Administrative Services Assistant Pr

Job Title
Administrative Services Assistant Pr

Requisition Number
RE53080

Working Title

Department Name
40550:Ctr For Applied Energy Res

Work Location
Lexington, KY

Grade Level
44

Salary Range
$21.06-33.69/hour

Type of Position
Staff

Position Time Status
Full-Time

Required Education

AA

Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

7 yrs

Required License/Registration/Certification

None

Physical Requirements

lifting, pushing, or pulling of objects up to 10 lbs., sitting for long periods of time

Shift

8:00am – 5:00pm, occasional travel with advanced notice

Job Summary

The Kentucky Energy Planning and Inventory Commission (EPIC) is an independent state commission established by KRS 164.2807 to provide analysis of Kentucky’s energy adequacy and reliability. EPIC operates independently in its policy analysis, decision-making, and recommendations to the Kentucky General Assembly. The commission is administratively attached to the University of Kentucky’s Center for Applied Energy Research (CAER) for operational support functions including payroll, human resources, information technology, and facilities management.

The Administrative Assistant provides comprehensive administrative, financial, and operational support to the Executive Director of EPIC and commission operations. This position serves as the primary point of contact for the commission, manages financial processing and budget monitoring, coordinates board meetings and stakeholder engagement, and ensures efficient operation of commission activities. The position requires exceptional organizational skills, strong financial acumen, discretion in handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.

Skills / Knowledge / Abilities

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), specifically spreadsheet and data analysis
• Strong knowledge of University Business Procedures or similar governmental/institutional financial systems
• Experience with financial systems including SAP, BW, Concur, or similar enterprise resource planning systems
• Strong written and verbal communication skills with exceptional attention to detail
• Demonstrated quality of work, dependability, and problem-solving ability related to financial and business procedures
• Exceptional organizational skills and ability to manage multiple priorities
• Professional demeanor and ability to interact effectively with diverse stakeholders
• Discretion and judgment in handling confidential and sensitive financial and policy information
• Resourcefulness in addressing operational and financial challenges
• Familiarity with meeting management software (Zoom, Teams) and document collaboration tools
• Ability to work independently with minimal supervision
• Ability to pass background check as required for state commission work

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Experience processing financial transactions and managing budgets is required, along with a preference for candidates who have supported executive-level management. Experience in government, energy, or policy organizations is also preferred, and experience coordinating board or commission meetings is highly desirable.

Drivers License Preferred

Deadline to Apply
02/12/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.