends as required for off-site meetings and other corporate events.&nbsp; Required to work physically on-site four days a week.&nbsp; Must be flexible and able to adapt schedule based on business needs.&nbsp; &nbsp;&nbsp;&nbsp;Salary Range: $70,500 -$98,600&nbsp; &nbsp;which is base pay.&nbsp;&nbsp;Compensation will be based on candidate qualifications.Job Scope/Duties<ul><li>The Executive Administrator is responsible providing administrative support to Star One’s&nbsp; Executive Team, Board of Directors, Supervisory Committee, and staff.&nbsp;</li><li>Support includes but is not limited to preparing memos, letters, presentations, reports, and spreadsheets.&nbsp;</li><li>Coordinates meetings for the President and CEO, Executive Vice Presidents, Vice Presidents, and Officials.&nbsp;</li><li>Provides assistance with coordinating Board packets and meetings, and takes minutes as needed.&nbsp;</li><li>Serves as a technical facilitator during all Board and Executive meetings.&nbsp;</li><li>Works closely with the Information Systems Team to address connectivity and other technical meeting issues.&nbsp;</li><li>Assists the Department Lead with planning and execution of both Spring and Fall Strategic Planning meetings, which requires travel and off-site presence.&nbsp;</li><li>Coordinates travel for Vice Presidents, management, and staff.&nbsp;</li><li>Manages the notary renewal process and tracking.&nbsp;</li><li>Coordinates food orders for a variety of business meetings and corporate events organization wide.&nbsp;</li><li>Responsible for trade and business publication subscriptions for the credit union.&nbsp;</li><li>Provides ongoing support with a variety of&nbsp; administrative tasks and projects.&nbsp;</li><li>Performs other duties as required.&nbsp;&nbsp;&nbsp;</li></ul>Experience/Minimum Education Requirements<ul><li>Requires six to eight years (6-8) of Executive Administrator experience in a professional office environment, preferably within a financial institution.&nbsp;</li><li>Experience with business travel and sensitive handling of confidential information is also required.&nbsp;</li><li>Highly proficient with Microsoft Office including Word, Excel, Forms, PowerPoint and Teams.&nbsp;</li><li>Bachelor’s degree in Business Administration or the equivalent level of related education and experience.</li></ul>Knowledge/Skills/Abilities<ul><li>Knowledge of executive and Board operations, and governance is preferred.&nbsp;</li><li>Excellent communication (verbal, written, presentation, and listening) and interpersonal skills.&nbsp;</li><li>Ability to address confidential and sensitive situations/issues with a high level of professionalism.&nbsp;</li><li>Requires strong organizational skills, attention to detail, and the ability to work collaboratively across teams to support executive and departmental needs.</li><li>Requires the ability to multi-task, manage multiple competing priorities, and meet deadlines.&nbsp;</li><li>Requires strong problem solving, analytical, and technical skills.&nbsp;</li><li>Ability to work effectively and interact with individuals at all levels of the organization.&nbsp;</li><li>Ability to maintain the highest degree of professional ethics, confidentiality, and neutrality.&nbsp;</li><li>Ability to maintain an effective and efficient workflow while maintaining high service standards.</li><li>Must be able to work independently with minimal supervision.&nbsp;</li><li>Ability to travel both in and out of state as needed.</li></ul>MUST HAVE GOOD CREDIT.We are a proud Equal Opportunity/AAP Employer M/F/Vet/Disabled

Star One Credit Union

Executive Administrator

Department: Litigation
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical and administrative skills to work in the Los Angeles office. This role provides support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the office. 
Why Join Us? 
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.</li>
</ul>
Your Role: 
As a Legal Administrative Assistant within our Litigation Department, your responsibilities include but are not limited to:
<ul>
<li>Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents.</li>
<li>E-filing in various state and federal courts, both trial and appellate.</li>
<li>Creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions.</li>
<li>New client intake and file maintenance utilizing the firm's electronic records management system.</li>
<li>Billing, travel coordination and expense reimbursement.</li>
<li>Interacting effectively, courteously and professionally with clients, attorneys, staff and peers. </li>
</ul>
What We're Looking For: 
<ul>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently. </li>
</ul>
Required Experience:
This position requires a minimum of 5 years of general litigation experience. Experience with real estate transactions is a plus. A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential. Candidates must have experience supporting attorneys in complex litigation. Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required; Elite experience is a plus.
The salary range for this position is from $85,000 - $97,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience and qualifications.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP

