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06-May-2025<h4>Director of Facilities Planning and Management</h4>Harvard Art Museums 68217BRJob SummaryThe Harvard Art Museums seeks a facilities management professional to lead the team responsible for the care and management of its buildings, including a state-of-the-art museum that welcomes visitors seven days a week.&nbsp; We seek applicants who are strategic problem solvers, are resourceful, enjoy collaborating with colleagues from a variety of disciplines, can see the big picture as well as the details, and are excited about cultural properties. The Director of Facilities Planning and Management is responsible for the overall operation of the Facilities department in support of the mission of the Harvard Art Museums and Harvard University. The Harvard Art Museums include a portfolio of multiple sites, three of which are Harvard-owned properties in Harvard Square, Cambridge, and the fourth a leased space in Somerville. The four spaces total an overall square footage of 325,000, the largest being the principal site at 32 Quincy Street, Cambridge, a LEED Gold certified building.Position DescriptionDuties and Responsibilities:<ul><li>Directs operations relating to facilities management to the benefit of the mission and goals of the Harvard Art Museums. Ensures that all venues are well-maintained, safe, secure and efficiently managed.</li><li>Develops an in-depth knowledge of the facilities in the portfolio, particularly with respect to complex features including glass, lighting and shade systems, HVAC systems and interior and exterior materials.</li><li>Partnering with the Deputy Director, sets short- and long-range goals and priorities for facilities management. Provides proactive recommendations in long-range strategic planning for preventative maintenance and service, as well as future projects.</li><li>Both directly and with Facilities Managers, manages and deploys a workforce of approximately 20, including direct reports and 3rd party university and commercial vendors.</li><li>Develops and sustains close and critical working relationship with Safety &amp; Security and Visitor Services departments. Actively participates as a member of the Museums Management Team (MMT), Emergency Management Team (LEMT), Internal Operations Team.</li><li>Initiates and maintains effective communication with colleagues in other museum departments. Communicates and/or collaborates, as indicated, in planning, setting timelines, and monitoring impact on other operations.</li><li>Prepares and manages the Facilities Department budget, including capital projects budgets and operations and maintenance budget. Works closely with the Director of Finance and the Finance Department staff to set and monitor budgets, assess and implement the project and vendor bid processes, and generally operate within sound financial practices and in alignment with Harvard University procedures and policies.</li><li>Oversees the planning, budgeting, bidding, and approval processes, for all construction projects and environmental health and safety and sustainability initiatives. Oversees and participates in the selection of contractors; develops contracts in accordance with Harvard University and museums policies.</li><li>Collaborates with colleagues in the Director’s Office, Curatorial, Collections Management and other divisions and departments in the development of budgets for exhibitions.</li><li>Drives projects to successful completion. Monitors timetables and progress. Engages with staff and contractors to resolve problems and achieve goals.</li><li>Ensures that all facilities-related work is performed safely and in compliance with all applicable safety and environmental regulations.</li><li>Seeks opportunities to develop, improve, and implement protocols and work processes to ensure maximum productivity and efficient delivery of services.</li><li>Oversees capital projects; establishes and maintains 5-year capital projects system (CAPS).</li><li>Responsible for Museums’ participation in University-wide resiliency planning and energy reduction measures.</li><li>Develops University contacts and relationships and leverages resources accordingly; represents the Museums on University-wide committees and activities.</li></ul>Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role: BA/BS or equivalent experience in facilities management; minimum of 10 years of facilities experience with progressive responsibility managing teams in multiple aspects of large and complex facilities and capital projects of $ 2- 5M. &nbsp;Additional Qualifications and SkillsKnowledge of issues related to museum management highly desirable; experience with leading and managing long-range physical planning; experience managing departmental and project specific budgets; strong background and education in museum quality M.E.P. systems design and operations; experienced manager with a solid background in staff supervision and development; excellent communicator with the ability to diplomatically build consensus among various constituents with diverse interests and with a strong customer service focus; demonstrated experience in developing and maintaining constructive work relationships with colleagues; ability to work independently with minimal supervision. Experience with facilities with collections and a public-facing dimension preferred. &nbsp;Physical RequirementsMust be able to frequently walk up and down stairs, ladders, and scaffolding and be on your feet for extended periods of time. Able to push and pull, bend stoop, kneel. Must be able to lift in excess of 50 lbs. and assist others to do the same. &nbsp;Working ConditionsThis is an on-site position. There will be local travel between Harvard Art Museums facilities in Cambridge and Somerville, MA, and around the university campus. Some evening, early morning and weekend hours may be required. &nbsp;Additional InformationThe Harvard Art Museums are comprised of three museums, the Fogg Art Museum, Busch-Reisinger Museum and Arthur M. Sackler Museum.&nbsp; The collections of the Harvard Art Museums number over 260,000 works of art in a wide range of media which are actively used for exhibition and various teaching opportunities for both the university and the public. The museums are open to the university and the public seven days a week and also host a number of programs and events in the evenings. The Emergency Status Designation of this position is Critical Operations Personnel: A position that has been designated as critical because its responsibilities include non-deferrable services that must be performed despite an emergency closure or curtailment. This position has a 3-month orientation and review period.&nbsp; Harvard University does not provide visa sponsorship. &nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">https://hr.harvard.edu/benefits-wellbeing</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFacilities Department Office LocationUSA - MA - Cambridge Job Code329060 Facilities &amp; Oper Manager Work FormatOn-Site Sub-Unit------------ Salary Grade060DepartmentFacilities/HAMUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, IdentityScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Inclusion, and BelongingHarvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CS1

