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Compensation Type: HourlyCompensation: $22.50Job SummaryThe Administrative Assistant, Health &amp; Human Services (HHS) Dean’s Office provides general administrative, clerical, project, and case management support for the Dean. This role utilizes basic or advanced office and research skills, depending upon position assignment and skill level demands. The position is typically assigned to work within the Dean’s Office and therefore assumes responsibility for administrative, clerical, and support tasks specific to the assignment.ESSENTIAL JOB FUNCTIONS<h4>Leadership Support</h4><ul><li>Performs responsibilities directly related to the management and general business operations of the Dean’s Office.</li><li>Speaks for the Dean on routine matters and resolves and processes complaints and situations not requiring the personal attention of the Dean.</li><li>Serves as the initial point of contact and screening for visitor access</li><li>Exercises sound judgment and discretion in dealing with matters on behalf of the Dean’s Office. Serves as a resource for decision-making in matters delegated by the Dean.</li><li>May represent the Dean at meetings or in communications in matters, as delegated. Coordinates and maintains the Dean’s schedule.</li></ul>Administrative <ul><li>Carries out major assignments in conducting the operations of the Dean’s Office.</li><li>Manages capital equipment and performs other responsible administrative responsibilities on behalf of the office that require the exercise of independent discretion pertaining to matters of significance.</li><li>Originates and creates data fields, spreadsheet criteria, formulas, and report formats. Edits reports requiring the drawing of conclusions and original thought. Develops reporting and record criteria. Completes special projects as assigned.</li><li>Determines and implements methods and research for completing projects in consideration of the overall goal and project results.</li><li>Manages the routing of forms and paperwork concerning academic, payroll, and contract processes.</li></ul><h4>Customer Service </h4><ul><li>Maintains excellent working relations with the public, students, and internal contacts as representative of the College and the Dean.</li><li>Advises and influences stakeholders on various matters.</li></ul><h4>Culture of Respect </h4><ul><li>Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.</li></ul><h4>Other Duties &amp; Responsibilities </h4><ul><li>Other duties as required.</li><li>Attends all required meetings and trainings</li></ul><h4>*Regular, predictable, and punctual attendance is required.</h4>MINIMUM EDUCATION AND EXPERIENCE REQUIRED<ul><li>Associate’s Degree in a related field.</li><li>Two (2) years of progressively responsible, exempt-level experience.</li><li>State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).</li></ul>*An appropriate combination of education, training, coursework, and experience may qualify a candidate.WORKING CONDITIONSTypical office environment. Regular exposure to moderate noise typical to business offices. CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.Full Time/Part Time:Full timeUnion (If Applicable):Scheduled Hours:40Additional InformationIn order to ensure your application is complete, you must complete the following:<ul><li>Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. </li><li>Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.</li></ul>If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