Legal Administrative Assistant

Description:
We are committed to supporting at risk children and families providing them with tools and resources to help prevent children from experiencing child abuse, neglect and abandonment. We are a Christian agency that believes in living our mission, we provide Christ-centered care and support to children and families in need. In response to this community-wide challenge, Presbyterian Children’s Homes and Services (PCHAS), provides 14 programs and services in 28 locations, in Missouri, Texas, and Louisiana, which provide children with permanent homes and adults with increased self-sufficiency. This is accomplished by the agency’s commitment to “The PCHAS Way” which inspires the agency to be strength-focused, family-centered, and goal driven with every client. Benefits of serving children and families in need through PCHAS include competitive salaries, flex work schedules, paid time off, medical, dental and vision insurance options, voluntary life insurance options, paid holidays, and a generous 403(b) Retirement Plan (After 1 year of employment, PCHAS provides a 3% contribution and an additional 2:1 match up to an employee's 3% contribution). Status: Non-exempt Working Conditions: Position based at the PCHAS Administrative Offices in Austin. TX. Typical office setting and works at a desk. Equipment to be used includes a computer, phone, copy machine, letter folder, and fax machine. Position Summary: This position reports to, and supports, the Director of Marketing and Communications, and in addition, provides support to the Director of Development and the Information System Support Supervisor. A key responsibility of this position is serving as one of the agency’s two receptionist, this one being based in Austin, TX. This position works closely with the Manager of Communications and the Coordinator of Digital Content, who are also based in Austin, TX. As a primary receptionist, this position answers incoming 1-800 phone calls and directing callers to the correct PCHAS department and staff member. Essential Job Functions<ul><li>Provides full-time coverage of the front desk with approved M-F hours (except during the summer schedule): 8:00 a.m. - 12:00 pm. and 1:00 p.m. – 5:00 p.m.</li><li>Professionally represents the organization while answering calls and greeting in-person visitors</li><li>Provides clerical support for Development fundraising events, including enrolling luncheon guests into the Events Module (on behalf of all development officers) by preparing Texas luncheon name tags, table assignments, and pledge packets.</li><li>Manages donor stewardship activities, including first time donor postcards, taking credit card donations, calling donors when their credit cards expire, and mailing coupons.</li><li>Maintains office supplies inventory (including letterhead) and submits request for new supplies.</li><li>Assists with scheduling first floor Austin office meeting space for development staff and shipping items from Austin to remote development and program locations.</li><li>Maintains the agency’s phone script.</li><li>Processing approved thank you letters from the Vice President of Development</li><li>Coordinates all in-house development department mailing, and at times, with volunteers</li><li>Performs other duties as assigned.</li></ul>

Requirements:
Minimum high school graduate, with advanced training or college coursework with databases preferred. Experience working with Blackbaud NXT preferred. Minimum of 1-3 years of database management experience, preferably working for a non-profit organization preferred. Demonstrate initiative, efficient organization with time management skills and ability to set priorities. Must have good oral and written communication skills and able to maintain confidentiality in all areas related to the business, welfare and constituent information of the agency. Must have strong interpersonal skills to work effectively with staff throughout the agency. Other Requirements: Must hold a valid driver’s license, have and maintain a risk-free driving record. Must be willing to undergo initial and periodic child abuse/neglect, criminal history, sexual offender, and childcare/elder care disqualification list screenings. As requested, must submit fingerprints for review by the state of your employment and Federal Bureau of Investigation (FBI). Must undergo a pre-employment drug screen and a pre-employment physical with the results showing no evidence of communicable disease. Christian Commitment: Presbyterian Children’s Homes and Services is a faith-based Christian organization. We provide Christ-centered care and support to children and families in need. We strive to serve like Jesus. We meet our clients where they are and treat them with respect. We focus on our clients’ strengths rather than their problems. And we encourage our clients to focus on their future rather than their past. When we do this well, we help our clients find hope and know the love of God. PI278679572

