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Job Title Disability Program Administrator I Requisition Number RE51154 Working Title ACT Trainer Department Name 40526:Interdisciplinary Human Develo Work Location Lexington, KY Grade Level 44 Salary Range $43,805-70,075/year Type of Position Staff Position Time Status Full-Time Required Education MA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None. Physical Requirements While there are physical, psychosocial and cognitive requirements of the position, the job duties can be accommodated for essential functions being completed in a variety of ways. Shift Monday-Friday; Days, and some evenings/weekends. Job Summary The Human Development Institute at the University of Kentucky is seeking to fill a Disability Program Administrator I position. This position will work as an ACT (Assertive Community Treatment) Trainer. The responsibilities of this position include: <ul><li>Provide training, technical assistance and support to providers and state agency personnel in the establishment, implementation and ongoing support of high quality, ACT teams utilizing the ACT model;</li><li>Provide initial and ongoing ACT training to ACT team leaders, ACT team members and behavioral health providers;</li><li>Work in collaboration with DMH staff to coordinate and conduct ACT reviews across the state; Participate in ACT leadership meetings and provides feedback about ACT barriers and facilitators.</li></ul> This position will serve multiple regions of Kentucky and statewide travel is required. Home office location is flexible within the state of Kentucky. Position is open to applicants statewide. This position will advance the mission and strategic plan of the HDI through research, education and outreach. This position will contribute to a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Drivers license preferred Deadline to Apply 08/17/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Disability Program Administrator I

Job Title FWS Fall 2025, Library Administration W.T. Young Library Student Assistant Requisition Number DU13730 Department Name 1B531:Federal Work Study Work Location 401 Hilltop Avenue Lexington, KY 40506 Salary Range $13.00 Type of Position Student Position Time Status Part-Time Required Education Enrolled at UK as a full-time student for Fall 2025. Required Related Experience N/A Required License/Registration/Certification N/A Physical Requirements Ability to physically push/pull heavy book carts, shelve materials on lowest and highest shelves (step stool). Work in sometimes dusty environment.&nbsp; Shift Weekdays between 8:00 am – 5:00 pm.&nbsp; Evenings Weekends Job Summary Staff the circulation and welcome desk. Clearing, cleaning, shelf reading, shelving, and other duties as assigned.&nbsp; Skills / Knowledge / Abilities Customer service and time management. Does this position have supervisory responsibilities? No Preferred Education/Experience Customer service. Deadline to Apply 08/30/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

FWS Fall 2025, Library Administration W.T. Young Library Student Assistant

Job Title STEPS Administrative Support Associate Requisition Number TE08895 Department Name 8T110:College of Social Work Work Location Lexington, KY (hybrid eligible) Salary Range $15.83 - $25.30 Type of Position Temporary Position Time Status Full-Time Required Education Associate’s Degree Required Related Experience At least one year of administrative or clerical experience Required License/Registration/Certification N/A Physical Requirements repetitive motion typical of desk work (sitting/beindg/typing/twisting); prolonged exposure to computer screens; lifting/pushing/pulling up to 20lbs Shift Monday – Friday 8:00am – 5:00pm (40 hours/wk with one hour unpaid lunch daily) Job Summary The Administrative Support Associate I will assist in actualizing the mission of the College of Social Work by providing reliable, high-quality administrative support across the College’s Centers and Labs. This position will report directly to and primarily support the Associate and Assistant Directors while also assisting Program Directors, Coordinators, and other key staff. The incumbent will contribute to the success of both new and ongoing initiatives by offering strong operational, logistical, and communication support in a fast-paced, multi-unit environment. Specific job responsibilities for this position break down as follows: 1. Leadership Support &amp; General Administration The Administrative Support Associate I will serve as the primary administrative assistant to the Associate and Assistant Directors of Centers and Labs. This includes managing calendars, scheduling meetings, and coordinating logistics related to leadership activities. The incumbent will prepare meeting materials, maintain organized files, draft correspondence, and take minutes when necessary. In addition, the position will assist in editing, formatting, and distributing internal and external communications, as well as collecting and organizing budget-related materials, managing purchase requests, and overseeing supply orders in support of overall program administration. 2. Programmatic &amp; Data Entry Support This role provides critical administrative and clerical support to ensure the smooth operation of both new and established programs. The Administrative Support Associate I will assist with entering and maintaining data, training credits, professional development activities, and other program functions. This includes updating relevant systems and databases, managing spreadsheets and templates, submitting training forms, and supporting consistent data collection and entry to facilitate accurate monitoring and stakeholder reporting. 3. Meeting, Event &amp; Project Coordination The Administrative Support Associate I will coordinate logistics for a variety of meetings, trainings, and events across Centers and Labs. In collaboration with the College’s event staff, this includes reserving rooms, planning event timelines, and managing calendars. The position provides both pre- and post-event support, such as preparing handouts, managing attendance tracking, collecting evaluations, and compiling follow-up documentation. The individual may also support leadership in coordinating and executing special projects tied to new initiatives and program development goals. 4. Outreach, Communication &amp; Engagement This position plays a supporting role in outreach and communication efforts to promote Centers and Labs programming. The incumbent will assist with submitting communications, marketing, and event requests, as well as coordinating the development and distribution of promotional materials. They will help manage items such as Medical Passports and support broader visibility efforts by attending relevant meetings, trainings, and conferences. The Administrative Support Associate I may also help facilitate engagement with community stakeholders and internal partners. 5. Operational Support &amp; Vendor Coordination The Administrative Support Associate I will contribute to smooth operational functioning by coordinating with vendors, obtaining quotes, and submitting purchase orders. This includes tracking supply orders, confirming deliveries, and assisting with the organization and inventory of promotional and operational items. The individual will also support coordination with independent contractors and external partners, ensuring that key resources and logistics are aligned with program and event needs. To Apply: Please submit resume along with complete application Skills / Knowledge / Abilities <ul><li>Technical Proficiency: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with UK systems and platforms preferred</li><li>Attention to Detail: Maintains accurate records and documentation.</li><li>Time Management: Effectively prioritizes and completes tasks on schedule.</li><li>Communication: Strong interpersonal and written communication skills.</li><li>Problem Solving: Proactive and adaptable in addressing administrative needs.</li><li>Teamwork: Works collaboratively with staff across units and organizational levals.</li></ul> Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 08/15/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Administrative Support Associate