COLUMBUS STATE COMMUNITY COLLEGE

Administrative Assistant

Working at Envision means having a job that’s more than just a way to make money. It's a job that makes a difference. We offer team members: <ul><li>Careers with purpose</li><li>Teamwork environment</li><li>Amazing 401K Retirement Plan</li><li>Envision Paid Life Insurance</li><li>Medical, Dental, Vision, FSA Plans</li><li>10 Paid Holidays</li><li>PTO &amp; Vacation</li><li>Tuition Reimbursement</li></ul> POSITION SUMMARY: The Grant Administrator will spearhead all grant-related activities, including research, identifying, application submission, and administrative responsibilities for mission-supportive grants from foundations, corporations, and state and federal government agencies. This role is crucial for ensuring grant compliance and involves close collaboration with senior management and program directors to guarantee that all grant-funded projects comply with federal regulations, specifically 2 CFR Part 200 Uniform Administrative Requirements, as well as relevant state and local regulations. The ideal candidate will have meticulous attention to detail in reporting and tracking and exceptional writing and organizational skills. KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE: 1.&nbsp;&nbsp; &nbsp;Grant Research and Identification: <ul><li>Conduct comprehensive research to identify potential grant, corporate and foundation funding opportunities aligned with the organization's mission and programs.</li><li>Stay updated on funding trends, grant cycles, and eligibility criteria from various funding sources.</li><li>Maintain a pipeline of potential funders and grant opportunities.</li></ul> 2.&nbsp;&nbsp; &nbsp;Grant Proposal Development: <ul><li>&nbsp;Collaborate with senior leaders and program managers to gather information necessary for grant proposals.</li><li>Prepare grant proposals, grant reports, letters of inquiry, and other grant-related materials in collaboration with key development team leaders, adhering to grant guidelines and deadlines.</li><li>Customize proposals to fit the requirements and preferences of each funding organization.&nbsp;</li></ul> 3.&nbsp;&nbsp; &nbsp;Grant Application Management: <ul><li>Coordinate the grant application process, including drafting, editing, and submitting grant applications in a timely manner.</li><li>Maintain organized records of grant submissions, correspondence, and reporting deadlines.</li><li>Communicate effectively with funders to address questions, provide additional information, and ensure compliance with grant requirements.</li></ul> 4.&nbsp;&nbsp; &nbsp;Grant Reporting and Compliance: <ul><li>Ensure that all grant activities are conducted in accordance with federal, state, and local regulations and policies, including 2 CFR Part 200 Uniform Administrative&nbsp;Requirements.</li><li>Accurately interpret and understand complex contracts and contract language.</li><li>Monitor and review grant-funded projects to ensure adherence to compliance requirements.</li><li>Conduct regular internal audits and reviews of grant activities, expenditures, and documentation.</li><li>Support the organization during external audits by grantors, independent auditors (i.e. Single Audit), and other financial institutions.</li><li>Prepare and submit all required reports to grantors promptly and accurately.</li><li>Maintain comprehensive records and documentation for all grant-funded projects, including financial statements, purchasing justification documentation, time&nbsp;tracking records, grant administration plans, etc.&nbsp;</li><li>Ensure that all documentation meets the requirements outlined.</li><li>Manage meticulous records in all required databases.</li></ul> 5.&nbsp; Relationship Building: <ul><li>Cultivate and maintain positive relationships with existing and potential funders, including foundations, individuals, and corporations.</li><li>Serve as the primary point of contact for grant-related or corporate social responsibility inquiries and communication</li></ul> 6. Collaboration and Teamwork: <ul><li>Maintain regular communication and project management processes with staff as needed for multiple grant projects.</li><li>Support development staff in additional development activities as needed.</li><li>Collaborate closely with program staff, finance team members, and other stakeholders to gather information, coordinate efforts, and ensure alignment between grant activities and organizational priorities.</li><li>Participate in regular meetings and contribute to strategic planning discussions related to fundraising and resource development.</li><li>Provide training and support to project managers and staff on organizational policies, procedures, and grant compliance requirements.</li><li>Serve as a resource for staff regarding compliance issues and best practices.</li><li>Stay current with changes in grant regulations and update internal processes accordingly.</li></ul> JOB REQUIREMENTS INCLUDE Education: <ul><li>Bachelor’s degree in communications, English, Business Administration, Accounting, Regulatory Affairs or a related field is preferred.</li></ul> Experience: &nbsp; <ul><li>3-5 years of experience with grant reporting and audits (external and internal) required, experience with Federal grants preferred. Similar experience will be considered.</li><li>3-5 years of experience with developing and implementing grant-related and compliance- related policies and procedures.</li></ul> Knowledge/Skills: <ul><li>Detail-oriented and organized, with the ability to manage multiple projects and deadlines effectively.</li><li>Strong organizational and analytical skills, with attention to detail.</li><li>Project Management experience is a plus.</li><li>Document Management experience is a plus.</li><li>Excellent writing, editing, and proofreading skills, with the ability to craft clear and concise reports.</li><li>Strong research skills, with the ability to gather and synthesize information from multiple sources.</li><li>Knowledge of fundraising principles, grant-making processes, and nonprofit financial management preferred</li><li>Excellent knowledge of federal, state, and local regulations related to grant funding.</li><li>Internal auditing and participation in external audits a plus.</li><li>Knowledge of 2 CFR 200 Part 200, Federal Grants, and Single Audits is a plus.</li><li>Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and external stakeholders and train adult learners.</li><li>Experience with Raiser’s Edge is a plus.</li><li>Experience with Click Up a plus.</li></ul> SUPERVISORY RESPONSIBILITIES Total Number of Employees Directly Supervising:&nbsp; &nbsp;0&nbsp; Number of Subordinate Supervisors Reporting to Position:&nbsp;0&nbsp; &nbsp;&nbsp; VISION REQUIREMENTS INCLUDE Can be performed with or without assistive technology: &nbsp;X Required to perform activities such as preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact. ___Required to perform activities such as operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery. ___&nbsp;&nbsp;&nbsp;&nbsp; Required to review/inspect own assigned work, the work of others, or facilities or structures. Requires normal (or corrected to normal) vision/acuity: ___&nbsp; Required to operate motor vehicles and/or heavy equipment such as forklifts. COMMENTS Envision, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.&nbsp; Envision, Inc. employs and advances in employment individuals with disabilities and protected veterans, and does not discriminate on the basis of disability or veteran status in its hiring or employment practices.&nbsp; Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of a position.&nbsp; To improve the quality of life and provide inspiration and opportunity for people who are blind or visually impaired through employment, outreach, rehabilitation, education and research.”&nbsp; Envisions Core Values are the authentic, unwavering principals that define and support our culture.&nbsp;&nbsp;&nbsp;&nbsp; <ul><li>Integrity&nbsp;&nbsp;</li></ul><ul><li>Curiosity&nbsp;&nbsp;</li></ul><ul><li>Passion&nbsp;</li></ul><ul><li>Initiative&nbsp;</li></ul><ul><li>Teamwork&nbsp;</li></ul><ul><li>Excellence&nbsp;</li></ul>PHYSICAL REQUIREMENTS INCLUDE:In an average workday, employee must : Task None Occasional Frequent Constant Stand X Walk X Sit X Bend/stoop X Climb X Reach above shoulders X Squat/crouch/kneel X Push/pull X Lift Usual amount X &lt;10 lbs 11-25 lbs 26-50 lbs 51+ lbs Carry Usual amount X &lt;10 lbs 11-25 lbs 26-50 lbs 51+ lbs Employee must use hands for repetitive action such as: Task Right Hand Left Hand Simple grasping X X Firm grasping X X Fine manipulation X X WORKING CONDITIONS INCLUDE Inanaverageworkday,employeeisexposedto: Task None Occasional Frequent Constant General shop or store conditions X General office environment X Humid, extreme hot/cold temps (non-weather) X Outdoor weather conditions X Fumes or airborne particles X Fluorescent lights X Moving, mechanical parts X Toxic chemicals X Loud noise intensity levels X Risk of electrical shock X Travel for job X

