Administrative Assistant

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Summary

We are seeking a highly organized and proactive Administrative Assistant to support the VP Research& Translational Science and calendar management for the SVP, Chemistry, and SVP Discovery. This role is ideal for a detail-oriented professional who thrives in a fast-paced biotech environment and can manage confidential information with discretion. The successful candidate will demonstrate strong communication skills, critical thinking, and the ability to anticipate needs and solve problems independently.

Job Responsibilities

Essential duties and responsibilities include the following. Other duties may be assigned.

• Calendar management for SVP Chemistry, SVP Discovery, and VP Research & Translational
• Coordinate internal and external meetings, including room booking, AV setup, and materials prep
• Coordinate with Talent Acquisition on interview scheduling, candidate debriefs, and onboarding.
• Plan and support team-building events, department meetings, and offsites
• Draft communications, meeting agendas, and summaries as needed
• Provide dedicated administrative support for high-priority programs
• Coordinate all program-related meetings, including agenda planning, scheduling, follow-ups, and documentation
• Track and follow up on program action items and deliverables in collaboration with project leads and program manager
• Prepare and process expense reports, memberships, PO’s and travel arrangements
• Maintain shared drive organization, SOPs, and documentation for functional areas
• Coordinate vivarium training schedules and maintain related documentation
• Support IACUC-related logistics (e.g., meeting coordination, taking and distributing minutes)
• Internal communication related to vivarium operations
• Assist with projects involving Medical Affairs, Clinical Development, Regulatory, and other departments.
• Track and follow up on cross-functional action items, including those between BMS and RayzeBio.

Additional Duties

• Provide backup support to other RayzeBio leadership team members as needed.
• Assist with office management tasks.
• Less than 10% of travel may be required.

Education and Experience

• Bachelor’s degree or equivalent work experience required.
• Minimum 5 years of executive assistant experience, with at least 2 years supporting C-suite executives in the pharmaceutical, biotech, or healthcare industry.

Skills and Qualifications

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Zoom, and document management tools.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Exceptional organizational skills and attention to detail, with ability to be proactive in anticipating schedule changes and balancing of priorities
• Discretion in handling confidential and sensitive information.
• Familiarity with medical, clinical, or regulatory terminology is a plus.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment

The noise level in the work environment is usually moderate

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Compensation Overview:

San Diego - RayzeBio - CA: $66,763 - $80,901


The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.

Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/.

Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.