Administrative Support Specialist II

Title:&nbsp;Administrative Associate Division: Provost's Office Department: Pott College of Science, Engineering, &amp; Education FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 6: $14.56/hour EEO Job Group:&nbsp;5 E5 Position Summary Provide administrative support to the Dean of the Pott College of Science and Engineering and faculty. Coordinate the administrative support activities for the College. Duties/Responsibilities&nbsp; <ul><li>Coordinate work activities of clerical staff; monitor staffing of departmental offices where vacations and illness are concerned. Develop and implement office procedures and standards. </li><li>Organize and set work priorities for University and College meeting deadlines and completing projects such as fall, spring, and summer class schedules. </li><li>Coordinate the employment and termination of student workers. Keep spreadsheet of student hours by department. </li><li>Monitor school and departmental budgets, analyzing monthly financial reports and preparing budget status reports. </li><li>Review and prepare purchase orders, direct pay forms, credit card reconciliations and other related items for accuracy and proper documentation prior to submittal. Oversee candidate expense reimbursements. </li><li>Monitor funds attached to purchase order increases or changes. Verify receipt of materials ordered on purchase orders and credit cards. </li><li>Input and maintain budget data using banner and Excel spreadsheets. </li><li>Keep spreadsheet of travel funded thru the Dean’s office. </li><li>Order research and/or workshop materials for faculty and/or students on various College, University, and/or external grants. Keep spreadsheets on grant expenditures. </li><li>Prepare spreadsheet for semester overload and adjunct contracts. Mail and log return of contracts and corrections. </li><li>Prepare Faculty Load Report each semester. </li><li>Check and verify payroll information and prepare recaps for faculty, staff and student payrolls. Process payroll notifications as necessary for new faculty and changes in faculty and student payroll status. </li><li>Compile, coordinate and maintain confidential information and files regarding faculty tenure, promotion, and annual reports. </li><li>Develop and maintain files regarding courses in each discipline. </li><li>Compile and prepare all changes, additions and deletions to college bulletin material. </li><li>Answer telephone, receive and greet visitors and provide general information regarding office and University procedures. </li><li>Coordinate, compile and maintain confidential information and files regarding students and faculty. </li><li>Implement and develop office procedures and standards with approval of supervisor. </li><li>Enter and review requisitions, payment request, BuyUSI orders, and other items for accuracy and proper documentation prior to approval and release. </li><li>Assist with communication between and among the deans and other individuals on and off campus, including setting meetings and conferences, coordinating telephone communication, and managing correspondence. </li><li>Other duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High school diploma/GED with four years of related office experience required. </li><li>Must project a positive, professional demeanor with outstanding customer service orientation. </li><li>Effective written and oral communication skills required to receive and respond to inquiries. Strong interpersonal communication skills, refined listening ability, discretion, tact, and judgment are required in dealing with a range of situations which may involve complex, sensitive and confidential issues. Able to maintain confidentiality without exception. </li><li>Strong time management and organizational skills with the ability to set priorities and work independently while exercising initiative and strong problem resolution skills. Demonstrated ability to remain well organized while managing multiple priorities and deadlines. </li><li>Strong accuracy, attention to detail, thoroughness and follow-through in completing tasks required. </li><li>Proficiency with microcomputers, word processing, spreadsheet, database, electronic mail, presentation, and Internet software required. Experience with standard operating systems preferred. Typing skills of 60 to 65 wpm. </li><li>Demonstrated flexibility in performing additional tasks during periods of increased workload and volume. </li><li>Ability to work independently and become familiar with department policies to address situations in the absence of the Dean.</li></ul> Preferred Knowledge and Skills <ul><li>Associate’s degree or significant college coursework preferred.</li></ul> Regular Work Hours/Travel Requirements <ul><li>Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.</li><li>Occasional overtime may be required.</li></ul> About USI&nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. Application Process Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities

University of Southern Indiana

Administrative Associate

Glendale, CA – Seeking Hospital Medicine Practice AdministratorEverybody Has A Role to Play in Transforming HealthcareAs a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have.Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.The Opportunity<ul><li>Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.</li><li>Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.</li><li>Provide executive support to the site medical director and site management team to meet contract expectations.</li><li>Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.</li><li>Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.</li><li>As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.</li><li>Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.</li><li>As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.</li><li>As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.</li><li>Collect, track, and analyze all site financial and operational data.</li><li>Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.</li><li>Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.</li><li>Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.</li><li>Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.</li><li>Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.</li><li>Develop and maintain site orientation checklists and manuals.</li><li>Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.</li><li>As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.</li><li>Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.</li><li>Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.</li></ul>Required Experience and Competencies<ul><li>Two to three years of experience in an office or healthcare setting required.</li><li>Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.</li><li>Experience working in the healthcare field is preferred.</li><li>Knowledge of healthcare and medical terminology preferred.</li><li>Knowledge of general Human Resource principles preferred.</li><li>Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.</li><li>Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.</li><li>Strong consultation skills and the ability to seek out information.</li><li>Strong work ethic, organizational skills, and interpersonal skills.</li><li>Ability to prioritize and work in a stressful environment.</li><li>Ability to be self-directed, motivated, and sensitive to deadlines.</li><li>Ability to express ideas and convey information effectively in verbal and written communications.</li><li>Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.</li><li>Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.</li><li>Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.</li><li>Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.</li><li>Ability to establish and maintain effective working relationships as required by the duties of the position.</li><li>Ability to read, understand and communicate in English sufficient to perform the duties of the position.</li><li>Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.</li></ul>The PracticeAdventist Health Glendale – Glendale, California<ul><li>515-bed facility with a 10-bed ICU.</li><li>Closed ICU.</li><li>Average of 300 patients per day for entire hospital census.</li><li>Average of 17-20 encounters per day per hospitalist and 5-10 encounters per night per nocturnist.</li><li>Great location with great CME education programs and an amazing community of providers.</li><li>Adventist Health Glendale has earned 19 consecutive "A" grades for patient safety from The Leapfrog Group.</li><li>For five consecutive years (2020-2024), Adventist Health Glendale has earned five stars, the highest-possible rating from the Centers for Medicare &amp; Medicaid Services (CMS).</li></ul>The Community<ul><li>Glendale, California, is a vibrant city offering a perfect blend of suburban comfort and proximity to Los Angeles.</li><li>Known for its beautiful neighborhoods, excellent schools, and strong sense of community, Glendale provides a high quality of life.</li><li>The city is home to famous landmarks like the Griffith Park, the Glendale Galleria, and the historic Alex Theatre.</li><li>Its central location places residents just minutes away from Hollywood, Downtown LA, and cultural destinations like the Getty Museum and the Los Angeles County Museum of Art.</li><li>Glendale's seasonal weather includes warm, sunny summers and mild, cooler winters, perfect for year-round outdoor activities.</li><li>The city’s diverse population and array of dining, shopping, and entertainment options make it a unique place to live.</li><li>With its scenic views, proximity to big-city attractions, and vibrant local culture, Glendale is an ideal place to work, live, and enjoy the Southern California lifestyle.</li></ul>Benefits &amp; Beyond*Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.<ul><li>Superior health plan options</li><li>Dental, Vision, HSA/FSA, Life and AD&amp;D coverage, and more</li><li>Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%</li><li>Outstanding Paid Time Off</li><li>Student Loan Refinancing Discounts</li><li>Professional and Career Development Program</li><li>EAP, travel assistance, and identify theft included</li><li>Wellness program</li><li>Commuter Benefits Program</li><li>Purpose-driven culture focused on improving the lives of our patients, communities, and employees.</li></ul>We are excited to share the base salary range for this position is $25.39 - $31.74, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.Applicants only. No agencies please.