Envision

Grant Administrator

Title: Administrative Assistant III/Complaints Coordinator
Employee Classification:&nbsp;Clerical &amp; Secretarial
Institution:&nbsp;System Office
Department: System-Wide Internal Audit
Campus Location: Tennessee Board of Regents System Office
Job Summary
Performs a variety of business and administrative tasks in supporting the operations of the Office of System-wide Internal Audit (SWIA). Coordinates complaints submitted to the TBR System office. This position may have the opportunity to work remote within the state of Tennessee but with periodic visits to the TBR System Office (Nashville, TN) at the employee’s expense, and potential travel to Tennessee TBR colleges may be necessary.
Job Duties
<ul>
<li>15% - Actively maintain electronic databases and files of the office by receipting, tracking, and managing audit reports, summaries, recommendation logs, correspondence, and other submissions from the internal audit offices and other agencies. - (Essential)</li>
<li>25% - Organize, prepare, compile, and distribute monthly, quarterly, and annual summary reports, which may include, but are not limited to, internal audit activities performed by campus and SWIA auditors, external compliance reports, president’s expense schedules prepared by colleges, to appropriate individuals, including the TBR Audit Committee, Board members, and TBR or college management or staff. Prepare agendas, materials, PowerPoint presentations, and minutes for quarterly Audit Committee meetings. Prepare agendas, materials and minutes for quarterly internal audit meetings as directed by the Chief Audit Executive. Prepare and communicate results of internal audit activities to the Comptroller’s Office and other officials as necessary. - (Essential)</li>
<li>15% - Perform the business support activities for the office such as maintaining current office procedures, monitoring the office’s budget, and reconciling monthly expense reports, processing contracts and travel reimbursements, purchasing supplies, tracking leave, and making training and travel arrangements. - (Essential)</li>
<li>25% - Receipt, assign, and track the resolution of all complaints received at the TBR System Office as well as all general questions or comments received through the TBR website questions and comments form. Prepare and communicate monthly analysis to the Chief Audit Executive and Chancellor. Prepare and communicate quarterly analysis to the Audit Committee. - (Essential)</li>
<li>15% - Assist the Chief Audit Executive and other audit staff by providing support for various aspects of audits, special projects, and surveys. These tasks may include obtaining, compiling, and formatting data into spreadsheets or other files and communicating effectively regarding such tasks. - (Essential)</li>
<li>3% - Assist the Board Secretary with quarterly Board meeting preparation and execution. - (Marginal)</li>
<li>2% - Perform support duties for the office including the operation of office equipment and maintaining and updating the office’s website, handling of telephone calls, and mail. Perform other duties as assigned by the Chief Audit Executive. - (Marginal)</li>
</ul>
Minimum Qualifications
• Two years (60 hours minimum) of successful college work in a financial, information systems, or business-related area at a regionally accredited institution. • Five years of relevant experience in a professional office environment. One year of college work beyond the two years of college work required may be substituted for one year of relevant experience for a maximum of two years. 
Preferred Qualifications
• Bachelor’s Degree in a financial, information systems or business-related area from a regionally accredited institution • Related experience in higher education or government. 
Knowledge, Skills, and Abilities
• Effective personal computing skills with Microsoft Office software programs, including proficiency in Microsoft Word and Excel and Adobe Acrobat. • Excellent interpersonal skills. • Effective and professional writing, editing and verbal communication skills. • Excellent organizational skills, including efficient handling of multiple projects or large volumes of information. • Effective analytical skills and the ability to exercise reason and judgment in evaluating information. 
Physical Demands / Working Conditions

