Administrative Services Asst/UKHC

Job Title
Administrative Services Asst/UKHC

Requisition Number
RE53263

Working Title
Administrative Services Assistant

Department Name
MG305: Emergency Medicine

Work Location
Lexington, KY

Grade Level
08

Salary Range
$19.00-30.09/hour

Type of Position
Staff

Position Time Status
Full-Time

Required Education

AA

Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

4 yrs

Required License/Registration/Certification

None

Physical Requirements

Siting for long periods of time.

Shift

Monday through Friday, 8:00am – 4:30pm. Hybrid work schedule with primarily onsite, in-office responsibilities and limited remote work availability.

Job Summary

Under the supervision of the department clinical administrator, this position will provide administrative support for Emergency Medicine clinical full-time and part-time faculty.

In addition the position manages purchasing and financial processes, including placing cost-effective orders, reconciling SAP goods receipts and monthly reports, monitoring vendor payments, and ensuring compliance with University, UK, IRS, and grant guidelines.

The coordinator oversees Procard usage, expense reimbursements, journal vouchers, account transfers, billing processes, and professional development funds, while providing accurate financial reporting to faculty and APPs. Additional duties include facilitating travel and conference registrations through Concur, resolving payment issues, obtaining vendor documentation, serving as payroll backup, assisting with budget preparation, departmental event coordinator and ensuring compliance with all applicable federal, state, local, and University regulations.

Skills / Knowledge / Abilities

Accounting knowledge, attention to detail, accuracy, planning, organizational skills, customer service skill, communication skills, time management,

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Associate’s degree plus 4 years of experience.

Deadline to Apply
02/22/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.