Description:We are committed to supporting at risk children and families providing them with tools and resources to help prevent children from experiencing child abuse, neglect and abandonment. We are a Christian agency that believes in living our mission, we provide Christ-centered care and support to children and families in need. In response to this community-wide challenge, Presbyterian Children's Homes and Services (PCHAS), provides 14 programs and services in 28 locations, in Missouri, Texas, and Louisiana, which provide children with permanent homes and adults with increased self-sufficiency. This is accomplished by the agency's commitment to “The PCHAS Way” which inspires the agency to be strength-focused, family-centered, and goal driven with every client. Benefits of serving children and families in need through PCHAS include competitive salaries, flex work schedules, paid time off, medical, dental and vision insurance options, voluntary life insurance options, paid holidays, and a generous 403(b) Retirement Plan (After 1 year of employment, PCHAS provides a 3% contribution and an additional 2:1 match up to an employee's 3% contribution). Status: Non-exempt Working Conditions: Position based at the PCHAS Administrative Offices in Austin. TX. Typical office setting and works at a desk. Equipment to be used includes a computer, phone, copy machine, letter folder, and fax machine. Position Summary: This position reports to, and supports, the Director of Marketing and Communications, and in addition, provides support to the Director of Development and the Information System Support Supervisor. A key responsibility of this position is serving as one of the agency's two receptionist, this one being based in Austin, TX. This position works closely with the Manager of Communications and the Coordinator of Digital Content, who are also based in Austin, TX. As a primary receptionist, this position answers incoming 1-800 phone calls and directing callers to the correct PCHAS department and staff member. Essential Job Functions<ul><li>Provides full-time coverage of the front desk with approved M-F hours (except during the summer schedule): 8:00 a.m. - 12:00 pm. and 1:00 p.m. – 5:00 p.m. </li><li>Professionally represents the organization while answering calls and greeting in-person visitors</li><li>Provides clerical support for Development fundraising events, including enrolling luncheon guests into the Events Module (on behalf of all development officers) by preparing Texas luncheon name tags, table assignments, and pledge packets. </li><li>Manages donor stewardship activities, including first time donor postcards, taking credit card donations, calling donors when their credit cards expire, and mailing coupons. </li><li>Maintains office supplies inventory (including letterhead) and submits request for new supplies.</li><li>Assists with scheduling first floor Austin office meeting space for development staff and shipping items from Austin to remote development and program locations.</li><li>Maintains the agency's phone script. </li><li>Processing approved thank you letters from the Vice President of Development</li><li>Coordinates all in-house development department mailing, and at times, with volunteers</li><li>Performs other duties as assigned.</li></ul>Requirements:Minimum high school graduate, with advanced training or college coursework with databases preferred. Experience working with Blackbaud NXT preferred. Minimum of 1-3 years of database management experience, preferably working for a non-profit organization preferred. Demonstrate initiative, efficient organization with time management skills and ability to set priorities. Must have good oral and written communication skills and able to maintain confidentiality in all areas related to the business, welfare and constituent information of the agency. Must have strong interpersonal skills to work effectively with staff throughout the agency. Other Requirements: Must hold a valid driver's license, have and maintain a risk-free driving record. Must be willing to undergo initial and periodic child abuse/neglect, criminal history, sexual offender, and childcare/elder care disqualification list screenings. As requested, must submit fingerprints for review by the state of your employment and Federal Bureau of Investigation (FBI). Must undergo a pre-employment drug screen and a pre-employment physical with the results showing no evidence of communicable disease. Christian Commitment: Presbyterian Children's Homes and Services is a faith-based Christian organization. We provide Christ-centered care and support to children and families in need. We strive to serve like Jesus. We meet our clients where they are and treat them with respect. We focus on our clients' strengths rather than their problems. And we encourage our clients to focus on their future rather than their past. When we do this well, we help our clients find hope and know the love of God. PI276728522