Motlow State Community College


      Administrative Assistant III/Complaints Coordinator
    

Position Title: Administrative Assistant II (TRiO) Department: TRiO Programs (TRIO) Division: TRiO Programs (TRIO) Employee Status: Continuous Part Time (CPT) Type: Support Staff Association (SSA-Union) (Grant-Funded through June 30, 2030) Grade: 8 Salary: ($20.00 - $21.49 hourly) ICCB Classification: Clerical FLSA: Non-exempt *Application Deadline: August 20th ________________________________________________________________________________ Reporting Relationships Reports to: Executive Director of TRiO Programs Supervision Exercised: Supervision may be exercised over student workers Job Summary Under limited and regular supervision, provide basic clerical support, reception functions, word processing and data entry of both numerical and written materials and supervision to student workers. Must exercise good judgment in handling of frequent routine and infrequent non-routine day-to-day basic office duties. Assist other staff with office duties and projects as necessary. Provide excellent customer service to students, faculty, staff and others through all methods of contact. Confidentiality and discretion are required. Provides support for various functions within TRiO grant program, including Student Support Services (SSS) and Upward Bound. Serves as a contact for the day to day functions and works closely with the Executive Director to successfully carry out and evaluate the objectives of the grant program as well as educate the college community on policy and procedures related to the core business. Essential Duties and Responsibilities include the following. Related duties may be assigned. 1. Support clerical and administrative tasks associated with federal grant program. 2. Arrange and coordinate travel schedule, reservations and complete travel documents for department 3. Work with Colleague and TRiO SSS software programs to input data, track progress and success, and make regular reports. 4. Professional or personal experiences in overcoming barriers similar to those confronting project participants. 5. Sort and distribute mail, answer telephone, take messages and perform similar tasks. 6. Coordinate supervisor’s schedule and make appointments. 7. Read instructions accompanying material, or follow verbal instructions from supervisor or person requesting document, to determine format desired, number of copies needed, priority, and other requirements. 8. Proofread completed documents to check for errors and make corrections. 9. Maintain office calendar and appointment booking system. 10. Maintain accurate knowledge of resources to respond to questions of both internal and external customers. 11. Complete requisitions for purchases and verify totals on report forms, requisitions, or bills and perform simple computations. 12. Process student stipends as directed by grant regulations 13. Ensure program documents are updated 14. Maintain department website 15. Ability to operate printer/fax machine and perform minor preventative maintenance on office machines. 16. File code and arrange filing of, completed documents as well as purge files in accordance with statutory governmental regulations and/or college guidelines. 17. Attend meetings as needed and take notes, minutes/notes as necessary/assigned. 18. Maintain tracking system to program expenses 19. Order and maintain office and departmental supplies. 20. Organize and maintain system for back-up and storage of files. 21. Oversee TRiO Food Pantry 22. Assist with the compilation of annual report to the US Department of Education. 23. Regular attendance is expected. 24. Use tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications -Associate’s degree -Experience in a higher education setting and working with diverse student population. &nbsp; Preferred Qualifications -One year of experience working as an office assistant at a postsecondary institution desired. -Experience working within TRiO Program -Bilingual Preferred &nbsp; Required Attributes -Ability to read and comprehend instructions, correspondence, and memos. -Ability to write correspondence. -Ability to effectively present information in one-on-one small group situations to students, faculty, and other employees of the organization. -Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. -Ability to deal with problems involving several concrete variables in standardized situations. Windows, Microsoft Word, Excel, and database entry. -Ability to learn and use College’s and federal grant’s administrative software system, as appropriate to position. Basic accounting skills. -Ability to supervise and train student workers/volunteers to include organizing, prioritizing, and scheduling work assignments is desirable.

Rock Valley College

Administrative Assistant II (TRiO)

Title: Administrative Assistant II
Salary Range: $31,680 minimum salary
Contract Term Length:&nbsp;12 Months
Standard Hours:&nbsp;37.5
Work Location:&nbsp;On-Site
FLSA Status: Non-Exempt
College: Madisonville Community College
Campus Location: Muhlenberg Campus in Central City, KY
Department: Academic Affairs
Total Rewards
Madisonville Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
<ul>
<li>Exceptional health care, vision, dental coverage for you and your family</li>
<li>Tuition reimbursement/waiver for you, your spouse, and dependents</li>
<li>403(b) retirement plan: a 5% employee contribution receives a 10% employer match</li>
<li>Vacation/Sick Time</li>
<li>Work-Life Balance</li>
<li>9.5 Paid Holidays</li>
<li>2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions</li>
<li>Employee Assistance Program</li>
</ul>




Job Summary
Madisonville Community College (MCC) is a five-campus institution centrally located along I-69 corridor in beautiful rural Western Kentucky that serves Muhlenberg, Caldwell, Webster, and Crittenden Counties. MCC is one of sixteen institutions in the Kentucky Community and Technical College System and awards certificates, diplomas, and associate degrees in liberal arts and technical education. To learn more about MCC, please visit <a href="https://madisonville.kctcs.edu/" target="_blank">https://madisonville.kctcs.edu/</a> and to learn more about Madisonville and the surrounding area, you may visit <a href="https://visitmadisonvilleky.com" target="_blank">https://visitmadisonvilleky.com</a>.




Job Duties:
Provides routine administrative support to a department or group of professionals in support of unit goals.
 • Perform clerical duties to include typing, filing, copying, maintaining forms, scheduling appointments, answering the main office phone, and responding to questions. • Handles logistics and secures resources for meetings, conferences, travel, and department operations. • Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. • Tracks, orders, inventories, and stocks office supplies under direct supervision to ensure adequate materials are available for workplace operation. • Serves as an occasional point of contact for individuals and groups providing basic organizational information. • Provides front desk coverage. • Assists with monthly procurement card reconciliation and accompanying documentation. • Promotes a professional office environment of efficiency and exceptional customer service. • Provides administrative support to student affairs-based committees including taking minutes and maintaining budgets. • Maintains confidential materials associated with student records. • Demonstrates familiarity with computers and database programs; PeopleSoft, Microsoft Office (Word, Excel, PowerPoint). • Other duties as assigned by supervisor. 




Minimum Qualifications:
• High school degree, and one to three years related experience, or equivalent. Associate degree preferred. &nbsp;




Employee Rights -&nbsp;<a href="https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf" target="_blank">Employee Polygraph Protection Act</a>
Equal Opportunity Employer -&nbsp;The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.