Practice Administrator - Hospital Medicine - Adventist Health Glendale

Remote, Nationwide – Seeking Administrative CoordinatorEverybody Has A Role To Play In Transforming HealthcareAt Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.The Opportunity<ul><li>Communicate any messages/inquiries/issues effectively, in a timely manner and professionally by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients.</li><li>Complete a broad variety of administrative tasks in support of the assigned department including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel relative meetings.</li><li>Prepare professional reports and presentations as directed.</li><li>Manage daily administrative duties with an emphasis on enhancing efficient workflow.</li><li>Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed.</li><li>Make travel arrangements on behalf of leadership in accordance with policy.</li><li>Prepare and edit correspondence, communications, presentations, and other documents. File and retrieve documents and reference materials. May conduct research, assemble and analyze data to prepare reports and documents.</li><li>May initiate follow ups for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, evaluation feedback, surveys, required education and compliance, and other related work.</li><li>May be responsible for answering and screening phone calls in a professional manner; take messages and handle inquiries as appropriate.</li><li>May work with department leaders to develop necessary materials (e.g., manual, training modules, curriculum, etc.) to support the program. Evaluate impact of program in meeting the defined objectives of the program.</li><li>Coordinate staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, action item follow-up as necessary, etc.</li><li>Review operating practices and implement improvements where necessary.</li><li>Utilize and enter data into all department databases.</li><li>Coordinate regional department activities as directed.</li><li>Maintain Reporting, Time and Expenses, Project Status Reports, and Budget Reports.</li><li>Collect and analyze data to produce weekly and monthly specialized reports.</li><li>May coordinate seminars/meetings (planning, coordination with corporate staff on mailings, hotels, pre- and post-seminar follow-up), and attend seminars/meetings as directed to assist with registration and face-to-face contact with attendees.</li><li>If supporting the Marketing department, duties will also include:<ul><li>Serve as the primary point of contact for requests from other departments, IT issues, HR/compliance reminders, etc.</li><li>Maintain the <a href="mailto:marketingrequests@vituity.com" target="_blank">marketingrequests@vituity.com</a> distribution list, responding to requests and directs to appropriate marketing resources and/or team members.</li><li>Regularly update and maintain essential marketing documents, content databases, and media assets.</li><li>Support campaign planning and execution efforts – clearly communicate campaign goals, deliverables, and timelines to the team.</li></ul></li><li>Coordinate the development of product and/or materials and other documents as needed to enable successful delivery of service to the clients/stakeholders.</li><li>Attend project meetings and take minutes.</li><li>Support a wide variety of special projects some of which may have organizational impact.</li><li>May support the planning efforts associated with broader enterprise-wide meetings and events, ensuring seamless marketing operations.</li></ul>Required Experience and Competencies<ul><li>High School Diploma or GED equivalent required.</li><li>Two (2) years of administrative or office support, administrative analyst, or project/department coordination/support role required.</li><li>3-4 years of increasingly complex administrative support &amp; project coordination experience preferred.</li><li>Previous experience supporting a Marketing team is preferred if assigned to the Marketing department preferred.</li><li>Previous customer service experience preferred.</li><li>Ability to work independently with drive and initiative but also work well within a teamwork setting.</li><li>Detail oriented and organized with the ability to juggle multiple tasks, prioritizing projects effectively, and maintaining a smooth operational flow within the assigned department.</li><li>Ability to complete tasks with varying priorities under conditions requiring speed and accuracy.</li><li>General knowledge of administrative procedures and standard business office practices.</li><li>Must have strong customer service with client interactions both verbally and written.</li><li>Strong analytical skills, creative conceptualization, collaborative management ability, and oral and written communication skills.</li><li>Demonstrated ability to handle detailed work accurately and quickly, work to deadlines on multiple projects, and to work as a team member in a collaborative and participatory manner, and to interact both in person and over the phone with a courteous and professional demeanor.</li><li>Strong verbal and written communication skills.</li><li>Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.</li><li>Ability to establish and maintain effective working relationships as required by the duties of the position.</li><li>Ability to read, understand and communicate in English sufficient to perform the duties of the position.</li><li>Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.</li><li>If in the Business Development department, proficiency in content authoring tool – Captivate; if in the Learning &amp; Development department, the ability to create e-learning courses.</li></ul>The CommunityEven when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.<ul><li>Monthly wellness events and programs such as yoga, HIIT classes, and more</li><li>Trainings to help support and advance your professional growth</li><li>Team building activities such as virtual scavenger hunts and holiday celebrations</li><li>Flexible work hours</li><li>Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more</li></ul>Benefits &amp; Beyond*Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.<ul><li>Superior health plan options</li><li>Dental, Vision, HSA/FSA, Life and AD&amp;D coverage, and more</li><li>Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%</li><li>Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical</li><li>Student Loan Refinancing Discounts</li><li>Professional and Career Development Program</li><li>EAP, travel assistance, and identify theft included</li><li>Wellness program</li><li>Purpose-driven culture focused on improving the lives of our patients, communities, and employees</li></ul>We are excited to share the base salary range for this position is $24.28 - $30.36, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.Applicants only. No agencies please.