Administrative Support Specialist II

Initial Posting Date: 07/31/2025Application Deadline:08/21/2025Agency:Oregon Health AuthoritySalary Range:$4,207 - $5,842Position Type:EmployeePosition Title:Project Support Specialist (Administrative Specialist 2)Job Description:Opportunity Awaits, Apply Today!&nbsp; - Project Support Specialist/Administrative Specialist 2PLEASE NOTE:*Job Rotation is only offered to OHA staff. *Limited Duration is offered to other state employees and external applicants.The Project Support Specialist performs a variety of technical, analytical and administrative support duties in providing staff support for the Strategic Action Team Manager, the Strategic Action Team (SAT) more broadly, and other members of the Director’s Office as needed. This position helps keep projects on track by assisting the Strategic Action Team Manager with the development of project materials, reporting, scheduling and documentation. The project coordination done by this position requires regular communication with partners in OHA, ODHS, the community and other agencies. This position will assist in the development of office procedures and protocols necessary for the continuity of the team. The position helps create new and recommend changes to existing policies and procedures in the Strategic Action Team and Director’s Office, based on independent research, analysis, and interpretation. Work may involve handling of sensitive issues and confidential information requiring discretion on the employee’s part.&nbsp;For a full review of the position description, please Click Here. The AA Salary Range for this position is between $4,207.00 to $5,842.00 per month.If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.What We Are Looking ForMinimum Qualifications: These qualifications must be visible in your application for consideration.Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and&nbsp;administrative data collection and analysis;&nbsp;OR An associate degree in general office occupations and two years of&nbsp;secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and&nbsp;administrative data collection and analysis;ORAn equivalent combination of education and experience.Special Requirements:&nbsp;To be hired, you must have a criminal record check that meets OHA criteria at the time of hire, and throughout employment.Desired Attributes: Strong Organizational Skills<ul><li>Needed for keeping projects on track, managing schedules, coordinating documentation, and maintaining continuity in team procedures.</li></ul>Effective Communication<ul><li>Critical for interacting with community members, state partners, and internal teams; both verbal and written communication must be clear and professional.</li></ul>Analytical Thinking<ul><li>Required to conduct independent research, interpret findings, and make recommendations for policy and procedural changes.</li></ul>Discretion and Confidentiality<ul><li>Since the role involves handling sensitive and confidential information, a high level of trust and judgment is essential.</li></ul>Initiative and Adaptability<ul><li>The ability to take initiative in supporting multiple leaders, adapt to changing priorities, and contribute proactively to team improvement is highly valuable.</li></ul>Preference Statement: <ul><li>Excellent customer service skills.</li><li>Must be able to organize and prioritize work to meet deadlines and have flexibility, work demand tolerance and exhibit written and oral communication skills including effective communication with coworkers.</li><li>Must be proficient in Outlook, Teams, Word, Excel and Powerpoint.</li></ul>Application GuidanceHow to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, and cover letter.<ul><li>Complete the online application</li><li>Complete Questionnaire</li><li>Upload Resume</li><li>Upload Cover Letter</li><li>Applicants who fail to upload resume and cover letter will not be considered</li><li>Resumes, cover letters and all other documents must all be uploaded at one time.When uploading a resume, please upload any other documents in the same area/field. Applicants who fail to upload resume and cover letter will not be considered.</li><li>External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.</li><li>Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.</li></ul>After You Apply:<ul><li>Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.</li><li>Remember to check your email (including your junk folder) and Workday inbox for updates on your application.</li><li>We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.</li></ul>Reminders:<ul><li>Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!</li><li>This announcement is for 1 (one), Full-time, Limited Duration, Classified represented, Project Support Specialist, Administrative Specialist 2 position based in Salem, Oregon.</li><li>This is Hybrid position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.</li><li>Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter Scott Lee at: <a href="mailto:scott.h.lee@oha.oregon.gov" target="_blank">scott.h.lee@oha.oregon.gov</a> 971-372-1972.</li></ul>Benefits of Joining Our TeamWe offer a workplace that balances productivity with enjoyment;&nbsp;promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority&nbsp;is the place for you. We also offer a competitive benefits package including:<ul><li>Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.</li><li>Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.</li><li>Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.</li><li>Possible eligibility for the Public Service Loan Forgiveness Program.</li><li>Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).</li></ul><ul><li>Training opportunities that will help grow your career with the State of Oregon.</li></ul>Additional Details<ul><li>The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.</li><li>The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.</li><li>Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.</li></ul>Helpful Links &amp; ResourcesHow to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans ResourcesThe Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.