Kentucky Community and Technical College System


      Administrative Assistant II
    

Title: Student Support Specialist III - Dual Credit Administrative Coordinator 
Salary Range: $3,490 - $4,363 per month
Contract Term Length:&nbsp;12 Months
Standard Hours:&nbsp;37.5
Work Location:&nbsp;On-Site
FLSA Status: Non-Exempt
College: Bluegrass Community &amp; Technical College
Campus Location: Bluegrass C&amp;TC - Leestown Campus
Department: Academics, &amp; Student Services
Total Rewards
Bluegrass Community &amp; Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
<ul>
<li>Exceptional health care, vision, dental coverage for you and your family</li>
<li>Tuition reimbursement/waiver for you, your spouse, and dependents</li>
<li>403(b) retirement plan: a 5% employee contribution receives a 10% employer match</li>
<li>Vacation/Sick Time</li>
<li>Work-Life Balance</li>
<li>9.5 Paid Holidays</li>
<li>2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions</li>
<li>Employee Assistance Program</li>
</ul>




Job Summary
This data-heavy position works closely with dual credit partners, faculty, and the dual credit team to ensure students are prepared to onboard and be successful throughout their dual credit academic career. This role includes behind-the-scenes work regarding prospective, current, and recent dual credit students with the dual credit program at BCTC. The Dual Credit Administrative Coordinator will report directly to the Associate Dean of Dual Credit. 




Job Duties:
1. Completing data entry related to dual credit course building. This includes but is not limited to working with dual credit advisors and the college course scheduler, and requesting schedule details necessary for review. 2. Work with potential Dual Credit Instructors regarding credentials and academic department approval. This includes but is not limited to working with dual credit advisors, academic departments, and tracking and following up on details necessary for review. Finalize eligibility communications with potential instructors. 3. Work with dual credit faculty to ensure their KCTCS accounts set up. Serve as a conduit between dual credit adjunct faculty and BCTC technology services. 4. Responsible for sending standard communications under the direction of the Director from the dual credit office to students and instructors. 5. Work with students to ensure accounts are set up and students are utilizing these accounts. Serve as a conduit between students and DualEnroll for application and enrollment; between students and BCTC technology services for BlackBoard and UserAccounts 6. Provide outreach to secondary partners regarding dual credit needs (class information, student information, etc.) 7. Work with Associate Dean of Dual Credit and Assistant Director of Advising &amp; Dual Credit to address KCTCS/CPE clean up reports, complete waiver/scholarship processes, and completing annual MOA development and completion. 8. Assist with BCTC Dual Credit email account. 9. Other duties as assigned. 




Minimum Qualifications:
<ul>
<li>Bachelor's degree and four years related experience, or equivalent.&nbsp;</li>
</ul>




Preferred Qualifications:
<ul>
<li>Bachelor's degree and six years related experience, or equivalent.</li>
</ul>




Additional Skills Requested:
<ul>
<li>Experience with Microsoft Office Suite 
</li>
<li>Excellent interpersonal and communication skills 
</li>
<li>Personal and professional integrity </li>
</ul>




Employee Rights -&nbsp;<a href="https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf" target="_blank">Employee Polygraph Protection Act</a>
Equal Opportunity Employer -&nbsp;The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.


