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<h4>Description</h4>Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Senior Administrative Assistant to work in Boston MA! Pembroke is an international real estate advisor that acquires, develops, and manages properties and places – specializing in mixed-use and office environments in the world’s leading cities. We believe that properties that stand the test of time, deserve a lot of time. Consequently, Pembroke takes a different approach: a thoughtful approach. We are united by a belief that real estate is more than just buildings. Our mission is to create long-term value through our global expertise, local knowledge, and passion for real estate. Comprised of experts across a variety of fields, our team consistently strives for excellence, achieves with integrity, and embraces collaboration. Working together, we create places people love. Over the past twenty-five years, we have grown with offices in Boston, Hamburg, London, Munich, San Francisco, Stockholm, Sydney, Tokyo, and Washington DC managing approximately 9 m sq ft in North America, Europe, and Asia-Pacific. Facilitating the patient capital of FMR LLC and FIL Limited, we invest in global markets with long-term growth potential. By combining a global point of view with local expertise, we are able to create and manage world-class properties that deliver the best outcomes for our tenants, investors, and the communities in which we work. Overview Pembroke is looking to hire a highly motivated administrative professional to join the administrative team to support Boston office operations and members of Pembroke’s Senior Executive team. In addition to managing schedules, making travel arrangements and processing expense reports, this role will work closely with the Admin team on projects on behalf of Pembroke’s organization domestically. A successful candidate will demonstrate strong organizational skills, the ability to communicate effectively across multiple channels and geographies, and possess an interest in learning about the commercial real estate industry. In addition, candidates should demonstrate Pembroke’s core values of excellence, respect, collaboration, continuous improvement, and integrity. Responsibilities <ul><li>Provide administrative support to 4-5 Pembroke leaders (SVP, VP) including proactive schedule management and meeting coordination, international and domestic travel arrangements, and monthly travel and expense reporting.</li><li>Support bi-weekly US team meetings and other events requiring arranging lunch or food.</li><li>Prepare for external parties visiting the Pembroke Boston office by monitoring front door access, greeting and assisting guests, and covering main phone lines, as a part of an administrator rotation.</li><li>Partner with the Admin team on general office management duties such as managing office and kitchen supply inventories and processing vendor invoices.</li><li>Deliver support that aligns with Pembroke Executive support model expectations.</li><li>Lead or participate in ad hoc projects such as team off-sites, training days, new hire onboarding, and company events with other members of the global administrative team.</li><li>Copying, scanning, and filing (both electronically and physically) documents.</li></ul> Qualifications/Skills and Experience <ul><li>Bachelor’s degree or secretarial qualification preferred.</li><li>Extensive experience in roles demonstrating organizational and project management skills, strong attention to detail, working effectively with multiple projects and deadlines and providing excellent service to internal and/or external clients and partners.</li><li>Excellent verbal and written communication skills including the ability to successfully interact with all levels of senior management and associates.</li><li>Highly motivated, self-starter, with a strong sense of ownership and capable of finding solutions with minimal direction.</li><li>Ability to prioritize and proactively anticipate the needs of Senior Executives.</li><li>Collaborative and flexible teammate, willing to be trained on, and adopt, the Pembroke Executive support model. </li><li>Successful track record working as a team player with a customer service-oriented mindset towards teammates and co-workers. </li><li>Advanced proficiency with Microsoft Office (including advanced experience with Outlook, Teams, Excel, and PowerPoint) and expertise with Concur.</li></ul> Pembroke is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging. The hourly pay rate range for this position is $30.00-35.00 per hour. Placement in the range will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.

Fidelity TalentSource

Senior Administrative Assistant

As an administrative assistant for the business of beauty and fragrance department, one of the fastest-growing global industries, your role is to assist with student needs and respond promptly to all questions. You will support the dean or associate dean and the office of academic services in department and school initiatives and ongoing collaborative projects. &nbsp;Responsibilities include classroom, extended learning opportunity, and SCADextra workshop scheduling; assisting with SCAD Day building preparations, and acting as the primary contact for the physical resources department. Additionally, you will order and maintain supplies, coordinate equipment maintenance, and work with housekeeping staff to ensure the buildings are ready for students.In this role, you will manage all aspects of correspondence, oversee the filing and record-keeping system, and greet scheduled visitors to direct them to the appropriate area or person. You will maintain the calendars and schedules of departmental leaders, coordinate meetings, prepare agendas, reserve and set up buildings, and record and transcribe meeting minutes. Other responsibilities include the management of quarterly report submissions from faculty, the creation of a draft for departmental leader approval, and the coordination of end-of-quarter photo documentation of outstanding student work with the communications team. Additionally, you will support university-wide initiatives by maintaining display spaces to continuously showcase this outstanding student work.The ideal candidate demonstrates excellent communication, organization, and priority management skills.&nbsp; They are committed to discipline, honesty, and integrity.Minimum qualifications:     &nbsp;<ul><li>Bachelor’s degree with at least one year of related experience</li><li>Computer skills (e.g., Microsoft Office Suite)</li><li>Experience with Banner or a similar database</li></ul>Preferred qualifications:     &nbsp;<ul><li>Successful work experience in an academic environment</li></ul>Certificates, licenses, and registrations:&nbsp;&nbsp;<ul><li>Valid driver’s license</li></ul>Travel required:&nbsp;&nbsp;<ul><li> Less than 10% &nbsp;</li></ul>Work hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.   &nbsp;  &nbsp;ADA tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications. &nbsp;