Oregon Health Authority

Project Support Specialist (Administrative Specialist 2)

Compensation Type: HourlyCompensation: $22.50Job SummaryThe Administrative Assistant, Health &amp; Human Services (HHS) Dean’s Office provides general administrative, clerical, project, and case management support for the Dean. This role utilizes basic or advanced office and research skills, depending upon position assignment and skill level demands. The position is typically assigned to work within the Dean’s Office and therefore assumes responsibility for administrative, clerical, and support tasks specific to the assignment.ESSENTIAL JOB FUNCTIONS<h4>Leadership Support</h4><ul><li>Performs responsibilities directly related to the management and general business operations of the Dean’s Office.</li><li>Speaks for the Dean on routine matters and resolves and processes complaints and situations not requiring the personal attention of the Dean.</li><li>Serves as the initial point of contact and screening for visitor access</li><li>Exercises sound judgment and discretion in dealing with matters on behalf of the Dean’s Office. Serves as a resource for decision-making in matters delegated by the Dean.</li><li>May represent the Dean at meetings or in communications in matters, as delegated. Coordinates and maintains the Dean’s schedule.</li></ul>Administrative <ul><li>Carries out major assignments in conducting the operations of the Dean’s Office.</li><li>Manages capital equipment and performs other responsible administrative responsibilities on behalf of the office that require the exercise of independent discretion pertaining to matters of significance.</li><li>Originates and creates data fields, spreadsheet criteria, formulas, and report formats. Edits reports requiring the drawing of conclusions and original thought. Develops reporting and record criteria. Completes special projects as assigned.</li><li>Determines and implements methods and research for completing projects in consideration of the overall goal and project results.</li><li>Manages the routing of forms and paperwork concerning academic, payroll, and contract processes.</li></ul><h4>Customer Service </h4><ul><li>Maintains excellent working relations with the public, students, and internal contacts as representative of the College and the Dean.</li><li>Advises and influences stakeholders on various matters.</li></ul><h4>Culture of Respect </h4><ul><li>Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.</li></ul><h4>Other Duties &amp; Responsibilities </h4><ul><li>Other duties as required.</li><li>Attends all required meetings and trainings</li></ul><h4>*Regular, predictable, and punctual attendance is required.</h4>MINIMUM EDUCATION AND EXPERIENCE REQUIRED<ul><li>Associate’s Degree in a related field.</li><li>Two (2) years of progressively responsible, exempt-level experience.</li><li>State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).</li></ul>*An appropriate combination of education, training, coursework, and experience may qualify a candidate.WORKING CONDITIONSTypical office environment. Regular exposure to moderate noise typical to business offices. CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.Full Time/Part Time:Full timeUnion (If Applicable):Scheduled Hours:40Additional InformationIn order to ensure your application is complete, you must complete the following:<ul><li>Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. </li><li>Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.</li></ul>If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