Administrative Coordinator - Remote - Nationwide

Department: Office Administration 
About Us:
Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.
Join our dynamic team as the Office Administrator for our Phoenix office, which includes over 30 lawyers. Reporting to the Chief of Real Estate and Office Operations, you will manage support staff, oversee office services and facilities, and lead key initiatives for both the firm and office. You will collaborate with a talented management team-including Administrators from other offices and chiefs from various administrative departments-and engage daily with lawyers and professionals in a stimulating, rewarding environment. We are seeking a leader who excels at creative thinking, problem-solving, and driving positive change.
Apply now to make a meaningful impact! This position is primarily on site, with flexibility to work remotely periodically.
Why Join Us?
<ul>
<li>Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.</li>
<li>Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.</li>
<li>Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.</li>
<li>Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service. </li>
</ul>
Your Role: 
As the Office Administrator in our Phoenix office, your responsibilities include but are not limited to:
<ul>
<li>Creating and executing systems, processes, policies, and procedures for all aspects of office operations</li>
<li>Creating and monitoring the office's budget</li>
<li>Overseeing space utilization, facilities management, and construction projects</li>
<li>Coordinating and supervising office event planning and execution</li>
<li>Managing community engagement activities, including charitable giving campaigns and community service initiatives</li>
<li>Supporting the Office Managing Partner on office initiatives</li>
</ul>
What We're Looking For:
<ul>
<li>Leadership: Guide, influence, and inspire individuals to achieve shared objectives.</li>
<li>Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.</li>
<li>Communication: Strong verbal and written communication abilities.</li>
<li>Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.</li>
</ul>
Required Experience:
A bachelor's degree and prior experience in a law firm or other professional services environment are required. Qualified candidates will possess strong leadership, organizational, client service, and oral and written communication skills. Candidates should also have experience in facilities management, budget planning and control, project management, as well as personnel management and development.
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found <a href="https://www.ballardspahr.com/careers/staff" target="_blank">here</a> in the Careers section of the firm's website.
Ready to Grow with Us?
If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.
At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.
Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
The firm is not accepting resumes from search firms for this position.

