Administrative Assistant III - RISE Grant
Administrative Assistant 3
We have an opening for an Administrative Assistant 3 - RISE Program on our Chattanooga State campus!
** This is a grant-funded position **
Our Purpose - We support and empower everyone in our community to learn without limits.
Our Values:
- We cultivate a welcome and caring environment.
- We care about the well-being of each other.
- We instill trust through integrity and transparency.
Our Mission - We are Chattanooga State, a dedicated team that delivers accessible, innovative learning opportunities that surpass expectations. Together, we enrich the lives of students, and their families; develop a talented workforce; and partner with our community to lead boldly into the future.
POSITION SUMMARY
Chattanooga State Community College seeks a dynamic and mission-driven professional to serve as the Administrative Assistant 3 as the primary support staff for the Rural Initiatives for Student Excellence in Healthcare Pathways (RISE) grant, funded by the Tennessee Higher Education Commission (THEC). This full-time, grant-funded role provides strategic, operational, and student-centered support to expand healthcare education pathways for rural and underserved populations across the College’s service area. The coordinator will report directly to the Dean of Nursing & Allied Health and play a vital role in connecting high school students, faculty, and community stakeholders to healthcare education and career pathways.
ESSENTIAL FUNCTIONS
Holistic Student Support
- Assists NAH and RISE Program Coordinator in obtaining support and resources for students, as needed
- Creates partnerships with key internal and external partners to assist the College in meeting grant program outcomes
- Performs general clerical duties such as typing, copying, filing, answering telephone, taking messages, routing calls, greeting visitors, providing appropriate information
- Promotes, supports, and participates in student recruitment and retention efforts
Fiscal Stewardship
- Supports the responsible fiscal stewardship of the funds allocated to the Nursing and Allied Health Division- THEC RISE Grant.
- Prepares financial reports related to THEC grant (e.g., grant contracts for additional pay, etc.)
- Establishes and maintains filing system of various records (e.g., financial, statistical, personnel records, etc.)
- Maintains supplies and equipment including various forms, service contracts, office supplies, etc.
Organizational Culture and Inclusive Practices
- Provides support in the Nursing & Allied Health Division that aligns with the College’s values
- Supports the NAH dean and RISE Grant Program Coordinator in the continuous review of the Nursing and Allied Health Division work in an effort to promote excellence
- Maintains an office environment that is open, inviting, and professional; takes initiative and seeks advice on process improvement
Teaching Excellence and Program Innovation
- Provides routine and complex administrative clerical support including researching, compiling, and reconciling information for various grant reports
- Summarizes documents for supervisor/department staff
- Coordinates events, travel arrangements, appointment schedules for community events and projects related to THEC RISE Grant
- Performs other job-related duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
- Ability to present information clearly and concisely with excellent oral, written, and interpersonal communication skills
- Ability to work collaboratively and to make decisions, both independently and as part of a team
- Ability to adapt to changing circumstances
- Knowledge of modern office practices, procedures, and equipment
- Skilled at attention to detail
- Ability to manage time well, to organize and manage multiple office functions, to prioritize multiple tasks and projects to meet deadlines
- Ability to operate standard office equipment (computer, multi-line telephone, printer/copier/scanner, fax machine)
- Ability to maintain confidentiality
POSITION QUALIFICATIONS:
- High School Diploma or GED
- Work experience: Three years secretarial experience
Preferred Qualifications:
- Associate’s Degree
- Experience in higher education setting
Salary Range: $37,141 - $43,641
Application review will begin 15 days after posting.