COLUMBUS STATE COMMUNITY COLLEGE

Administrative Assistant

Working at Envision means having a job that’s more than just a way to make money. It's a job that makes a difference. We offer team members: <ul><li>Careers with purpose</li><li>Teamwork environment</li><li>Amazing 401K Retirement Plan</li><li>Envision Paid Life Insurance</li><li>Medical, Dental, Vision, FSA Plans</li><li>10 Paid Holidays</li><li>PTO &amp; Vacation</li><li>Tuition Reimbursement</li></ul> POSITION SUMMARY: The Grant Administrator will spearhead all grant-related activities, including research, identifying, application submission, and administrative responsibilities for mission-supportive grants from foundations, corporations, and state and federal government agencies. This role is crucial for ensuring grant compliance and involves close collaboration with senior management and program directors to guarantee that all grant-funded projects comply with federal regulations, specifically 2 CFR Part 200 Uniform Administrative Requirements, as well as relevant state and local regulations. The ideal candidate will have meticulous attention to detail in reporting and tracking and exceptional writing and organizational skills. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE: 1.&nbsp;&nbsp; &nbsp;Grant Research and Identification: <ul><li>Conduct comprehensive research to identify potential grant, corporate and foundation funding opportunities aligned with the organization's mission and programs.</li><li>Stay updated on funding trends, grant cycles, and eligibility criteria from various funding sources.</li><li>Maintain a pipeline of potential funders and grant opportunities.</li></ul> 2.&nbsp;&nbsp; &nbsp;Grant Proposal Development: <ul><li>&nbsp;Collaborate with senior leaders and program managers to gather information necessary for grant proposals.</li><li>Prepare grant proposals, grant reports, letters of inquiry, and other grant-related materials in collaboration with key development team leaders, adhering to grant guidelines and deadlines.</li><li>Customize proposals to fit the requirements and preferences of each funding organization.&nbsp;</li></ul> 3.&nbsp;&nbsp; &nbsp;Grant Application Management: <ul><li>Coordinate the grant application process, including drafting, editing, and submitting grant applications in a timely manner.</li><li>Maintain organized records of grant submissions, correspondence, and reporting deadlines.</li><li>Communicate effectively with funders to address questions, provide additional information, and ensure compliance with grant requirements.</li></ul> 4.&nbsp;&nbsp; &nbsp;Grant Reporting and Compliance: <ul><li>Ensure that all grant activities are conducted in accordance with federal, state, and local regulations and policies, including 2 CFR Part 200 Uniform Administrative&nbsp;Requirements.</li><li>Accurately interpret and understand complex contracts and contract language.</li><li>Monitor and review grant-funded projects to ensure adherence to compliance requirements.</li><li>Conduct regular internal audits and reviews of grant activities, expenditures, and documentation.</li><li>Support the organization during external audits by grantors, independent auditors (i.e. Single Audit), and other financial institutions.</li><li>Prepare and submit all required reports to grantors promptly and accurately.</li><li>Maintain comprehensive records and documentation for all grant-funded projects, including financial statements, purchasing justification documentation, time&nbsp;tracking records, grant administration plans, etc.&nbsp;</li><li>Ensure that all documentation meets the requirements outlined.</li><li>Manage meticulous records in all required databases.</li></ul> 5.&nbsp; Relationship Building: <ul><li>Cultivate and maintain positive relationships with existing and potential funders, including foundations, individuals, and corporations.</li><li>Serve as the primary point of contact for grant-related or corporate social responsibility inquiries and communication</li></ul> 6. Collaboration and Teamwork: <ul><li>Maintain regular communication and project management processes with staff as needed for multiple grant projects.</li><li>Support development staff in additional development activities as needed.</li><li>Collaborate closely with program staff, finance team members, and other stakeholders to gather information, coordinate efforts, and ensure alignment between grant activities and organizational priorities.