Savannah College of Art and Design

Departmental Administrative Assistant

<h3>Job Description:</h3>Do you like supporting others, providing leadership and being able to bring fresh ideas to your role?As a player coach role, approximately 50% of your time will be spent in the Executive Assistant role to individuals on the senior sales management team and 50% of your time will be spent in the manager role leading the Executive Assistants on your team. You will need to be able to perform your duties while working in a fast-paced and dynamic environment. This role will require adaptability and creativity as we evolve the roles and levels of support provided for the future needs of the business.The Executive Assistants you manage will have a dotted line reporting structure to support specific sales and support managers as well as their teams. Day-to-day direction of the Executive Assistants will rest with the assigned sales managers. Your leadership will focus on their broader development needs, encouraging standard processes and consistency across the administrative support services. In this role, you will engage with at least one lead sales manager for each Executive Assistant to garner feedback and help develop and foster competencies, roles, and responsibilities for your team.This role, reporting to the Head of Core Sales Support and Executive Admin Office, is intended to foster a connection to other leaders of the Sales Optimization, Acceleration and Retention (SOAR) team. SOAR drives efficient, innovative, creative ways to win new sales and deepen client relationships to increase economic vitality while gaining loyal customers.We are looking for an individual that can bring fresh ideas to supporting sales, build a high-performing team, and provide value for the organization’s evolving needs.<h3>The Expertise We’re Looking For</h3><ul><li>Bachelor’s degree as well as 5+ years of progressive work experience supporting high level executives</li><li>Excellent verbal and written communication skills including the ability to successfully interact with all levels of senior management and associates</li><li>Team leadership and/or mentoring experience</li><li>Advanced proficiency in Microsoft Office suite of products</li><li>Comfort level with SharePoint, preferred</li><li>Empathetic leadership capability</li></ul><h3>The Skills You Bring</h3><ul><li>Extremely detail-oriented and possess strong communication and organizational skills</li><li>Strong emotional intelligence and listening skills form the foundation of your leadership style</li><li>Strong coaching skills that are rooted in an interest in learning, listening and a positive approach to providing balanced feedback and change management</li><li>Influencing skills to modernize redesign and lead teams</li><li>Advanced ability to multi-task and proactively anticipate the needs of executives and other executive assistants</li><li>Effectively interact with senior level management as well as associates</li><li>Proven track record of working cooperatively and effectively with various personalities</li><li>Self-starter with a strong sense of ownership</li></ul><h3>The Value You Deliver</h3><ul><li>Advanced management of complex calendars</li><li>Advanced arrangement of detailed travel and processing expenses</li><li>Assisting with special projects related to the WI Sales team - coordinating and managing senior sales management offsites</li><li>Recruiting, orienting, training, coaching, leading and developing a team of Executive Assistants and creating an environment where they will continue to grow and develop themselves and their careers</li><li>Supervises clerical and Executive Assistants by communicating job expectations, appraising job performance</li><li>Creation and editing of Microsoft PowerPoint presentations, Word documents and Excel spreadsheets</li><li>Advanced coordination of meetings, including agenda development, arranging technical support, and catering</li></ul><h3>Certifications:</h3><h3>Category:</h3>AdministrationFidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days, M-F) in a Fidelity office.Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.

