Administrative Services Assistant

Job Title
Administrative Services Assistant


Requisition Number
RE50796


Working Title

Department Name
40526:Interdisciplinary Human Develo


Work Location
Lexington, KY


Grade Level
42


Salary Range
$17.41-27.87/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education


AA




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


4 yrs




Required License/Registration/Certification

None



Physical Requirements

Sitting at a computer for long periods of time.



Shift

Monday-Friday; 8:00 am-5:00 pm.



Job Summary

The Administrative Services Assistant provides critical operational support across financial, human resources, and administrative functions within the Institute. This role assists with account reconciliation, internal grant budgeting, and transaction data entry, ensuring documentation is complete and accurate to support compliance and timely reporting. The Administrative Services Assistant also supports principal investigators by facilitating communication with Collaborative Grant Services (CGS) and assisting with invoicing and documentation processes.

In addition, this position supports HR operations, including payroll data entry, onboarding processes, benefits guidance, and staff training on required forms and policies. The Administrative Services Assistant coordinates new hire background checks, oversees enrollment in Institute orientation courses, and assists with planning major conferences and events. This role also serves as the primary point of contact for RFS, CGS, and OSPA regarding documentation, invoicing, and reporting requirements. Strong organizational skills, attention to detail, and the ability to collaborate effectively across departments are essential for success in this position.

Internal Employee Being Considered



Skills / Knowledge / Abilities

Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Deadline to Apply
07/09/2025


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.