</li><li>Participate in regular meetings and contribute to strategic planning discussions related to fundraising and resource development.</li><li>Provide training and support to project managers and staff on organizational policies, procedures, and grant compliance requirements.</li><li>Serve as a resource for staff regarding compliance issues and best practices.</li><li>Stay current with changes in grant regulations and update internal processes accordingly.</li></ul> JOB REQUIREMENTS INCLUDE Education: <ul><li>Bachelor’s degree in communications, English, Business Administration, Accounting, Regulatory Affairs or a related field is preferred.</li></ul> Experience: &nbsp; <ul><li>3-5 years of experience with grant reporting and audits (external and internal) required, experience with Federal grants preferred. Similar experience will be considered.</li><li>3-5 years of experience with developing and implementing grant-related and compliance- related policies and procedures.</li></ul> Knowledge/Skills: <ul><li>Detail-oriented and organized, with the ability to manage multiple projects and deadlines effectively.</li><li>Strong organizational and analytical skills, with attention to detail.</li><li>Project Management experience is a plus.</li><li>Document Management experience is a plus.</li><li>Excellent writing, editing, and proofreading skills, with the ability to craft clear and concise reports.</li><li>Strong research skills, with the ability to gather and synthesize information from multiple sources.</li><li>Knowledge of fundraising principles, grant-making processes, and nonprofit financial management preferred</li><li>Excellent knowledge of federal, state, and local regulations related to grant funding.</li><li>Internal auditing and participation in external audits a plus.</li><li>Knowledge of 2 CFR 200 Part 200, Federal Grants, and Single Audits is a plus.</li><li>Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and external stakeholders and train adult learners.</li><li>Experience with Raiser’s Edge is a plus.</li><li>Experience with Click Up a plus.</li></ul> SUPERVISORY RESPONSIBILITIES Total Number of Employees Directly Supervising:&nbsp; &nbsp;0&nbsp; Number of Subordinate Supervisors Reporting to Position:&nbsp;0&nbsp; &nbsp;&nbsp; VISION REQUIREMENTS INCLUDE Can be performed with or without assistive technology: &nbsp;X Required to perform activities such as preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact. ___Required to perform activities such as operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery. ___&nbsp;&nbsp;&nbsp;&nbsp; Required to review/inspect own assigned work, the work of others, or facilities or structures. Requires normal (or corrected to normal) vision/acuity: ___&nbsp; Required to operate motor vehicles and/or heavy equipment such as forklifts. COMMENTS Envision, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.&nbsp; Envision, Inc. employs and advances in employment individuals with disabilities and protected veterans, and does not discriminate on the basis of disability or veteran status in its hiring or employment practices.&nbsp; Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of a position.&nbsp; To improve the quality of life and provide inspiration and opportunity for people who are blind or visually impaired through employment, outreach, rehabilitation, education and research.”&nbsp; Envisions Core Values are the authentic, unwavering principals that define and support our culture.&nbsp;&nbsp;&nbsp;&nbsp; <ul><li>Integrity&nbsp;&nbsp;</li></ul><ul><li>Curiosity&nbsp;&nbsp;</li></ul><ul><li>Passion&nbsp;</li></ul><ul><li>Initiative&nbsp;</li></ul><ul><li>Teamwork&nbsp;</li></ul><ul><li>Excellence&nbsp;</li></ul>PHYSICAL REQUIREMENTS INCLUDE:In an average workday, employee must : Task None Occasional Frequent Constant Stand X Walk X Sit X Bend/stoop X Climb X Reach above shoulders X Squat/crouch/kneel X Push/pull X Lift Usual amount X &lt;10 lbs 11-25 lbs 26-50 lbs 51+ lbs Carry Usual amount X &lt;10 lbs 11-25 lbs 26-50 lbs 51+ lbs Employee must use hands for repetitive action such as: Task Right Hand Left Hand Simple grasping X X Firm grasping X X Fine manipulation X X WORKING CONDITIONS INCLUDE Inanaverageworkday,employeeisexposedto: Task None Occasional Frequent Constant General shop or store conditions X General office environment X Humid, extreme hot/cold temps (non-weather) X Outdoor weather conditions X Fumes or airborne particles X Fluorescent lights X Moving, mechanical parts X Toxic chemicals X Loud noise intensity levels X Risk of electrical shock X Travel for job X

