Administrative Assistant

JOB POSTING

Administrative Assistant

Summary: Provides support to Administration and Management staff by performing the following duties:

Essential Duties and Responsibilities: includes the following. Other duties may be assigned.

• Receives Operator calls on agency main phone line, transfers calls, supplies information, and records or delivers messages as appropriate. Operates intercom and paging system to relay in-house announcements.
• Maintains Administration visitor logs, distributes visitor badges, and receives and directs inquiriesfrom agency visitors and staff.
• Serves as gatekeeper for Administrative staff
• Receives, prepares, and processes agency mail including certified and bulk mailings, as well as other agency or office communications as assigned by the Executive Administrator or other Management staff.
• Coordinates scheduling of agency conference rooms, gym, and other building areas/property, as well as reservation of media equipment.
• Maintains Facility Rental Agreements and processes payment for rentals.
• Submits maintenance, help desk, and/or coffee cart requests for agency functions.
• Assists in processing the monthly Board Packet: preparing Community Engagement section sending out Media Notifications, copying and disseminating Board Packets to stakeholders, etc.
• Works with IT to maintain agency inter-office telephone directory and Polycom phone extension list.
• Participates on or assists with agency committees as assigned by the Executive Administrator.
• Copies and assembles materials for meetings as requested by Executive Administrator or other Management staff.
• Operates copy machine and postage meter and is responsible for supplies and maintenance.
• Performs clerical duties such as typing, faxing, copying, filing, and proofreading as requestedby Executive Administrator or other Management staff.
• Handles confidential material as assigned by the Executive Administrator or other Management staff. Maintains Office Aides assigned to Administration, coordinates and monitors their duties on a daily basis, and reports back to the Executive Administrator.
• Tracks inventory and orders supplies for Administration Office and Records Department.
• Works on Special Projects as assigned by Executive Administrator or other Management staff.
• Serves as back-up for Executive Administrator tasks including taking Minutes at Management Team meetings and Board Meetings and completing post-Board Meeting tasks, as needed.
• Establishes a positive atmosphere and promotes quality customer service and experience.
• Assist HR Department with coordination and scheduling of background checks for provider agencies.
• Assist Executive Administrator with internal agency tracking.
• Coordinate collection and submission of Office Aide weekly timesheets.
• Coordinate all activities related to processing ICAT contracts.

Qualifications: High school diploma or general education degree (GED) required. Related experience and/or training withat least two years’ experience in a similar position preferred.

Applicant must meet the additional requirements below.

• Must meet agency computer competency level requirements. To perform this job successfully, an individual should have knowledge of Database software; Spreadsheet software and Word Processing software. Adobe, Word, Excel, PowerPoint. Must be proficient in Adobe, Word, Excel, PowerPoint and Outlook.
• Valid State of Ohio driver's license. Must meet agency driving requirements
• Must successfully complete all BCI/FBI background checks.
• Must meet all requirements on corresponding job description

Salary: At least $35,123 annually; to commensurate with combined education and experience.

Hours: 40 Hours per week; non-exempt position.

Available: Immediate Start Available

Date Posted: January 30th 2026

How to Apply: Please submit employment application and resume to jobapps@mcbdd.org

Questions: Please contact Katie Cantrell (Human Resources Clerk) at 330-725-7751 ext. 288

The Medina County Board of Developmental Disabilities is an Equal Opportunity Employer

Posting Removal Date March 27th 2026