Accounting and HR Manager

Job Title: Accounting and HR Manager

Department: Accounting

Reports To: General Manager

SUMMARY: The Accounting and HR Manager manages accounting operations and HR processes, including payroll, employee records, compliance, and reporting. As a member of the leadership team, this role partners with department leaders to support reliable financial operations and effective people systems across the organization.

SUPERVISORY RESPONSIBILITIES:

• Accounting Assistant I
• Accounting Assistant II
• Administrative and Employee Resource Manager

ACCOUNTING/FINANCE DUTIES:

• Perform general bookkeeping in QuickBooks, including daily deposits, accounts payable (Cafe, Advertising, Operations), credit card transactions, journal entries, and bill payments (check, ACH, and online).
• Prepare monthly financial statements and maintain accurate departmental P&L reporting on a monthly, quarterly, and annual basis.
• Run bi-weekly payroll and maintain accurate payroll data across all associated internal systems.
• File and remit monthly sales tax for Texas and other applicable states.
• Manage accounts payable planning and payment schedules; assist with maintaining banking information, including Frost ACH and EPA lists.
• Support and improve accounts receivable processes to ensure accuracy and efficiency.
• Perform regular reconciliations, positive pay uploads, ACH tracking, and other daily, weekly, monthly, and annual accounting tasks.
• Complete annual property tax renditions and support other required financial filings.
• Maintain and optimize accounting software and systems; recommend and implement efficiency improvements as needed.
• Monitor expenses to ensure compliance with approved purchasing guidelines.
• Build and maintain accurate sales forecasts and budgets in partnership with the General Manager and department heads.
• Improve visibility into revenue performance and support management decision-making through clear, reliable financial reporting.

HR DUTIES:

• Manage organization-wide new hire onboarding and employee lifecycle processes.
• Oversee timecard approvals and serve as the primary liaison between BookPeople and Paycom.
• Maintain accurate, up-to-date employee records, including status changes and required documentation.
• Manage employee benefits administration, including documentation, vendor coordination, and annual open enrollment.
• Adopt and implement new HR-related software as needed, including training department heads and employees.
• Partner with the Administrative and Employee Resource Manager on HR initiatives, including performance reviews, role clarity, and process improvement.
• Support the digitization, maintenance, and continuous improvement of HR records and systems.
• Help foster an equitable, inclusive, and respectful workplace.

OTHER DUTIES:

• Facilitate effective communication between the accounting department and cross-functional teams.
• Complete and support required reporting and surveys (e.g., Texas Workforce Commission, Department of Labor, U.S. Census Bureau, ABA/Abacus), as required by law or request.
• Lead department operations through regular team meetings and 1:1s to align on priorities, goals, and initiatives.
• Ensure compliance with the BookPeople Employee Handbook, Collective Bargaining Agreement, and applicable policies.
• Support staffing needs for the accounting department, including hiring, training, performance management, and annual reviews.
• Manage HRIS and payroll-related systems and processes, including Paycom schedules, time-off requests, and related departmental tools.
• Ensure adherence to accounting department's loss prevention and safety guidelines for booksellers, both in-store and offsite.
• Maintain departmental organization, supplies, and operational standards.
• Pursue continuous improvement through thoughtful change, innovation, and adoption of new tools and processes as needed.

QUALIFICATIONS:

• Experience with QuickBooks or comparable financial software, including financial statement preparation, budget management, and general accounting best practices.
• Familiarity with HR practices and applicable labor laws preferred.
• Ability to sign and comply with a confidentiality agreement.
• Must successfully pass a background check.
• Must be able to occasionally drive a company delivery van to deliver deposits to the bank; valid driver’s license and clean driving record required, including authorization for release of Texas Personal Driver Records.
• Demonstrated integrity and discretion when handling confidential company and employee information.

COMPETENCIES:

• Manage competing priorities, adapt to change, and remain steady in evolving situations.
• Communicate clearly and professionally across teams, both verbally and in writing, and seek clarity when needed.
• Maintain a high level of accuracy and attention to detail with an organized, methodical approach.
• Assess situations, develop practical solutions, and clearly communicate plans to direct reports.
• Learn and adapt quickly to complex in-house systems and specialized applications.
• Foster a cooperative, inclusive, and respectful work environment.
• Demonstrate accountability by acknowledging mistakes and learning from them.
• Lead by example through effective supervision, delegation, and follow-through.
• Motivate and support a team toward shared goals.

SALARY:

$50,000 annually, exempt

SCHEDULE REQUIREMENTS:

This is a full-time, in-office position, with a minimum of 40 hrs per week. Must be able to work mornings, evenings, weekends, and holidays, as needed.

PHYSICAL DEMANDS:

Ability to work on a computer for the majority of a shift

BENEFITS AND PERKS:

• Eligible for medical, dental, vision, and life/AD&D coverage options for you and eligible dependents after 90 day probationary period.
• Paid vacation, sick, personal, holiday and birthday benefits.
• $75 monthly cell phone stipend.
• FREE garage parking in downtown Austin.
• Access to a lot of ARCs (advanced readers copies).
• Employee discounts on books, gifts, and coffee.
• Access to book platforms accessible only to indie bookstores, publishers, and the like.

EEO:

BookPeople Inc. is an equal opportunity work environment and is considered an affirmative action employer. We are committed to the hiring, promoting, and providing continual equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

To apply, please send a cover letter and resume to SJ Thompson at sj@bookpeople.com.