      Student Support Specialist III - Dual Credit Administrative Coordinator
    

Position Title: Salesforce CRM Administrator Department: Enrollment Services (ENS) Division: Student Affairs (STA) Employee Status: Full-time Type: Professional Staff Association (PSA) Grade: M Salary: ($65,359 - $69,846 annually) FLSA: Exempt *Application deadline: August 15th ____________________________________________ Reporting Relationships Reports to: Dean of Enrollment Services Supervision Exercised: None &nbsp; Job Summary The Salesforce CRM Administrator is responsible for the implementation, configuration, maintenance, and support of the College’s Customer Relationship Management (CRM) system and related applications. This role ensures the CRM system effectively supports recruitment, admissions, case management, retention and student support services. The Administrator collaborates closely with departments across the institution—including Student Affairs, Academic Affairs, Workforce Development, Community Education, Continuing Education, Institutional Research, and the Office of Cultural Excellence and Belonging—to align CRM functionalities with institutional goals. Key responsibilities include configuring the CRM to meet user needs, analyzing and resolving system issues promptly, and monitoring data quality and integrity. The Administrator applies strong communication and problem-solving skills to guide and assist users in the design, development, and deployment of CRM solutions critical to enrollment management and student success initiatives. &nbsp; Essential Duties and Responsibilities · Documents functional requirements, analyzes requirements in the context of software and processes, develops and executes test plans, assists with and document business process improvement efforts, and troubleshoots production issues. · Assists in development of software development project plans, including scoping, scheduling, and implementation. · Designs, codes, configures, and maintains complex software applications and systems using a variety of programming languages to meet user and operational needs · Collaborates with internal and external stakeholders in conceptualizing, developing and maintaining effective business solutions. · Manages and assesses Salesforce CRM and related applications effectiveness by functional area assigned; identifies needs and develop horizontal upgrade, and support plans. · Performs data validation and quality control checks to maximize ongoing operational performance tasks. · Develops and maintains design, configuration, and troubleshooting documentation. · Works across various platforms that integrate with the College’s CRM and ERP systems and understands the governance, security and integration development. · Serves as the primary or secondary business partner and programming support for each of these technologies/systems:&nbsp; a. Salesforce CRM b. Ellucian Ethos c. Apex (Salesforce) Programing Language d. Pardot/Marketing Cloud e. Formstack f. Event Management Software g. Lightning Scheduler h. Salesforce Digital Experience(s) i. Text Messaging Platform j. Voice Broadcasting Platform k. CRM Reporting/Data Analytics l. Chat Bot Software m. StoreConnect n. Salesforce AI · Trains and assists users with the operation of Salesforce applications and adoption of new functionality and offer professional development opportunities through staff and faculty development days. · Maintains regular and effective communication with the user community, colleagues within the organization unit, and supervisors. · Serves as internal help desk for Salesforce and Salesforce Digital Experience related issues. · Researches and keeps well informed on rapid development tools and emerging technologies. · Maintains continuous professional growth and development through a series of actions, including reading technical, professional, and marketing literature, attending workshops, seminars and demonstrations, collaborating with vendors, manufacturers, and colleagues, and engaging in hands-on experiences with a variety of technologies. · Provides informed recommendations for enhancements and improvements at Rock Valley College based on new and emerging technologies. · Maintain student confidentiality and adhere to FERPA regulations. · Lead initiatives to improve and maintain data integrity in Salesforce and ERP systems and serve on Data Governance Committees. · Serve as point of contact for developing non-IR (ad-hoc) reports for the purposes of analyzing enrollment, retention and student success trends and patterns. · Develops, manages, and validates reports and dashboards to support enrollment, retention, and student success initiatives using multiple databases and business intelligence tools. · Implement and evaluate business processes that enable the division of Student Affairs to achieve its enrollment goals. · Manage user roles, permissions, and ensuring data security within the CRM system. · Develop and maintain automated workflows to improve operational efficiency · Develop and maintain department dashboards to improve efficiency. · Collaborates with IT and security teams to implement and maintain robust cybersecurity measures within the Salesforce environment, including configuring user access controls, enforcing multi-factor authentication (MFA), monitoring for suspicious activities, and ensuring compliance with data protection regulations to prevent unauthorized access and fraud. · Perform other job-related duties as assigned by the Dean of Enrollment Services and Vice President for Student Affairs. · Develop automations and improve operations using Salesforce AI tools. · Develop and maintain the Community and Continuing Education eCommerce &amp; Point of Sale solution (StoreConnect) to deliver a high-quality customer experience and ensure synchronization with the college’s ERP system (Colleague). · Develop Ethos API endpoints to improve data access and synchronization with Salesforce · Develop and maintain standard operating procedures, communicating updates to users, and assisting departments in transitioning to new CRM features or workflows. · Collaborates with end users to gather feedback on usability and continuously improve the interface and experience within the CRM and digital platforms. &nbsp; Knowledge, Skills, and Abilities 1. Excellent verbal, written, organizational skills, and ability to interface directly with executive level staff. 2. Excellent analytical and reasoning skills. 3. Must possess strong customer service and interpersonal skills; maintain courteous attitude in dealing with students, faculty, and staff. 4. Ability to learn the RVC systems and new programs and languages as technology changes. 5. Ability to prioritize effectively and to work efficiently without direct supervision. 6. Ability to work independently or with specialized teams. 7. Ability and willingness to complete several concurrent tasks in a fast-paced, detail-oriented, multi-tasking environment. &nbsp; Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications 1. Bachelor’ Degree in Information Technology or other related technical discipline or Associates Degree in information technology or other related technical discipline and 5 years of experience in enterprise level or large-scale complex database programming environment required, in lieu of bachelor’s degree. Other relevant experience will also be considered. 2. 3-4 years’ experience in at least some of the technologies below, or other relevant technologies: 3. Advanced knowledge of CRM systems. (i.e. Salesforce, D365, ZOHO, etc.) Experience with architecture designed for higher education preferred but not required. 4. Experience with Apex (Salesforce), SQL, Visual Basic, SharePoint, GitHub, ETHOS Integration, Web-based tools such as HTML, JavaScript, CSS, ASP.NET, C# &nbsp; Preferred Qualifications 1. Related professional certifications are desirable. 2. Experience working in an educational setting is preferred. &nbsp; Work Environment While performing the duties of this job, the employee regularly works in an office setting. &nbsp; Physical Demands No specific physical demands.