Envision

Grant Administrator

Title: Administrative Assistant III/Complaints Coordinator
Employee Classification:&nbsp;Clerical &amp; Secretarial
Institution:&nbsp;System Office
Department: System-Wide Internal Audit
Campus Location: Tennessee Board of Regents System Office
Job Summary
Performs a variety of business and administrative tasks in supporting the operations of the Office of System-wide Internal Audit (SWIA). Coordinates complaints submitted to the TBR System office. This position may have the opportunity to work remote within the state of Tennessee but with periodic visits to the TBR System Office (Nashville, TN) at the employee’s expense, and potential travel to Tennessee TBR colleges may be necessary.
Job Duties
<ul>
<li>15% - Actively maintain electronic databases and files of the office by receipting, tracking, and managing audit reports, summaries, recommendation logs, correspondence, and other submissions from the internal audit offices and other agencies. - (Essential)</li>
<li>25% - Organize, prepare, compile, and distribute monthly, quarterly, and annual summary reports, which may include, but are not limited to, internal audit activities performed by campus and SWIA auditors, external compliance reports, president’s expense schedules prepared by colleges, to appropriate individuals, including the TBR Audit Committee, Board members, and TBR or college management or staff. Prepare agendas, materials, PowerPoint presentations, and minutes for quarterly Audit Committee meetings. Prepare agendas, materials and minutes for quarterly internal audit meetings as directed by the Chief Audit Executive. Prepare and communicate results of internal audit activities to the Comptroller’s Office and other officials as necessary. - (Essential)</li>
<li>15% - Perform the business support activities for the office such as maintaining current office procedures, monitoring the office’s budget, and reconciling monthly expense reports, processing contracts and travel reimbursements, purchasing supplies, tracking leave, and making training and travel arrangements. - (Essential)</li>
<li>25% - Receipt, assign, and track the resolution of all complaints received at the TBR System Office as well as all general questions or comments received through the TBR website questions and comments form. Prepare and communicate monthly analysis to the Chief Audit Executive and Chancellor. Prepare and communicate quarterly analysis to the Audit Committee. - (Essential)</li>
<li>15% - Assist the Chief Audit Executive and other audit staff by providing support for various aspects of audits, special projects, and surveys. These tasks may include obtaining, compiling, and formatting data into spreadsheets or other files and communicating effectively regarding such tasks. - (Essential)</li>
<li>3% - Assist the Board Secretary with quarterly Board meeting preparation and execution. - (Marginal)</li>
<li>2% - Perform support duties for the office including the operation of office equipment and maintaining and updating the office’s website, handling of telephone calls, and mail. Perform other duties as assigned by the Chief Audit Executive. - (Marginal)</li>
</ul>
Minimum Qualifications
• Two years (60 hours minimum) of successful college work in a financial, information systems, or business-related area at a regionally accredited institution. • Five years of relevant experience in a professional office environment. One year of college work beyond the two years of college work required may be substituted for one year of relevant experience for a maximum of two years. 
Preferred Qualifications
• Bachelor’s Degree in a financial, information systems or business-related area from a regionally accredited institution • Related experience in higher education or government. 
Knowledge, Skills, and Abilities
• Effective personal computing skills with Microsoft Office software programs, including proficiency in Microsoft Word and Excel and Adobe Acrobat. • Excellent interpersonal skills. • Effective and professional writing, editing and verbal communication skills. • Excellent organizational skills, including efficient handling of multiple projects or large volumes of information. • Effective analytical skills and the ability to exercise reason and judgment in evaluating information. 
Physical Demands / Working Conditions

Motlow State Community College


      Administrative Assistant III/Complaints Coordinator
    

Administrative Specialist II - Department of MusicJob ID: 13788Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEPThe University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.<a href="https://www.utep.edu/liberalarts/music/The" target="_blank">https://www.utep.edu/liberalarts/music/The</a> Department of Music supports the continued development of educators and performers while contributing to the advancement of music professions through innovation, research, and community engagement. Aligned with its vision, the department provides top-tier academic programs and performance opportunities that equip students to exceed expectations in a dynamic and evolving professional landscape.Position InformationHiring Department: Department of MusicPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: Non-exemptEarliest Start Date: As soon as possible.Salary: Commensurate with experience.Required Application Materials:• Resume• Cover Letter• List of three referencesIncomplete applications will not be considered.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: Under limited supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials.Essential FunctionsProvides administrative support for management and department staff, including preparing letters or memorandums, and purchase requisitions; compiles, generates and distributes reports or other information requests, as needed or requested; files correspondence and other records; responds to correspondence independently when possible; routes priority mail to supervisor. Has gained proficiency in a broad range of activities related to the job.Acts as a liaison for management by effectively interacting with internal and external customers/staff.Acts as custodian of university documents and records.Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.May perform the reception activities, which include meeting and greeting visitors or customers, answering telephones, giving general information, or routing incoming calls to the appropriate personnel. May assist others who are tasked with placing outgoing calls to support management or department personnel.Maintains a high degree of confidentiality on all sensitive information this position is privy to; manages supervisor calendars and independently schedules appointments; assists in initiating documentation for new hires, reappointments, and position changes.Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, complies documents for travel-related meetings, and accompanies supervisor when requested.Monitors inventory and tracking system of equipment and supplies.Coordinates department travel by handling conference registrations, travel authorizations, booking of airfare and hotel, and employee reimbursements.Manages the monthly reconciliation of accounts and maintains all backup documentation for the statement of accounts.Works independently within established procedures associated with the specific job function.Knowledge of all Microsoft Office software and able to learn and use institutional software systems.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Bachelor's degree or equivalent within area of assigned responsibility.andExperience: Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.Preferred Qualifications:Experience in an office setting (particularly a higher education setting).Additional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="mailto:titleix@utep.edu" target="_blank">mailto:titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6432310jeid-8c10ce695fc03541a52b3d141bf577e8" target="_blank">https://apptrkr.com/6432310jeid-8c10ce695fc03541a52b3d141bf577e8</a>

