Administrative Support Associate I

Job Title
Administrative Support Associate I


Requisition Number
RE50716


Working Title
Generalist Disbursement ‘Subject-Matter-Expert’ (SME)’


Department Name
7K015:Centralized Business Operations


Work Location
Lexington, KY


Grade Level
41


Salary Range
$15.83-25.30/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education


AA




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


3 yrs




Required License/Registration/Certification

None.



Physical Requirements

Sitting and/or standing for long periods of time. Lifting, pushing or pulling of objects up to 10 pounds.



Shift

Monday – Friday, 8:00am – 5:00pm (40 hours/week).



Job Summary

The College of Pharmacy (COP) is seeking a full-time Administrative Support Associate I to serve as a Generalist Disbursement ‘Subject-Matter-Expert’ (SME) in the Centralized Business Operations (CBO) at the University of Kentucky.

This position will process a variety of financial transactions daily including, but not limited to travel vouchers, PRDs, SRMs, pro-card edits, and goods confirmations. Safeguards the funds disbursed by ensuring the stewardship and appropriateness of expenditures; compliance with all laws, regulations, and restrictions regarding the COP’s disbursement activities; ensuring a working knowledge in all respective disbursement areas.

The Generalist SME is responsible for the development, implementation, and monitoring of an effective system of internal controls in conjunction with the COP Assistant Dean for Finance and Administration (ADFA) and Director of Accounting around disbursement activities intended to safeguard COP resources, disclose accurate financial information related to voucher disbursements and ensure compliance with applicable university and COP regulations, policies, and procedures. Responsible for maintenance of CBO financial files in accordance with the records retention model implemented by the COP CBO Leadership.

This position will also receive daily shipments from vendors and ensures all assets are fully secured in the receiving area. Notifies appropriate personnel for pick-up of shipments and maintains all shipment records.





Skills / Knowledge / Abilities

Qualified applicants will demonstrate: professionalism; excellent communication skills, verbal, written and non-verbal; the ability to multi-task and prioritize work planning; ability to critically think and problem solve; to maintain confidentiality in all aspects of the job requirements; the ability to follow and interpret process; the ability to provide excellent customer service; the ability to function as a team player; MS Office Suite; Adobe; SharePoint; and databases.



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Prefer executive level administrative support experience.



Deadline to Apply
07/08/2025


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.