By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join Harvard Medical School?
Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.
You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.
About the Department:
Founded as the first of its kind in 1966, the Department is committed to convening and nurturing a diverse community of individuals dedicated to promoting excellence and leadership in neurobiology education, research, and service. Diverse perspectives, talents, experiences, and contributions as HMS students, trainees, faculty, staff, and administrators are the foundation and drivers of our excellence.
Job Description
The Department of Neurobiology at Harvard Medical School is seeking a detail-oriented and dependable Administrative Coordinator to support all facets of Neurobiology HR operations for academic, student, and contingent worker populations.
Reporting to the Associate Director of Research Administration and Finance, the incumbent will play a key role in hiring, onboarding, appointment maintenance, payroll/timekeeping coordination, and compliance activities. The Administrative Coordinator also acts as a key liaison with faculty, departmental administration, Harvard central offices, and external partners including the Harvard International Office (HIO). The successful candidate will be highly organized, proactive, and adept at managing multiple processes in a dynamic academic environment with a high degree of discretion.
Core Duties include:
- Act as the primary source of information on all lab personnel appointment matters, including policies and processes, and actively partner with hiring managers and the Department's faculty.
- Manage personnel-related systems and databases.
- Assist in all lab personnel hiring activities, including position postings and minors program requests, and onboarding activities, including intake, offer letter drafting and appointment processing.
- Facilitate position maintenance activities with HMS HR, including coordinating all aspects of visa initiation and renewal with the Harvard International Office (HIO).
- Coordinate with Neuro administrative/financial staff regarding personnel matters.
- Serve as the department liaison to HMS HR, Payroll, HIO, and other relevant central offices.
- Support department timekeeping and payroll activities.
- Participate in departmental process and workflow improvement initiatives.
- Ensure compliance with University Human Resources policies, procedures, and requirements and applicable legal regulations.
Qualifications
Basic Qualifications:
- 4 or more years of experience. Higher education may count towards experience.
Additional Qualifications and Skills:
- Bachelor’s degree or equivalent work experience required.
- Minimum of 2 years’ relevant HR experience.
- Knowledge of hiring/appointment processes in an academic research environment.
- Knowledge of Microsoft Office Suite and Harvard HR/appointment applications, including Apex, ARiES, Peoplesoft, Harvard Careers, YPO.
- Working knowledge of Federal/State employment regulations and requirements, and HR policies and practices; financial/business acumen.
Additional Information
- Term: This is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.
- Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
- Pre-Employment Screening: Identity, Criminal, CORI
- Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.
- Other Information: Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
- Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e
Work Format Details
This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.