The University of Texas at El Paso

Administrative Specialist II - Department of Music

Administrative Associate - Liberal Arts - IOH &amp; BDHCJob ID: 13782Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEPThe University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.About the DepartmentsThe <a href="https://www.utep.edu/liberalarts/oral-history/" target="_blank">https://www.utep.edu/liberalarts/oral-history/</a> gathers, preserves, and disseminates the oral histories of people living in the US-Mexico borderlands. We do this by conducting interviews; making oral history audio recordings and transcripts available to researchers and the public; producing videos and podcasts; and promoting oral history through classes, workshops, publications, and internships. The IOH is committed to providing opportunities to undergraduate and graduate students to engage with oral history practitioners, faculty, and community members in order to develop professional and academic skills.The <a href="https://www.utep.edu/liberalarts/bdhc/" target="_blank">https://www.utep.edu/liberalarts/bdhc/</a> advances intellectual inquiry across disciplines, anchored in the humanities and dedicated to engagement with communities throughout the U.S. - Mexico Borderlands. The Center pursues and supports bi-national projects on digital platforms that honor the peoples, environments, and experiences of the Borderlands and beyond and reaffirm the role of human interpretation in the age of big data. The Center also trains students and faculty in DH methods and skills, sponsors talks and discussions, and collaborates with community partners on issues of digital literacy and culture.Position InformationHiring Department: Institute of Oral History (IOH) and Borderlands Digital Humanities Center (BDHC)Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: Non-exemptEarliest Start Date: 09/01/2025Salary: Commensurate with experience.Required Application Materials:• Resume• Cover Letter• List of three referencesThe primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials.Essential FunctionsProvides administrative support to the Institute of Oral History and Borderlands Digital Humanities Center by managing all aspects of office operations: front-desk supervision, processing of expenses and invoices, tending to walk-in guests and queries, etc.Greets and assists guests. Screens calls and responds to or routes inquiries from external or internal sources with appropriate correspondence or other messaging.Supervises student-staff and assigns duties; reviews timecards for payroll runs. Coordinates student availability for office staffing and for college special events.Schedules and coordinates meetings, travel, and other group activities. Manages expense reporting, invoicing, office supply inventory and needs, or other routine processes.Coordinates administrative procedures for information processing, record maintenance, funding compliance; compiles, verifies and prepares materials and information to comply with required reports, surveys, analysis; administers establishes recordkeeping procedures and monitors records for appropriate information retention.Prepares purchase requisitions, manages monthly budgetary patterns, and reconciles all budgetary accounts.Processes various types of requests through PeopleSoft, purchasing software, hiring procedures and other university systems; ensures timely payment for vouchers, purchase orders, and/or reimbursements. Tracks work orders across various campus offices (business, facilities, etc.).Arranges programs, events, trainings, and meetings by coordinating with facilities, catering, issuing information or invitations, coordinating speakers, and controlling event budget.Promotes and consults on establishing organizational missions, planning and policy documents, special programs, and improving or restructuring existing programs.Maintains a high degree of confidentiality on all sensitive information this position is privy to and complies with all State and University policies.Possesses knowledge of all Microsoft Office software and able to learn and use institutional software systems.Performs other duties as assigned.Institute of Oral History (IOH)Coordinates and is responsible for creating and maintaining a complete database of oral histories in the IOH collection.Responsible for ensuring oral history collection is maintained on server and is up-to-date.Processes all oral histories, including ensuring that audio/video are up to program standards, that all components are complete (release forms, summaries, etc.), and creates physical and digital files for each oral history. Codes them for Special Collections/ Digital Commons.Serves as a liaison between the IOH and other UTEP units, especially the UTEP Library Special Collections (the IOH repository) and outside entities, including the Smithsonian.Reviews and analyzes practices and procedures for conducting and processing oral histories; makes recommendations to ensure established standards are metUses existing skills to accurately process transcription of oral histories using software and, when necessary, translate English to Spanish and vice versa.Assists with audio management during and post- oral history interviews.Assists with creating and editing short videos.Maintains and updates technology (recording audio and video).Borderlands Digital Humanities Center (BDHC)Manages the calendar for the BDHC workshop space.Assists in maintaining the BDHC lab and helps individuals using the laboratory equipment.Maintains social media accounts and assists with PR for events and website updates.Manages expense requests for internal grant recipients of the BDHC.Assists in developing and maintaining digital projects owned by the BDHC.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: High school diploma or general education degree (GED)andExperience: 3 years of related to the statement of duties and responsibilities; or equivalent combination of education and experience.Preferred Qualifications:Bachelor's degree5 years related experience in an office or university office setting.Bilingual Spanish-English skills preferred (writing and verbal).Additional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="mailto:titleix@utep.edu" target="_blank">mailto:titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6432318jeid-cd4a302b6b4356469af30dca311cade3" target="_blank">https://apptrkr.com/6432318jeid-cd4a302b6b4356469af30dca311cade3</a>

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