Administrative Assistant for Student Affairs

Administrative Assistant for Student AffairsUIW MissionPosition SummaryThe Administrative Assistant for Student Affairs is responsible for providing administrative support for the Assistant Dean for Student Affairs in the Rosenberg School of Optometry (UIWRSO). The Administrative Assistant for Student Affairs reports to the Assistant Dean for Student Affairs.Essential FunctionsJob DutiesKnowledge Skills and Abilities• Proficiency in MS Office to include Outlook, Word, Excel, etc.• Strong budget management skills.• Excellent verbal and written communication skills.• Excellent interpersonal communication skills.• Excellent organizational skills.• Ability to effectively assist in the planning and execution of events.• Excellent follow-through and assessment skills.• Strong multi-tasking skills.• Proficiency to take initiative, self-motivator.• Good problem-solving skills.• Ability to be flexible and innovative.• Ability to effectively work independently and in a team environment.• Strong ability to maintain confidential environment.• Ability to work effectively with individuals from diverse communities and cultures.• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.Required EducationHigh school diploma or GED equivalent.Required Work ExperienceThree (3) years of administrative support experience in a complex office setting. Note that additional education in lieu of experience will be considered on a year for year basis.Preferred Qualifications• Bachelor's Degree.• Experience in a higher education setting.• Bilingual skills in Spanish language.• Experience in database entry and management; preferably Banner.Required Certifications, Licenses or RegistrationsN/A.Work HoursMonday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.Physical Demands• Ability to lift up to 20lbs for table set-up/tear-down at events.• Ability to reach overhead, bend, squat to retrieve office and events materials.• Ability to push/pull event carts holding up to 45 lbs.• Ability to actively engage in events for extended periods of time.• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.Posting Number: AS2173POJob Type: Full TimeJob Category: Staff (non-exempt)Desired Start Date: 10/01/2025Position End Date (if temporary):Reports To: Assistant Dean for Student AffairsSalary: $38,500 AnnualizedOpen Date: 08/29/2025Close Date:Open Until Filled: YesSpecial Instructions to ApplicantN/A.To apply, visit https://apptrkr.com/6526134UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-5a9a5912e7533a40a18be03b3c660a70