Office Administrator

ResponsibilitiesHowmet Engines is a world-class producer of aero engine and industrial gas turbine components, including airfoils, rings, disks and forgings. We excel in vacuum melted superalloys, machining, performance coatings and hot isostatic pressing for high performance parts that enable the next generation of quieter, more fuel-efficient aero engines and cleaner power generation. Howmet Dover Casting is a world-class supplier of complex, investment-cast turbine airfoils and other components for the aircraft engine and industrial gas turbine industries. Howmet Dover Alloy is a world-class supplier of vacuum and air-melted nickel- and cobalt-based superalloys to aerospace, gas turbine, medical and other high-technology industrial markets.Along with your pay, our company provides you with a comprehensive package of benefits that is competitive with other leading companies. Some of our benefits include: Paid vacation each year, based on length of service; 13 paid holidays per year; 401(k) Retirement Savings Plan, company may match a percentage of your pre-tax contributions; Employer contribution to your Retirement Savings Plan account each pay period; Medical/Prescription Drug/Dental/Vision benefits offered upon hire; Employee Life Insurance, Employee Assistance Program (EAP), Tuition Assistance Program; Free fitness center membership; Shift premium.Anticipated Pay Range: $28.00- $32.00 per hour&nbsp; *Pay rates within this range are determined based on various factors including experience, education, certifications, etc.JOB SUMMARYHuman Resources Administrator performs a variety of multi plant HR related tasks, in a fast-paced work environment.&nbsp; The ideal candidate will support the Human Resources Department and requires the individual to deal with highly confidential, sensitive information; and ensure compliance of all related processesENVIRONMENTAL HEALTH &amp; SAFETY RESPONSIBILITIES&nbsp;<ul><li>Expected to assist in the implementation of Howmet Aerospace’s value and policy statement and its accompanying principles;</li><li>Comply with all department, facility, Corporate and Regulatory EH&amp;S regulations;</li><li>Wear all required personal protective equipment;</li><li>Report all job-related illness and injuries. (Per employee handbook);</li><li>Report all Safety, Health &amp; Environmental concerns to your supervisor in a timely manner;</li><li>Attend all EH&amp;S training.</li></ul>JOB RESPONSIBILITIESEssential Job Functions<ol><li>Administrative Support:</li></ol><ul><li>Assist with scheduling interviews and meetings.</li><li>Maintain employee records and HR databases.</li><li>Scanning HR files to Iron Mountain.</li><li>Organize and maintain new hire binders&nbsp;</li><li>Manage Service Awards, AwardCo., and distribution of employee rewards/gifts</li><li>Manage employee warnings</li><li>Maintain I9/ITAR/Background checks&nbsp;</li><li>Own training tracking on TTS system</li><li>Ordering Supplies</li><li>Address employee inquiries with regards to payroll .</li><li>Assist with organizing and scheduling plant-wide meetings, company events and activities.</li><li>Support HR projects and initiatives as needed such as employee engagement events, etc.</li><li>Completing termination paperwork</li><li>WorkBrain updates as needed&nbsp;</li><li>Process Payroll in the absence of the Payroll Administrator</li><li>Other tasks assigned by supervisor</li></ul>JOB SPECIFICATIONS<ul><li>Ability to Adapt to Changes in the Workplace;</li></ul>BASIC QUALIFICATIONS<ul><li>High School diploma or GED from an accredited institution.</li><li>Minimum of 2 years administrative experience, involving confidential information; or possess a Bachelor's Degree&nbsp;</li><li>Minimum of 1 year of payroll experience</li><li>Demonstrated Office/Computer Systems experience – including excel.</li><li>Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.</li><li>This position entails access to export-controlled items and employment offers are conditioned upon an applicant's ability to lawfully obtain access to such items.</li></ul>PREFERRED QUALIFICATIONS:<ul><li>Bachelor’s degree in human resources from an accredited institution</li><li>Previous Human Resources experience</li></ul>DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.QualificationsJOB RESPONSIBILITIESEssential Job Functions<ol><li>Administrative Support:</li></ol><ul><li>Assist with scheduling interviews and meetings.</li><li>Maintain employee records and HR databases.</li><li>Scanning HR files to Iron Mountain.</li><li>Organize and maintain new hire binders&nbsp;</li><li>Manage Service Awards, AwardCo., and distribution of employee rewards/gifts</li><li>Manage employee warnings</li><li>Maintain I9/ITAR/Background checks&nbsp;</li><li>Own training tracking on TTS system</li><li>Ordering Supplies</li><li>Address employee inquiries with regards to payroll .</li><li>Assist with organizing and scheduling plant-wide meetings, company events and activities.</li><li>Support HR projects and initiatives as needed such as employee engagement events, etc.</li><li>Completing termination paperwork</li><li>WorkBrain updates as needed&nbsp;</li><li>Process Payroll in the absence of the Payroll Administrator</li><li>Other tasks assigned by supervisor</li></ul>JOB SPECIFICATIONS<ul><li>Ability to Adapt to Changes in the Workplace;</li></ul>BASIC QUALIFICATIONS<ul><li>High School diploma or GED from an accredited institution.</li><li>Minimum of 2 years administrative experience, involving confidential information; or possess a Bachelor's Degree&nbsp;</li><li>Minimum of 1 year of payroll experience</li><li>Demonstrated Office/Computer Systems experience – including excel.</li><li>Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.</li><li>This position entails access to export-controlled items and employment offers are conditioned upon an applicant's ability to lawfully obtain access to such items.</li></ul>PREFERRED QUALIFICATIONS:<ul><li>Bachelor’s degree in human resources from an accredited institution</li><li>Previous Human Resources experience</li></ul>DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.About us﻿Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $7.4 Billion in revenue in 2024, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers’ success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2024 Environmental Social and Governance report at&nbsp;<a href="https://www.howmet.com/esg-report/" target="_blank">www.howmet.com/esg-report</a>. Follow: <a href="https://www.linkedin.com/company/howmet-aerospace" target="_blank">LinkedIn</a>, <a href="https://twitter.com/howmetaerospace" target="_blank">Twitter</a>, <a href="https://www.instagram.com/howmetaerospace/" target="_blank">Instagram</a>, <a href="https://www.facebook.com/Howmetaerospace/" target="_blank">Facebook</a>, and <a href="https://www.youtube.com/howmetaerospace" target="_blank">YouTube</a>. Equal Opportunity Employer: Howmet is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics. If you need assistance to complete your application due to a disability, please email&nbsp;<a href="mailto:TalentAcquisitionCoE_Howmet@howmet.com" target="_blank">TalentAcquisitionCoE_Howmet@howmet.com</a>