Salesforce CRM Administrator

Position Title: Administrative Assistant II and Student Navigator Generalist Department: Intercultural Student Services (ISS) Division: Dean of Students (DOS) Employee Status: Full-time Type: Support Staff Association (SSA- Union) Grade: 10 Salary: ($20.69 - $24.40 hourly) FLSA: Non-Exempt *Application deadline: August 12th* ______________________________________________________________ Reporting Relationships Reports to: Director of Student Life and Intercultural Student Services Supervision Exercised: Supervision may be exercised over student workers. Job Summary Provide various administrative functions within Student Life and Intercultural Student Services Departments. Generally, serve as a contact for the day to day functions and works software and complex office equipment and supervision to student workers. Lead or direct all office support functions. Model excellent customer service to students, faculty, administration, staff or others through all methods of contact. Confidentiality and discretion are required. Work closely with the Director of Student Life, Coordinator of Student Life and Intercultural Student Services to successfully carry out the mission, vision and goals of the department as well as educate the college community on policy and procedures related to core business. &nbsp; Serve as the college Student Navigator Generalist and provide campus and community resources to assist students in overcoming barriers that students may have in obtaining educational success. As a staff member, this position may be involved with coaching and mentoring students on academic and personal needs. Support the mission of Student Life Department including managing the Electronic Engagement System. Essential Duties and Responsibilities including the following. This is a list of responsibilities for the combined role of Administrative Assistant II and Student Navigator Generalist. &nbsp; Administrative Assistant II · Proficient in using all methods of telecommunications. · Perform computations and routine statistical analysis regarding budgets, grants, financial processes and government reports. · Excellent verbal communication skills while facilitating communication at all levels with sound judgment and skill. · Coordinate supervisor’s schedule and make appointments as requested. · Maintain accurate knowledge of college-wide resources in order to respond to questions for both internal and external customers. · Proofread completed documents to check for errors and make corrections. · Arrange and coordinate travel schedules and reservations as needed. · Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record notes/minutes of meetings. · Prepare outgoing mail and correspondence, including e-mail and faxes. · Attend meetings as needed. Research, compile, and summarize information for reports or presentations · File, or code and arrange filing of completed documents as well as purge files in accordance with statutory governmental regulations and/or college guidelines. · Order and maintain supplies, and arrange for equipment maintenance. · Provide excellent customer service to all clients through all methods of contact. · Establish and maintain an inventory system for all division materials and equipment. · Assist staff with software and technology issues and training as necessary. · Prepare and/or process various forms, including pay processing forms, travel documents, reimbursement documents and purchasing card (P-Card) reports · Serve on appropriate college committees that relate to position and department functions. · Assist with Campus Engagement Events as needed. · Proofread completed documents to check or errors and make corrections · Regular attendance is expected. · Using tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work. Student Navigator Generalist · Create and maintain campus and community resource guide for students. · Direct students to appropriate resources. · Serve as Liaison between students in need and appropriate resource centers. · Develop and maintain collaborative relationships to best serve at risk and enrolled student’s needs. · Assist with Intercultural Student Services Programs and Events. · Track Intercultural Students and send out communications. · Monitor and Report International Student Data through SEVIS. · Manage and enter appropriate data for A-1 submission from various data sources. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications Bachelor’s degree from an accredited college or university. Experience working with Windows, Microsoft Word, Excel (spreadsheet design and entry), database entry, Web page maintenance and or administrative software systems Bilingual Preferred &nbsp; Required Attributes Ability to display courtesy, understanding, practice sound judgement and discernment in dealing with students including sensitive information and situations. Ability to read, understand and express oneself clearly. Ability to compute and interpret documents such as policy and procedure manuals. Ability to write routine reports and correspondence. Ability to support practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Administrative Assistant II and Student Navigator Generalist

ABOUT THE CAMPAIGN FINANCE BOARD The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation. We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government. We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust. ABOUT THE DEPARTMENT The Public Affairs division promotes the agency’s role in equipping all candidates and voters to open democracy in New York City. We engage New Yorkers, inform them about elections, and boost their civic participation in the democratic process. Our strategic goals are to make elections information accessible and relevant, increase engagement with underrepresented communities, and to cultivate a team that reflects our core values of purpose, curiosity, creativity, and collaboration. The division includes four departments: Marketing and Digital Communications, Partnerships and Outreach, Product Management and Operations, and Public Relations. Our division’s work includes publishing the citywide Voter Guide, running the official citywide Debates Program, and managing the city’s nonpartisan voter engagement initiative, NYC Votes. JOB DESCRIPTION The Administrative Coordinator will report to the Director of Public Affairs, and will provide key support to an evolving and fast-paced division. The Public Affairs division is a dynamic and talented team; this role offers growth potential and opportunities to learn about all facets of our work, including marketing and content creation, voter outreach and community engagement, public events and media relations, project management and language access. The person in this role will work closely with division management to ensure all the work of Public Affairs runs smoothly and that our operations are effective. The ideal candidate will enjoy working in a team environment, loves coming up with solutions, and believes that no task is too small to do well. Responsibilities of this role include: Providing administrative support to Public Affairs division leadership, including maintaining key department information, creating and maintaining filing systems, assisting in drafting correspondence, and facilitating review of invoices and memos. - Assisting the Director in the creation of biannual internal reports that provide an overview of division achievements and internal metrics. - Spearheading event and meeting logistics, including scheduling, preparing and distributing advance agendas, notetaking and following up with post-meeting action items, and organizing room setup. - Managing review and approval processes for division files and documents including memos, invoices, and creative materials. - Working closely with Support and Logistics to ensure calls from the public that go to Reception are routed to appropriate division staff, and that external visitors to our office receive appropriate building clearance. - Working with the Tech team to ensure division staff have the appropriate equipment, and that the office space is equipped for in-person and hybrid work. - Assisting Product Management and Operations on inventory tracking for NYC Votes merchandise and field materials. - Assisting Partnerships and Outreach with filing and data processing for materials collected in the field, including pledge cards and voter registrations. - Completing other special projects and tasks assigned by division directors. ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES &amp; OTHER BEHAVIORS (KSAOs) We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team. Knowledge - Knowledge of Microsoft Office tools and systems including Outlook, SharePoint, Word, Excel. - Knowledge of other work platforms used by the agency, like Monday.com - Basic knowledge of city processes Skills - Customer-service orientation - Excellent communication skills - High degree of organization and time management Abilities - Ability to prioritize, track multiple deadlines, and manage competing requests - Ability to complete tasks with minimal oversight Other/Preferred Qualifications - Strong attention to detail - 2-3 years of experience as an executive assistant, office administrator, program associate, or other support staff role - Interest in the work of the agency PREFERRED QUALIFICATIONS - These are qualifications that would be helpful but are not essential. Candidates with these will be given preference in the selection process. MINIMUM QUALIFICATIONS A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or Education and/or experience equivalent to “1” above. __________________________________________________________________________________________________________ TO APPLY All applicants must apply through NYC Government Jobs | Explore Careers | City of New York - Please search and apply to the job ID number listed above. - Resume and cover letter are required for consideration. - Note that only applicants under consideration will be contacted. For more information on careers with the NYC Campaign Finance Board visit our website at <a href="https://www.nyccfb.info/" target="_blank">https://www.nyccfb.info/</a> to access the full listing of job opportunities and to learn more about our agency. __________________________________________________________________________________________________ ADDITIONAL INFORMATION The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule, opportunities for career development, learning &amp; development (leadership training and coaching), wellness programs, and much more! As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF. The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact <a href="mailto:access@nyccfb.info" target="_blank">access@nyccfb.info</a> or (212) 409-1800. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. ANALYST CFB AL 1 ONLY - 06601<h4>Minimum Qualifications</h4>1. A baccalaureate degree from an accredited college including or supplemented by at least 12 credits in one or more areas relevant to the duties described above, and one year of satisfactory full-time experience relevant to the duties described above; or 2. A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or 3. Education and/or experience equivalent to "1" above.<h4>Public Service Loan Forgiveness</h4> As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at <a href="https://studentaid.gov/pslf/" target="_blank">https://studentaid.gov/pslf/</a>. <h4>Residency Requirement</h4> New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. <h4>Additional Information</h4>The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

