Accounts Payable Coordinator, EDI

Working at Envision means having a job that’s more than just a way to make money. It's a job that makes a difference.

We offer team members:

• Careers with purpose
• Teamwork environment
• Amazing 401K Retirement Plan
• Envision Paid Life Insurance
• Medical, Dental, Vision, FSA Plans
• 10 Paid Holidays
• PTO & Vacation
• Tuition Reimbursement

POSITION SUMMARY:

Responsible for providing the orderly processing of EDI vendor invoices, while maintaining associated systems for internal control. Works with Envision base service centers, vendors, purchasing, and accounting staff to resolve issues that arise when processing invoices. Utilizes critical thinking skills and looks for ways to improve/streamline process accuracy. Performs ad hoc special projects and other accounting duties as assigned.

KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE:

Accounts Payable:

• Review EDI transactions and resolve any discrepancies.
• Work with vendors and base service centers; identify shipments and invoices with problems or errors.
• Issue weekly report to base service centers for invoices that cannot be processed.
• Review monthly EDI vendor statements, reconcile EDI vendor accounts, resolve discrepancies, and take steps to eliminate recurring issues.
• Maintain reconciliations of assigned general ledger accounts.
• Daily AR invoicing.
• Monitor invoices, emails, phone calls, and mail for potential fraud.
• Interface payable information from ancillary electronic systems into accounting system.

Other Duties:

• Help with the processing of manual Base Store invoices.
• Serve as backup for other AP positions.
• Assist in developing procedures and reporting formats to establish or improve specific accounting processes.
• Respond to a variety of departmental and public requests for information in person, phone, electronic communication, or mail.
• Flexibility to perform other duties as assigned.

JOB REQUIREMENTS INCLUDE:

Education: Associate’s degree in accounting or related field with four years of payables experience or equivalent practical experience. BS degree in accounting or related field preferred.

Experience: Minimum four years of experience with accounting software required.

Knowledge/Skills:

• General knowledge of accounting policies and practices.
• Inquisitive, critical thinker with ability to multitask.
• Ability to work efficiently in a fast-paced work environment and maintain a high level of accuracy with attention to detail.
• Ability to handle confidential information.
• Proficient in Microsoft Excel.
• Organizational and communication skills as required to deal directly with senior management, customers, and vendors.
• Experience with Microsoft AX, Counterpoint, and/or Web and EDI software systems desired.

Licenses/Certifications: N/A

SUPERVISORY RESPONSIBILITIES:

Total Number of Employees Directly Supervising: __0__

Number of Subordinate Supervisors Reporting to Position: __0__

VISION REQUIREMENTS INCLUDE:

Can be performed with or without assistive technology:

_X_ Required to perform activities such as: preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact.

___Required to perform activities such as: operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery.

___ Required to review/inspect own assigned work, the work of others, or facilities or structures.

Requires normal (or corrected to normal) vision/acuity:

___ Required to operate motor vehicles and/or heavy equipment such as forklifts.

“To improve the quality of life and provide inspiration and opportunity for people who are blind or visually impaired through employment, outreach, rehabilitation, education and research."

Envisions Core Values are the authentic, unwavering principals that define and support our culture.

• Integrity
• Curiosity
• Passion
• Initiative
• Teamwork
• Excellence

COMMENTS

Envision, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.

Envision, Inc. employs and advances in employment individuals with disabilities and protected veterans, and does not discriminate on the basis of disability or veteran status in its hiring or employment practices.

Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of a position.

PHYSICAL REQUIREMENTS INCLUDE

In an average workday, employee must:

Task

None

Occasional

Frequent

Constant

Stand

X

Walk

X

Sit

X

Bend/stoop

X

Climb

X

Reach above shoulders

X

Squat/crouch/kneel

X

Push/pull

X

Lift

X

Usual amount

X <10 lbs

11-25 lbs

26-50 lbs

51+ lbs

Carry

X

Usual amount

X <10 lbs

11-25 lbs

26-50 lbs

51+ lbs

Employee must use hands for repetitive action such as:

Task

Right

Hand

Left

Hand

Simple grasping

Yes

Yes

Firm grasping

No

No

Fine manipulation

Yes

Yes

WORKING CONDITIONS INCLUDE

In an average workday, employee is exposed to:

Task

None

Occasional

Frequent

Constant

General shop or store conditions

X

General office environment

X

Humid, extreme hot/cold temps (non-weather)

X

Outdoor weather conditions

X

Fumes or airborne particles

X

Fluorescent lights

X

Moving, mechanical parts

X

Toxic chemicals

X

Loud noise intensity levels

X

Risk of electrical shock

X

Travel for job

X