Administrative Services Asst/UKHC

Job Title
Administrative Services Asst/UKHC


Requisition Number
RE51945


Working Title
Administrative Services Assistant - Psychiatry


Department Name
MG345: Psychiatry


Work Location
Lexington, KY


Grade Level
08


Salary Range
$19.00-30.09/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education


AA




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


4 yrs




Required License/Registration/Certification

None



Physical Requirements

The physical requirements for this position include regularly sitting at a computer workstation for extended periods with repetitive motion (such as typing); walking including pushing, pulling, and/or lifting up to 10 lbs, and occasional pushing, pulling, and/or lifting objects up to 25 lbs.



Shift

Day Shift. Monday through Friday; 8:00AM – 5:00PM (40 hrs/wk).



Job Summary

The Department of Psychiatry is seeking an experienced Administrative Services Assistant to provide high-level administrative support to the Chair, Department Administrator, Vice Chair for Education, and faculty across our academic, clinical, and research missions. This role serves as the first point of contact for the administration and education offices, supporting a wide range of departmental activities in a fast-paced and highly collaborative environment.

Key Responsibilities:

• Provide executive-level administrative support, including complex scheduling, document preparation, and calendar management.
• Manage faculty affairs processes such as onboarding, credentialing, and clinical privileges enrollment.
• Support the education mission by assisting faculty, staff, and residents with program activities and departmental needs.
• Oversee purchasing, payroll, accounting, and other operational tasks.
• Coordinate and support departmental projects and events.
• Serve as a trusted resource to faculty, staff, and trainees, ensuring smooth daily operations across the department.

This role requires strong multitasking skills, attention to detail, and discretion in a fast-paced environment. Previous executive-level administrative experience—ideally in an academic or healthcare setting—is preferred.

This position is located at Fountain Court, an off-campus UKHC site, offering free onsite parking, and the opportunity to contribute to a mission-driven team advancing clinical care, research, and education in mental health.



Skills / Knowledge / Abilities

Working knowledge of certain Microsoft products including Word, Excel, Windows, PowerPoint, and Outlook. Excellent communication skills, attention to detail and flexibility. Excellent organizational skills with the ability to handle multiple priorities. Ability to work independently and with professional discretion.



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Associate’s degree and 4 years of experience.



Deadline to Apply
10/16/2025


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.