New York City Campaign Finance Board

Administrative Coordinator

EXCELLENT PAY AND BENEFITS!Be a part of one of the most successful financial institutions in the country!!&nbsp;Star One Credit Union is one of Silicon Valley's largest, member-owned financial institutions. Star One offers financial services to more than 129,000 members worldwide. With assets over $9 billion, Star One is ranked 19th in total assets among over 4,900 credit unions nationally. For ten years in a row,&nbsp;Star One has been ranked #1 by America's Credit Unions for providing the highest direct financial benefit to the members we serve.We offer&nbsp;AMAZING BENEFITS&nbsp;that help keep our employees healthy and shining bright!!!<ul><li>401(k) Plan, Match, and Profit Sharing</li><li>Annual Wellness Benefit&nbsp;</li><li>Education Assistance</li><li>Employee Loan Discounts&nbsp;</li><li>Medical, Dental, and Vision (Effective date of hire)</li><li>Paid Holidays</li><li>Paid Time Off Program&nbsp;</li><li>Staff Incentive Variable Pay (Bonus)</li></ul>Job Title:&nbsp;System AdministratorHours:&nbsp;&nbsp;Monday - Friday 9:00 a.m. to 6:00 p.m. or as agreed upon, Saturday rotation from 8:00 a.m. to 4:00 p.m. and On Call support based on business needs.Salary Range: $116,900 - $167,900&nbsp;which is base pay.&nbsp;&nbsp;Compensation will be based on candidate qualifications.Job Scope/Duties<ul><li>Supports and contributes to the secure and effective provisioning, installation, configuration, operation, and maintenance of critical Information Systems infrastructure.</li><li>Essential activities include systems and software support, system maintenance, problem management, writing and maintaining technical documentation and participating in department and organization level projects.</li><li>Deliver Service Desk support and assist with tasks in addition to assigned duties. Monitors and tracks issues in Service Desk ticketing platform as required.</li><li>Assists with escalations from other team members and provides mentoring to less experienced team members.</li></ul>Experience/Minimum Education Requirements<ul><li>Requires a minimum of 6-8 years of experience and training in computer technology as well as providing internal and/or external customer technical support and service.</li><li>Hands on networking experience required including ACL’s, routing and switching, NAC, SD-WAN, 802.1x, firewall management, IPSEC and remote access VPN’s, and security tools.</li><li>Technology specific experience and certifications related to Cloud, Virtualization, Networking, Security, (e .g. Azure, Cisco, Microsoft, Nutanix, VMWare, Zscaler, etc.) is preferred.</li><li>Bachelor's degree in the field of technology is preferred, or an equivalent combination of education and experience.</li></ul>Knowledge/Skills/Abilities<ul><li>Must have excellent verbal and written communication skills and effective interpersonal skills including being professional, approachable and maintaining a positive demeanor.</li><li>Must be able to master new computer technology and to identify, troubleshoot and resolve a wide range of technical computer and software related problems.</li><li>Must be well organized with the ability to work well collectively and autonomously in a fast-paced environment handling multiple tasks and priorities</li></ul>MUST HAVE GOOD CREDIT.We are a proud Equal Opportunity/AAP Employer M/F/Vet/Disabled

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