Fidelity Investments

Executive Assistant Manager

Job Title Administrative Services Asst/UKHC Requisition Number RE50912 Working Title Patient Services Coordinator Sr. Department Name H1160:ESH Administrative and Business Services Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Requires handling of average-weight objects up to 25 pounds, or sitting for long periods. Shift Monday – Friday 8:00 am – 5:00 pm Job Summary This position is critical to ensure efficient hospital operations in relation to the Business office. Under the direction of the Business office manager, the patient service coordinator senior is responsible for follow-up on denied and outstanding outpatient accounts for specified payers. The Patient services coordinator senior main responsibilities include customer service, department specific tasks, administrative duties, communication skills, and accurate documentation. The Patient service coordinator is expected to be familiar with hospital and department policies and procedures and able to utilize all resources within the ultimately contributing to the successful resolution of patient accounts. Skills / Knowledge / Abilities Organizational skills, exceptional and positive communication, adaptability, and ability to contribute positively to project management and quality of patient care. Must know Microsoft Word, Excel, and PowerPoint. The employee shall become familiar with HIPAA regulations and do their utmost to protect all protected health information (PHI) and other personal or sensitive information within their trust in the course of state business by applying appropriate safeguards and sharing only the information required to deliver agency services. Any personal or sensitive information overheard or seen by the employee will be kept confidential by not sharing it with others, on or off the work-site grounds. Does this position have supervisory responsibilities? No Preferred Education/Experience N/A Deadline to Apply 07/23/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Asst/UKHC

Job Title Technical Administrator I Requisition Number RE50924 Working Title Department Name 7E000:College of Nursing Work Location Lexington, KY Grade Level 45 Salary Range $47,278-78,000/year Type of Position Staff Position Time Status Full-Time Required Education BS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None. Physical Requirements Lifting, pushing or pulling of objects up to 25 lbs. Shift Day shift, Monday through Friday (40 hours/week). Job Summary The Simulation Systems Administrator supports and advances all technical operations within the Clinical Simulation Learning Center (CSLC). This role oversees the maintenance and administration of simulation technologies, including task trainers, simulators, AV/VR systems, and associated software platforms. Responsibilities include systems administration, technical support, inventory and procurement oversight, and collaboration with faculty to develop and implement simulation-based learning experiences. The position requires strong leadership, troubleshooting skills, and the ability to manage multiple systems and teams effectively. A commitment to professional development and innovation in simulation technology is essential. Skills / Knowledge / Abilities Must have demonstrable experience in simulation specific software (Muse, LLEAP, VR or other) and fluency in use of MS Word and Outlook. Does this position have supervisory responsibilities? No Preferred Education/Experience BA/BS degree or experience in a related field such as computer science. Deadline to Apply 07/27/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Technical Administrator I

Job Title STEPS Administrative Support Associate I Requisition Number TE08974 Department Name 7H025:CANCER CENTER-CORE SUPPORT Work Location Lexington, KY Salary Range $16 - $18 Type of Position Staff Position Time Status Full-Time Required Education Associate’s degree Required Related Experience 3 years Required License/Registration/Certification None Physical Requirements Sitting at computer work station for long periods of time, Repetitive motion Shift Monday – Friday, specific schedule TBD Job Summary The Markey Cancer Foundation is recruiting for a STEPS Administrative Support Associate I to support the data management and finance departments. This includes creating, verifying, and mailing gift documents as well as filing and general clerical duties. Keen attention to detail and accuracy is expected. Must be knowledgeable in all Microsoft office products as well as some database knowledge. This position will have a fully on-site work arrangement. IMPORTANT: Resumes and CVs cannot be substituted for a completed application. Incomplete applications could disqualify you from being considered for this position. If the information on your resume is not entered on the application, this will prevent us from being able to assess your education and experience when trying to determine a salary offer. To be considered you must fully complete the online application being sure to only put one (1) job title for each entry (multiple job titles for one employer must have separate entries), the # of hours worked per week and your ending salary. You will also be required to upload a cover letter and resume. To view our exceptional benefits, please visit <a href="https://www.uky.edu/hr/benefits" target="_blank">https://www.uky.edu/hr/benefits</a>. Skills / Knowledge / Abilities Microsoft Office Products Does this position have supervisory responsibilities? No Preferred Education/Experience 3 years Deadline to Apply 07/30/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Administrative Support Associate I