Howmet Aerospace

HR  Administrator

Initial Posting Date: 10/09/2025Application Deadline:10/26/2025Agency:Oregon Health AuthoritySalary Range:$6,031 - $9,133Position Type:EmployeePosition Title:Data Warehouse Systems Analyst (Information Systems Specialist 6) 100 % Remote WorkJob Description:Opportunity Awaits, Apply Today!&nbsp; - Data Warehouse Systems Analyst (Information Systems Specialist 6) 100 % Remote Work Candidates that don't submit a resume, cover letter and completed application will not be considered. The Data Warehouse Systems Analyst provides operations and maintenance support for custom built and purchased software programs that automate the business of the Oregon Health Authority and the Department of Human Services. This position is a part of a team that supports mostly internal applications that serve administrative support functions such as accounting, payroll, human resources, payment recovery, procurement and administration.For a full review of the position description, please&nbsp;click here. The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority and Oregon Department of Human Services in helping Oregonians achieve health, well-being, and independence.More information about the Office of Information Services and current job opportunities can be found here&nbsp;If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.What We Are Looking ForThese qualifications must be visible in your application/resume and cover letterSpecial Requirements:&nbsp;At least 1 year of professional experience in SQL Server and Database developmentMinimum Qualifications: (a) Six (6) years of information systems experience in Database Development &nbsp;OR(b) An Associate's degree in Computer Science, Information Technology, or related field, OR completion of a two (2) year accredited vocational training program in information technology or related field.ANDfour (4) years of information systems experience in Database DevelopmentOR(c) A Bachelor's degree in Information Technology, Computer Science, or related fieldANDtwo (2) years of information systems experience in Database DevelopmentOR(d) Master's degree in Information Technology, Computer Science, or related field may substitute for all of the above.Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application. The full list of desired attributes are linked in the Position Description above. Extensive Knowledge of<ul><li>Database platforms (SQL Server preferred)</li><li>Data warehouse architecture, design, and optimization</li><li>Extraction, transformation, and loading of large data sets (SSIS, C#.NET)</li><li>Structured Query Language (SQL)</li></ul>General Knowledge of<ul><li>Client and address matching (RedPoint preferred)</li></ul>Basic Knowledge ofSkills<ul><li>Manage movement of large amounts of data</li><li>Write complex SQL incorporating common table expressions, aggregate and window functions, sub queries and other functionality</li><li>Oral and written communication</li></ul>Application GuidanceHow to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, cover letter, and answer all supplemental questions. Candidates that don't submit a resume, cover letter and completed application will be declined.<ul><li>External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.</li><li>Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.</li></ul>After You Apply:<ul><li>Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.</li><li>Remember to check your email (including your junk folder) and Workday inbox for updates on your application.</li><li>We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.</li></ul>Reminders:<ul><li>Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!</li><li>This announcement is for 1 full-time, permanent, classified, Data Warehouse Systems Analyst (Information Systems Specialist 6) position based in Salem, Oregon.</li><li>This is a full-time remote position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.</li><li>Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Sr Recruiter, Kyle Phillips at: <a href="mailto:kyle.phillips@oha.oregon.gov" target="_blank">kyle.phillips@oha.oregon.gov</a></li></ul>Benefits of Joining Our TeamWe offer a workplace that balances productivity with enjoyment;&nbsp;promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority&nbsp;is the place for you. We also offer a competitive benefits package including:<ul><li>Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.</li><li>Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.</li><li>Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.</li><li>Possible eligibility for the Public Service Loan Forgiveness Program.</li><li>Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).</li><li>Training opportunities that will help grow your career with the State of Oregon.</li></ul>Additional Details<ul><li>The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.</li><li>The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.</li><li>Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.</li></ul>Helpful Links &amp; ResourcesHow to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans ResourcesThe Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class—including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation—and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.OHAAOOIS#LI-KP1

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