Administrative Services Assistant

Job Title
Administrative Services Assistant


Requisition Number
RE49842


Working Title

Department Name
7P620:PUBLIC HEALTH BUSINESS & FINAN


Work Location
Lexington, KY


Grade Level
42


Salary Range
$17.41-27.87/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education


AA




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


4 yrs




Required License/Registration/Certification

None



Physical Requirements

Sitting for extended periods of time



Shift

Typically, Monday–Friday between the hours of 8:00 a.m. – 5:00 p.m. Additional hours as needed.



Job Summary

The College of Public Health seeks an Administrative Assistant to provide support for the Associate Dean for Academic Excellence and academic assistant deans. Duties of this position will include (but not be limited to):

• Processing travel arrangements which include flights, hotel reservations, transportation, etc.
• Track expenditures and reconcile cost center accounts on a monthly basis. This will include verifying appropriateness of charges and confirming all documents for transactions have been obtained. Reconcile travel reports, PRDs and procard transaction expenses to ensure timely posting and compliance with University rules and regulations.
• Support unit events by scheduling room reservations, creating and sending event invites, purchasing event supplies and food, and plan and schedule meetings under the direction of Associate Dean for Academic Excellence and academic assistant deans.
• Maintaining adequate supply inventory and placing orders as needed, submitting forms for purchasing.
• Letter and memo writing, meeting minutes, and scheduling appointments.
• Assist, identify, and change processes/workflows for improvement. Participate in continuous improvement activities and other duties as assigned for all processes. Update and maintain departmental SharePoint site and other duties assigned.

Skills / Knowledge / Abilities

An ideal candidate will possess exceptional customer service, organization, oral and written communication skills, attention to detail, planning and organizing and problem solving skills.



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Deadline to Apply
07/18/2025


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.