Harvard University FAS Human Resources

Director of Facilities Planning and Management

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYThe Director will lead the asset management team responsible for assets and portfolios in the Netherlands, Germany and Austria. Team members that report to the Director will be located in both the Netherlands and Germany. The Director plays a lead role in the implementation &amp; management of Greystar’s investment strategies at the asset level. This role supports the development and implementation of business plans and practices that achieve investment and operating goals of the portfolios and funds at the asset level. The Asset Management team sits within Investments, working alongside Portfolio Management, Operations, Development and the Transactions team. The key function of the Asset Management team is to develop &amp; execute the investment strategies across both Multifamily and Student Accommodation sectors, delivering performance targets in line with venture business plans and fund targets.JOB DESCRIPTIONKey Role Responsibilities<ul><li>Monitors and oversees individual investment or portfolio performance, critically evaluating existing real estate operations and business plan execution to identify new strategies to drive NOI and maximize returns across the portfolio.</li><li>Manages Investments to deliver key performance metrics to achieve the business plan leasing performance, income, expenses and impact to asset returns.</li><li>Oversees compilation of annual operational and capital budgets and business plans for senior management and capital partners review.</li><li>Participates with the Company's senior leaders in routine market review discussions to examine the overall operational and financial results for the asset portfolios, present and justify business plans and makes strategy recommendations.</li><li>Actively participates in major capitalization initiatives, acquisitions and dispositions.</li><li>Monitors performance of development projects in line with business plans.</li><li>Works closely together with the Investment, Development, Operations and Portfolio Management teams to deliver on the asset business plan.</li><li>Reviews various financial, accounting, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.</li><li>Maintains and develop a broad network of industry related resources to support the execution and growth of the organization.</li><li>Leads and manage team members; interviewing, hiring, on boarding and developing direct reports and other team members as appropriate and managing their performance in accordance with Company policies, values, and business practices.</li></ul>Role Scope<ul><li>Based in The Hague office (3 day minimum per week). The role will also involve travel to Germany and Austria to manage teams and assets outside the Netherlands.</li><li>The role will have the opportunity to influence strategies of the Company’s investment projects in the European Region.</li><li>The incumbent must develop a deep understanding of Greystar’s Investment Management process as well as building relationships with UK and EU leadership and Investment teams.</li></ul>Knowledge &amp; QualificationsEssential:<ul><li>Educated to a degree level or equivalent in a relevant subject such as real estate, business, or finance and/or equivalent experience.</li><li>IT literate and fully conversant with all Microsoft packages including Excel (Advanced level) and PowerPoint (Advanced level).</li><li>General understanding of/interest in student/multifamily housing.</li></ul>Desirable:<ul><li>MBA in real estate, business or finance, MRICS or similar professional accreditation</li></ul>Experience &amp; SkillsEssential:<ul><li>Demonstrable senior level experience working in a similar investment, asset or portfolio management role.</li><li>Demonstrable real estate experience (essential) in an international context (preferred).</li><li>Strong understanding of real estate and debt markets; and of standard terms and structures of deal capital.</li><li>Strong analytical and quantitative skills, along with the ability to quickly interpret complex written and financial data.</li><li>Commercially focused and able to apply sound business principals.</li><li>Demonstrated management and leadership skills and sufficient to recruit, lead and manage team members to achieve high performance.</li><li>Excellent interpersonal skills including the ability to establish and maintain positive relationships and act with impact and influence at all levels.</li><li>Strong written communication skills; including the ability to articulate and discuss fund/portfolio and underlying investment, and the ability to effectively write and present concise business presentations and investment reviews.</li><li>Strong organisational and project management skills to juggle complex tasks and manage the workload of others, with the ability to work effectively under pressure, to deadlines and work flexibly in change environment and within a dynamic real estate investment and asset management environment.</li><li>Self-motivated and proactive, both with respect to managing workload and own professional development.</li></ul>Desirable:<ul><li>Relevant experience in the student accommodation, residential or hotel sectors.</li><li>Fluency in English and a second European Language.</li><li>Offshore and corporate transactional experience.</li></ul>

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