Job Title STEPS Administrative Assistant Requisition Number TE08978 Department Name 3J541:Compensation Work Location Lexington, KY Salary Range $12.00-$15.00/hour Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements Ability to lift, push, and pull objects up to 25lbs, sitting or standing for long periods of time, and repetitive motion. Shift Work Shift Monday – Friday; 8:00 am-5:00 pm Expected # of Hours Per Week 40 Job Summary The STEPS Administrative Assistant will provide flexible support to the Compensation PAR Processing team and Employee Records team within the Human Resources department. The primary responsibility of this role is to manage a shared email inbox, combine and organize received documents, and upload documents into the employee records system. Additional duties may include, but are not limited to: <ul><li>Alphabetizing and filing documents</li></ul><ul><li>Preparing and scanning materials for digital records</li></ul><ul><li>Retrieving employee record information as needed</li></ul><ul><li>Assisting with the No For Rehire process</li></ul><ul><li>Supporting Verifications of Employment (VOE)</li></ul> The STEPS Administrative Assistant may also assist with general office tasks such as: <ul><li>Compiling informational packets</li></ul><ul><li>Sending faxes</li></ul><ul><li>Making copies</li></ul><ul><li>Other administrative support duties as assigned</li></ul> This position offers an excellent opportunity to gain valuable experience at the University of Kentucky, especially for those interested in a career in Human Resources. It’s a great way to build competitive skills and get your foot in the door! Skills / Knowledge / Abilities Demonstrated ability to: <ul><li>Handle confidential information</li><li>Follow instructions accurately</li><li>Work independently with minimal supervision.</li></ul> Prior experience in office support, data entry, or document management is preferred, but not required. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/22/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Administrative Assistant

Job Title STEPS Administrative Support Associate - Family Medical Leave, Workers Comp, Long Term Disability Requisition Number TE08981 Department Name 3JHRE:Employee Relations/Leave Administration Work Location Lexington, KY Salary Range $20.00/hour Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements 100% on-site position. Sit and work at computer, moving electronic files, answering emails, creating/updating files, answering phones, some filing Shift Work Shift Monday- Friday, 8a- 5p Expected # of Hours Per Week 40 Job Summary The STEPS Administrative Assistant will assist in the daily operations of the Leave Administration office. The Leave Administration office processes: <ul><li>Family Medical Leave applications</li><li>Paid parental/eldercare awards</li><li>Workers compensation claims</li><li>Long term disability claims</li></ul> Responsibilities may include: <ul><li>Providing direct customer contact for FML Programs</li><li>Provide assistant to departments, employee and providers regarding University procedures</li><li>And more!</li></ul> If you enjoy managing multiple tasks and a fast past environment, apply today! Skills / Knowledge / Abilities All basic computer (Excel, Word, Powerpoint), ability to learn SAP, and possibly some 3rd party systems as well. Customer service skills. A strong understanding of highly confidential data and HIPAA compliance. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 07/30/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Administrative Support Associate - Family Medical Leave, Workers Comp, Long Term Disability

Job Title Administrative Staff Officer II Requisition Number RE50917 Working Title Department Name 8E001:Arts and Sciences - Administrative Servi Work Location Lexington, KY Grade Level 45 Salary Range $47,278-78,000/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements Sitting at workstation for extended periods of time; lifting/carrying light weight objects; walking across campus. Shift Monday-Friday; 8:00am-5:00pm; and occasional evenings and weekends based on needs of unit. Job Summary The College of Arts and Sciences is seeking two energetic and self-motivated Administrative Staff Officer II positions to serve as key contributors to the Business Center team. Responsibilities include, but are not limited to, overseeing the personnel reconciliation process in the college, payroll reporting and analysis, encumbrance analysis, endowment reporting and analysis, supervision, college-wide account maintenance, and electronic records management. Multiple positions available. Skills / Knowledge / Abilities The ideal candidate must demonstrate exceptional customer service, organizational and planning abilities, strong attention to detail, and excellent written and verbal communication skills. We are seeking a collaborative individual with leadership and management experience, initiative, and strong problem solving and critical thinking skills. Proficiency in Microsoft Office and SAP as well as knowledge of business regulations and University policies. Does this position have supervisory responsibilities? Yes Preferred Education/Experience Deadline to Apply 07/23/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Staff Officer II

Job Title Administrative Services Asst/UKHC Requisition Number RE50934 Working Title New Patient Coordinator Department Name M3030:Cancer Clinic Services Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods, looking at computer monitors. Shift 8:00am-4:30pm, Monday through Friday Job Summary The Administrative Assistant is a key to enhancing the level of competency in patient care and optimal operations within the clinic. This position will allow effective, efficient coordination of all components of multidisciplinary care. In addition, this position will use communication and organizational skills to facilitate the multidisciplinary coordination necessary for quality patient care and patient satisfaction by partnering with physicians, clinical staff within our clinic, and staff across a variety of UKHC clinical, surgical, and hospital areas, referring physicians, outside facilities, and the patient to achieve the desired outcome for our patients and their families. Skills / Knowledge / Abilities The ideal candidate will be able to demonstrate a track record of customer service, effective communication, quality and quantity of work, and professionalism. They will also be able to demonstrate competencies in developing and managing a program as well as the ability to coordinate marketing and outreach efforts. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s degree and experience in scheduling patient appointments, test, research, and scans as well as working directly with providers and clinical staff preferred. Deadline to Apply 07/24/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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